Loading...
HomeMy WebLinkAbout06-24-1999 CC Adopted MinutesBudgADJOURNED REGULAR MEETING – June 24, 1999 An adjourned regular meeting of the Dublin City Council was held on Thursday, June 24, 1999, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:12 p.m., by Mayor Houston. ROLL CALL PRESENT: Councilmembers Howard, Lockhart, McCormick, Zika and Mayor Houston. ABSENT: None. PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. U. S. Conference of Mayors (610-05) Mayor Houston gave a brief update of his trip and attendance at the U. S. Conference of Mayors in New Orleans. It was interesting to hear that the things and issues that Dublin struggles with are the same things that every City across the nation are dealing with. Mementos were passed out to the Council and Staff, and Mayor Houston explained that the Mayor of New Orleans puts his name on everything, even on plaques where they’ve repaired potholes in the street. The City Council laughingly said they would be happy to put Mayor Houston’s name on a pothole, or even on a garbage can. 351 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 351 Use of Amador Valley Boulevard by Big Trucks (590-90) Cindy Raymond, 6860 Amador Valley Boulevard stated she wanted to bring up the situation of heavy trucks that are a real nuisance on Amador Valley Boulevard. When you park on the street and a truck goes by, it is no fun. She called the City to complain, and Staff told her there is a weight limit, but there are no signs. CONSENT CALENDAR 6:16 p.m.Items 4.1 through 4.9 Cm. McCormick pulled Item 4.7 from the Consent Calendar. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of June 15, 1999; Adopted (4.2 600-30) RESOLUTION NO. 107 – 99 AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC., FOR THE PROVISION OF CROSSING GUARD SERVICES and authorized the City Manager to execute the amendment; Adopted (4.3 600-30) RESOLUTION NO. 108 – 99 APPROVING AMENDMENT TO AGREEMENT FOR GEOTECHNICAL SERVICES WITH BSK AND ASSOCIATES and authorized the Mayor to execute the amendment; 352 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 352 Authorized (4.4 330-20) appropriation to Reserves, any revenues in excess of budgeted expenditures as of June 30, 1999, 1998-99 Budget Modifications with regard to Article XIII B of the State Constitution; Adopted (4.5 600-30) RESOLUTION NO. 109 – 99 APPROVING AMENDMENT TO AGREEMENT FOR CONSULTING ENGINEERING SERVICES WITH MARK THOMAS & CO., INC. and authorized the Mayor to execute the amendment; Adopted (4.6 600-30) RESOLUTION NO. 110 – 99 APPROVING AGREEMENT FOR GEOTECHNICAL SERVICES WITH KLEINFELDER, INC. and authorized the Mayor to execute the agreement; Adopted (4.8 600-30) RESOLUTION NO. 111 – 99 APPROVING AGREEMENT WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES and authorized the Mayor to execute the agreement; Adopted (4.9 600-30) RESOLUTION NO. 112 – 99 APPROVING AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES WITH SANTINA & THOMPSON, INC. and authorized the Mayor to execute the amendment; 353 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 353 Cm. McCormick pulled Item 4.7 regarding a 2 year contract with Berlogar Geotechnical Consultants and asked about the amount of the increase and if this is typical for a 2 year contract. Mr. Thompson said he thought their contract was originally for one year. They can come in each year and ask for an increase. The requested 8.4% is for a 2 year time period. Mr. Ambrose stated he is one of 3 geotechnical engineers and is paid entirely by the development community. On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by unanimous vote, the Council adopted (4.7 600-30) RESOLUTION NO. 113 – 99 APPROVING AMENDMENT TO AGREEMENT FOR GEOTECHNICAL SERVICES WITH BERLOGAR GEOTECHNICAL CONSULTANTS and authorized the Mayor to execute the amendment. PUBLIC HEARING 1998 LOCAL LAW ENFORCEMENT BLOCK GRANT 6:19 p.m.6.1(580-40) Mayor Houston opened the public hearing. Administrative Assistant Amy Cunningham presented the Staff Report and advised that the Local Law Enforcement Block Grant Program allocates funds to each local jurisdiction based upon the number of Part I crimes reported in that jurisdiction during the preceding 3 years. The purpose of the program is to provide funding to encourage communities to establish or expand activities that reduce crime and improve public safety. The funds may be used for a variety of activities, including: additional personnel, equipment purchases, or any expenditure that acts to increase cooperation between community residents and 354 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 354 law enforcement personnel. During FY 1998-99, the City qualified for Block Grant funding in the amount of $15,649. This allocation is subject to a 10% local match. Ms. Cunningham advised that the City’s Block Grant Advisory Board has recommended that the funding be used to partially offset the salary of a bicycle officer. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council adopted RESOLUTION NO. 114 – 99 APPROVAL OF APPROPRIATION OF 1998 BLOCK GRANT FUNDS (DUBLIN POLICE SERVICES) PUBLIC HEARING – 1999-2000 UPDATE TO THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1998-99 THROUGH FY 2002-03 6:21 p.m.6.2(330-40) Mayor Houston announced that at this time he would open the public hearings for both the CIP and the Budget, and allow everyone to speak rather than having to wait all night. Dennis King, 6988 Allegheny Drive, stated he currently is PFC President at Frederiksen School and spoke on the matching technology funds. He encouraged the Council’s vote on this matter. They have 28 Gateways in place and finished this recently. He expressed his support and encouraged a support 355 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 355 for technology and that the Council remember our students are citizens of Dublin. Cindy Raymond, 6860 Amador Valley Boulevard, stated she was representing Karen Dyer, who is ill but who e-mailed her comments she wanted to make. Karen was unable to attend the meeting tonight because of illness. She thanked the Dublin City Council for their support of the current and new library. She requested that tonight as you discuss the library contribution, base the decision on what the new budget allows and not on any future hours. Ms. Raymond stated Friends of the Dublin Library are always here asking for support. Sally Leonard from Childcare Links commended the City Council for promoting quality childcare. Rhonda Goldstone, DPIE Executive Director thanked the City Council for their continued support. They are continuing growing in their organization and programs are expanding. She stated she also wanted to support the idea of matching funds for technology. Otis Nostrand, with the Tri-Valley Convention & Visitors Bureau thanked the Council for their support in the past and stated he hopes we will continue to fund at the level they are requesting. He left marketing materials and stated Lisa Dial was also present. Eric Swalwell, 11404 Betlen Drive, stated he is on the Board of Directors of the non-profit group, Smart Kids - Safe Kids. They are dedicated to a prevention based non-fearful approach to teach children personal safety. Recently they met with Richard Rainey and they want to submit a program to get into the Dublin School System. They’ve already been in Frederiksen School based on funds donated by Shamrock Ford. Based on enrollment figures of 1,253 Kindergarten - 3 grade students and 635 in private schools, their program would cover the rd entire education program in the City of Dublin. They are looking for $16,000 to $18,000. He gave a brief outline of the program and apologized that he had not gotten information to the Council sooner. “My Body is Mine”, teaches them 356 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 356 about bad touch. Yellow Dino is a cartoon character that is used in the program. It is a child safety program. Senior citizens and children are the two biggest assets in our community. Cm. Zika asked how this program differs from Quest. Mr. Swalwell stated this is a very hands on program and designed to make the kids feel comfortable with themselves. Cm. Zika stated he felt Quest has the same objective