HomeMy WebLinkAboutItem 4.12 Award of Bid 98-11B CITY CLERK
File #
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 20, 1999
SUBJECT:
Award of Bid - Heritage Center Improvements, Phase II
Contract 98-11B
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
1) Resolution of Award
2) Budget Change Form
3) Summary of Bid Results
RECOMMENDATION:
Adopt resolution awarding bid to DB Landscape
Approve budget appropriation of $69,784 from Unallocated
In Lieu Parkland Reserves
FINANCIAL STATEMENT:
General Fund monies are budgeted for constructing both phases
of the project in the amount of $69,070. The approved budget for
Phase I improvements (including a 10% contingency) was $50,380,
which lef~ a balance of $18,690 for Phase II. The low bid submitted
for Phase II was $73,976. A 10% construction contingency will
bring the total to $81,374 which will require an additional budget
appropriation from Unallocated In Lieu Parkland Reserves in the
amount of $62,684 for construction, plus $7,100 for additional
design and inspection services.
DESCRIPTION: At the meeting of Februmy 2, 1999, the City Council authorized Staffto solicit bids
for Contract 98-1 lB, Heritage Center Improvements, Phase II. This project was part of the scope of work
originally put out to bid last Fall. Only one bid, in the amount of $239,230, was received at that time.
Since the bid was significantly higher than the funds budgeted, the bid was rejected and the decision made
to re-bid the project, breaking it into two projects with separate scopes of work. Phase I was awarded on
February 16, 1999.
Phase II of this project includes installation of irrigation, landscaping and construction of the wedding
courtyard. The scope of work for Phase I, which is currently under construction, includes site clearing
and demolition, grading, asphalt paving, pedestrian paths, miscellaneous steel work, and timber headers
for the landscaping included in Phase II improvements.
A total of 9 bids were received with the low bid of $73,976 being submitted by DB Landscape.
COPIES TO: DB Landscape /t_ ~
ITEM NO.
g:miscproj~herilagelI~agslawrd.do¢
The total budget for FY 1998-99 for this project is $83,620 including design and inspection. The total
estimated project cost based upon the bid awarded by the City for Phase I and the recommended bid for
Phase II is shown below.
Adopted Budeet Phase I Phase II Total
Construction $ 69,070 $ 50,380 $ 81,674 $131,754
Design/Inspection 14.550 11,150 10.500 21,650
TOTAL: $83,620 $ 61,530 $ 92,174 $153,404
Prior to approving the bid, it is recommended that the City Council approve an additional appropriation
from the Unallocated In Lieu Parkland Reserves in the mount of $69,784.
It is important to note that, although the project is in excess of the original budget due to the current
economy, Public Works Staff has been able to save over $100,000 from the bid received last Fall by
bidding the project in two phases.
Staff has reviewed the bid results, checked with references, and recommends that the City Council adopt
the resolution awarding the bid to DB Landscape.
Page 2
RESOLUTION NO. -99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT 98-11B
HERITAGE CENTER IMPROVEMENTS, PHASE II
TO DB LANDSCAPE
WHEREAS, the City of Dublin did, on April 6, 1999, publicly open, examine, and declare
all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for
Contract 98-1 lB, Heritage Center Improvements, Phase II, authorized by the City Council on February 2,
1999, wlfich Plans, Specifications, and Modifications are hereby expressly referred to for a description of
said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has recommended that
the bid hereinafter mentioned is the lowest and best bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby award City of Dublin Contract 98-1 IB to the lowest responsible bidder therefor, to wit DB
Landscape, with a bid of Seventy-Three Thousand Nine Hundred Seventy Six Dollars ($73,976.00), the
particulars of which bid are on file in the Office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 20th day of April, 1999.
