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HomeMy WebLinkAbout01-20-2009 Adopted CC Minor. ll U~~~ MINUTES OF THE CITY COUNCIL ,,, OF THE CITY OF DUBLIN „ - -i~ s~ ~ fJ REGULAR MEETING -January 20, 2009 (;~ ',~ .<~ CLOSED SESSION- None A regular meeting of the Dublin City Council was held on Tuesday, January 20, 2009, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m., by Vice Mayor Hildenbrand. ROLL CALL PRESENT: Councilmembers Biddle, Hart, Scholz and Vice Mayor Hildenbrand ABSENT: Mayor Sbranti PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. ORAL COMMUNICATIONS Introduction of New Employee 7:00 p.m. 3.1 (700-10) City Manager Joni Pattillo introduced Commander Casey Nice of Dublin Police Services. Commander Nice thanked the City Council for the opportunity to serve the City of Dublin. DUBLIN CITY COUNCIL MINUTES i VOLUME 28 G~~oF~e~ REGULAR MEETING 19,~~~,~ January 20, 2009 ~~ '~ %~ ~~t~FOR~ The City Council welcomed Commander Nice to the City of Dublin Police Department. Recognition of Dougherty Elementary School for Participation in the "Walk `n' Roll to School" Program 7:06 p.m. 3.2 (610-50) Administrative Analyst Erin Lamberger presented the Staff Report and advised that Dougherty Elementary School had represented the City of Dublin in the October 2008 "Walk "n" Roll to School" program, which encouraged parents and students to walk or bicycle to school instead of using motor vehicles. This item recognized the achievements of the school and its students for involvement in the program. Dougherty Elementary School Principal Lynn Medici thanked the City Council and Staff for their assistance with the school's participation in the program. The City Council recognized Dougherty Elementary School for its outstanding participation in the "Walk `n' Roll to School" program. •- Presentation of National Blood Donor Month Proclamation 7:11 p.m. 3.3 (610-50) The City Council presented a proclamation regarding National Blood Donor Month to James Mueller, representative from the American Red Cross. Mr. Mueller stated that the Bay Area was in need of blood and encouraged residents to do their part in donating. •~ DUBLIN CITY COUNCIL MINUTES 2 VOLUME 28 of D U8 REGULAR MEETING 19,~~ ~* January 20, 2009 `\\~~~/~ '~LIFOR~ Mothers Against Drunk Driving (MADD) Law Enforcement Recognition Award 7:15 p.m. 3.4 (130-60) Lieutenant Glenn Moon presented the Staff Report and advised that the City Council would recognize Dublin Police Officers who received the 2008 MADD Law Enforcement Recognition Award. The Officers honored were: Eric Chaloner, John Belfer, Sean Parker, Mitchell Mensinger, Tim Phillips, and Alan Dumatol. The City Council recognized the Dublin Police Officers that received the awards. Mayor's Apuointments to City Commissions and Committees 7:19 p.m. 3.5 (110-30) City Clerk Caroline Soto presented the Staff Report and advised that on December 16, 2008, the City Council approved the Mayor's appointments to the City's Commissions and Committees. Since that date, there had been the following subsequent vacancies: Planning Commission -One (1), Heritage and & Cultural Arts Commission -One (1), Senior Center Advisory Committee -Two (2), and the Housing Committee -One (1) Resident member vacancy. The Mayor would recommend appointments to fill these vacancies. On motion of Cm. Scholz, seconded by Cm. Biddle and by unanimous vote (Mayor Sbranti absent), the City Council confirmed the Mayor's appointments as follows: Planning Commission -Alan Brown; Heritage and Cultural Arts Commission - Sonal Nuckols; Senior Center Advisory Committee -Delilah Vanderpool and Jeanette Villegas; Housing Committee -Ramon Firmeza as a Resident member, and reassignment of Christine Kaehuaea as a Business Community member. The term of the Housing Committee members would end with the conclusion of the preparation of the Housing Element. DUBLIN CITY COUNCIL MINUTES 3 VOLUME 28 ~ of ~,~ REGULAR MEETING 19,~~~~~ January 20, 2009 ~~ '~ %~ o~~~R~ Public Comments 7:22 p.m. 3.6 No comments were made by any member of the public at this time. CONSENT CALENDAR 7:13 p.m. Items 4.1 through 4.6 Cm. Biddle stated in reference to Item 4.1, Minutes of the Regular Meeting of December 16, 2008, he would only be approving the portion of the meeting for which he was a seated City Councilmember. On motion of Cm. Hart, seconded by Cm. Scholz and by unanimous vote (Mayor Sbranti absent), the City Council took the following