HomeMy WebLinkAboutItem 4.06 AdvertiseForBids 98-01CITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 3, 1998
SUBJECT:
Authorization to Solicit Bids for the Annual Sidewalk Safety
Repair Program, Sidewalk Remove & Replace - Contract 98-01,
and Sidewalk Grinding, Contract 98-02 (2-year contract)
Report Prepared by: Lee S. Thompson, Public Works Director
ExmBITS ATTACItED:
1)
2)
Policy Resolution for FY 1997-98
Specifications will be available at the meeting
RECOMMENDATION: ,..~ /,.-1)
2)
Adopt policy resolution
Authorize Staffto advertise for bids for these two
separate contracts
FINANCIAL STATEM]gNT:
Design, Inspection & Misc: $ 7,300
Construction ~42~700
Total: $50_000
Budgeted
1997-98 1998-99
Estimated _Estimated
$ 7,300
RemoVe & Replace 30,700
Grinding' (2-yr contr.) 12,000
$5o~000
This project is budgeted in the City's General Fund.
!12,000
The Annual Sidewalk Safety Repair Program has been using two
DESCRIPTION:
rtifferent processes to repair sidewalk that is offset 3/4" or more and may pose a tripping hazard. The first
process, Remove and Replace, is used in instances where the offset is more significant or where tree roots
are causing the problem. This procedure requkes removal of the existing sidewalk, and in the case of root
problems, removal of the tree roots, installation of a root barrier to mitigate future problems, and then
replacement of the concrete sidewalk.
The second process is to grind concrete to match the adjoining grade for less severe offsets. This process
is essentially more of a maintenance-type procedure, as opposed to the construction element of removal
and replacement of sidewalk. For this reason, the sidewalk ~mSnding contract is recommended as a two-
year contract similar to the Annual Striping contract, except that the City Council needs to approve the
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COPIES TO:
ITEM NO.
funding each fiscal year. The specifications for this contract will include notification to the prospective
contractor of the necessity for annual authorization of funding.
While maintenance of sidewalks and other fi-ontage improvements is legally the responsibility of the private
property owner, the City Council has adopted a City-paid sidewalk repair program on a year-by-year basis
since 1983. At the budget hearing for Fiscal Year 1997-98, the City Council agreed to extend the City-
paid repair program for ah additional year.
St~ffrecommends that the City Council adopt the resolution establishing the City-paid sidewalk repair
policy for Fiscal Year 1996-97 and authorize Staffto advertise for bids for the Annual Sidewalk Safety
Repair Program.
Page 2
RESOLUTION NO. 19 - 98
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING A POLICY FOR THE REPAIR OF PUBLIC IMPROVEMENTS
DEEMED TO BE PEDESTRIAN HAZARDS
(CITY-FUNDED REPAIR PROGRAM)
WHEREAS, public improvements such as curbs, gutters, driveways, and sidewalks
sometimes become damaged due to natural and man-made causes; and
WHEREAS, these damaged improvements sometimes become tripping hazards to
pedestrian traffic; and
WHEREAS, it is in the best interest of safety to have these hazards eliminated;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin establishes a policy of the City of Dublin for Fiscal Year 1997-98 entitled "Annual
Sidewalk Repair Program".
PASSED, APPROVED AND ADOPTED this 3rd day of March, 1998.
AYES: Councihnembers Barnes, Burton, Howard, Lockhart and Mayor
Houston
NOES: None
ABSENT: None
ABSTAIN: None
K2/G/3-3-98/resosdwk. doc
Mayor
POLICY FOR THE CITY OF DUBLIN
ANNUAL SIDEWALK REPAIR PROGRAM
Fiscal Year 1997-98
It is the policy of the City of Dublin to cause repairs to be made to certain public improvements for the
safety of the general public under the following guidelines.
Improvements Included:
Public improvements included under this program shall be limited to those improvements which may
constitute a potential tripping hazard to pedestrian traffic such as curbs, gutters, driveways, and sidewalks.
Need:
Where these improvements have settled, heaved and/or cracked and offset such as to represent a tripping
hazards as identified by the City Engineer, or his representative, these improvements shall be replaced.
Responsibility:
Where it is apparent that the damage to improvements has been caused by natural causes such as tree
roots, utility trench settlement, or soil heaving, the City of Dublin will pay for the cost of repair.
Where it is apparent that the property owner fronting the damaged improvement has caused the damage,
such as driving vehicles into a side yard, the property owner shall be responsible for the repair. The City
Engineer shall establish a procedure whereby the property owner will be notified of the needed repair, and
if not done in a specified reasonable time, he shall cause the repair to be made and the cost of the repair,
together with reasonable administrative costs, shall become a lien against the property.
_Time Limit of Pol_~:
This policy shall be in effect for Fiscal Year 1997-98 and thereafter be reviewed for extension,
modification, or replacement.
Legal Responsibility:
The City of Dublin, in adopting this policy, does so as an accommodation to property owners who find it
difficult to hire their own contractors to make these necessary sidewalk repairs. The City will let one
contract for the 1997-98 Fiscal Year and repair those defective sidewalks which have been brought to the
attention of the City by the property owners (or others) and that have an offset of over three quarters inch
(3/4") measured vertically. The existence of this program does not abrogate the responsibility of the
property owners to maintain their frontage improvements in a safe manner under Section 5610 of the
California Streets and Highways Code.
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