HomeMy WebLinkAboutItem 4.07 ReadvertiseForBids98-3A CITY CLERK
File # [~[~[]-~[]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September l, 1998
SUBJECT:
Re-Authorization to Solicit Bids - Capital Improvement Project
#9393, Civic Center Re-Roof 98-03A
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
None
RECOMMENDATION:
~Q~uthorize Staffto solicit bids
FINANCIAL STATEMENT:
$4,981 was expended during Fiscal Year 1997-98 for consulting
services and staff time to prepare specifications. $67,150 has been
budgeted in Fiscal Year 1998-99 to re-roof one wing of the Civic
Center. It is proposed to re-roof the remaining wing of the building
in Fiscal Year 1999-2000.
DESCRIPTION: This project was originally authorized by the City Council in March.
During the bid process, two alternate types of roof were proposed, and Staffwas additionally advised by
several of the contractors that the funds budgeted for construction would not be sufficient to complete the
work. The Civic Center roof is atypical in that the roof consists ora number of sections rather than one
large flat area. This causes the total perimeter measurement of the roof to be much greater when
compared to the square footage than would be the case with a typical building. In addition, it was
recommended that the parapet walls also be waterproofed and sealed in conjunction with the re-roof in
order to preclude the leaks that have occurred from the parapet wall flashing and coping and possibly from
cracks in the stucco.
Rather than issue a bid addendum and subsequently receive bids that greatly exceeded the budget; Staff felt
that it would be better to re-budget the funds for the following fiscal year and perform some additional
research as far as the type of roofthat should be specified. The late rainy season also compromised the
ability to complete the project during Fiscal Year 1997-98.
After taking a look at several types of roof, which included re-applying the existing built-up roof, a torch-
down system, and foam roofing, Stafffeels that the foam roof affords the best overall protection. Foam
roofing would eliminate the type of leaks that come from flashing and/or roof penetrations such as
plumbing and drains. It is also proposed to waterproof the parapet walls. The warranty associated with a
foam roof is much longer than the warranty that would typically come with a built-up roof or similar
system.
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COPIES TO:
ITEM NO. ~
Since the cost of the roof system is estimated to be at least twice the original budget, Staff recommends
doing the work in two phases. The first phase was originaily proposed to be the Police Wing; however,
building maintenance staff feels that the incidence of new leaks is greater in the Administrative Wing. The
Police Wing is proposed to be re-roofed the following fiscal year. The Adminstrative Wing is larger than
the Police Wing; therefore, the specification has been worded so that individual sections of roof can be
deleted if the bids come in over budget. If it is necessary to delete a section, Staffwould recommend
postponing the Council Chambers until the next fiscal year as there are no existing leaks in the Council
Chambers.
Staffrecommends that the City Council authorize solicitation of bids.
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