actions: Approved (4.1) Regular Meeting Minutes of December 16, 2009; Adopted (4.2 600-60) ORDINANCE NO.O1- 09 APPROVING THE DEVELOPMENT AGREEMENT FOR PA OS-051 WALLIS RANCH (DUBLIN RANCH WEST) CHANG SU-O LIN ("THE LIN FAMILY") Accepted (4.3 100-60) the grant from California Kids Plate Program in the amount of $1,600; approved a budget change; and authorized out-of--state travel for Community Safety Assistant Laura Correa-Hernandez to attend the Lifesavers National Conference on Highway Safety Priorities in Nashville, Tennessee. DUBLIN CITY COUNCIL MINUTES a VOLUME 28 G~~OFD(~~ REGULAR MEETING 19,~~~~~ January 20, 2009 `~ '~ /~ ~4LIIbR~~ Adopted (4.4 950-40) RESOLUTION NO. 11- 09 AUTHORIZING TEMPORARY STREET CLOSURES FOR THE 2009 ST. PATRICK'S DAY PARADE AND SHAMROCK SK FUN RUN AND WALK Received (4.5 330-50) financial reports for the month of November 2008 as authorized by Section 41004 of the California Government Code; Approved (4.6 300-40) the Warrant Register in the amount of $2,639,663.01. WRITTEN COMMUNICATIONS -None PUBLIC HEARINGS Appeal of Planning Commission's Approval of a Conditional Use Permit for Shared Parking at the Proposed C1ubSport Proiect within The Promenade at Dublin Ranch, PA 08-006 7:24 p.m. 6.1 (410-30) Vice Mayor Hildenbrand opened the public hearing. City Attorney John Bakker stated that because this was a quasi judicial matter, he had not been assisting City Staff in preparation of this appeal. His only involvement in this matter would be advising the City Council on this matter. Other attorneys on his staff had assisted with the preparation of the Staff report. He had three items he wanted noted. First, Councilmember Biddle had participated in the Planning Committee matter which had been appealed. For that reason, and because this was a quasi judicial matter, he was unable to participate as a Councilmember on this matter. He was going to be disqualified and would not be participating on this matter. Secondly, in regard to the Planning Commission appeal process, anyone may appeal a Planning Commission matter or other action taken pursuant to the Zoning Code. There were some actions that were taken by DUBLIN CITY COUNCIL MINUTES s VOLUME 28 ~OFDp REGULAR MEETING 19,~~~,~ January 20, 2009 \\~ '~ //~ ~`1GIFpR~~ the Zoning Administrator, which was typically the Community Development Director. Those matters were appealable to the Planning Commission. Planning Commission decisions were appealable to the City Council. Any person appealing must have appeared at the Planning Commission hearing or made the Commission aware of their concerns before the hearing. They could submit their concerns in writing. They could not just appeal something if they did not show up or make the Commission aware of their issues. Councilmembers could appeal as well. They did not have to specify the reason for the appeal, just that they did not believe the decision was in the best interest of the City. The appeal must be filed within ten days of the Planning Commission action. It must state the grounds for the appeal and include the filing fee. The hearing must be held within 45 days of the filing of the appeal. In this case, that date would be February 1, 2009. If the item was not heard within 45 days, the action appealed would be deemed affirmed. So in this case, that would mean that the conditional use permit for the parking reduction would have been approved. It was noticed as a Public Hearing like any other Planning matter. The body, the City Council, could consider only those issues involving matters that were the specific subjects on the appeal. They would look at the appeal, determine the grounds for the appeal and only deal with those issues. They could continue the hearing. If they were not able to make or not willing to make a decision tonight, the City Council could continue it to a specific time and place provided it was not beyond the 45-day period. The action must be taken within 75 days of the proper filing of the appeal and that would be by March 3, 2009. If the action was not taken within 75 days, the action was deemed affirmed. The City Council may by majority vote affirm, affirm in part, or reverse the action based upon findings of fact about the particular case. In the City Council's packet was a set of written findings for the City Council to adopt by motion. A tie vote would result in an affirmation of the action. There would not be a tie vote tonight because