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HomeMy WebLinkAboutItem 4.01 Draft 04-21-2009 CC Min~-g ~ ~~ DRAFT Or' DU~~~ MINUTES OF THE CITY COUNCIL `,~ OF THE CITY OF DUBLIN `~ .. l~/ REGULAR MEETING - Apri121, 2009 CLOSED SESSION A closed session was held at 6:30 p.m., regarding: I. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: 1 case. Reference: Letter from Thomas Argyris, Jr., Regional President of Toll Brothers, dated Apri19, 2009 Mayor Sbranti was not in attendance at the Closed Session. A regular meeting of the Dublin City Council was held on Tuesday, April 21, 2009, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:02 p.m., by Vice Mayor Hildenbrand. ROLL CALL PRESENT: Councilmembers Biddle, Hart, Hildenbrand, Scholz, and Mayor Sbranti. ABSENT: None PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. DUBLIN CITY COUNCIL MINUTES i VOLUME 28 ~oF ~ REGULAR MEETING 19,~~~-~ Apri121, 2009 \\ "~' // ~I'17R~1r ~~ ~~ DRAFT REPORT ON CLOSED SESSION ACTION Vice Mayor Hildenbrand stated there was no reportable action during Closed Session. ORAL COMMUNICATIONS 7:03 p.m. 3.1 (700-10) Introduction of New Employee: DMarie Smith, Secretary to Police Commander, Dublin Police Services Police Commander Casey Nice introduced Dmarie Smith as the new Secretary to the Dublin Police Commander. The Mayor and City Council welcomed DMarie Smith to Dublin Police Services. ~--_____ Certificate of Recognition -The Competition Team, Fallon Middle School 7:05 p.m. 3.2 (610-50) Vm. Hildenbrand introduced the Fallon Middle School Competition Team and coaches and stated they had recently attended the USA Jr. Nationals competition at Disneyland. The City Council wished to acknowledge the members' hard work with the presentation of a Certificate of Recognition. Coach Christine Cousins thanked the City Council for the certificate. The City Council commented on the achievement of the members and the support of the parents. __ DUBLIN CITY COUNCIL MINUTES 2 VOLUME 28 ~~ of REGULAR MEETING i~~~~az Apri121, 2009 \~ ' %/ ~~~ DRAFT 5v~ ~ Recognition of Dublin Rotary Superstar Awards to City of Dublin Employees 7:19 p.m. 3.3 (150-20) John Zukoski, Dublin Rotary Club member, announced the winners of the Dublin Rotary Superstars. from the City of Dublin Staff: Administrative Aide, Gaylene Burkett; Deputy Fire Marshal, Darrell Jones; and Deputy Sheriff Floyd Gil. The City Council thanked the Rotary Club for acknowledging the employees and their efforts. Public Comments 7:25 p.m. 3.4 .John Zukoski, Dublin Rotary, stated that the Dublin Rotary Club would be sponsoring a senior Smoke Fire Alarm event this Saturday, April 24, 2009. __ _ _ _ _ CONSENT CALENDAR 7:13 p.m. Items 4.1 through 4.7 On motion of Hildenbrand, seconded by Cm. Scholz and by unanimous vote, the City Council took the following actions: Mayor Sbranti pulled Item 4.4 for discussion Approved (4.1) Minutes -None Adopted (4.2 350-40) RESOLUTION N0.42 - 09 DECLARING CERTAIN ITEMS AS SURPLUS PROPERTY DUBLIN CITY COUNCIL MINUTES 3 VOLUME 28 of c REGULAR MEETING a,~~~ ~~ Apri121, 2009 \\\ ' /~ ~~~ 5t~sg DRAFT Adopted (4.3 530-10) ORDINANCE N0.05 - 09 ADDING CHAPTER 7.94 TO THE DUBLIN MUNICIPAL CODE RELATING TO GREEN BUILDING Adopted (4.5 230-30) RESOLUTION N0.44 - 09 AMENDING THE ADOPTED 2008-2013 FIVE YEAR CAPITAL IMPROVEMENT PROGRAM TO ADD A NEW PROJECT - MAINTENANCE YARD FACILITY IMPROVEMENTS PROJECT 93571 Adopted (4.6 450-20) ORDINANCE N0.06 - 09 AN ORDINANCE OF THE CITY OF DUBLIN TEMPORARILY SUSPENDING THE PROVISIONS OF SECTIONS 8.58.050.A AND 8.58.050.D OF THE DUBLIN MUNICIPAL CODE RELATING TO PUBLIC ART CONTRIBUTION REQUIREMENTS FOR RESIDENTIAL PROJECTS IN EXCESS OF 20 UNITS Approved (4.7 300-40) the Warrant Register