AYES:
NOES:
ABSENT:
ABSTAINING:
Mayor
ATTEST:
City Clerk
g:Cni$cprojhtleritagell~re$oawrd
CITY OF DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required):
X From Unappropriated Reserves
From New Revenues
Budget Transfers:
CHANGEFORM#
X
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
StaffSalaries $ 3,850 Heritage Center Improvements, Phase II $ 62,684
Account#: 215-9554-701-001 Account#: 215-9554-750-050
Name: Name:
Inspection $ 4,700
Account #: Account #: 215-9554-740-079
Name: I Name:
Design $ 6.250
Account#: Account 8:215-9554-740-078
Name: Name:
Account #: Account #:
City Manager: Date:
Signature
REASON FORBUDGET CHANGE ENTRY:
General Fund monies budgeted for constructing Phases I and II of the Heritage Center Improvements Project
is $69,070. Approved budget for Phase I is $50,380, leaving a balance of $18,690 for Phase II. The low bid
submitted for Phase II was $73,976. Including a 10% construction contingency, the total will be $81,374. This
will require an additional appropriation of $62,684 fi.om General Fund.
In addition, the design, inspection and miscellaneous costs have increased due to splitting the project into two
contracts and rebidding.
Mayor: Date:
Posted By:
g:misprojlheritagell~budgchng
Signature
Signature
Date:
BID RESULTS - IIERITAGE CENTER IMPROVEMENTS, PIIASE II,.COIHRACT NO, 08-1113
E]ID'OPENING ~ATE -APRIL B, 1999
ITEM DESCRIPTION
(~learlng &_Gl?bbiny _ . .
Earthwork
irdgatl0n
~peclmen Oa~r~-
?4" aox Tr~s'- '
~Ground ~Wr .1-~al ca~Fi~is:
~ Mafnlenance Period
(2x4)
Fines SuUace
Planter dur~ (8 x 6)
EDGINEER'S i
TOTAL
CHIT PRICE PRICE
$.1,000, o0 $. 1,0000b
$ 2,400.00 $ 2,490.00
$ . _1.60 $ 25160000
$. 600.00 $ . 600.00
$ 200.00 $ 8,440 SO
$ 9000 $ ."3,960.00
$ 4000 $ 3.40000
$ 0.70 $ __9,800.00
$' ~0oi0o s ooo.oo
$.'~_ '4.20 $---394180
$ 2.00 $ -~§,4oo.oo
$ - ~0100' $ .3,360.00
$ 9160000 $ 9,60000
$12~400,00 $ .12,40000
. . 36,00 $ . 504,00
. . $ 05,254.80
DB LANDSCAPE CLEARY BROS. SYCAMORE LANDSCAPE
TOTALS-' TOTAL ' TOTAL
PRICE PRICE UNIT PRICE PRICE UNIT PRICE PRICE
~- $ 2,~77.60 ~- 2.677.6D $ 3.10000 $ 3,10000 $ 6.250,00 ~-' 6.250.~
~00.00 $~ 50000 '$ 3~848oo $- 3~848:oo $" $~3~10~.0o $ '1~595.00 $ 1,59~.~o
2.06 $~o00.b6 $-' i~04 S-~6;040~d0' $ i~6~' S~6~5~0~00' $- i~25' $-~0:O00.O0'
'~o.00 $~' 600}0~ '$-~d. O0 $' 550.00 ~---~;00' ~-- 393.00 $ ~60o' {"' '550.00
'20000 $--~,600.~d --' $ ~:353:~6 $--210.96 $~852~8' $--200.00 $-~,60000
-~OO00 ~--4,40000 ~- 5~9~0~00' S~- 87~65- S--~830.20' $-- 60~00
$_.~1flO0 $-- 05000 $' 2:720.00 ~'-' 16~47 $~1~3~9~95 $--'19.50 $-"1~657.50
~.99 $-i~,860.~0 $' 7;~98.O0 $ ---'1.2~ $~;9~Q00 $-'~ 1.75 $ ~4,500`00
~600o ~---500;06 ~ $~6;0o' S Loss.os ~ ~,ooo.oo ~- i~606.b0
S~O0 $ 47000 S Z.O0 { 65e.00 '~-" 5.06-~'--"~i6:6d-
s.~,Loo S~.edd.bd s 2:3~' { 4,046,00 '$ .....0:7~-~,~58266' ~ 2,5o S--~,~50,00`
...700 $'-ijm06 ~ 25.00 {'-4,200.oo '$~---g.65 '$~6~}~ $ $-4:284~0~'
$4.ooooo .$~,o0o.o0 sj,2ao.00 $' $'6,500.6o $--6,500.00
15,o0 $ 55~.o0 $ 66.34 ~454.~8 $ 43.5~ $ $ 5900 $ 2.183.00
.$~3,976.00 .~..74,~.~=~9 $ 77,310.75 $ 88,500.00
* ammmt aOjusted a[ler verificalion o~ calculations
'-I ..... I1'
Pagu 2.
