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HomeMy WebLinkAbout12-07-1999 CC Adopted Minutes REGULAR MEETING - December 7, 1999 A regular meeting of the Dublin City Council was held on Tuesday, Decem ber 7, 1999, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:08 p.m., by Mayor Houston. ROLL CALL PRESENT: Councilmembers Howard, McCormick, Zika, Vice Mayor Lockhart and Mayor Houston. ABSENT: None. PLEDGE OF ALLEGIANCE Boy Scout Pack #545 - Den 5 from Frederiksen Elementary School (Cody Darnell, Spencer Key, Phillip Saenz, & Paul Wyman) led the Council, Staff and those present in the pledge of allegiance to the flag. CIVIC CENTER LIBRARY SITE PLAN ALTERNATIVES - STUDY SESSION 6: 10 p.m. 3.1 (940-60) Herma Lichtenstein introduced the project team members, Mark Schatz and Steve Lovell of BSA Architects and Kathy Page, Library Programming and Planning Consultant. Mark Schatz of BSA Architect reviewed the last Library Visioning meeting where project goals and site alternatives were discussed, as well as receiving Council and public input on the desired character for the new library. Tonight two site/building options would be presented to receive CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 608 ( ( . Special Meeting (610-05) Libby Silver, City Attorney, announced a Special Meeting on Friday, December 10, 1999 at 9 a.m. ~ 'T ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 10:50 p.m. ATTEST: ~}~ Mayor Minutes prepared by Sandie Hart, Secretary. ~ CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING December 7, 1999 PAGE 640 direction from the Council on the preferred approach to be developed as a schematic design. Kathy Page, Library Programming & Planning Consultant, reviewed the process made since the last public presentation. There had been additional staff interviews, meetings with the Parks & Community Services Commission and the Library Planning Committee. Some refinements have been made to the program based on this input. The major change was the addition of a mid-size meeting room and the increase in public computers to 65. Comfortable seating and accessible shelving was also requested. Mark Schatz indicated key considerations in the design and location of the library. 1) Most people will be arriving by car so the relationship of the building entry to the parking lot was important. 2)Parking near the Civic Center needed to be maintained for current and future staff and public visitors. 3) There was a desire to create a pedestrian link between the new library and the existing Civic Center. 4) The new building should have an identity as you enter the site. 5) The building needed to have acoustical and visual separation from the freeway. 6) The ballfields could not be shifted, but the parking area at the corner of the park site nearest the Civic Center could be reconfigured. 7) The police vehicle access road through the site must be maintained. 8) The fire vehicle access was required on all sides of the new library building. 9) The new library should be designed to implement a full program, but then studied for potential phasing. Concept A was located on the west side of the site adjacent to the creek and separated from the freeway by parking. Two distinct parking zones would be created divided by the drop-off area for the library. There would be an extension of the sports park into the site and there would be a pedestrian relationship to the Civic Center. Concept B was located at the east side of the site adjacent to the freeway. There would be a strong relationship to the sports park and ballfields with a corner entry to relate to the parking lot, a drop-off and a path from the CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 609 existing Civic Center. There would be a stepped design to create small landscaped areas off the reading rooms. Both concepts have a single, central entry and a lock-off potential for community meeting room and restrooms. Both have the Circulation Desk near the entry and the Information Desk between the Children's and Reference areas. Zones have been created for stacks, study, reading, and computers with flexibility for future change. Mayor Houston asked for public input. Glen Walder indicated he was a bicyclist and he did not see any consideration in the design for bicyclists. He wanted a link along the canal to provide access for students coming down other arteries. Mr. Thompson, Public Works Director, indicated in the next fiscal year budget, they would be working between the freeway and the Iron Horse Trail. Mr. Walder was not happy that the Children's desk had not been retained. Mr. Schatz responded that a single desk was to be used to service both adults and children. Mr. Walder felt the children's desk was important and should be separate. Ms. Page indicated there was no intent to diminish the children, but they were trying to link the two desks. Mr. Walder felt the children would be intimated. Ms. Page stated the space planning has not been done. They wanted the computers near Staff to help the people. Mr. Schatz responded that all areas are going to be wired for power and data. