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HomeMy WebLinkAbout11-10-1998 PC MinutesA regular meeting of the City of Dublin Planning Commission was held on Tuesday, November 10, 1998, in the Dublin Civic Center City Council Chambers. Chairperson Jennings called the meeting to order at 7:00 p.m.. ROLL CALL Present: Commissioners, Jennings, Johnson, Hughes, Musser, and Oravetz; Eddie Peabody Jr., Community Development Director; Dennis Carrington, Senior Planner; Tasha Huston, Associate Planner; and Gaylene Burkett, Recording Secretary. PLEDGE OF ALLEGIANCE TO THE FLAG Cm. Jennings led the Commission, Staff, and those present in the pledge of allegiance to the flag. The minutes from the October 13, 1998 meeting were approved as submitted. ADDITIONS OR REVISIONS TO THE AGENDA - None ORAL COMMUNICATIONS - None WRITTEN COMMUNICATIONS - None PUBLIC HEARING 8.1 PA 96-037 Schaefer Ranch Development Agreement The Development Agreement furthers the goals of the General Plan and Chapter 8.56 of the Municipal Code by requiring new development to fund the costs of its infrastructure and service. The City of Dublin, Schaefer Heights Associates and Schaefer Heights, Inc. have agreed on improvement requirements, the payment of improvement costs and the location of the fire station and other matters. Cm. Jennings asked for the staffreport. Dennis Carrington, Senior Planner, presented the staffreport, and gave a brief explanation of the project. He stated the purpose of the Development Agreement (DA). This DA was the standard DA written by the City Attorney. Staffrecommends approval of the resolution recommending approval of the DA. Rob Yohai, President of Schaefer Heights, stated he worked long and hard with staffand he thanked them for all their help. He stated they are happy with the Development Agreement and agreed with it. Cm. Jennings closed the public hearing. Cm. Johnson asked how many homes would go on the site. Planning Commission Meeting Minutes 92 November 10, 1998 Mr. Carrington said a maximum of 474 could go there, but 466 were being developed. On motion by Cm. Oravetz seconded by Cm. Hughes, and with a vote of 5-0, the Planning Commission unanimously adopted RESOLUTION NO. 98-48 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN RECOMMENDING THAT THE CITY COUNCIL ADOPT A DEVELOPMENT AGREEMENT FOR PA 96-037 THE SCHAEFER RANCH PROJECT 8.1 PA 98-047 Koll Dublin Corporate Center Planned Development (PD) Rezone, Tentative Map, & Site Development Review The Property is located at the Southwest comer of Dublin Boulevard and Tassajara Road, north of Interstate 580, within the Eastern Dublin Specific Plan area (37 + acres). The proposed development involves a corporate center including four office buildings (596,704 square feet total), a 155-room hotel (85,000 square feet), and a future retail component (approximately 14,000 square feet), as well as a park-and-ride facility on the project site. A Development Agreement is also part of the project, and will be completed prior to approval of the Final Map. Cm. Jermings asked for the staffreport. Tasha Huston, Associate Planner, presented the staffreport and gave a brief explanation of the project. She stated this site also had a Park-n-Ride lot on the property. The developer had provided a scaled model for the Planning Comraission to take a look at, which was at the meeting tonight. She stated that Exhibit A- 1, the Development Plan covered the project well. She stated this project entailed three phases and she outlined those phases. She concluded that staffmcommended approval of the project. Jonathan Winslow, representing the applicant, stated that this has been an interesting experience and indicated that staffhad worked well with them and he appreciated all of staff's help. He indicated that when they frrst started, they submitted what they thought was a good site plan, but with staff's help, he felt they now have a better site plan. Mike Parker, with the Koll Company thanked staffalso. He has never seen such a collaborated team effort and he indicated that this will be a hundred million dollar project. He stated this type of project was designed to withstand many real estate cyclas and the quality of Koll projects stands on its own. He felt this project responds to what is happening in this type of market. It provides space for the 2000 square foot law firm, and the 1/2 million square foot large corporation. They are in deliberations now with large companies and Koll hopes to get these large corporations here in Dublin so they don't go to Pleasanton or San Ramon. Cliff Chang, architect with Hoover, also associates who worked on the Emerald Pointe project, thanked staff for working so well throughout the process. He gave a