there were only three City Councilmembers. Whether they affirmed or reversed the action, the City Council may adopt additional conditions of approval if they so choose. Because this was a quasi judicial matter, the City Council's ex parte contacts policy applied. In general, that policy prohibited ex parte contacts. Ex parte contacts were any information they may have received that was relevant to the decision that was outside of the proceeding, not within the Staff Report or documents that Staff had provided or at the Public Hearing tonight. It could be communications with the applicant, communications with members of the public that were relevant to the decision, site visits, discussions of any kind, emails, or written communications. The way the policy was drafted, the City Council was to avoid intentionally receiving those kinds of communications. On the other hand, if they were received, the City Councilmembers were required to disclose them prior to the hearing so that everyone that was involved in making the decision had the same DUBLIN CITY COUNCIL MINUTES 6 VOLUME 28 Gti~ of DoB~ REGULAR MEETING a,~~~~~ January 20, 2009 \\\ '~ %~ ~4G/FOR~~ information. Staff had placed an item on the recommendation that included a disclosure of ex parte contacts pursuant to Resolution No. 234-05. The policy was contained in the City Council's packet. Before the City Council moved onto the Staff's presentation, he recommended that anyone who received ex parte contact or participated in ex parte contacts disclose them at this point in time. Vm. Hildenbrand asked Cm. Hart if he had any ex parte contacts. Cm. Hart answered no. Vm. Hildenbrand asked Cm. Scholz if she had any ex parte contacts. Cm. Scholz answered no. Vm. Hildenbrand stated she had not had any ex parte contacts. She asked for clarification on whether Cm. Biddle could speak during the public hearing portion. Mr. Bakker stated Cm. Biddle could come to the podium if he so chose. Cm. Biddle did not have a conflict for Political Reform Act purposes. Councilmembers with a conflict were generally asked to leave the room. For example, Mayor Sbranti had a financial conflict in the item because he owned a real property interest within 500 feet of this decision. He would be permitted to participate as a member of the public. He could not participate as a public official. In Cm. Biddle's case, he did not have a conflict for Political Reform Act purposes so he was free to participate. Vm. Hildenbrand stated that Mayor Sbranti was not in attendance at this meeting because he was in Washington, D.C. attending the US Mayors Conference and the Presidential Inauguration. Planning Consultant Mike Porto presented the Staff Report and advised that the City Council would consider an appeal of the Planning Commission's approval of a Conditional Use Permit for Shared Parking at the proposed C1ubSport Project within The Promenade at Dublin Ranch. Jimmy Huang, Appellant, stated that the parking analysis was neither conservative nor accurate because it overlooked a severe parking challenge in the immediate vicinity. Mr. Huang presented a visual slide that he prepared regarding parking allocations at four DUBLIN CITY COUNCIL MINUTES ~ VOLUME 28 ~ OF DpR, REGULAR MEETING a~~~~~~ January 20, 2009 ~~ developments in the project vicinity. He asked that the City proceed with care and deliberation given the existing parking challenges. He suggested that if Charter was so confident that their modeling was accurate, the City should ask them to provide a $5 million bond that in the event they were wrong, the City would have sufficient funding to build an underground parking garage. He also asked the City Manager about the timing of notification of the hearing. City Manager Pattillo stated she would return with information regarding notification. Cm. Hart asked Mr. Huang what standards he was using on his chart to provide his numbers. Mr. Huang stated the numbers were taken from the parking plans from site development reviews. Vm. Hildenbrand asked if he was using an engineer's standard or basing it on information gleaned from the site development reviews. Mr. Huang stated he got them from the latter. He stated there was a clear ratio trend. Vm. Hildenbrand asked if he had taken into consideration two-car garages. Mr. Huang stated he had not. City Manager Pattillo stated Staff could take a look at the slide and bring it back at a later date to better understand