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 610 Mr. Walder wanted Council to go with Concept A. Paul Moffatt was concerned about transit. Many libraries have school children using them and school children don't have cars. He encouraged a parking area for public or private transit. Cm. Lockhart indicated the circular area at the front door would be a lot better drop off than what we have now. It would be big enough for them to circle around. Mayor Houston suggested an access point on Dublin Boulevard from the bridge when Iron Horse Trail was complete. Mr. Ambrose indicated the elevation was too great a drop off from the bridge to the trail. Cindy Raymond, Amador Valley Boulevard, asked if there was a difference in the size of the meeting room? She really liked the adult seating area in Option B and asked for it to be put into Option A. She didn't feel there was enough space for the Friends of the Library. Mark Brezeal asked what kind of design the building was? Mr. Schatz responded that tonight we were looking at the site rather than the design of the building. Mr. Brezeal thought the building looks hip and wished the Council good luck. The Community wants to be proud of it. Mayor Houston confirmed tonight they were deciding where to put the building. Cm. Lockhart asked Mr. Schatz about when they were first talking, she thought the building would be a certain size so that the community would grow into it. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 611 Mr. Schatz indicated the issue was operating cost of running the library rather than the capital costs. Some areas could be shells. The whole building would be built with leaving some parts as shells to be filled in later. Mayor Houston indicated he preferred A with the circular driveway accommodating the transit issues. Noise would be the same for both. Cm. Lockhart liked the separation of parking. She also liked the connection between the two building flowing together with the walk way. Mayor Houston indicated the ball fields could use some of the parking when the Library wasn't open. Cm. Zika felt Concept A was "pasta with marinara" while Concept B looked like "blah". He likes the parking on both sides of the Library. He would prefer the exit in the adult area rather than the young adult area going into the garden. Cm. Howard also liked Concept A. Cm. McCormick chose Concept A and asked if the use of recycled materials could be looked into without impacting the budget too much. Mr. Schatz indicated his company was doing a project in Sacramento where they are looking at using green spec materials. Since green spec materials are more costly, they are doing a line item by item to see where these materials could be used most effectively. Cm. Lockhart stated that the new Community Center and Library in Livermore were using recycled materials. Mr. Schatz liked the comment about the reading room in B being used in A. Members of the Youth Advisory Committee had a lot of input and some of the members were present tonight. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 612 Christy Lard, a member ofYAC wanted more emphasis on an area to study. Mr. Schatz felt the youth adult would be moving out of that area into the adult area using the reference materials. Ms. Page indicated that when looking at these plans, these were not the real plans. There will be seating, computers, music CD, AV listening station. Give them time to flesh out the inside design. Mayor Houston asked what the next step would be. Mr. Schatz indicated the next step would be the systematic design phase. Project cost estimates would be gathered. Phasing would be looked at whether it should be 22,000 sq. ft. or 27,000 sq. ft. How to define the phasing so as not to take away the character of building. Should have to the Council by the end of February 2000. Mr. Ambrose asked about when a public art component in the building should be discussed? Mr. Schatz felt a sculptured piece in the middle of the circle was possible. There were great opportunities with the floor and entry door. They will look at who the artists might be. One building he worked on used stained glass to enhance the architecture of the building. Mr. Mark Brezealleft the following written comment. Dear City Council, Issue: Dublin Library. We need a economics wing for young adults, student and buss people. In a private, quiet, cozy location. Away from foot traffic and open space. A strong economics wing for research on past and current issues. Thank you. P. S. People are saying this meeting room is too cold. Where is the heat? CLOSED SESSION CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 613 7:03 p.m. 10.1 (640-30) The Council recessed to a closed session to conference with Legal Counsell Anticipated Litigation. Initiation of litigation pursuant