in the amount of $899,841.55. Mayor Sbranti pulled Item 4.4 (350-20), Request to Waive Competitive Bid Process and Authorize Staff to Purchase Specialized Police Motorcycles Directly from Vendor and asked about the relatively low mileage on the motorcycles. Was that the standard mileage at which the City could get the best trade-in value? How many motorcycles were in the Dublin Police force? Police Commander Nice stated that 30, 000 miles was a lot of miles for a motorcycle that primarily rode around town in stop and go traffic. Some of the motorcycles were five years old. As the motorcycles got older, there were more expensive repairs needed. It was also a safety issue. The City currently had four motorcycles.. DUBLIN CITY COUNCIL MINUTES a VOLUME 28 woe REGULAR MEETING i ~~~~~ Apri121, 2009 '' ~crr~~~ DRAFT ~? v~~ ~~ On motion by Mayor Sbranti, seconded by Vm. Hildenbrand and by unanimous vote,. the City Council adopted RESOL UTION NO.43 - 09 WAIVING THE COMPETITIVE BID PROCESS AND AUTHORIZING STAFF TO PURCHASE SPECIALIZED POLICE MOTORCYCLES DIRECTLYFROM VENDOR WRITTEN COMMUNICATIONS -None PUBLIC HEARINGS Resolutions Revising the Public Facilities Fee, the Fire Facilities Impact Fee, The Downtown Traffic Impact Fee to Include Second Units as a Separate Category Of Residential Development and Establishing a Fee for Second Units for Each Fee 7:20 p.m. 6.1 (390-20) Mayor Sbranti opened the public hearing. City Attorney John Bakker presented the Staff Report and advised that the City Council would consider revisions to the- Public Facilities Fee (PFF), Fire Facilities Fee (FFF), and. the Downtown Traffic Improvement Fee (DTIF) to include Second Units as a separate category of residential development, and to establish a fee for second units for each fee. Vm. Hildenbrand asked if the Positano development second units had been considered multi-family in terms of fees. Mr. Bakker stated, to date, the Positano development second units had been charged the single-family unit fee. They would have paid two such fees. In the future, they would be charged the new multi-family fee. DUBLIN CITY COUNCIL MINUTES s VOLUME 28 l~ of REGULAR MEETING 1~~~~~ April 21, 2009 `\ ' l% Gc,' ~ 53 ~ 5g DRAFT Mayor Sbranti stated the multi-family fee was lower than the single-family fee. No testimony was received by any member of the public relative to this issue. Mayor Sbranti closed the public hearing. Cm. Biddle asked if these fees were reviewed annually. Mr. Bakker stated each of the fees had an automatic inflation adjustment in it. Each fee also had an indication that the City should review, from time to time, the assumptions on which the fees were based. Assumptions such as development and the cost of the improvements the fees would fund were also reviewed to ensure the City was keeping up or that the City was not generating more revenue than required. They were reviewed on a three- to five-year basis. Mayor Sbranti stated the City was reviewing its entire fee schedule and this was part of that study. On motion of Cm. Scholz, seconded by Vm. Hildenbrand, and by a unanimous vote, the Council adopted RESOLUTION N0.45 - 09 RESOLUTION REVISING THE PUBLIC FACILITIES FEE TO INCLUDE SECOND UNITS AS A SEPARATE CATEGORY OF RESIDENTIAL DEVELOPMENT AND ESTABLISHING A FEE FOR SECOND UNITS and RESOLUTION N0.46 - 09 RESOLUTION REVISING THE FIRE FACILITIES FEE TO INCLUDE SECOND UNITS AS A SEPARATE CATEGORY OF RESIDENTIAL DEVELOPMENT AND ESTABLISHING A FEE FOR SECOND UNITS and DUBLIN CITY COUNCIL MINUTES 6 VOLUME 28 of REGULAR MEETING 19;~~~n~ Apri121, 2009 ~\ "~ /% ~iciFO ~~ ~~~~ DRAFT RESOLUTION N0.47 - 09 RESOLUTION REVISING THE DOWNTOWN TRAFFIC IMPACT FEE TO INCLUDE SECOND UNITS AS A SEPARATE