presentation on the project. He stated Dublin has its beautiful landscape and a natural beauty. He explained the process on how they designed this project. He stated they went with green glass in keeping with the Dublin theme. He stated the graceful bold curve of the building faces the highway, which is a powerful geometry for the site. Cm. Jennings asked about the lighting along the pedestrian walkway to the cars. Mr. Chang stated the lights are about 50 feet apart, and are in a grid. He referred Cm. Jennings to a copy of the site lighting plan which was included in the staff report packet. Cm. Hughes asked if all the phases for the project will be built for sure. Mr. Chang stated yes. Cm. Hughes asked about phase 3. He wanted to know how long the lot would remain vacant. Planning Commission Meeting Minutes 93 November 10, 1998 Mr. Parker stated the office building would be buih ftrst. They have a design and a possible user for the lust phase, represeming approximately 400,000 square feet of office. The hotel and retail are very user specific, and are hard to design without a definite user. Those would be built to suit, and will come in the future when they have a specific tenant. Cm. Hughes asked if there will be a vacant lot for some period of time. Mr. Parker stated yes, phase 3 might very well happen well later than the corner office building. Several hotels and restaurants that have expressed interest in the phase 3 site have approached them. Cm. Hughes stated his concern was having a vacant lot sitting there for a period of time. Ma'. Parker stated they try to mitigate that by putting up the landscaping around the whole site so that it would not be an eye sore. He stated it was beneficial to complete phase 3 so that those in the offices do not have to look out over a vacant dust bowl. Cm. Hughes asked what the City's policy was if there are several phases and one phase is slated to go in at a later date. Mr. Peabody stated the Planned Development has guaranteed what will go on the site. He stated the landscaping going around the whole site will help. Ma'. Peabody stated we currently have several phased projects going in the City now. They will be required to keep the landscaping up and the weeds down. He said if we receive a complaint, we will have our Code Enforcement Officer looking into it. Our conditions state that they keep the site up and not have an eyesore. Cm. Musser asked about landscaping section of the plan, he stated there was no height indicated on the landscape berm. Mr. Chang stated it was a 3-foot berm. Cm. Musser indicated he would like to see a 3-foot berm. Cm. Oravetz asked what types of restaurants were they looking at going into the site. Mr. Parker stated full service restaurants. He stated the hotels might want to look at full service restaurants that work in connection with the hotels. Cm. Johnson asked if the model was similar to the Koll project in Pleasanton. Mr. Parker stated no, the Pleasanton project was larger in size, and incorporates industrial buildings. Pleasanton also lacks full service facilities and it took 10 years to build out. Cm. Musser asked if there was a truck loading area which could be used for move-in and deliveries. Mr. Chang showed on the site plan where the truck loading would be. He stated the trucks would back in and pull out. There will not be a through movement. Cm. Musser asked about some of the proposed uses on the development plan, he stated there were some that surprised him. Mr. Winslow stated that he copied all the uses on the development plan that were listed in the Zoning Ordinance, with the exception of adult bookstore. Cm. Musser indicated that he had some concern with industrial uses, and requested that uses listed as items a, c, I, o, p and q be removed or put under conditional uses. He asked about the massage establishment. Mr. Winslow stated Ms. Huston felt it should be left in there due to the possibility of a gym going in. Cm. Jennings felt that adding wording after the words "massage establishment" such as "in conjunction with a gym or something like that" would make the intent more clear. Planning Commission Meeting Minutes 94 November 10, 1998 Ms. Huston stated she understood the intent of what Cm. Jennings was saying and she would work on the wording. Cm. Johnson stated that an automobile sales and service might not mean selling on site, but just an office there where they do just sell or offer a service. Cm. Hughes asked to change "o" from school to daycare for 14 or less children, and for a conditional use daycare of 15 or more children. Change designation for school to include adult school, or University, but wanted to exclude small children Ms. Huston suggested adding the words "trade