and there is an effort to expand this program in the schools next year. Mr. Swalwell stated it was presented to Frederiksen last year and apparently was not in conflict. Vice Mayor Lockhart asked if this has been addressed at the School Board level. Mr. Swalwell stated they have gone to the individual principals. He stated he feels as a member of the Parks & Community Services Commission that he would like to see us take the ball and run with it. He has a background with Boys Clubs of America and he would not endorse anything he is not comfortable with. Vice Mayor Lockhart stated she does not doubt the validity of this but the protocol is questionable telling the School Board here is the program and you should endorse it. Mr. Swalwell stated they are requesting a team concept with a lot of materials. Cm. Zika stated he would like to have someone come and present a complete package on what it will accomplish. He was also concerned about the School Board’s position on this. The Lions Club is presenting a similar program and they went to the School Board and to the Superintendent and got their approval before they went in. He felt this is appropriate protocol. Mayor Houston stated he felt that at the School District Liaison meetings they could bring up the subject because they have to buy in. They could present the 357 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 357 materials at that time and discuss the topic. More formal presentations could follow. He stated he also is unfamiliar with exactly what Quest does. Bob Wood representing Chabot Las Positas College District One-Stop Career Center, discussed how this program serves the citizens of Dublin and the entire Tri-Valley. They have been operating about a year and operate from the Almond Plaza Center here in Dublin. All of the services are provided without cost and they had over 800 individuals using their services the first year. They are supported by the Private Industry Council and City of Livermore and have applied for support from Dublin and Pleasanton. He hoped the City of Dublin could support them as well. They are based on partners and have a wide range of individuals who represent their agencies in this organization. They are doing a good job and enjoying their efforts. Vice Mayor Lockhart discussed a new emerging goal about working with School Districts and asked if this has happened. Mr. Wood said it has with Pleasanton, but they are the only City. They have letters out requesting them to make this connection. They’ve gotten people started with internet search and want to expand. Vice Mayor Lockhart asked about Partnerships in Education groups and if there had been any activity. Mr. Wood stated they are trying to find the best way to connect. Vice Mayor Lockhart stated in looking at funding there is a big difference between Alameda County and Contra Costa County. Mr. Wood explained that Alameda County is the recipient of the majority of funding. They do serve a few people in the San Ramon area. Vice Mayor Lockhart asked about operation hours. Mayor Houston asked about the primary way they let people know they exist. 358 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 358 Mr. Wood responded they do a lot of work through local agencies and they used quite a bit of newspaper coverage when they first opened up. The Tri-Valley Business Council includes articles in their newsletters to get the word out to employers. They’ve had good response with employees, but a little less getting the word out to employers. They work with the Chambers of Commerce. Their facility is just over 2,000 sq. ft. and they can handle about 25 individuals at a time. Vice Mayor Lockhart asked if they’ve asked Pleasanton for money. Mr. Wood responded yes, they will be at a meeting in early July. 6:44 p.m. Mayor Houston announced that at this point he would go back to the regular schedule. City Manager Ambrose stated the proposed 1999-2000 Update to the 1998-2003 Five-Year CIP has been prepared to reflect capital project changes and additions that have become necessary during the past year to ensure that the City’s capital needs are met. The CIP Update includes projects totaling $115,764,454 during the five-year timeframe, including costs incurred in prior years for projects that are part of the CIP. The recommended CIP appropriations for FY 1999-2000 total $30,950,731. Eighty-eight percent of the City’s funding for these projects come from private development The Parks & Community Services Commission was scheduled to review the parks and recreation projects included in the Proposed CIP Update on June 21. st However, less than a quorum attended the meeting. The Planning Commission reviewed the Proposed CIP Update to determine conformance with the City’s General Plan on June 22. nd Various slides and overheads were presented. Mr. Ambrose stated the General project category includes a range of projects to enhance, improve and/or construct general City facilities. The largest projects 359 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 359 are the Civic Center Renovation/Expansion, the Civic Center Library, and the Emerald Park Fire Station. The General category also includes a number of computer related projects. Proposed new projects in the General category include studies to evaluate the City Cablecast System and City Council Chamber Sound System, a proposal to support the DUSD Technology Project, planning and construction of the Emerald Park Fire Station, completion of a Fire Fee Study Update, construction of Fire Station Acoustic Improvements, a Forensic Evidence Safety Cabinet for the Police Department, a copier for the Public Works Department and the development of a Citywide Telecommunications Plan. Mr. Ambrose advised that the Community Improvements project category includes a range of projects to enhance community facilities and beautify the public infrastructure through landscaping, signage and pedestrian improvements. The majority of these projects focus on central Dublin and the Downtown business district. A new project is proposed to develop a Downtown Improvement Plan, which will identify physical improvements for the Downtown, such as signage, street and pedestrian improvements and street furniture. The Street Furniture project, which was previously included in the CIP, has been incorporated into this larger project as a part of the CIP Update. Five new landscaping projects are included in the CIP Update: City Entrance Landscape Improvements, Major Arterial Tree Well/Median Planting, Median Paver Repair – Downtown Arterial Streets, Stagecoach Road Landscaping Improvements and Village Parkway Median Landscaping. Other new projects in the Community Improvements category include: Audible Pedestrian Signals to be installed at the intersection of Amador Valley Boulevard and Donohue Drive, a Downtown Flood Engineering Study, Iron Horse Trail Amenities and Trash Racks behind Padre Way. The Camp Parks Affordable Housing Project, which was funded under the original CIP, has been postponed indefinitely. The Parks category reflects the City’s priorities with respect to creating and enhancing community park, recreation and open space facilities for Dublin residents. The most significant Park project is the development of the 56-acre Emerald Glen Park in eastern Dublin. The CIP Update includes the renovation 360 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 360 of the existing library to a Senior Center as a new project. There are several projects that are necessary to repair and improve the Dublin Swim Center, including Deck Replacement, Boiler Replacement and Swim Center Painting and Fence Replacement Projects. In addition, a double loop slide will be installed. Two projects reflect significant cooperation between the City and the DUSD. During the 1998-99 FY, the Community Gymnasium at Valley High School was completed. The CIP project reflects the payment schedule to DUSD for the City’s share of the costs of this project. During the 1999-2000 FY, the City will complete the Dublin Elementary School Athletic Field Renovation project. The costs of this project are being shared equally between the City and DUSD. Also included in the Update are new neighborhood parks