HomeMy WebLinkAboutItem 4.04 AdvertiseForBids99-02CITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 16, 1999
SUBJECT:
Authorization to Solicit Bids for the Annual Sidewalk Safety Repair
Program, Sidewalk Remove & Replace - Contract 99-02, and
Authorization of Funding for Contract 98-02, Sidewalk Grinding
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
1)
2)
3)
Policy Resolution for FY 1998-99
Budget Change Form in the amount of $923
Specifications will be available at the meeting
RECOMMENDATION:
1)
2)
3)
4)
Adopt Policy Resolution
Approve budget appropriation from New Revenues for the
Handicap Ramp Program
Authorize Staff to advertise for bids for Contract 99-02,
Sidewalk Remove & Replace
Authorize funding for Contract 98-02, Sidewalk Grinding
FINANCIAL STATEMENT:
Budget
Design, inspection & Miscellaneous $ 7,300
Sidewalk Repair (Remove & Replace 32,700
Sidewalk Repair (Grinding) 10.000
Handicap Ramps (CDBG)
Subtotal: $50,000
11,474
TOTAL: $61.474
The Sidewalk Safety Repair Program is budgeted in the General Fund (00l). Handicap ramps
are funded through a Community Development Block Grant (Fund 209).
The CDBG Handicap Ramp budget was originally approved at $10,55 l. The City was allowed by
Alameda County to carry over $923 in CDBG funds from FY 1997-98, and Staffis recommending
that these additional funds be spent to extend the Handicap Ramp Program. This will require a
Budget Change approved by Council in the amount of $923.
COPIES TO:
ITEM NO. ~_~
g:mnt cprojXsidewalk\agstauth
DESCRIPTION: The Annual Sidewalk Safety Repair Program has been using two
different processes to repair sidewalk offsets of 3A-inch or more that may pose a tripping hazard. The first
process, Remove and Replace, is used in locations where the offset is more significant or where tree roots
are causing the offset. This procedure requires removal of the existing sidewalk;and in the case of root
problems, removal of the tree roots, installation ora root barrier to mitigate future problems, and.then
replacement of the concrete sidewalk.
The second process for less severe offsets is to grind the concrete to match the adjoining grade. This
process is essentially more of a maintenance-type procedure, as opposed to the construction element of
sidewalk removal and replacement. For this reason, the sidewalk grinding contract was awarded last year
as a two-year contract similar to the Annual Striping contract. However, the City Council is required to
approve the funding each fiscal year. This is the second year of the sidewalk grinding contract, and the
contractor will be notified of the City Council's annual authorization of funding.
While maintenance of sidewalks and other frontage improvements is legally the responsibility of the
private property o~mer, the City Council has adopted a City-paid sidewalk repair program on a year-by-
year basis since t983. At the budget hearing for Fiscal Year 1998-99, the City Council agreed to extend
the City-paid repair program for an additional year.
Staffrecommends that the City Council adopt the resolution establishing the City-paid sidewalk repair
policy for Fiscal Year 1998-99 and authorize Staffto advertise for bids for the Annual Sidewalk Safety
Repair Program.
Page 2
RESOLUTION NO. - 99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING A POLICY FOR THE REPAIR OF PUBLIC IMPROVEMENTS
DEEMED TO BE PEDESTRIAN HAZARDS
(CITY-FUNDED REPAIR PROGRAM)
WHEREAS, public improvements such as curbs, gutters, driveways, and sidewalks sometimes
become damaged due to natural and man-made causes; and
WHEREAS, these damaged improvements sometimes become tripping hazards to pedestrian
traffic; and
WHEREAS, it is in the best interest of safety to have these hazards eliminated;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin establishes
a policy (Exhibit A) of the City of Dublin for Fiscal Year 1998-99 entitled "Annual Sidewalk Repair
Program".
PASSED, APPROVED AND ADOPTED this 16th day of February, 1999.
AYES:
NOES:
ABSENT:
ABSTArN:
ATTEST:
Mayor
City Clerk
g:maintprfiresopl~'.doc
POLICY FOR THE CITY OF DUBLIN
ANNUAL SIDEWALK REPAIR PROGRAM
Fiscal Year 1998-99
It is the policy of the City of Dublin to cause repairs to be made to certain public improvements for the
safety of the general public under the following guidelines.
Improvements Included:
Public improvements included under this program shall be limited to those improvements which may
constitute a potential tripping hazard to pedestrian traffic such as curbs, gutters, driveways, and sidewalks.
.Need:
Where these improvements have settled, heaved and/or cracked and offset such as to represent a tripping
b~?ards as identified by the City Engineer, or his representative, these improvements shall be replaced.
Responsibility:
Where it is apparent that the damage to improvements has been caused by natural causes such as tree
roots, utility trench settlement, or soil heaving, the City of Dublin will pay for the cost of repair.
Where it is apparent that the property owner fronting the damaged improvement has caused the damage,
such as driving vehicles into a side yard, the property owner shall be responsible for the repair. The City
Engineer shall establish a procedure whereby the property owner will be notified of the needed repair, and
if not done in a specified reasonable time, he shall cause the repair to be made and the cost of the repair,
together with reasonable administrative costs, shall become a lien against the property.
Time Limit of Policy:
This policy shall be in effect for Fiscal Year 1998-99 and thereafter be reviewed for extension,
modification, or replacement.
Legal ResponsibiliW:
The City of Dublin, in adopting this policy, does so as an accommodation to property owners who find
it difficult to hire their own contractors to make these necessary sidewalk repairs. The City will let one
contract for the 1998-99 Fiscal Year and repair those defective sidewalks which have been brought to the
attention of the City by the property owners (or others) and that have an offset of over three quarters inch
(3/4") measured vertically. The existence of this program does not abrogate the responsibility of the
property owners to maintain their frontage improvements in a safe manner under Section 5610 of the
California Streets and Highways Code.
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CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
X
From Unappropriated Reserves
From New Revenues
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name: Name: EXPENSE
Annual Sidewalk Safety Repair $ 923
Account #:
Account#: 209-9425-750-050
Name: Name: REVENUE
CDBG Grant Revenue $ 923
Account #:
Account#: 209-I000-559-002
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Cio Manager: Date:
Signature
REASON FOR BUDGET CHANGE ENTRY:
Th/s amount was a carry-over of unused CDBG funds from FY 1997-98.
~ ~ , , ;~ As Aooroved at the CI ounc ee n:
Mayor: Date:
Signature
Posted By:
Signature
Date: