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HomeMy WebLinkAboutReso 195-02 SwimCtrUsePolcyFee RESOLUTION NO. 195 - 02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ESTABLISHING FACILITY USE POLICY AND FEE SCHEDULE FOR USE OF THE DUBLIN SWIM CENTER WHEREAS, the City of Dublin assumed the responsibility for operation of the Dublin Swim Center (formerly the Valley Community Swim Center) from the Dublin San Ramon Services District on January 1, 1988; and WHEREAS, effective July 1, 1988, the title to the Dublin Swim Center was transferred from the Dublin San Ramon Services District to the City of Dublin; and WHEREAS, the Swim Center is available for use by the public during such times that the City is not utilizing the Swim Center for City sponsored activities; and WHEREAS, it is necessary to have established Facility Use Policies and Fee Schedules for use of City facilities; and WHEREAS, the Facility Use Policy and Fee Schedule for the Dublin Swim Center have been updated and revised to reflect changes proposed by Staff and the Parks and Community Services Commission. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Dublin does hereby adopt the Facility Use Policy and Fee Schedule contained in Exhibit A. BE IT FURTHER RESOLVED that the provisions enacted in Resolution 13-93 Establishing Policies, Procedures and Rental Rates for the use of the Dublin Swim Center be superseded by this resolution effective November 1, 2002. PASSED, APPROVED AND ADOPTED this 15th day of October, 2002. AYES: Councilmembers McCormick, Oravetz, Sbranti and Zika, and Mayor Lockhart NOES: None ABSENT: None Deputy City Clerk G:\CC-MTGSL2002-qtr 4\OCTal 0-15-02Xreso-Swim Center.doc (Item 6.4) Dublin Swim Center Facility USe Policy The Dublin Swim Center is located at 8151 Village Parkway in Dublin. During those times when the Swim Center is not used for City sponsored programs, it is available for rental by the public. The renovated facility includes a lap area, diving board, shallow wading area and tot pool, 100-foot Priority of User Groups long waterslide, group picnic area, showers and changing areas. The Dublin Swim Center Facility Group I Reservations accepted up to one Use Policy establishes rules, regulations, calendar year in advance of requested dates of procedures and fees governing the use of the use. Swim Center. Group 2 - Reservations accepted six months in Classification of Users advance of requested date of use. Group 1. City of Dublin Group 3, Group 4 and Group 5 (Resident) - Reservations accepted five months in advance of Group 2. Public Agencies (Agencies serving requested date of use. the City of Dublin including Alameda County, Dublin-San Ramon Services Group 5 (Non-Resident) and Group 6- District, Dublin Unified School District, Reservations accepted four months in advance of etc.) requested date of use. Group 3. Dublin Chamber of Commerce How to Make a Reservation Group 4. Dublin-based Charitable and Please note that the City requires the applicant, not Social Welfare Organizations, another party, to complete all transactions and Homeowner Associations and Sports provide the insurance required for the rental Leagues (Organized non-profit groups with current 501(c)(3) or 501(c)(4) IRS 1. To reserve the Dublin Swim Center, a Facility status, whose membership is open to the Use Application and $250 refundable security public and whose primary purpose is to deposit must be submitted. Approval takes 3-5 serve the Dublin community. The working days; notification of application status organization's membership must be at will be mailed. least 51% Dublin residents. An 2. Applications must be submitted in person at organizational file must be completed on the Parks and Community Services an annual basis to receive the priority and Department Office, Dublin Civic Center, 100 fees ofthisclassification.) Civic Plaza. Applications are accepted between the hours of 8:30 A.M. and 4:30 P.M., Group 5. Individuals or Other Groups Monday through Friday, holidays excepted. (Groups who do not meet the criteria 3. In order to receive a resident rate, the listed above and/or activities such as applicant (i.e. the person responsible for the weddings, receptions, anniversaries, activity, payment of fees and provision of birthday parties, etc.) insurance) must live or own property within the a) Resident (Individuals must reside or own Dublin City Limits. Identification confirming property within Dublin City Limits; Groups residence address will be required (valid must have membership made up of at California drivers license or current utility bill). least 51% Dublin residents) 4. Groups who are applying under the Group 4 b) Non-Resident classification must have a "Group 4 Verification Group 6. Commercial Uses (Companies, Form" on file or submit a completed groups, or individuals whose events have Verification Form and the following with their the primary purpose of generating a profit Facility Use Application: 1) Bylaws, and 2) such as training seminars, trade shows, I.R.S. Tax Exemption Letter. Groups claiming auctions, etc.) Dublin