that are likely to be constructed by developers: the Dublin Ranch Phase I Neighborhood Park and the Schaefer Ranch Neighborhood Parks. The Dublin Ranch Village Square is also included in the Update as a new project. This project will be considered by the Planning Commission as a part of the Town Center Specific Plan Amendment. Other new Park projects proposed in the CIP Update include the Handicap Lift for the Senior Center, the Heritage Center Storage Building, the Pool Lift for the Swim Center and the Shannon Center HVAC. Mr. Ambrose advised that the Streets category includes 20 projects, which comprise more than 50% of the total five-year CIP funding. The largest project in eastern Dublin is the Eastern Dublin Arterial Street improvements. Also included are a number of projects to improve bicycle access throughout the City. Most importantly, the Iron Horse Trail is being extended through the City of Dublin. The Tri-Valley Transportation Development Fee Regional Transportation project illustrates cooperation between seven jurisdictions in the Tri-Valley area to finance regional transportation improvements. The CIP Update includes more than $70 million of unfunded or partially unfunded Street projects during the five-year timeframe. Most of these projects will be funded by development impact fees or constructed directly by the private development community. General Improvements 361 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 361 Cm. McCormick asked if we expect to have Dublin Boulevard completed in 1999-2000. Mr. Ambrose stated there are a number of segments. Village Parkway to Civic Plaza is budgeted for FY 1999-2000 and we do have to acquire some right-of- way. He advised that we anticipate completing construction during the next fiscal year. Mr. Thompson stated the Silvergate/Hansen intersection will be complete and the rest is tied to the Schaefer Ranch Development Agreement and it will be either the next or the following construction season. Dougherty to Scarlett Drive is being designed and the last section between Scarlett Court and Dougherty Road is unfunded at this time. Dublin Boulevard will ultimately be straightened out between BART and Hacienda. We’ve approved the plans and the Alameda County Surplus Property Authority will be paying for this. Vice Mayor Lockhart felt it is very confusing seeing the Dublin Boulevard sign when you come over Hacienda. Maybe we should cover the sign. Mr. Ambrose stated the area is in transition and we will do our best to make it the least confusing as possible. Cm. McCormick asked about Silvergate and Hansen and developer fees. Mr. Thompson explained that the costs were based on the total project. Hansen has not yet paid all their fees. There is no General Fund money – no taxpayer dollars being used for this. Cm. Zika asked about the other side of Dublin Boulevard coming out of the BART Station. Reduced speed ahead sign says 35 mph but going east, there is no sign. Mr. Thompson stated if it is not signed, it is 55. We will need to do a study to set a speed limit. Cm. Zika requested we put some signs out there. He almost got run over this afternoon by a truck who obviously thought it was a 55 mph zone. 362 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 362 Mayor Houston stated 3 of the elementary schools have put together plans for the upgrade of technology at their sites. Some good news is we have a major business interest in the City donating 100 brand new computers to the schools, based on what the Council does tonight. For a future liaison meeting with the School District, they talked about a technology oversight committee and Mayor Houston stated he would like to have this on a future meeting to determine how the partnership will work. Community improvements Vice Mayor Lockhart referenced page 32, City entrance landscape improvements. She thought there was discussion with Dublin Ranch about a new sign and possibility of changing the facing of the other existing signs to match. She asked if there had been any feedback. Mr. Thompson stated we could put Marble panels on existing signs. The one approved has not yet gone in and we won’t know until the PeopleSoft thing is resolved. With regard to a time frame, it is not put in this year, but the City Council could give direction on changing existing signs. Mr. Ambrose questioned if the development of the sign is dependent upon whether we have a development on the southwest quadrant at the former PeopleSoft site. Mr. Thompson stated the sign has been purchased and it is sitting in someone’s warehouse. It is the one that the Council approved. Mr. Peabody advised that we do not have an application from PeopleSoft yet. Vice Mayor Lockhart referenced page 33, Downtown Improvement Plans and physical improvements to be completed in downtown area. She asked if this was basically what we just did through the Downtown Study Task Force. Mr. Peabody stated the Task Force was very interested in doing this. They wanted to undertake a study and this program is designed to work with the 363 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 363 groups suggested and the City Council to come up with a plan and methods of implementing the plan so the things are done over time. Mr. Ambrose stated the process is up to the Council. We will need a designer. If this is approved, Staff would bring back an item with suggestions on how to move forward with the next step. This would look at ways we could improve the overall appearance of the downtown area. Mayor Houston clarified that this is more physical improvements. Mr. Ambrose stated as a for instance, in some towns they have a very ornate type of street lights. Vice Mayor Lockhart asked if this would come before or after the redevelopment study. Mr. Ambrose responded they can be separate. The Council has identified specific areas in the City for redevelopment. Vice Mayor Lockhart stated she was concerned that we not piecemeal this. Mayor Houston stated redevelopment is a funding mechanism to do whatever we want to do. The physical improvements can be on the periphery and support whatever ideas we come up with. He sees this all coming together and sequencing. Mr. Ambrose stated he also felt a natural sequence will result. They can say they want a particular theme in a specific area. Staff will look at all the pieces and look at a process to move through all these things. Mayor Houston stated if we look at page 33 and put in public art as another sub category to be looked at, this would then be one of the things we are going to try to integrate into the plan. Vice Mayor Lockhart referenced page 35, Iron Horse Trail amenities and asked if this includes landscaping? 364 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 364 Mr. Ambrose responded no, what was requested was a kiosk at the entrance to the trail at Amador Valley Boulevard. Vice Mayor Lockhart asked if we will have the ability or permission at some point to landscape? Will this be an issue? It is pretty barren and rugged. Mr. Thompson stated Zone 7 doesn’t have a problem as long as somebody else is maintaining it. Mayor Houston stated he felt the whole trail is pretty barren and natural. It would be very expensive to landscape. Mr. Ambrose advised that Staff would need to look at the feasibility and bring something back. The southern strip will be built by Park Sierra up to the creek and then we have another project called the Alamo Canal Bike Path which includes a segment of the trail. Cm. McCormick asked if we will complete the trail this fiscal year. Mr. Thompson stated we hope to. From BART to Pleasanton will be the next year. He discussed the phasing of the trail. We will put in a flashing pedestrian signal at Amador Valley Boulevard. Vice Mayor Lockhart referenced page 41, to widen VP sidewalks. Does this give any opportunity to address business landscaping with the project? Mr. Ambrose responded no. We have a Specific Plan study that may change the whole configuration and we may want to do the study before we dump money into widening the sidewalks. Parks Cm. McCormick referenced page 46, and asked if the pump in the fountain has been replaced. Mr. Thompson stated one burned out and it was replaced earlier this