HomeMy WebLinkAboutItem 4.06 Award of Bid 97-07CITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 16, 1997
SUBJECT:
Award of Bid - Contract 97-07, I-580 Beautification Project.
Report Prepared by: Public Works Director Lee Thompson
EXHIBITS ATTACHED:
RECOMMENDATION:
1)
2)
3)
4)
Resolution of Award
Summary of Bids
Budget Change Form
Map of Location
Adopt resolution awarding bid to Four Seasons Landscape &
Maintenance, Inc.
Approve the tranafer of funds in the mount of $9,536 from
Unalloeated Gas Tax Reserves to this project.
FINANCIAL STATEMENT:
Construction Budget
Low Bid
Low Bid Plus 10% Contingency
$ 15,190
22,478
24,726
As the low bid plus contingency is over the approved budget, a budget appropriation from the Gas Tax
Fund Reserves in the amount of $9,535.80 is needed to complete the project.
2
DESCRIPTION: At the City Council meeting of August 5, 1997, City Council
authorized Staffto solicit bids for Contract 97-07, 1-580 Beautification Project. This project will install
shrubs and irrigation on the east side of the San Ramon Road offramp from 1-580. The intent of the
shrubs is to provide a more pleasing appearance to the offramp. Currently, the east side of this offramp
offers a concrete drainage channel and at times weeds as its only view. With Council approval, this
project will provide a more positive image to motorists as they enter the City of Dublin.
A total of three (3) bids were received with the Iow bid being submitted by Four Seasons Landscape &
Maintenance, Inc., in the amount of $22,478.
An additional budget appropriation from the Gas Tax Fund Reserves is necessary in the amount of $9,536
as the low bid, plus 10% contingency, is over the amount initially budgeted.
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COPIES TO: Four Seasons Landscape & Maintenance, Inc.
ITEM NO.
Once the landscaping has been installed, the City will maintain the landscaping and irrigation for three
years, after which Ca]tran~ will take over the maintenance.
Staffhas reviewed the low bidder's proposal, checked with references and recommends that the City
Council approve the additional appropriation and adopt the resolution awarding Contract 97-07 to Four
Seasons Landscape & Maintenance.
Page 2
RESOLUTION NO. -97
A RESOLUTION OF ~ CITY COUNCI~
OF TIlE CITY OF DUBLIN
AWARDING CONTRACT 97-07
1-580 BEAUTIFICATION PROJECT TO
FOUR SEASONS LANDSCAPE & MAINTENANCE, INC.
WHEREAS, the City of Dublin did, on SEPTEMBER 8, 1997, publicly open, examine,
and declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract 97-07, 1-580 BEAUTIFICATION PROJECT, authorized by the City Council
on August 5, 1997, which Plans, Specifications, and Modifications are hereby expressly referred to for a
description of said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has recommended that
the bid hereinafter mentioned is the lowest and best bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dublin Contract 97-07 to the lowest responsible bidder therefor, to wit Four
Seasons Landscape & Maintenance, Inc. with a bid of Twenty-two Thousand Four Hundred.
Seventy-Eight Dollars and No Cents ($22,478.00), the particulars of which bid are on file in the Offic~ _ . _
of the City En~neer.
PASSED, APPROVED AND ADOPTED thia 16th day of September, 1997.
AYES:
NOES:
ABSENT:
ABSTAINING:
ATTEST:
Mayor
City Clerk
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BID RESULTS - 1-580 RAMP LANDSCAPING AT SAN RAMON ROAD, CONTRACT NO. 97-07
BID OPENING DATE - SEPTEMBER 8, 1997
ENGINEER'S ESTIMATE FOUR SEASONS CONSOLIDATED LDSCP PACHECO BROTHERS
BID UNIT TOTAL
ITEM ITEM DESCRIPTION MEASURE QTY UNIT PRICE PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
1 Irrigation-Complete LS 1 $ 5,300.00 $ 5,300.00 $ 9,375,00 $ 9,375.00 $14,340.00 $ 14,340.00' $20,278.00 $ 20,278.00
2 Shrubs EA 290 ,$ 20.00 $ 5,800.00 $ 29,00 $ 8,410.00 $ 20.00 $ 5,800.00 $ 42.00 $ 12,180.00
3 Develop Water Service LS 1 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $11,325.00 $ 11,325.00 $ 3,300.00 $ 3,300.00
4 Supply & Place Weed Barrier Fabflc LF 580 $ 1.00 $ 580.00 $ 2.10 $ 1,218.00 $ 3.50 $ 2,030.00 $ 3.00 $ 1,740.00
5 Supply & Place Mulch LS 1 $ 1,000.00 $ 1,000.00 $ 975.00 $ 975.00 $ 2,500.00 $ 2,500.00 $ 1,500.00 $ 1,500.00
TOTAL BID: $ 15,180.00 $ 22,478.00 $ 35,995.00 $ 38,998.00
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
X From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Wifiain Same Department Activity
From New Revenues Between Depar~ents (City Council Approval Required)
Other
Name: Name: Gas Tax Fund $ 9,536
Account #: Account #: 9460750450 Fund 206
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
City Manager:
Signature
Date:
REASON FOR BUDGET CHANGE ENTRY,:
The Iow bid amount exceeded the Engineer s Estimate by $7,288.
$9536.
This amount plus a 10% contingency is
Mayor:
Posted By:
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Signature
Signature
Date:
Date:
1-580 DVERVIEW __
CITY OF DU]3LIN PUBLIC W0RKS DEPARTHENT --
PROJECT NO.
97--04
DRAWN KAS JCHECKED
1--580 LANDSCAPE
IIdPROVEMENT PROJECT
APPRDVAL
APPRDVAL
APPRDVED
~UBLIC WDRKS DIRECTOR
N o?_o__~L.LD R A W I N G N D. I 1DF ]
LST DATE 3/31/97 ISCALE