residency must provide a current a) Resident (Company facility must be membership roster (51% of membership must located within the Dublin City Limits and own property or reside in Dublin). Facility Use have current City of Dublin Business Applications will not be accepted without these License. If there is no company facility, items. person responsible for event must reside 5. Applications submitted less than 30 days prior or own property within the Dublin City to the date requested use will not be accepted. Lim~s) b) Non-Resident 6. The City reserves the right to book additional may result in cancellation of the rental and events before or after an applicant's confirmed forfeiture of the deposit. rental time. 3. Security deposits will be returned by mail within 30 days of the function date providing there are no violations of the Facility Use Policy, excessive cleaning required, or damages to the facility. 4. Payments may be made by check, money Hours of Rental Use order or cash. Make checks or money orders 1. The Dublin Swim Center is available for rental payable to 'the City of Dublin. If an applicant's between the months of February through check is returned by the bank a $20.00 service September, during those hours when it is not charge will be assessed. scheduled for City sponsored activities. Insurance Requirements I INITIAL: 2. The Dublin Swim Center is available for rental All applicants shall provide the City of Dublin with a Sunday through Thursday from 8:00 A.M. to valid Certificate of Liability written through carriers 9:00 P.M., and Friday and Saturday from 8:00 acceptable to the City of Dublin. Such certificate A.M. to 10:00 P.M. shall provide Bodily Injury and Property Damage 3. The minimum rental period is two (2) hours. Liability protection in the amount of $1,000,000 per 4. Hours of use must include the amount of time ocCurrence. The applicant must be specified as needed for the function, setup and cleanup, the insured. The Certificate shall name the City of including any time needed by the caterer, Dublin as an "additional insured"in conformance band, etc. with the hold harmless agreement as outlined in 5. The Swim Center must be vacated by the time the Facility Use Application and must specify that specified on the Facility Use Application. the applicant's insurance shall be primary to any I[INITIAL: j] insurance carried by the City. The certificate Cancellations/Changes/Refunds shall be properly executed with the original 1. Cancellation requests must be made in writing signature of the authorizing insurance agent. The by the applicant. Refunds will be handled as Certificate is due at the time final payment is made. follows: Note: Please contact your insurance provider to a) If the request is received four months or check if your homeowner's policy may be more prior to the function date the deposit extended to cover your facility rental In the will be refunded, less a $25.00 processing event that coverage is not available, the City fee. Refunds will be mailed to the has special event insurance available for applicant within 30 days of receipt of the purchase. Please discuss your insurance written cancellation request, needs with the reservation staff. b) If the request is received between four months and thirty days prior to the Alcoholic Beverages function date the applicant will forfeit 1. The sales, serving and consumption of deposit unless another user rebooks the Alcoholic Beverages is prohibited at the Swim date. If the date is rebooked the deposit Center. will be refunded less a $25.00 processing fee. Youth Events c) If the request is received less than thirty (30) days prior to function the applicant 1. Groups composed of minors must be will forfeit the deposit and one-half of the supervised at all times by two adults for each fees paid (or payable), twenty minors. 2. Refunds are not issued for unused hours. 2. Groups composed by a majority of minors will 3. Facility Use Permits may not be transferred, require an additional Lifeguard to ensure the assigned or sublet, safety of the guests. 4. Any changes in rental hours less than thirty (30) days prior to confirmed event will be Decorations and Signs assessed a $25.00 fee per change. 1. The use of tacks, tape, nails, staples or putty 5. Occasionally it may be necessary to on any walls is prohibited. reschedule, relocate or cancel a request 2. Confetti and similar materials may not be previously approved. In this event, the group thrown inside or outside the facility. or individual will be given as much advance 3. It is prohibited to paste, tack, glue or post any notice as possible, sign, placard, advertisement or inscription or I INITIAL: I erect any sign at the site (per City Ordinance). Payment Schedule [ J 1. At the time the application is submitted, a $250 Equipment SetUp refundable security deposit is required. 