year. 365 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 365 Cm. McCormick asked if it would be wise to just bulldoze it and turn this into another type area. Mr. Ambrose stated we have increased the hours that it runs. This is one of those projects that has been completed. It actually uses less water than you would use for landscaping. Vice Mayor Lockhart stated she was going to ask if it could be run longer. Vice Mayor Lockhart referenced page 56, Camp Parks Park Project. Mr. Ambrose stated we are waiting for the new Commander. They indicated there might be an interest to do something mutually beneficial for the Army and the City. They wanted to wait for the new Commander. We put design money in, in the event we can move forward. We inherited a deficiency in park space. Vice Mayor Lockhart referenced page 71 Emerald Glen Park Community Center and asked if we are talking about separate facilities. Mr. Ambrose advised that the gym is a separate facility as is the aquatic facility. Cm. Zika clarified that there is nothing that would prevent us from putting it all under one roof. Vice Mayor Lockhart asked about senior or childcare facilities. Mr. Ambrose stated the senior center is proposed for the existing Library and this is a decision the Council will have to make. The development community will pay only a portion of the senior center. We have talked about renovating the Library and this is more than we need based on population figures. Childcare was not part of the public facility impact fee and not part of the Park & Recreation Master Plan. The footprint of the park is big enough for another facility. Vice Mayor Lockhart referenced page 73, Sports Park and questioned if, in looking at today’s dollars would we be better off acquiring it now as opposed to waiting? 366 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 366 Mr. Ambrose stated the development community is paying the cost to develop these facilities. The land cost will go up, but so will the fees. The Council will weigh whether they want to buy land or build improvements. There will be a facilities fee cash flow. Mayor Houston stated he felt as a Council, they need to get improvements in place to benefit everybody. Mr. Ambrose stated Dublin Ranch will probably dedicate land instead of paying cash. We are just setting the formula based on assumptions. Streets Vice Mayor Lockhart referenced page 76 related to Downtown Street Light Additions and asked if we will end up with the same kind of lights in the entire community. Mr. Ambrose replied no, the standards in eastern Dublin will be different. Mr. Thompson stated we will continue to use high pressure sodium in the existing area. There are about 2,000 being used. Vice Mayor Lockhart referenced page 86 related to Dougherty Road improvements and asked who is doing the patching. Mr. Thompson stated it is basically PG&E and we did require them to take out a whole lane and repave it from Amador Valley Boulevard north and a short piece below that. Vice Mayor Lockhart referenced page 91 related to the I-580/San Ramon Road/Foothill Road Interchange Improvements and asked if Pleasanton has agreed to this timeframe. Mr. Thompson stated at this point they have not agreed to do theirs. They support the $51,000 to do the initial half. 367 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 367 Mayor Houston stated their Council has not given clear direction so Staff will go back to the Council, but we can do our side independent. Mr. Ambrose stated their Staff indicated they will go through the project study phase. Vice Mayor Lockhart referenced page 98 related to Dougherty Road Improvements – Houston Place to I-580 and questioned if rezoning in this area will impact this project. Mr. Thompson stated we will require the development to do their frontage improvements and they will also kick in some project impact fees to help out the rest of the project. He thought it would reduce the amount. Vice Mayor Lockhart referenced page 99 related to Scarlett Drive/Iron Horse Trail Extensions, specifically the bus lane in on Scarlett Drive. Do we anticipate any problems with any of the other regulatory bodies? Mr. Thompson stated this is being held as a transit lane. We would have to work through this. The biggest thing is to cut off the left turn maneuver. The Council indicated a desire for it to go north. Vice Mayor Lockhart asked if there had been any discussion of grants with LAVTA. Mr. Thompson stated they have talked but nothing has been nailed down. No additional comments were received from the public. Mayor Houston closed the public hearing. Mayor Houston stated he felt the only change would be on page 33, Downtown Improvement Plan to add public art. Mayor Houston questioned under page 8, Civic Center Library project, if this is put in here. 368 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 368 Mr. Ambrose stated no, not until the Council acts on the budget. Staff is suggesting they take the reserves and earmark them for specific programs. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 115 – 99 ADOPTING THE 1999-2000 UPDATE TO THE 1998-2003 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Mr. Ambrose commended Ellen Whittom, Diane Lowart, Lee Thompson and Fred Marsh, who all did an excellent job in putting this document together. Vice Mayor Lockhart commented the reason she could formulate questions is because it is so well written. RECESS At 7:47 p.m., Mayor Houston called for a short recess. The Council meeting reconvened at 8:01 p.m., with all Councilmembers present. PUBLIC HEARING – ADOPTION OF THE 1999-2000 ANNUAL BUDGET & FINANCIAL PLAN 8:01 p.m. 6.3(330-20) Mayor Houston opened the public hearing. The total recommended appropriations for all funds for FY 1999-2000 are $57,967,435, which includes $1,058,099 in recommended Higher Service Levels. The total recommended net expenditures for FY 1999-2000 are $53,618,926. The difference between total appropriations and net expenditures is attributable to the following: 1) Internal Service fund expenditures which are funded by changes to the City’s operating departments are already reflected in each Department’s Operating Budget, and 2) Anticipated appropriations to reserves for all funds in the amount of $3,641,590. 369 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 369 Mr. Ambrose summarized that several Community Groups/Organizations are requesting funding. These include: Dublin Substance Abuse Council - $5,500 (Dry Grad Night $3,000 and Red Ribbon Week $2,500); Dublin Unified Schools/Parent Education Program - $4,600; Emergency Services Network of Alameda County * - $1,000; Child Care Links - $12,000; Dublin Fine Arts Foundation * - $15,000; Tri-Valley Community Television - $29,486; Tri-Valley Convention & Visitors Bureau - $54,500; Dublin Partners in Education - $10,000; and Tri-Valley One-Stop Career Center * - $10,000. * Not recommended for funding. Mr. Ambrose advised that no increases are proposed in assessments for the Citywide Street Lighting Assessment District, Stagecoach Road Landscaping & Lighting Maintenance Assessment District, or the Dougherty Road Landscaping & Lighting Maintenance Assessment District. Increases in assessments are proposed for the Santa Rita Assessment District and the Dublin Ranch Phase I Street Lighting Assessment District. The City levied a zero assessment in FY 1998-99 for the Santa Rita Assessment District because the developer had set up a reserve which was adequate to cover the first year assessment. FY 1999- 2000 will be the first year assessment for the Dublin Ranch Phase I Street Lighting Assessment District. Mr. Ambrose stated the recommended Net Operating Budget for FY 1999-2000 totals $22,668,205. Of this amount, $21,610,106 is required to maintain the Current Service Level for all City programs, and $1,058,099 is recommended to fund Higher Service Levels. The proposed Position Allocation Plan for FY 1999-2000 includes a total of 142.99 positions to support the Current Service Level. The proposed staffing level for FY 1999-2000 includes the addition of a net 9.3 positions associated with recommended Higher Service Levels. This would increase the total number of recommended City and Contract