the methodology. Vm. Hildenbrand stated the three Councilmembers at the dais were not as familiar with those site development reviews for the projects presented by Mr. Huang. Dave Chadbourne, Land Plan Associates, representative of Charter Properties (applicant), stated representatives were available to answer any questions the City Council might have. Eric Swalwell, Dublin resident, read from a letter from Tim Sbranti, acting as a Dublin resident, recusing himself from the proceedings as a Councilmember. The letter, asking the City Council to deny the appeal, was included in the record. DUBLIN CITY COUNCIL MINUTES s VOLUME 28 ~~ of REGULAR MEETING 1~~~~~ January 20, 2009 \~ '~ /~ ~4LIFpR~~ Bill Schaub, Planning Commissioner, provided a statement to the City Clerk in support of the project for inclusion in the record. Don Biddle, former Planning Commissioner (having earlier recused himself from sitting at the dais for this item), stated the appeal addressed parking issues not related to this project, they were related to neighboring projects. This project had only 14 spaces of on street parking in the count. If the City was going to continue to develop mixed development, it took advantage of the mixed-use parking concept. Allocating additional space and resources to parking meant that there were less resources for people. Doreen Wehrenberg, Planning Commissioner, stated that she had reservations on parking issues. Through the study sessions, she came to the conclusion that the project could meet the shared parking use. Cm. Hart asked Ms. Wehrenberg if the Planning Commission considered examining the shared parking portion of the ordinance. Ms. Wehrenberg stated through this project, yes. It was new to the Planning Commission. Was this the right project to show shared parking? With Goals & Objectives, the Planning Commission wanted to look at the parking ratios and shared parking issues. Cm. Scholz stated there was a continuing parking problem. The City needed to provide for people to park. Errors had been made in development in the past, in terms of parking. There was a parking overflow problem. It was presumptive to pass judgment on people who lived in the apartments and condominiums with regard to garage use. This needed to be looked at very carefully. There had been errors in planning for parking. She would like to see the City look for a solution. City parking was inadequate. She asked if the problem could be explored further. The City Council and Staff discussed the appearance of personal information regarding the Plaintiff in the Staff Report. Cm. Hart asked City Staff about the methodology of determining the shared parking. He understood there were two different methods to evaluate it. There was an ordinance regarding parking. Had there ever been a study to project what would be the case if every developer used the concept of shared parking? What would that look like? DUBLIN CITY COUNCIL MINUTES 9 VOLUME 28 ~~oFD° REGULAR MEETING 1~~~~~ January 20, 2009 \\\ '~ /// ~4G/1'C~R~~ City Manager Pattillo stated the City had not done that. There were certain factors that triggered shared parking. Cm. Hart asked what would happen if they did that. Mr. Porto stated that was why shared parking was required to be considered with a Conditional Use Permit, to be able to look at it differently than looked at with a Site Development Review. It was brought before the Planning Commission with required findings under Section 8.81 of the Municipal Code for making the findings of a Conditional Use Permit. It would get that extra scrutiny. Cm. Hart stated on page 7 of 15 of the Staff Report, it was telling when it came to the use of type, the numbers, shared parking, and international standards. This was a developer exceeding the standards as required by the City. He did not share the view of the developer of this project being responsible for any other project that was built in the future. A concern in regard to the motorcycle parking was whether or not they would use it. Did C1ubSport know the number of Dublin residents and their addresses in regard to their use of ClubSport in Pleasanton? Vm. Hildenbrand reopened the public hearing. David Grove, Director of Development for Leisure Sports, stated they had not researched who the current members were of the Pleasanton facility. There would be a membership cap at facilities. The Dublin Club would be oriented towards group fitness. They could