CATEGORY OF RESIDENTIAL DEVELOPMENT AND ESTABLISHING A FEE FOR SECOND UNITS ~ ~_ -- UNFINISHED BUSINESS Status of Comprehensive Update to Dublin Municipal Code and Zoning Ordinance 7:34 p.m. 7.1 (660-60) City Attorney John Bakker presented the Staff Report and advised that at its March 22, 2006 Goals and Objectives meeting, the City Council approved with high priority, the comprehensive update of the Dublin Municipal Code (DMC or Code). The purpose of this report was to apprise the City Council of the current status of the update. Mayor Sbranti stated that this was a potential cost saving measure. He supported the recommendation of continuing with the items on Attachment 2 in the Staff Report and suspending the review of items on Attachment 3. Vm. Hildenbrand asked how long the City Attorney would recommend to hold off on the review of the items on Attachment 3. City Manager Pattillo stated as an issue arose related to the items on Attachment 3, City Staff would review the related codes. Cm. Hart asked about Chapter 5.20 Alarm Systems. To what did it pertain? Mr. Bakker stated it pertained to someone with an alarm system, if it continually went off and required a Police response, there was a fine. Cm. Hart requested that Commander Nice review Chapter 5.20 -Alarm Systems to gauge whether this was an appropriate time for review. DUBLIN CITY COUNCIL MINUTES ~ VOLUME 28 ~°~ REGULAR MEETING i~-"~+~ Apri121, 2009 \` -~'('~' %/ ~GIFO DRAFT ~~ ~~ City Manager Pattillo stated she would work with Police Commander Nice on this item. Cm. Hart asked that Chapter 2.28, Campaign Contributions, be reviewed prior to the next election based on the economy. It should not be deferred. Cm. Biddle asked if the "Hours to Complete" listed on Attachment 2 were Attorney hours or Staff hours. Mr. Bakker stated those were only attorney hours. The Attorney time did affect the City's budget more than Staff time. On motion of Vm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote, the City Council directed Staff to continue with the update process for the items listed on Attachment 2 and defer the items on Attachment 3, with the exception of Chapter 2.28 Campaign Contributions be reviewed before the end of this calendar year; and the City Manager and Police Commander Nice review Chapter 5.20, Alarm Systems. ______ __ _ w~. NEW BUSINESS Senior Center Webpage Conceptual Plan 7:45 p.m. 8.1 (240-10) Assistant Director of Parks and Community Services Paul McCreary presented the Staff Report and advised that the City Council would receive a presentation on the plans to update the Senior Center webpage on the City's website. The new webpage would be utilized to expand electronic promotions of the programs at the Senior Center. On motion of Cm. Scholz, seconded by Cm. Hart and by unanimous vote, the City Council approved the conceptual webpage. ~` DUBLIN CITY COUNCIL MINUTES s VOLUME 28 REGULAR MEETING 19,~~~+~ ~~ Apri121, 2009 \~~'~~// ~c~ u~ 5b ~ 5~ DRAFT Proposed Community Development Block Grant Rating Criteria 7:50 p.m. 8.2 (480-20) Administrative Aide Gaylene Burkett presented the Staff Report and advised that the City Council would consider a Community Development Block Grant (CDBG) Rating Criteria. The City Council commented on the new rating sheet. It was simple and easy to understand. Cm. Hart asked why there was a difference in funds received among the Cities of Dublin, Pleasanton and Livermore. Ms. Burkett stated the Cities of Livermore and Pleasanton had populations over 50,000 and were entitlement cities that received more funds. Mayor Sbranti stated the City had entered into a recent agreement with the County. Ms. Burkett stated that was correct. The City had just entered into athree-year