positions to 152.29 for FY 1999-2000. Mr. Ambrose advised that based upon needs, he recommended that the City Council authorize the projected year-end surplus of $3,381,241 for the following purposes: 1) Reserve the amount necessary to fully fund the Civic Center Library - $1,783,857; 2) Fund the unfunded portion of the Building/Apparatus replacement fund - $931,286; and 3) Establish a reserve for the Senior Center 370 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 370 project and allocate the balance of the projected year-end surplus to this reserve - $666,098. Programs reviewed under General Government include: City Council – The recommended current service level budget is $133,430. Five Higher Service Levels were presented and 4 were recommended for funding, which would make this budget total $150,305. Cm. McCormick referenced page 7, Emergency Services Network, and noted that Staff has recommended they not fund this request. She stated she agreed as we have no idea how much comes back to our residents. She asked if it is possible to take the money and use some of it for homelessness or hunger in our community. Could we use it to donate to a group that serves our community. Chief Thuman stated currently individuals who come to us in need of shelter, we provide a voucher. This is usually for one night or two and we try to arrange a shelter. We get funding from several different sources. Vice Mayor Lockhart stated she agreed and if we have organizations in our own community that are supporting this need, she would rather see the money go there. Mayor Houston stated he felt without having a formal request, maybe this should be put off and then get more information on what is happening in the community and then we could revisit this. This is a relatively small amount of money. The Salvation Army works hard with this organization. Mr. Ambrose referenced the letter from ESN which explains what they do. Cm. Zika stated he felt we would have no assurance that Dublin residents benefits from this. Mayor Houston stated the John Knox program is for the Tri-Valley. Vice Mayor Lockhart stated they give vouchers for milk and other food items. 371 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 371 City Manager/City Clerk – The recommended current service level budget is $368,239. One Higher Service Level was presented and recommended for funding, bringing the total to $376,735. Central Services – The recommended current service level budget is $187,339. One Higher Service Level was presented and recommended for funding, bringing the total to $222,712. Legal Services – The recommended current service level budget is $300,140. Administrative Services – The recommended current service level budget is $644,093. One Higher Service Level was presented and recommended for funding, bringing the total to $721,174. Building Management – The recommended current service level budget is $550,831. Insurance – The recommended current service level budget is $152,185. Elections – The recommended current service level budget is $940. Non-Departmental – The recommended current service level budget is $30,010. Vice Mayor Lockhart asked about this. Mr. Ambrose stated it would be wise to keep the DII corporation active in case we need to utilize it. Programs reviewed under Public Safety include: Police Services – The recommended current service level budget is $4,804,684. Two Higher Service Levels were presented and recommended for funding, which would bring the total budget to $5,074,663. Cm. Zika referenced page 33 and commented that the dispatch cost went from $456,000 to $574,000. He asked what happened to cause such a huge increase. 372 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 372 Mr. Ambrose stated he asked the same question. Five years ago, the County wanted to relook at the allocation for Fire Dispatch and as a result they looked at all their users and made a determination to allocate costs based on the pro rata share of calls. They kind of bifurcated law enforcement and fire dispatch and came back and said we were paying about one fifth of what we should be paying. Our response was it is not appropriate to hit us with such a big increase in one year. They agreed to increase Dublin’s dispatch cost by 20% a year for 5 years. This is the last year. The County never built inflationary costs into the figures. What we will do is spend some time talking with the Sheriff and maybe revisit the whole dispatch center to see if it is cost effective because the operational costs are getting close to what it will cost us to operate our own center, not counting equipment and replacement costs. Personnel costs are getting close to what it would be to have our own people here. Cm. Zika stated he felt there ought to be some economies of scale. He is not advocating our own dispatch center but would like to see a study of why the cost is so high. Vice Mayor Lockhart stated she felt they kind of have us over a barrel, but we should look at the options. Vice Mayor Lockhart referenced page 34, HSL1, Additional Crime Prevention Services and asked for a quick overview of what this program is about. Chief Thuman explained that they are looking to develop and implement a Citizens Volunteer Program for Dublin Police Services and are in the process of determining what specific functions volunteers could help us in performing. They are looking within each section of the department. Many may be administrative in nature, but nonetheless would be of benefit to us. This is a cost savings to the City. Cm. McCormick questioned if we planned for the theater complex and the fact that they are traditionally teen magnets. She stated she understood there have been disturbances at one of the shopping centers. She questioned if we have enough juvenile officers on board. Chief Thuman stated we have had a chance to meet with others with similar types of centers and have learned a lot. We have met with developers regarding 373 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 373 security measures as part of the overall law enforcement package and we have plans to deal with large numbers who visit the entertainment area. Our main emphasis will be to let everyone know what to expect. We will have a strong presence to assist movie goers and all the people that will be there. It could be several thousands of people on a Friday evening. They have learned a lot about what they may want to pay particular attention to and feel they will be in a good position to handle this. They believe they have adequate staff to manage the center and any associated problems we may encounter. Additionally, the theater will provide private security and he felt we will have a good level of cooperation. Crossing Guards – The recommended current service level budget is $54,760. Animal Control – The recommended current service level budget is $118,735. Vice Mayor Lockhart referenced page 41 related to Animal Control and stated recently at a San Ramon City Council meeting residents were requesting information on Animal Shelters and there was some discussion among the Councilmembers in looking at the Alameda County Shelter and if they could contract and maybe share. Mr. Ambrose stated we would love to talk to them about this. Initially we tried to convince them that this shelter would be a closer facility than their residents having to go to Martinez. They get field services from Contra Costa County and this creates other problems. We hoped to reduce the cost of the building, as well as reduce the operating costs. If they are interested, we can talk to them and maybe arrange a buy in. Mayor Houston stated he felt Danville also might be interested. Mr. Ambrose stated the facility was sized for our communities, but if there is capacity available, we could look into it. Traffic Signals & Street Lighting – The recommended current service level budget is $273,775. 