take those classes and schedule them to direct the members and the flow of traffic to whatever portion of the day they wanted to have them in the Club. The Clubs were focused on customer service. If there was a parking problem, they would not get the members into the Club. So they would do everything they could so that the traffic was spread out during the day. Vm. Hildenbrand closed the public hearing. Cm. Hart stated the City should re-evaluate the current shared parking policy. It might not be broken but it should be reviewed. The project had met the standard set by the ordinance. The developer had a right to design the project pursuant to the ordinances the DUBLIN CITY COUNCIL MINUTES io VOLUME 28 G~~pFD~~ REGULAR MEETING a,~,C~~~~ January 20, 2009 ~~ '~ /~ ~'1GIFOR~~ City had established. The developer had done that and met that proof. He was in support of the project. Cm. Scholz stated maybe the City needed to re-evaluate the established project. She questioned the 1.4 measure that was the appropriate spacing for the parking. Had she been on the City Council, she would not have supported that number. Not to defeat the project, but there was a present and continuing parking problem. She was uncomfortable with moving ahead until it was looked at more carefully, received better evaluation by Staff to hopefully fix it. The parking problem in Dublin was serious enough to stop and look at it. Cm. Hart stated that what she was saying was that what Staff had already shown, what the independent traffic engineer had already shown, she was going to discount those professional opinions based on the statement of the parking issue. He was not willing to do that. Vm. Hildenbrand stated that having lived in the Villas, she understood the challenges people faced. The residential parking problems were separate from this project. This project was mainly being parked in a parking garage, with 14 spaces on the street. Using shared parking was something the City had done in the past. The parking in the residential portion was different. The projects needed to be planned with residents parking in their garages. Garages needed to be counted as parking spaces. In order to develop a project, the City needed to use those numbers. It was not an error on anyone's part. No one knew the nature of how people were going to live in the residential project. The City Council could not say that in aone-bedroom unit, there were not going to be three people there with three different cars. However, in this project, the City had followed all of its guidelines. There was nothing done inappropriate. There were two traffic reports presented. All findings were met in order to proceed with shared parking. If the City Council did not move forward with this project, the City might not see another project for years. Many residents had waited years to get their Square, now they had waited years to get the Promenade started. In fairness to the residents that had moved into the Villages who were looking for a Promenade, if the City Council were to say no because there were questions as to whether shared parking was an valid method of planning, then the City Council would say they would not get a Promenade. It was a well written Staff Report. She supported the project based on the fact that there were findings made that this project was separate from the parking issues in the residential section and DUBLIN CITY COUNCIL MINUTES i i VOLUME 28 G~~ pE D(~~ REGULAR MEETING 19,~~~,~ January 20, 2009 \\~ '~ %~ that the City Council could not fix human nature. She supported the approval of the C1ubSport project. Cm. Hart requested through the Goals & Objectives process, that Staff evaluate the method and concept of the shared parking concept. There needed to a balance of shared parking. Cm. Scholz stated she supported the Promenade project. At this time she was concerned and would like further evaluation of the project. She would therefore abstain. On motion of Cm. Hart, seconded by Vm. Hildenbrand and by majority vote (Cm. Scholz abstaining, Cm Biddle having recused himself, and Mayor Sbranti absent), the Council affirmed the Planning Commission's approval of Planning Commission Resolution No. 08-40 approving the Conditional Use Permit for shared parking for The Promenade at Dublin Ranch (Parcel 4) and adopted Findings of Fact set forth in Attachment 10. Cm. Biddle returned to the dais. UNFINISHED BUSINESS Fallon Sports Park Phase