contract with the County that included FY 2010-2011, which the City was expected to have a population of around 49,000. In the Fiscal Year 2011-2012, it was possible the City would hit the 50,000 population mark. Vm. Hildenbrand stated the City did not have to wait for an official census to be completed before applying for the extra funds of an entitlement city. Ms. Burkett stated the census would be completed so the City would have that information as back up. The funds were based on the population projections submitted to the State in regarding to issuing permits. City Manager Pattillo stated Staff would monitor the population figure before extending the agreement with the County. On motion of Cm. Biddle, seconded by Cm. Hart and by unanimous vote, the City Council approved the CDBG Rating Sheet. DUBLIN CITY COUNCIL MINUTES 9 VOLUME 28 `~o~ REGULAR MEETING i~~~-~ Apri121, 2009 \\\ '~ // ~c, ~~~.~ DRAFT __ _ _~ Residential Evening Inspection Program 7:56 p.m. 8.3 (440-10) Building Official Gregory Shreeve presented the Staff Report and advised that the City Council would review the results of a Residential Evening Inspection Program. On motion of Cm. Hart, seconded by Cm. Scholz and by unanimous vote, the City Council directed Staff to continue to offer Tuesday evening inspections. OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 7:59 p.m. City Manager Pattillo presented a slide show on the Kolb properties' move from Pleasanton to Dublin which took place on April 17, 2009 and would continue on Apri124, 2009. She also recognized the involvement of various agencies to make the move a success. The City of Dublin held its Family Sports Fest on April 19, 2009. The Dublin Swim Center also offered a free swim day. Next Wednesday, April 29, 2009 there would be a Solar Cities Workshop in Dublin for local residents that wanted to learn more about solar products. The event would start at 7:00 p.m. in the Regional Meeting Room. Cm. Biddle stated this coming Saturday would be the start of Dublin Pride Week and there would also be a Water Wise Gardening Session at the Dublin Library on April 28, 2009. Vm. Hildenbrand stated in regard to the Kolb properties, the Kolb family had donated the homes to the City of Dublin. The land where the buildings were situated was once a part of Dublin before being cut off by the building of the 580 freeway. The properties were returning to Dublin. Cm. Hart stated he had missed the last City Council meeting due to attending training. DUBLIN CITY COUNCIL MINUTES io VOLUME 28 ~~or REGULAR MEETING i~~j'j!~~A Apri121, 2009 ~~ '~ /% qtr DRAFT ~~~ Cm. Scholz stated she had attended the Rotary lunch and the Alameda. County Transportation Improvement Authority (ACTIA) meeting. Mayor Sbranti stated he had attended the Alameda County Mayors Conference and one of the presentations was cities coming together for stimulus dollars; he attended an interfaith Good Friday prayer breakfast. He had attended a fund raiser for the Muslim Community Center; he went to the Dublin San Ramon Services District Treatment Plant regarding receipt of federal dollars to have recycled water. serve central areas of Dublin. He also toured the AXIS Community Health facility which would be increasing its service to Dublin residents; spoke at a Tri-Valley Realtors Networking event; attended the Tri- Valley Convention and Visitors Bureau conference on social media and public relations; attended the Rotary Lunch, and toured Pan Digital of Dublin. ADJOURNMENT 10.1 There being no further business to come before the Council, the meeting was adjourned at 8:15 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES i l VOLUME 28 ~ ~ REGULAR MEETING 19~ _,~ ~~ Apri121, 2009 \\` ' I