374 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 374 Disaster Preparedness – The recommended current service level budget is $34,932. Cm. McCormick referenced page 44 and questioned if someone would actually spend 20 hours a week on disaster preparedness. Mr. Ambrose explained that we plan a training exercise and will undertake a multi-functional exercise in October with other agencies. We probably aren’t spending exactly half time because in the past the person performed other duties. It’s important to be prepared. Fire Services – The recommended current service level budget is $4,207,655. One Higher Service Level was presented and recommended for funding, bringing the total budget to $4,297,855. Programs reviewed under Transportation include: Public Works Administration – The recommended current service level budget is $405,008. One Higher Service Level was presented and recommended for funding, bringing the total budget to $414,598. Street Maintenance – The recommended current service level budget is $411,056. Street Sweeping – The recommended current service level budget is 98,580. Street Tree Maintenance – The recommended current service level budget is $59,530. Street Landscape Maintenance – The recommended current service level budget is $430,945. Programs reviewed under Health & Welfare include: Waste Management – The recommended current service level budget is $877,430 375 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 375 Vice Mayor Lockhart advised that there is a discussion going on right now related to consultant services to help us meet our 2000 diversion rates. There are a lot of Measure D dollars that are being used to do these things. Have we really extended ourselves to use the services of the Waste Management Authority? At the Recycle Board meetings and planning committee meetings, etc., this is all they talk about. They want to start a dialogue with each City. Mr. Ambrose stated we would love to go to them and ask them to do our AB 939 plan for us, but they don’t do this. Our consultant is almost complete with our study. Vice Mayor Lockhart stated they are currently working on a study which totally refigures how we compute our waste stream. They want to do it by weight. It is incredibly controversial. There is so much going on she wanted to make sure we are not missing opportunities to take advantage of this. Mr. Ambrose advised that the new Management Assistant we have hired will be working on this. He does not start until mid-July. Child Care – The recommended Higher Service Level for this budget is $12,000. Vice Mayor Lockhart stated she is still having a problem including only $12,000 toward such a critical issue in our community. We need to get serious about what services we encourage in our community. This amount is well spent, but this is a very small drop in the ocean. Senior Support Care – No funding was requested or is being recommended. Vice Mayor Lockhart referenced page 69 and commented that the Valley Community Health Center did not request funding this year. Do we know why? Mr. Ambrose stated he was not sure why. They would have requested it during the Community Development Block Grant hearings. Programs reviewed under Culture & Leisure Services include: 376 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 376 Library Services – The recommended current service level budget is $287,332. Three Higher Service Levels were presented. HSL 1 which would fund 3 additional hours was recommended, which would bring the total to $309,558. Vice Mayor Lockhart stated she felt it didn’t seem that hours was the major concern based on the survey. She too has concerns that if we move the hours way up and get into a new facility and if we can’t maintain it, the public looks at it differently. We will also need more materials when we get into the new library. Mr. Ambrose stated as part of our fee program we are charging impact fees to expand the collection to serve the larger library footprint, but this doesn’t happen until we get to the new facility. We have a very high number of volumes per capita in our facility, but according to Pat Zahn, many of them are out of date. Vice Mayor Lockhart suggested we may want to start on looking at updating materials. Cm. McCormick commented she thought the formula is the County supplies materials Joy Cadone, Deputy County Librarian, stated she lives in Dublin, and reported that the formula for materials is based on assessed valuation, circulation and population. Of course, our population is growing. Circulation is not growing as it should be. Assessed valuation is also increasing. They should do an aggressive weeding program. The budget for Dublin is really not very good at $63,430. They do the very best they can. Their circulation needs improvement. We also have benefit to the stock of books at other libraries. This is one of the major benefits. Back in 1993 before ERAF, they had over $2 million and then it got dropped to about $800,000. Their highest desire is for hours. Cm. Zika stated the survey indicates people want more access and more hours. Mayor Houston stated he would like to advocate doing HSL 1 for 3 additional hours and with regard to stockpiling materials, this may not make sense at this time. We could revisit this once the library is under construction. 377 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 377 Pat Zahn stated she would hate to see the City not give the hours. With 3 additional hours they can provide additional services such as more children stories, but she reported they do get a lot of requests for business papers, stock reports and they do need more materials. Mayor Houston suggested working with the library to determine what is the highest and best use of money and then revisit this. Mr. Ambrose suggested we wait and see how the State Budget shakes out and then evaluate what the highest priorities are. Cultural Activities – Two Higher Service Levels were presented and recommended for funding, bringing the total budget to $35,785. Vice Mayor Lockhart stated she has been a strong advocate of this. She asked about the possibility of leaving the $15,000 in funding with DFA which is the fundraising arm because they are still the group that will write grants and go out and look for funds. Cm. Zika asked if they will also go out and give the Senior Center Foundation $15,000. Vice Mayor Lockhart stated she is only discussing DFA. We haven’t changed the process of what their job is. We will use their ability to go out and get things, but they are still a fundraising arm and they have to have something in the bank to start with. Mayor Houston stated he felt this is similar to what they discussed about library materials. We will look at new ideas and have a new focus and they will come back to us for funding and assistance and he did not feel the grant writing will be made less, but will be enhanced because they will have the backing of the City. We will have opportunity for a lot of other dollars. Vice Mayor Lockhart stated they have a track record of making good use of the money in getting projects into our community, so why take this out of the budget? 378 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 378 Mr. Ambrose clarified that what the City Council directed was to form a new commission. The $35,000 allocated changes the focus. Vice Mayor Lockhart stated she felt DFA has a separate purpose of its own and hopefully they will still function. Ms. Lowart stated basically the City’s contribution this past year was for the operation of the Foundation and salary of the Director. The idea behind the Commission was instead of the foundation having a paid staff person, the City would fund a person to go out and write grants. With the budget we have identified in HSL 2 we can probably do a little bit of both, formation and operation. Cm. Zika asked if we could also appropriate City monies toward a specific project if it requires matching funds. Ms. Lowart stated some of the grants they have secured in the past have to be submitted by a non-profit organization, so this is one of the reasons for continuing the foundation. Mayor Houston stated the way he looks at this is they are actually going from $15,000 to $35,000. We have a plan, so let’s see what happens. Heritage Center – The recommended current service level budget is $55,074. Vice Mayor Lockhart stated she did not disagree with investing money into the facility and she is really proud we have it, but she doesn’t see us getting serious about the hours of operation and usage. The more money we put into it, we’ve got to bite the bullet and fund hours to have it open. Ms. Lowart stated this is also an area that will be covered by the Commission so we are in a better position to address hours of operation. Mr. Ambrose discussed the need to change the display exhibits and the City Council approved a storage site, so hopefully this will improve the situation. 