1. All exit doors must be operable and no part of 2. Final payment of rental fees must be made no any hallway, corridor, or exit may be used in a later than one month (30 days) prior to the way that obstructs its use as an exit. scheduled rental date. Please call the Parks 2. If equipment will be setup at the event, a plan and Community Services Department at (925) showing the table/seating locations, exit ways 833-6645 to schedule an appointment, and barbecues must be submitted and Payments not received by this deadline approved at the time of final payment. 3. Capacities for the pools and waterslide are Applicants should thoroughly review the listed on the next page. Overcrowding is Facility Use Policy to become familiar with forbidden and will result in cancellation of event and forfeiture of all rental fees paid. all rental fees, policies and procedures. Security Deposit I INITIAL: ] A $250.00 Security Deposit is due when the application is submitted. The Security Deposit is refundable provided there are no violations of the Use Policy and/or excessive cleaning or damages to the facility. General Rental Information Rental Fees 1. A responsible adult frOm the rental party must Group 2 - Public Agencies supervise the premises for proper facility use during all rental hours. Group 3 - Dublin Chamber of Commerce 2. SMOKING IS PROHIBITED within the interior Group 4 - Dublin Charitable, Social Welfare and of the building and fenced area of the Swim Sport League Organizations Center, as well as on the High School property Pool Use Fee $34.00 per hour (per City Ordinance and State Law). Lifeguard Fee $12.00 per hour per lifeguard 3. Parking is permitted in painted parking stalls only. Vehicles parked illegally will be cited. Group 5 - Individuals or Other Groups 4. Storage is not available either before or after Pool Use Fee (Resident) $50.00 per hour the event. Access to the snack bar is not Pool Use Fee (Non-Resident) $60.00 per hour available for private rentals. Lifeguard Fee $12.00 per hour per lifeguard 5. Users have access to the parking area, but do Group 6- Commercial Groups not have exclusive use. 6. The City of Dublin does not supply ladders for Pool Use Fee (Resident) $67.00 per hour the applicants use. Pool Use Fee (Non-ReSident) $80.00 per hour 7. Regular pool rules will be in effect and Lifeguard Fee $12.00 per hour per lifeguard enforced at all times. General Notes Regarding Fees 8. Glass containers are prohibited. 1. A minimum of two Lifeguards are required for 9. Floatation devices such as "water wings" are prohibited, groups of up to 50 swimmers. If the group is 10. Children 5 and under must be accompanied by primarily comprised of minors, a minimum of a parent in or at the edge of the pool at all three Lifeguards are required. times. An adult may have no more than two 2. For each additional increment of 50 swimmers, non-swimmers in their supervision at one time. add one Lifeguard. 11. Only children age 5 and under, with the 3. If the waterslide will be used, an additional two supervision of a parent, may use the wading Lifeguards will be required. pool. 12. Swimmers who are not potty-trained must Facility Descriptions&Capacities wear special "Swimming Diapers". Regular All capacities indicated conform to official Health & diapers are not permitted. Safety Code Requirements. Applicants will not 13. Bathing suits must be worn in the pool. Cut- be permitted to exceed the approved capacities offs are not allowed, of any part of the facility. 14. Guests must be able to comfortably swim one length of the pool in order to use the diving Main Pool board. The Main Pool ranges from 2 % to 11-feet in depth 15. Guests must be at least 48" tall and be able to and is heated. It includes a free-form shallow end, comfortably swim one length of the pool in a 100' long waterslide, an 8-lane competitive order to use the water slide, swimming area, and a deep end with a 1-meter 16. Barbecuing and the use of amplified music diving board. must be approved by the Parks and Health and Safety Code Capacity: Community Services Department in advance. · Swimmers: 400 17. Requests for exception to the Facility Use Wading Pool Policy must be submitted in writing to the City The Wading Pool is 1-foot deep for children 5 & Manager, or his designee, no later than one under and is heated. It features a free form "river" month prior to the date of use requested, that leads to a circular wading area. Health and Safety Code Capacity: The City of Dublin reserves the right to · Swimmers: 30 deny the use of the Dublin Swim Center to Waterslide any person or group if such use is deemed The waterslide is 100' long and splashes down into to be contrary to the best interest of the 3 ¼ feet of water. Swimmers must be at least 48" City, the facility, and/or Dublin residents, tall and be able to comfortably swim one length of the pool to use the water slide. Use of the waterslide during rental hours requ~'res an The g~0up picnic area includes accessible picnic additional two lifeguards, tables, partial shading and seating for up to 56. Health and Safety Code Capacity: · Slide Flume: 1 Main Building · Tower/Staircase: 30 The main building is heated and houses the restrooms, changing areas, heated showers and Group Picnic Area lockers (must provide own lock.