HomeMy WebLinkAbout4.04 CodeEnforceClassifCITY CLERK
700-20
AGEN DA STATEMENT
CITY COUNCIL MEETING DATE: October 15, 2002
SUBJECT:
Revisions to the Personnel System
Report Prepared by: Julie Carter, Assistant to the City Manager
ATTACHMENTS: I. Resolution Amending the Classification Plan
2. Resolution Amending the Salary Plan
RECOMM ENDATIO2/~ ~Adopt Resolutions
FINANCIAL STATE : Funding has been included in the Fiscal Year 2002-2003 budget to
cover the costs associated with the proposed new classification and
respective salary range value.
DESCRIPTION: The City's personnel system is governed by several documents.
Each document addresses a specific set of issues. The Staff report identifies proposed changes to the
City's current personnel system. As discussed below, these proposed adjustments are based on the need to
add a new job classification to the City's Classification Plan.
CLASSIFICATION PLAN AMENDMENT
Pursuant to the City's Personnel System Rules, a job description must be adopted for each classification in
the organization. The job description typically includes key elements, knowledge, skills, abilities and
requirements of the position. The job descriptions make up the City's Classification Plan.
The City's Community Development Director and Planning Manager recommended to the City Manager
that the City create the new position of Code Enforcement Officer. This position was proposed due to the
need to place more emphasis on code enforcement/neighborhood preservation activities in the City. The
new Code Enforcement Officer position would replace one of two positions currently vacant and budgeted
as an Assistant Planner/Code Enforcement Officer. This new position would be dedicated to code
enforcement activities and the existing Assistant Planner would provide back-up support to the new
position. Further justification for this request came as a result of a recent recruitment for the Assistant
Planner/Code Enforcement Officer position that was unsuccessful. The recruitment analysis showed that
it is more difficult to recruit qualified candidates for a combination position. Staff's research found that
entry-level planning applicants were more interested in starting their planning career and less interested in
a career in code enforcement.
The City Manager concurred with the Department's recommendations and requested that the Personnel
Office work with the Planning Manager to develop the new classification pursuant to the scope of duties.
Attached to the Resolution (Attachment 1) is Exhibit A, which is the job description for Code
Enforcement Officer.
COPIES TO:
ITEM NO.
Staffrecommends that the City Council adopt the attached Resolution amending the Classification Plan.
SALARY PLAN AMENDMENT
Included in the City's Personnel System are Resolutions that address salary ranges for part-time and full-
time personnel. The attached Resolution is a proposed amendment to the City Salary Plan (Attachment 2)
for full-time personnel. Once the Code Enforcement Officer job description was developed, the City's
Personnel Officer took the positions to market for development of the appropriate salary range and
alignment within the City's existing Salary Plan. The resolution also identifies positions that are exempt
from the Federal Labor Standards Act (FLSA) overtime provision and those that are not. The Salary Plan
Resolution (Attachment 2) would establish the following monthly salary ranges for the new position:
Code Enforcement Officer - $3,906 - $4,883
Staff recommends that the City Council adopt the attached Resolution amending the Salary Plan.
Upon adoption by the City Council, Staff will begin the recruitment and selection process to fill the
classification vacancy. It is estimated that the above recruitment will take between three and four months
to successfully complete.
Staff recommends that the City Council review the proposed modifications to the City's Classification,
Salary, and Benefit Plans and adopt the Resolutions.
RESOLUTION NO. XX- 02
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add job descriptions to the Classification Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent resolutions
shall be further amended to include a j ob description for the position of Code Enforcement Officer
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin; m~d that the changes contained herein shall be effective October
15, 2002.
PASSED, APPROVED AND ADOPTED this 15th day of October, 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT I
Date Adopted: 10-15-2002
Date Revised:
Title:
Code Enforcement Officer
FLSA: Non-Exempt
SALARY:
General Purpose:
Under general direction of the Planrfing Manager, seeks compliance with sections of the
Municipal Code, ordinances and resolutions in such areas as planning, zoning, community
nuisance, property maintenance, housing, signs and related areas, and performs related work as
required.