school, college or university". Cm. Johnson stated "k," Parking Lot/Garage - Commercial, was duplicated on both Permitted Use and Conditional Use. What one would it be. Ms. Huston stated they would delete it from the Conditional Use, it was consistent with their existing use. Cm. Jennings clarified the changes that had been discussed and what the Planning Commission wanted to see. They were: "a" - conditional; "c' - conditional; 'T' - conditional; "k" permitted; "o" - wording change; "p" - conditional; "q" - conditional and add an "s" regarding day care for 14 or less as a permitted use, with 15 or more as a conditional use. Also, "f' should be deleted under conditional use, and add wording to identify what type of massage establishment would be allowed. Cm. Musser asked staffabout the scenic corridor, and how it impacted the Scenic Corridor Policy. Ms. Huston stated when the City adopted the scenic corridor policies and standards, it was to protect the scenic corridor. She stated the applicant actually had a display that addressed this issue. She showed on the site plan where the view corridors showed up. She stated staW s view was that this project was consistent with the scenic policy. Cm. Musser asked about the height of the 6 story building and how was that addressed. Ms. Huston stated the Eastern Dublin Specific Plan addressed this point exactly and stated on page 35 of the EDSP, Section 4.9 Planning Subareas addressed that in the land use concepts. On page 116 there was a policy relating to building heights, and the site plan furthers that concept. Cm. Musser stated the plan showed 1/2 of the site in a 100-year flood plain. He asked how that was being addressed. Ms. Huston stated the site improvements included raising that portion of the site about 4 feet and there was an existing culvert that takes drainage and drains to the east and the design of the project is under the capacity of the storm system. Cm. Musser asked if the landscape design conforms to General Motors landscape plan. Ms. Huston stated the City's process looked at landscaping at this stage and then they have a follow-up process where the developer must submit a final landscaping plan before building permit stage. At that stage, staff looked more closely and the types 0f trees and shrubs. She stated this project may be the f~rst along Tassajara which would set the parameters for the type. Cm. Musser stated he wanted the two sites to have consistency as far as looks f~om along the freeway. Cm. Musser asked if this project would have public art. Mr. Peabody stated public art was a voluntary program. He stated the City works with the Dublin Fine Art Association, but the final decision would be up to the City Council. Mr. Chang stated there would be art on the comer of Tassajara and Dublin Blvds. John Dimanto, land owner in the area, asked staff if there was a traffic plan for this project and asked what were the impacts of the traffic studies. He also asked about traffic ingress and egress along Tassajara Road. He asked if there was a parking garage on the site and will the park-n-ride impact the property to the east. Planning Commission Meeting Minutes 95 November 10, 1998 Ms. Huston stated Traffic Studies have been done to addresses the levels of traffic this project would generate and them have been conditions of approvals to address this under the street improvement section of the resolution. Mr. Peabody stated this site takes care of all of the park-n- ride requirements for the area west of Tassajara Road. Mr. Dimamo asked if there was any asbestos on the site. Ms. Huston stated there was a Phase I site analysis that did not identify any asbestos on the site. Mr. Dimanto asked if there were adequate number of lanes on Tassajara Road with the proposed widening. Cm. Musser indicated he thought Tassajara and Dublin Boulevards would be 6 lanes, with reservation for 8 lanes from the 580 freeway to Dublin Boulevard, for future widening. Mr. Dimanto asked for a copy of the traffic report for this project. Mr. Peabody indicated that he could pick one up at the Planning Department. On motion by Cm. Musser seconded by Cm. Oravetz, including all the changes and with a vote of 5-0, the Planning Commission unanimously adopted RESOLUTION NO. 98-49 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN RECOMMENDING THAT THE CITY COUNCIL APPROVE A PLANNED DEVELOPMENT (PD) REZONE / DEVELOPMENT PLAN FOR PA 98-047 THE KOLL DUBLIN CORPORATE CENTER RESOLUTION NO. 98-51 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING THE TENTATIVE PARCEL MAP AND SITE DEVELOPMENT REVIEW FOR PA 98-047 THE KOLL DUBLIN CORPORATE CENTER (Tract No. ) 8.1 PA 98-049 Planned Development (PD) District Rezone for Property Located at 7197 Village