379 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 379 Vice Mayor Lockhart stated only 485 people visited the Heritage Center in 1998 and she felt this had a lot to do with the very limited hours of operation. Cm. Zika asked if there is information about how much similar types of facilities are used. Mayor Houston stated he felt you have to make it more interesting. Cm. McCormick asked if this provides for a marketing plan? Ms. Lowart stated they feel this can be done within the current budget. The landscaping is in and it looks quite lovely. They will be doing a good bit of marketing this next year. Mr. Ambrose stated the DHA brochures were completed and recently distributed and the brochure is beautiful. Cm. Zika stated it was good to use the pictures that the kids took. They’re great. Ms. Lowart stated Mr. Fiorio was glad to be involved with his photography classes. Dublin Cemetery – The recommended current service level budget is $19,105. One Higher Service Level was presented and recommended for funding, bringing the total to $22,397. Park Maintenance – The recommended current service level budget is $757,818. Community Cable Television – The recommended current service level budget is $71,886. Vice Mayor Lockhart asked if TCI is paying for the negotiations. Mr. Ambrose advised that we will have to put the money up first and then get reimbursed. 380 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 380 Parks & Community Services – The recommended current service level budget is $1,593,487 and the net cost to the City is $843,970. In addition, it is recommended that the Council fund Higher Service Levels 1-5, for a total budget of $1,648,304. Cm. McCormick referenced page 104, Afterschool Program for Middle School Teens. Ms. Lowart explained the program. The success rate enrollment has ranged from about 11 to about 15 a day. They did a survey and found an interest for afterschool programming but current program wasn’t meeting their needs. We’ve modeled a new program and the proposal is to proceed with this new afterschool program. Parks & Facilities Management - The recommended current service level budget is $89,915 Programs reviewed under Community Development include: Community Development – The recommended current service level budget is $1,912,560. Seven Higher Service Levels were recommended for funding, bringing the total budget to $2,151,682. Vice Mayor Lockhart discussed the hills in the west. She was concerned with our timeline if we take the next year to hire the consultant and study the issue, there are a lot of issues that need to be resolved before the initiative goes on the ballot in November, 2000. She questioned if there is any way to move this up and get it going any sooner. Mr. Ambrose asked if the Council feels this is a higher priority than some of the downtown issues. Vice Mayor Lockhart stated yes she does feel it is. There are a lot of questions in people’s minds and the City needs to take a leadership role in answering. Mr. Peabody stated there are 2 issues. They initiated a GPA study which formed the basis of why we have a moratorium. We have an obligation to complete that study in the event the initiative does fail, or even if it passes. The open space 381 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 381 was another function that was important to investigate if there are some realistic ways open space could be preserved in that area. The two things will be done simultaneously. Vice Mayor Lockhart stated she felt this is an important and timely issue and should be high priority. We made a promise and now need to follow through on it. We should be in on the planning instead of just listening to what others have planned for it. Mayor Houston stated he felt it would be a good idea for theCouncil to get a scope of work and timelines so they can know they can’t put 10 lbs. of sand in a 5 lb. sack and then it would be their decision to establish priorities. Some issues take longer than others. Mr. Peabody stated Staff is already working on the work programs right now. They could come back at some particular time and give the work program time schedules. Mayor Houston asked if they could have this by August. Mr. Peabody replied that they could. Mr. Ambrose assured that Staff will do their best. Sometimes we have Staff turnover, which impacts the schedules. Staff will bring it back at the first meeting in August. Vice Mayor Lockhart referenced page 126 with regard to the citizen’s advisory committee, and asked if this will be something like the Business Task Force. Mr. Peabody stated Staff will come back with more specifics. They want to get property owners and business people along Village Parkway to participate with us and discuss ideas, options and alternatives. Their input would be essential. Vice Mayor Lockhart referenced page 132, Downtown Core Shopping Area Specific Plan Amendment and asked if something like this happens after the redevelopment study. 382 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 382 Mr. Peabody responded that it absolutely will have to. They have to know the first answer before the second. Cm. Zika stated we have to wait to see what the consultant says relative to which areas are eligible. Engineering – The recommended current service level budget is $2,537,894. Three Higher Service Levels were recommended for funding, bringing the total budget to $2,559,557. Economic Development – The recommended current service level budget is $140,738. The total recommended budget, including Higher Service Levels 1 – 5 is $302,338. Vice Mayor Lockhart referenced page 144 and for the redevelopment study, asked if we have selected the consultant. Mr. Ambrose advised that we are doing reference checks and are close to coming to the City Council to enter into an agreement with a consultant to do the study. It will take about 20 to 24 weeks for the study. Dublin Information, Inc., under the Enterprise Fund was reviewed. The City originally issued $11,968,000 in COP’s in 1985-86. These Certificates were refinanced in 1988 with an issue of $17,230,000. In June of 1993, the City issued COP’s which refinanced the 1988 issue with a $18,525,000 issue at a lower interest rate. The 1993 COP’s were completely paid off as of February 1, 1999. Programs under the Capital Improvement Budget include: General Improvements - $3,233,603; Community Improvement Projects - $501,619; Parks - $8,132,289; and Street Projects - $19,083,220. The Internal Services budget activity is shown for informational purposes only - $706,909. 383 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 383 The Improvement Assessment District budget activity is shown for informational purposes only - $324,587. Mayor Houston closed the public hearing. Mayor Houston stated this year was certainly a lot more fun when you have a surplus, but sometimes more difficult. If we set aside for the Library reserve fund $1,783,857, and there’s $666,098 for the senior center reserve. He suggested we allocate $10,000 as requested for the one-stop career center. With regard to the bigger items, the senior center is not going to be built this year or next, so we could put dollars toward having impact sooner than later. He would like to see a commitment to the downtown area and to implement some of the improvements. He would like $250,000 allocated to the Downtown Improvement Plan, which will just sit there until we figure out what we will do with it. They had an exciting meeting today with representatives of BART about the west Dublin station and when this happens, we need to be ready. Vice Mayor Lockhart stated she agreed with this commitment as it is well past time to commit funds. If we have studies it is good to know we have money to back up the dreams. She agreed that we do not want to shed our senior center commitment, but until we get the new library