HomeMy WebLinkAboutItem 4.06 Award of Bid 99-05 CITY CLERK
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 18, 1999
SUBJECT:
ATTACHMENTS:
RECOMMENDATION:
Award of Bid - Contract No. 99-05
Annual Street Slurry Seal Program
Report Prepared by: Public Works Director Lee Thompson
1) Budget Change Form
2) Resolution of Award
3) Bid Results
Approve budget change
Adopt Resolution awarding bid to Valley Slurry Seal and
authorize Mayor to execute agreement
FINANCIAL STATEMENT:
BUDGET FOR THIS PROJECT
ITEM OF WORK
BUDGET
AMOUNT LOW BID FUND
1 Slurry Seal Streets
2 Striping of Slurry Seal Streets
(remainder in budget)
$40,000.00 $ 40,534.60 Gas Tax (206)
$27.000.00 $ 36.544.55 Gas Tax (206)
TOTAL: $67,000.00 $77,079.15
The low bid received was $77,079.15, which exceeds funds budgeted for this project. An
additional appropriation to the Street Maintenance Operating Budget from Gas Tax reserves is
needed to complete the project. The pavement failures for the slurry streets were completed with
the Annual Street Overlay Contract.
DESCRIPTION: On April 6, 1999, the City Council authorized Staff to solicit bids
for Contract 99-05 Annual Slurry Seal project.
Slurry seal ~s a preventive maintenance technique used to prolong the life of asphalt surfacing. It consists
of a sand/oil mixture which seals cracks and provides a new uniform wearing surface. City streets are on
a 5- to 7-year rotation for slurry seal, depending upon the level of wear.
COPIES TO: Bidders
ITEM NO. 4~
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Failed pavement repairs, which are required prior to the placement of slurry seal, were previously
performed as part of the Overlay contract.
Four bids were received, the lowest of which was $77,079.15 from Valley Slurry Seal (see Attachment 3).
The additional cost for this project came in the form of increased line item prices for the removal of
existing striping and markings and replacement with thermoplastic. The streets included in this year's
contract have a large amount of thermoplastic striping and markings to be removed before the slurry can
be applied. Last year's striping and markings were reinstalled with paint, which does not have as long a
life as thermoplastic and will need to be replaced sooner.
Staff has reviewed the low bidder's proposal and is familiar with the work of this contractor. Staffis
therefore recommending that the City Council approve the additional appropriation and adopt the
Resolution awarding Contract 99-05 to Valley Slurry Seal.
P~e2
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGEFORM#
New Appropriations (City Council Approval Required):
X From Unappropriated Reserves (gas tax)
From New Revenues
-- Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Deparmaent Activity
Between Departments (City Council Approval Required)
Other
Name: .. Nme;
Slurry Seal $ 534.60
Account #:
Account #: 206-3020-750-050
Name: Name:
St. Maintenance Operating Budget
(for s~'iping) $9,544.55
Account #:
Account #: 206-3020-740-025
Name: Name:
Account #: Account #:
Name:
Account #:
City Manager: Date:
Signature
REASON FOR BUDGET CHANGE ENTRY:
Slurry seal and striping exceeded estimated costs for the Slurry Seal project.
Mayor: Date:
Signature
Posted By:
Signature
Date:
RESOLUTION NO. -99
A RESOLUTION 0F THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT 99-05 ANNUAL STREET SLURRY SEAL PROGRAM
TO VALLEY SLURRY SEAL
WHEREAS, the City of Dublin did, on May 10, 1999, publicly open, examine, and
:declare ail seaied bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract 99-05 ANNUAL STREET SLURRY SEAL PROGRAM authorized by the
City Council on April 6, 1999, which Plans, Specifications, and Modifications are hereby expressly
referred to for a description of said work and for all particulars relative to the proceedings under the
request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has recommended that
the bid hereinafter mentioned is the lowest and best bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dublin Contract 99-05 to the lowest responsible bidder therefor, to wit Valley
Slurry Seal, at a bid of Seventy seven thousand, seventy nine dollars and fifteen cents ($77,079.15),
the particulars of which bid are on file in the Office of the City Engineer.
PASSED, APPROVED AND ADOPTED this _ Xh day of May, 1999.
AYES:
NOES:
ABSENT:
ABSTAINING:
ATTEST:
Mayor
City Clerk
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