HomeMy WebLinkAboutItem 4.06 Accept Work 97-05CTTY CLERK
File
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 5, 1999
SUBJECT:
Acceptance of Work- Contract 97-05 Dougherty Rd Improvements/Annual Overlay
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
1)
2)
Budget Change Form
Financial breakdown of Project Costs (Multiple Years)
RECOMMENDATION:
Accept improvements under Contract 97-05; authorize
payment to Teichert Construction for release of retention in
the amount of $36,855.79 after 35 days if there are no
subcontractor claims; and 2) Approve budget change.
FINANCIAL STATEMENT: Total cost of Teichert Construction Contract Items including Change
orders is approximately $737,435 as shown below. The final construction cost is approximately $33,712
less than the bid award including contingencies. As discussed in the report a Budget Change is required
due to timing differences when the project work occurred and when it was budgeted.
TEICHERT CONSTRUCTION EXPENDITURES
Proiect
Project 9658 Annual Overlay $177,825.51
Project 9685 Doughedy Road $462,267.00
1997/98 Operating Budget Street Repairs $97,342.48
TOTAL FINAL CONSTRUCTION AGMT $737,434.99
Amt of Low Bid Including Contingency
As Awarded By City Council On 11/18/97 $771,147.00
DESCRIPTION: On November 18, 1997, the City Council awarded the Dougherty
Road Improvements/Annual Overlay Project to Teichert Construction. This contract consists of two
Capital Improvement Program projects: (1) Dougherty Road Improvements, from north of Amador
Valley Boulevard to north of Houston Place (Capital Project #9685), and (2) the 1997-98 Annual Overlay
Program (Capital Project #9658). In addition the Contractor performed repair work as part of the Public
Works Street Maintenance Operating Budget. This work is primarily spot asphalt repairs in advance of
the annual overlay and annual slurry seal programs.
Scope of Work
The Dougherty Road Improvements Project widened the southbound travel lanes by removing existing
dirt medians and replacing them with new pavement. A segment of the northbound travel lanes of
Dougherty Road were widened 10 feet. This portion of road was between approximately 800 feet north of
Amador Valley Boulevard to the southern Camp Parks entrance. Traffic signal poles were also relocated
at the intersection of Dougherty Road and Amador Valley Boulevard. As part of the improvements on
COPIES TO: Teichert Construction
ITEM NO. ~
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Dougherty Road, the street was overlaid to provide a smooth, uniform driving surface. A significant
portion of this work was not completed until Fiscal Year 1998/99.
The entire Annual Overlay Project # 9658 scope of work was completed in Fiscal Year 1997/98. In order
to completely the old section of Dougherty road, fewer residential streets were included in the program
than in previous years. In addition to the overlay expenditures for the Teichert Capital Project, the Street
Maintenance Operating Budget included funding to perform patching of these streets included in the
annual slurry seal and overlay programs. This repair work was also entirely completed in Fiscal Year
1997/98.
PROJECT COST INFORMATION
The portion of the Teichert Agreement associated with the Annual Overlay Project #9658 and was
completed prior to June 30, 1998. The following Table compares the Budget and source of funding to the
actual expenditures.
997-1998 OVERLAY PROJECT BREAKDOWN
EXPENSES FY 1997/98 Budget Actual Expenses
Design/Inspection $8,000.00 $11,484.63
Miscellaneous $600.00 $263.52
Improvements (Teichert Contract) $200,346.00 $177,825.51
TOTAL $208,946.00 $189,573.66
FUNDING SOURCES
001 General Fund $71,751.00 $53,858.31
217 Measure B $113,495.00 $113,494.36
220 SB 300 $23,700.00 $22,220.99
$208,946.00 $189,573.66
In addition to the $177,825.51 in Overlay Improvements shown above, Teichert also performed a total of
$97,342.48 in street repairs on various streets. These repairs were necessary prior to undertaking the
Annual Slurry Seal and Overlay programs. Street Repairs are accounted for in the operating budget. The
program was funded fi.om $52,700 in General Funds and $44,462.48 in State Gas Tax Funds.
The presentation of costs associated with Dougherty Road Project #9685 are more complicated, due to the
fact that project expenses spanned four years and involved funding from 5 different revenue sources.
Attachment 2 contains a detailed breakdown for all years of the project, including the year of the
expenditure and source of funding. Although the 1997/98 Budget contained appropriations of $545,300
only $119,722 in expenditures were actually incurred that year due to delays in the project. This has
resulted in the need for a Budget Change in Fiscal Year 1998/99 to account for both the revenue and
expenditures. The proposed Budget Change is attached as Attachment I. The 1998/99 expenditures are
proposed to be funded from a combination of grant revenues not previously accounted for in the budget
and reserves in the Gas Tax and Measure B funds.