built, the money doesn’t need to just sit in one pot waiting for this to happen. She stated she is fine with putting $10,000 into the one-stop career center. This may open some doors for us. She would also like to see us put some money aside and earmark it for the west. There is a real commitment to protecting land and there are things we will have to put up good money for to help support the open space policy we want to have. As we do these studies on the west, if we don’t put some money behind it, it won’t go anywhere. The community has spoken and there is a great interest in doing this. She would like to see at least $150,000 earmarked for land to the west. Cm. McCormick stated she agreed. The residents of Dublin are expecting to see some improvements in the downtown. We need to move on this as soon as possible. She stated she agreed with setting some money aside for the west for whatever we can do. We need to have something reserved for this. Mayor Houston asked what type of organizations would be involved with this. 384 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 384 Vice Mayor Lockhart stated the American Land Conservancy is very interested in working with the City. They are interested in preserving open space and buffers. They may negotiate a one hundred year lease on lands, and there are a lot of different ways to go. Every group agrees that this is an issue. Surrounding communities are very pleased that we are looking at this. Pleasanton and Livermore have worked very hard to preserve open space. They are glad Dublin is looking at this also. Cm. Zika asked how much we saved by paying off the Civic Center mortgage. Mr. Ambrose stated the gross savings was about $1.5 million. It’s about $900,000 net. Cm. Zika asked about the timing of the library project and the economics of using the library for a senior center. When do we need to begin looking at this after the library is completed. Mr. Ambrose stated the consultants feel the building could accommodate a new senior center. The primary plus is location. We would probably have to pick up the escrow costs. Alameda County will be looking to us to continue to be part of the library system as part of the commitment. They are concerned about jobs and have just gone through the withdrawal of Pleasanton. He will bring back a report. Their proposal is for 10 years, but he feels we should look at a shorter time. Cm. Zika asked what we anticipate the costs will be. He stated he would be willing to give up funds now, if there is a guarantee that funds will be available when we need them in 2002. Mayor Houston stated page 69 of the CIP indicates that the preliminary engineering is to be done in 2002-03 for the Senior Center. He does not want to slight anybody or any project, but we can be doing something in the next 4 years with the money. Mr. Ambrose clarified that the Council wanted to take $150,000 of the Senior Center Reserve amount ($666,098) and earmark it for open space. 385 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 385 Mayor Houston stated since we don’t know exactly what’s going to happen with the State with use of one time funds, we can keep a couple of items in abeyance and then be surprised. The State is looking at booking fees and ERAB. In summary, the Council agreed as follows: Allocate $266,098 to the Senior Center Reserve to $266,098; allocate $10,000 for the One-Stop Career Center; $250,000 for Downtown Improvements; $150,000 for open space; and $1,783,857 for the Library Reserve. On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by unanimous vote, with the above changes, the Council adopted RESOLUTION NO. 116 – 99 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1999-2000 ADOPTION OF AN APPROPRIATIONS LIMIT FOR 1999-2000 10:03 p.m.8.1(330-20) City Manager Ambrose stated Joe Aguilar prepared the Staff Report and advised that each year, State Law requires the City to adopt an Appropriations Limit in conjunction with the annual budget process. The 1999-2000 Appropriations Limit is calculated by multiplying the adopted Appropriations Limit calculated for the prior year, by a factor reflecting growth increases. The 1999-2000 proposed Limit is $54,252,572 and only $17,461,110 in 1999-2000 Appropriations are subject to this Limit. The factors selected for calculating the 1999-2000 increase were Change in the City Population and Change in Non- Residential Assessed Valuation. On motion of Mayor Houston, seconded by Vice Mayor Lockhart, and by unanimous vote, the Council approved the selected factors used to calculate the 1999-2000 Limit and adopted 386 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 386 RESOLUTION NO. 117 – 99 ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 1999-2000 OF $54,252,572 OTHER BUSINESS Personnel – Recruiting (740-40) Mr. Ambrose reported that we are moving ahead and have successfully completed several recruitments. American Cancer Society (130-60) Cm. McCormick reported that they are participating in the American Cancer Society “Relay for Life” this Saturday and gave recognition to Gary Thuman who is chair and other city staff members who will also be participating Katie Mooney, Penny Grealis, Michelle. She thanked and congratulated them. It will be at Dublin High School on the track and starts at 9 a.m. on Saturday morning. There will be lots of food, music, games, and fireworks start about 9:30 p.m. There will be a luminary event for cancer victims. Everyone is invited to come out. Vice Mayor Lockhart reported that last night, she was honored to present the proclamation to the American Cancer Society. They had a dinner at the Monarch and it was wonderful; the room was packed. They are looking forward to a really positive event. Dublin is fortunate to be the city chosen to do this. She looks forward to the fireworks. State Legislation (660-40) Cm. Zika stated the draft 1999 Congestion Management report is out and going to MTC for approval. Secondly there is AB 670, a bill which appears to give local 387 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 387 transit districts authority to override city master plans to build whatever they want on transit property. It’s going to committee on June 29; the Senate th Transportation Committee. If this passes, technically BART could build 5,000 housing units on their property and there is nothing we could do about it. He suggested we send a letter saying no to this bill; BART doesn’t do our planning. Mayor Houston stated Livermore Mayor Cathie Brown has pointed out they still need water and sewer. They still need services. BART wants support from both cities. Mr. Ambrose stated this does look like something we should look into. We want as much input as possible. We are certainly an agency that could be impacted and we want to make the decisions rather than having ABAG make them for us. Mayor Houston suggested this be agendized for the next meeting. LAVTA Wheels Bus Service (1060-20) Vice Mayor Lockhart stated she attended a meeting of LAVTA today and they are looking at vehicle tracking and information kiosks at bus shelter and technical gadgets and things to make public transportation more appealing to the public. Recycling Programs (810-60) Vice Mayor Lockhart advised that the recycle board is about to make a decision on whether to increase their Measure D fees because they can. Battle should be next week. There’s two definite opinions. Eventually, it will affect all of us. Budget Preparation (330-20) 388 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING (BUDGET) June 24, 1999 PAGE 388 Recycling Programs (810-60) Vice Mayor Lockhart advised that the recycle board is about to make a decision on whether to increase their Measure D fees because they can. Battle should be next week. There's two definite opinions. Eventually, it will affect all of us. Budget Preparation (330-20) Mayor Houston thanked Staff for putting together the budget. It was a very good presentation. Good positive things are happening in the community and he stated he is proud to be a part of it. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 10:17 p.m. ATTEST: (Oty~le~k - Mayor 388 CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING {BUDGET) June 24, 1999 PAGE 388