Parkway The property located at 7197 Village Parkway is proposed to be rezoned from the C-2, General Commercial Zoning District to a Planned Development (PD) Zoning District that will promote compatible commercial retail and office development within the Dublin's downtown area. The PD Zoning District would be subject to the C-l, Retail Commercial Zoning District. Cm. Jennings asked for the staffreport. Mr. Peabody indicated that Carol Cirelli was the project manager for this project, however, she was unable to attend the meeting and Dennis Carrington would present the staff report in her place. Dennis Carrington, Senior Planner, presented the staff report and gave a brief explanation of the project. He stated that some of the basics for the project were that the FAR was changed from .2 to .5 which would allow an office use on the 2nd floor; also Planning Commission Meeting Minutes 96 November 10, 1998 thatthemaximumheightwas45';thatthesetbackswere15 feet for one story, 25 for2storyand35 for3 story. Thissite was encouraged for mixed uses of eating and drinking establishments. He passed out a copy of the revised Ordinance and Development Plan that should replace the ones that were in the packet. Mr. Peabody stated there was not much difference in the Ordinance, it just allowed the applicant to not have to come back with a Stage2 developmentplan, butcomebackwitha Site DevelopmentReview. Mr. Carrington indicated that staffhad received a letter today from Tosco marketing Company, which in effect, protested the rezoning of this property. As copy of the letter was handed out to the Planning Commission and a copy given to the Recording Secretary for the record. Mr. Carrington stated staffrecommendedthe Planning Commission adopt the Resolution with Exhibit 2 as revised. Cm. Johnson asked if the property had been sold. Mr. Can.ington stated it was in the process of being sold, and the possible buyer has had talks with Carol Cirelli regarding this. Cm. Musser asked if this was staff initiated. Mr. Peabody stated it was City Council initiated. Keith Marr, representing Tosco, said their concern was that they did not want the rezoning to happen, they perceive the rezoning as diminishing the value of the property. Also, that is could be possible that the process of the rezoning could delay the closing of the property by the buyer. They want to mitigate the delay ofthe sale. Cm. Jennings asked if these accusationsare tree. Mr. Peabody stated the City was not a party to the sale of this property. He stated that the City Council directed staffto go forward with this rezoning and this item will go before the City Council on December 1. Cm. Jennings asked when the escrow was scheduled to close Mr. Man' stated it was scheduled to close sometime in January, 1999. Cm. Jennings stated the buyer of the property was aware of the rezoning and they were working with stafftowards this rezoning. Mr. Man' stated that they were in the process of the sale when they found out there was a rezoning taking place. On motion by Cm. Hughes seconded by Cm. Johnson, and with a vote of 5-0, .the Planning Commission unanimously adopted RESOLUTION NO. 98 - 50 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN RECOMMENDING THAT THE CITY COUNCIL APPROVE A PLANNED DEVELOPMENT (PD) DISTRICT REZONE / DEVELOPMENT PLAN (STAGE 1) FOR PA 98-049 PROPERTY LOCATED AT 7197 VILLAGE PARKWAY OTHER BUSINESS: Planning Commission Meeting Minutes 97 November 10, 1998 Mr. Peabody gave Cm. Johnson and Cm. Oravetz each an application to reapply for the position of Planning Commissioner and that they needed to turn them into the City Clerk by November 30. Mr. Peabody stated the first store, TJ MAX, will be opening within 2-3 weeks at Hacienda Crossing and things are moving along rapidly out in that area. He also stated that the first of the large signs will be going up next week at Hacienda Crossing and this may prompt some phone calls from the public to the Planning Commissioners. Cm. Musser indicated he would like to start receiving large sets of all plans for projects from now on. Mr. Peabody said OK to just Cm. Musser to get the large sets, all the other Planning Commissioners want reduced sets. Cm. Oravetz stated that during his campaign, he knocked on the door of the purple house, and the owner indicated that his backyard was sliding, so Cm. Oravetz went to go look at it. He said the City sprinklers are eroding the man's backyard. Mr. Peabody stated he would pass that information on to the Director of Public Works. ADOURNMENT The meeting was adjourned at 9:05 p.m. Respectfully submitted, ~, ~ l~l~fini~{g Commission ~tIairperson /~ ATTEST: ~) Coht~fini-ty Devel;pment Directt~J Planning Commission Meeting Minutes 98 November 10, 1998