I, Contract No. 09-02 -Authorization to Bid 8:42 p.m. 7.1 (600-35) Parks and Facilities Development Coordinator Rosemary Alex presented the Staff Report and advised that the City's Five-Year 2008-2013 Capital Improvement Program included funding to begin design for Fallon Sports Park Phase I development in Fiscal Year 2007- 2008 and construction to commence in Fiscal Year 2008-2009. After a series of public workshops in winter 2007-2008, the City Council adopted the Conceptual Plan for Phase I on March 4, 2008, and authorized the preparation of construction documents for the project. The construction documents were completed and Staff was seeking authorization to advertise for bids. Cm. Biddle asked if there was a Swale that ran along the west side of the park. DUBLIN CITY COUNCIL MINUTES is VOLUME 28 ~~ pF Dp~ REGULAR MEETING 1~~~~~ January 20, 2009 ~\ '~ %~ ~~i~~~ Ms. Alex stated the swale would drain into the planted areas in the parking lot. She stated there was a drainage swale that was for the nearby housing development. The site did not drain into the drainage swale from this housing system. Cm. Biddle asked if the park portion closest to the fire station was included in this phase. Ms. Alex stated it was not. There would be grading work in the entire area because it was still a bit of a hill to level out. That would be part of a future phase. The City was trying to get in all of its lighted fields in the first phase of development. Vm. Hildenbrand stated the City wanted to get the lighting in first. Cm. Hart asked what was the elevation difference from the back door of the fire station to the playing field. Ms. Alex stated it was about 100' elevation difference from one side of the park property to the end of the park property. Cm. Hart asked how many batting cages were in the overall project. Ms. Alex stated there would only be one on this site. Cm. Hart asked about the pedestrian lighting. He was concerned in terms of a safety issue. Ms. Alex stated when the Master Plan was completed, the plan included a lighting plan for the entire site. Not only athletic field lights, but also pedestrian lights. They had considered adding lights for pedestrians to exit the park. This was a new location for these types of lights. Vm. Hildenbrand asked if when the City discussed the cash flow options, might the City have to postpone Phase I of Fallon Sports Park. If so, did Staff know how long that postponement might be? City Manager Pattillo stated that was a possibility. Staff would review this and also alternative financing options for the City Council's consideration. Public Facility Fees were supposed to pay for this park. The City was hoping bids would come back DUBLIN CITY COUNCIL MINUTES i3 VOLUME 28 ,~oF~,~ REGULAR MEETING i~~~~az January 20, 2009 ~~ '~ ~at~FOR~ favorably. Staff would return with an estimated development timeline and with more information for the City Council. Vm. Hildenbrand stated she would like to see the first Phase opened in Summer 2010. Also, would the BMX rough grading be usable? Ms. Alex stated it would be graded and ready for use and completely safe for recreational use. Cm. Biddle stated he appreciated the approach, trying to match the contract to the available impact fees and also not going to the synthetic turf too fast. On motion of Cm. Hart, seconded by Cm. Scholz and by unanimous vote (Mayor Sbranti absent), the City Council authorized Staff to advertise for Fallon Sports Park Phase I contract. Memorandum of Understanding (MOU) For the Imulementation of the Solar Cities Program 9:02 p.m. 7.2 (600-40) Assistant City Manager Chris Foss presented the Staff Report and advised that the City Council would consider a Memorandum of Understanding (MOU) for the implementation of the Solar Cities program with the Cities of Livermore and Pleasanton. On motion of Cm. Scholz, seconded by Cm. Hart and by unanimous vote (Mayor Sbranti absent), the City Council adopted RESOLUTION NO. 12 - 09 AUTHORIZING SIGNING A MEMORANDUM OF UNDERSTANDING FOR IMPLEMENTATION OF A SOLAR CITIES PROGRAM Mr. Foss stated based on the City Council's action of authorizing the signing of the MOU, there would be a joint workshop on January 29, 2009 at the Robert Livermore Community DUBLIN CITY COUNCIL MINUTES i4 VOLUME 28 `~pF ppR_ REGULAR MEETING i~~~~az January 20, 2009 `~ '~ %~ ~4GIFpR~~ Center, 444 East Avenue, Livermore, at 7:00 p.m. This information would be placed on the City's