RECOMMENDATION
At this time, Staff recommends that Council accept the contract with Teichert Construction as complete
authorize payment of the final retention in the amount of $36,855.79 after 35 days, subject to
subcontractor claims, and approve the budget change as shown in Attachment 1.
2
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (Ciiy Council Approval Required): Budget Transfers:
X From Unappropriated Reserves (Fund 206 & 217 Only)
Within Same Deparm~nt Activity
X From New Revenues (Funds 300,210,220) -- Between Depara'nents (City Council Approval Required)
Other
Ref+AC.OUI~I 0 ' UDGE Acco ,AMOUNT ,.
qamc: REVENUE: Tragic Impact Fee Fund:
$13,980.00
Account #: 3~0-1000-570-005
Name: EXPENSE: Traffic Impact Fee Fund:
Dougheny Rd Project: Improvements ; $ 13,980.00
Account #: 300-9685-750-050
Name: REVENUE: ISTEA: Intergovernmental
Federal ISTEA Funds $256.302.00
Account #: 210-1000-559-003
Name: EXPENSE: ISTEA: Intergovernmental
Federal ISTEA Funds: Improvements $256,302.00
Account #: 210-9685-750-050
Name: REVENUE: SB 300 Transportation
Intergovernmental State Grant Funds $ 38,660.00
Account #: 220-1000-555-016
Name: EXPENSE: SB 300 State Grant Fund:
DougherW Rd Project: Improvements $ 38,660.00
Account #: 220-9685-750-050
Name: EXPENSE: State Gas Tax Fund:
Dougherty Rd Project: Improvements
ITEM AC-~pUNT #
Salaries i206-9685~701-000) $ 405.00
Contract Svclnspection (206-9685-740-075) $ 9,300.00
Contract SvcTestlng (206-9685-740-077) $ 1,657.00
Contract Svc Survey (206-9605-740-080} $ ~,496,00
Contract Impvls (206-9605-750-050) $ 39.540.00
Sub-Total 98/99 Gas TAX Addl Approp $ 52,398.00
Name: EXPENSE: Alameda County Me.ute
B Fund: DougheCcy Rd Project: lmpvts $ 57,913.00
Account #: 217-9685-750-050
City Manager:
Signature
REASON FOR BUDGET CHANGE ENTRY: The adopted Fiscal Year 1998/99 Budget anticipated the
completion of all activities associated with the Dougherty Road Project #9685 in the previous Fiscal Year. The
contract extended into Fiscal Year 1998/99 resulting in a need for a Budget Change. Fiscal Year 1998/99
Expenditures in the Traffic Impact Fee Fund (#300); Federal ISTEA Fund (#210); and State SB 300
Fund(#220) will be offset by new grant revenue not previously accounted for in the adopted budget.
Expenditures in the State Gas Tax Fund (#206) and Measure B Fund (#217) will be from unapprdpriated
reserves. Because these expenditures were not completed in Fiscal Year 1997/98 the reserves available in these
hnds are higher than anticipated when the Fiscal Year 1998/99 Budget was adopted.
'~?,t~-~i'~~~3~"A~pproved at the Clty. Counel~M~tmg o_I~ ~ Date, 1/5/99
Mayor: Date:
Signature
Posted By:
Signature
ATTACHMENT 2
PROJECT # 9685 Dougherty Road Expenditures By Fiscal Year
EXPENSES Actual Actual Actual ESTIMATED
LINE ITEM 1995-96 1996-97 1997-98 1998-99
TOTAL
Salaries $858.46 $177.51 $552.18 $405.00 $1,993.15
Supplies $258.69 $258.69
Printing $142.47 $1,600.61 $1,743.08
Legal Notice $263.52 $263.52
Filing Fees $15,615.00 $15,615.00
General Engr. $12,549.50 $12,549.50
Project Mgt./Insp. $3,013.50 $9,300.00 $12,313.50
Testing $1,137.00 $1,657.00 $2,794.00
Design $225.00 $23,424.25 $18,790.00 $42,439.25
Survey $7,290.00 $10,327.50 $1,496.00 $19,113.50
Improvements $55,873.00 $406,394.00 $462,267.00
Total Expenses 1,083.46 31,292.92 119,721.81 419,252.00 571,350.19
FUNDING SOURCES
206 Gas Tax 858.46 24,490.67 65,758.56 52,398.00 143,505.69
210 ISTEA 199.19 6,802.25 21,940.25 256,302.00 285,243.69
217 Measure B 57,913.00 57,913.00
220 SB 300 30,680.32 38,659.00 69,339.32
300 Impact Fees 25.81 1,342.68 13,980.00 15,348.49
Total Funding 1,083.46 31,292.92 119,721.81 419,252.00 571,350.19