_TOTAL
ROBERT G. SCllWi~n~-
' TOTAL -
IINIT PRICE PRICE
$ 1,65000 $' 1,050,00
$-2,5oo.oo I $ 21500.00
$ 1.125 J S 181000 O0
$ ~30.00 I $ '730.00
$-' 332,00 I $ -~ 638.00
$'~' 90.~O $.-. 3 990;80
~ 23.89 $ 2.O3065
$ 1,500.00 $ 1,500.OO
$ ' 851 $- 70994
$ 8.193.OO $ 8.193.00
$ 5,305.00 $~5,30500
$ 18300 *
$ 0~2325 29
BOIJLBER ROCi~- ..... hM~-[ANDSCAPE
---UNIT ' TOTAL .... TOTAL
2,0ns.so i-- 2,ooo.b~ $ 2,020.00 2,020'.6~
PRICE PRICE UNIt PRICE PRICE
o.ooo.oo $--~o0o~oo' ;-<00o.06~o0o~o0-
res' s-~5,~6o.oo ;- i66 io~ooo:oo-
_.350.00 ~$2090;66 -23566 '~.~0~;00
lO0.00 $-4A06;66" $-'125,00 -5,500`00
$ 23.800.00, $ 3.35o 46~900.00
S'~;666.0o $-'~.oo6~06 ' s~;~00.00 i;5o0.00
_ 2.oo $-5,4o06o s- '~.65 ~;e05.oo
2o.oo $-i360~60 s---SS0d -5;080.06
$4~50000 $ 4,500;d0 S 4,600.06' -i600.00
$..3o.o0 $~LH0.60 S 45.66
.2500 $ ~ 412.50 $-"45.00 ' '742.50
' ' {- dB.7~zS~ ........ m3,0~
BLOSSOM VALLEY
TOTAL~
UNIT PRICE[ _.PRICE _ _
$_~.89o.oo s_2,8oo.oo
$ .2~000.00 $__2,000.00
S 2.00' s 40,00000
$~',~o6.b6 $- i~o0o0o
$- '30o.6d 'S'-6:0oo0o
~i,oo.~o_ ~=4;~0o so
$ .... 18.00 $__ 1,530.OO
$ 3.50 $ 49,OOO00
d---5oo:oo $- 80000
S--- 5.09 $---470.00
$ 1.8o S 2,550.00
$-- ~0.0o S--51040100
$ 4,800.00 $ 4,800 OO
$'- .... ' 5500 $~ 2,03500
$ 5000 $ 825.00
CONTRA COSTA LAND.
' TOTAL
URIT PRICE PRICE
$ 3,500.00 $ 3,500.00-
$~7,508.0T $ ~7,508:07'
$ 'I.35 $ 221000.00
$'- ~Oioo $ 54000
$'"-125 os $ -'~,875.o0
$-~332100 $ '102,608100'
S 0 OO $ 765.00
$ ' '1.95 $'2~,39o:oo
$-'12~31.11 $..1~031.!!
- 4135 408.99
1.33 2,261.00
$ __ 14.(~8 ~_-2,36~.4~'
$10,188,84 $ 10,18884
$10.80884 $'10,808.84'
$ 4984 $ 1,844.08
$.' 57.39 $ . 04094
S 126,050 00. $ 207,8~ 22'
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