website. Fiscal Year 2008-2009 Goals & Objectives Status Report and CIP Schedule 9:05 p.m. 7.3 (100-80) City Manager Joni Pattillo presented the Staff Report and advised the City Council that Staff had prepared a report apprising the City Council of the status of the Fiscal Year 2008-2009 Goals & Objectives as of December 31, 2008, as well as a schedule of the City's Capital Improvement Program indicating estimated project start and completion dates. Vm. Hildenbrand stated it was very important that the City move forward with a List Serve to get information out to the community. The City Council received the report NEW BUSINESS Community Development Block Grant (CDBG) Program for Fiscal Year 2009-2010, Project Applications 9:07 p.m. 8.1 (480-30) Administrative Aide Gaylene Burkett presented the Staff Report and advised that the City Council would consider the approval of several CDBG applications. Cm. Biddle asked if the application format used by the City was required by CDBG. Ms. Burkett stated it was provided by CDBG and in turn the City provided it to the service providers. Cm. Hart asked if these organizations had other funding sources. DUBLIN CITY COUNCIL MINUTES is VOLUME 28 Gti~ pF D~~ REGULAR MEETING 19,~;~,~ January 20, 2009 ~~ '~ //~ Ms. Burkett stated they applied to other cities and other sources. Vm. Hildenbrand stated it was unfortunate that these funds decreased every year. Hopefully the organizations were seeking funds from other sources since the City could only allocate a limited amount of funds. On motion of Cm. Biddle, seconded by Cm. Hart and by unanimous vote (Mayor Sbranti absent), the City Council directed Staff to submit applications to the County Housing and Community Development for $80,524 in CDBG funding for Fiscal Year 2009-2010 as follows: Axis Community Health, $3,488; Bay Area Community Services, $4,757; Community Resources for Independent Living, $3,488; Kidango, Inc., $4,968; Open Heart Kitchen, $9,514; Senior Support Program of the Tri-Valley, $8,488; Spectrum Community Services - Meals on Wheels, $5,307; Tri-Valley Haven Domestic Violence/Homeless Shelter, $14,271; Housing Rehabilitation (County Administered Program), $14,216; Annual Contribution toward Acquisition/Rehabilitation of Tri-Valley Haven's Sojourner House, $5,427; and Program Administration, $6,600; and should there be a decrease or increase in CDBG allocation, the percentage of the decrease or increase be distributed evenly across all programs that do not have mandatory set amounts. OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 9:13 p.m. City Manager Pattillo stated there would be a Strategic Planning Workshop on Saturday, January 31, 2009, in the Community Room of the Dublin Library, beginning at 9:00 a.m. There was going to be a recognition event for Commander Gary Thuman on February 3, 2009. Time to be announced. Cm. Hart remarked on the City Council Meeting pamphlet as an informational tool for the community. He had attended his first meeting of the East Bay Chapter of League of California Cities. Vm. Hildenbrand stated she had attended former Mayor Janet Lockhart's retirement party. It was a wonderful event. She had attended the Dublin Pride planning meeting, the DUBLIN CITY COUNCIL MINUTES i6 VOLUME 28 ~,~oFDUB~ REGULAR MEETING i~~~~si January 20, 2009 ~\ '~ /~ ~~ti~s~ Association of Bay Area Governments (ABAG) Legislative meeting. There was legislation coming forward regarding filling Council vacancies and the timely manner of filling vacancies versus going to special elections. They were trying to mandate it for City Councils that would not make a decision, to have more time to make that decision rather than the present 30 days or going to a special election. The ABAG Legislative Committee voted to oppose that legislation. The ABAG Executive Committee confirmed that decision. She had attended the League of California Cities meeting in Orinda. She recognized Senior Center Volunteer Martin Sirlin who passed away recently. He was one of the most dedicated and long time part-time employees and volunteer for the Senior Center. ADJOURNMENT 10.1 There being no further business to come before the Council, the meeting was adjourned at 9:20 p.m. in memory of Martin Sirlin. Minutes prepared by Caroline P. Soto, City Clerk \~,~. Mayor '~~~C~.~ ATTEST: ~--Fw;~ -City Clerk I'=~ DUBLIN CITY COUNCIL MINUTES i~ VOLUME 28 ~,~oe REGULAR MEETING 1~~~~~ January 20, 2009 ~~ '~ %~ Gcrea~