Distinguishing Characteristics:
Responsible for investigating, analyzing, and resolving issues related to permit or licensing
functions mandated by the City of Dublin Municipal Code. The incumbent i.s a civilian
employee empowered to issue notices of violation and seek resolutions of problems through
administrative processes.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Receive and respond to complaints from the public and Staff regarding substandard dwellings or
structures, zoning violations, debris, unsanitary conditions, abandoned or inoperative vehicles,
overgrown vegetation, and other zoning and municipal code violations.
Initiate investigations as necessary for observed violations; prepare necessary notices and
citations that outline proper repair and correction methods, time limits, permits and all necessary
remedial work required.
Prepare investigative reports and collect evidence for civil property abatements, civil litigation
and criminal prosecution; prepare legal documents, including abatement and inspection warrants,
correspondence and post legal documents.
Exhibit A
Contact property owners and schedules and conduct on-site inspections; interpret codes and
regulations and explains inspections; interpret codes and regulations and explain inspection
procedures to involved parties.
Monitor compliance activities and conduct follow-up inspections.
Act as liaison with the City Attorney's office and the courts regarding property abatements; file
property tax assessment liens; and coordinate assigned work with related activities by other City
departments, governmental agencies and organizations.
Collect and safeguard evidence of violations to be presented in court; testify in court a required.
As directed, serves as liaison and provides staff assistance to various citizen and community
interest groups; may make presentations to the City Council, Planning Commission and
community groups; and develop and present community outreach programs.
Maintain files and records and prepare reports.
Establish positive working relationships with representatives of community organizations,
state/local agencies and associations, City management and Staff, and the public.
Perform related work as necessary.
Minimum Qualifications:
Knowledge of:
Principles, practices and trends of City Planning.
Principles, practices and techniques of code violation investigation and enforcement.
Applicable City and State regulations and policies related to code enforcement.
Effective public contact techniques in person, on the telephone and through written
communication.
Investigative techniques useful in inspecting residential, business, health, safety and welfare
activities to ensure compliance with applicable codes and ordinances.
Negotiation and conflict resolution techniques.
Research, record keeping and report writing techniques.
Municipal code enforcement methods and procedures.
Customer service techniques.
Exhibit A
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Ability To:
Enforce policies, procedures, codes and regulations pertaining to code enforcement activities.
Interpret, apply and clearly explain codes, policies and regulations to the general public.
Communicate clearly and concisely orally and in writing.
Work independently, correctly prioritize cases and exercise sound judgment.
iRead and interpret laws, codes, ordinances and policies.
Work indoors or outdoors in a variety of climatic conditions.
Maintain manual and electronic records accurately and in a timely manner.
Deal effectively and tactfully with property owners and managers, tenants, contractors, City Staff
and the general public.
Operate word processing, e-mail and digital photographic equipment.
Work and attend occasional night and weekend meetings and conferences.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to bend and
twist to reach files, walk and stand. The employee is frequently required to bend, climb, stoop,
crawl, twist, crouch or walk to investigate various types of potential Municipal Code violations.
The employee should be able to conduct building and field inspections. While performing
duties, the employee is regularly required to use written and oral communication skills; read and
interpret complex data, information and documents; analyze and solve problems; interact with
City management, other governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Exhibit A
Education:
Graduation from high school or GED equivalent supplemented by college course
work in business or public administration, code enforcement, police science, or
related area.
Experience:
Two years responsible experience in public contact work involving inspection,
investigation, interpretation and application of codes, code enforcement or related
activities.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability.
Completion of PC-832 course training desirable or the ability to obtain such training within first
12 months of employment.
G:\Central Services\PERSNEL\CITYRECR~JOBSPECS\Code Enforcement Officer.doc
Exhibit A
RESOLUTION NO. XX- 02
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE SALARY PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 64-97 and subsequent resolutions which comprise the Salary Plan.
NOW, THEREFORE, BE IT RESOLVED that the position of Code Enforcement Officer shall be
covered under Article I, Section B of the Salary Plan; and
BE IT FURTHER RESOLVED that the position Code Enforcement Officer shall be paid a
monthly salary within the following range with the exclusion of any Performance Pay Adjustment granted
in accordance with the adopted Personnel Rules:
Code Enforcement Officer:
$3,906 - $4,883
BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan
for the City of Dublin; and that the changes contained herein shall be effective October 15, 2002.
PASSED, APPROVED AND ADOPTED this 15th day of October, 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 2