to Government Code Section 54956.9, subdivision c: One Case. REPORT ON CLOSED SESSION ACTION At 7:46 p.m., the meeting reconvened with all Councilmembers present. Mayor Houston announced that no action was taken. PROCLAMATION 7:47 p.m. 3.2 (610-50) Mayor Houston read a proclamation congratulating Dublin High School Boys Cross-Country Team who placed second at the North Coast Section Meet of Champions and who completed their season by placing seventh overall at the CIF State Championship Meet. Individual Certificates of Achievement were given to Coach Glen Walder, Runners Louis Arcuri, Rodrique Egenberger, Francisco Gomez, Marcos Gomez, Jose Gonzalez, John Harper, and J ash Villarreal. Coach Glen Walder stated it was wonderful to be a coach and see them achieve goals. The track team runs into our Mayor when he is out running. Their team does get out into the community. It is great to represent Dublin. Park Reserve Forces Training Area (130-80). Col. Randolph from Park Reserve Forces Training Area handed out Fact Sheets to the Council. He indicated that there were 107 military personnel CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 614 working daily at Camp Parks. With reservists, there are 1,580 on a monthly basis. The 92nd Unit from Fort Baker will be moving here next summer. They are growing. They are also working with the community on prioritization of the water system. CONSENT CALENDAR 7:48 p.m. Items 4.1 through 4.12 Items 4.1 & 4.4 were pulled from the Consent Calendar for discussion. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council took the following actions: Adopted (4.2 600-35) RESOLUTION NO. 219 - 99 AWARDING CONTRACT NO. 99-13 CIVIC CENTER EXPANSION PROJECT - FURNITURE TO SMITH BUSINESS INTERIORS ($145,847.47) Accepted (4.3 150-70) gift of twelve new youth size batting helmets and six mini soccer goals from the Tri-Valley YMCA and directed Staff to prepare a formal acknowledgment to the donor; Adopted (4.5 600-35) RESOLUTION NO. 220 - 99 AWARDING CONTRACT 99-12A FIRE STATION ACOUSTIC IMPROVEMENT TO W INTERIORS, INC. ($5,171) CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 615 Adopted (4.6 570-20) RESOLUTION NO. 221 - 99 APPROVING 20-FOOT NO PARKING ZONE ON LANGMUIR LANE AT DUBLIN HIGH SCHOOL SPORTS FIELD DRIVEWAY Adopted (4.7 350-20) RESOLUTION NO. 222 - 99 AWARDING BID FOR POLICE VEHICLE EMERGENCY EQUIPMENT TO ARCOM FLEET SERVICES ($8,330) AND REJECTING THE BID SUBMITTED BY FARRELLE COMMUNICATIONS And approved a Budget Change Form; Adopted (4.8 600-30) RESOLUTION NO. 223 - 99 APPROVING AGREEMENT WITH GOAL LINE PRODUCTIONS TO PREPARE A PROMOTIONAL MARKETING VIDEO FOR THE CITY OF DUBLIN (Not to exceed $39,850) and authorized the City Manager to sign the agreement; Received (4.9 330-50) Financial Report for October 1999; Adopted (4.10 600-30) RESOLUTION NO. 224 - 99 AUTHORIZING CITY ATTORNEY (MEYERS, NAVE, RIBACK, SILVER, & WILSON) TO ENTER INTO AN AGREEMENT WITH ASHLEY, CHAPMAN, & DEVOE FOR FURTHER REAL ESTATE APPRAISAL CONSULTING SERVICES DUBLIN LAND COMPANY PROPERTY CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 616 TASSAJARA ROAD, DUBLIN BOULEVARD, CENTRAL PARKWAY, AND GLEASON Drive RIGHT-OF-WAY ACQUISITION APPRAISAL Approved (4.11 300-40) the Warrant Register in the amount of $3,515,436.42. Approved (4.12 820-20) the striping and lane changes at the intersection of Dublin Blvd and Dougherty Rd and directed Staff to proceed with implementation. Cm. Zika pulled Item 4.1 and indicated he needed to abstain as he was not present for the November 16th meeting. On motion of Mayor Houston, and seconded by Cm. Lockhart (Mayor Houston & Cm. Zika abstained), the Council approved (4.1) Minutes of Regular Meeting of November 16th and Adjourned Regular (Special) Meeting of November 19, 1999. Cm. McCormick pulled Item 4.4 approving the new Street Name ((Park Street" in Parcel Map 7355. Council had received a memorandumfrom Public Works which indicated a voice mail message had been received from County Emergency Dispatch Center indicating there were too many other ((Park" streets, which might create a problem for emergency services. Mr. Thompson indicated it was a short street and there will be no addresses on this street. If the Council determined to reject this name, the developer would need to give the City a backup list of names to be sent out for review. Mayor Houston asked what the time frame would be? Mr. Thompson indicated 2 to 3 weeks. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 617 Mayor Houston asked Councilmembers to get names of streets to the Staff by Friday. The item was tabled until new names can be determined. I tern 6.5 was moved up after the Consent Calendar. PUBLIC HEARING - APPEAL OF THE APPLICATION AND INTERPRETATION OF THE ELECTRICAL AND PLUMBING CODES FOR VIOLATIONS LOCATED AT THE WOODLAND TOWNHOMES ON OXFORD CIRCLE (ASSOCIATION MANAGEMENT COMPANY). 8:03 p.m. 6.5 (440-40) Mayor Houston opened the public hearing. Staff Report was presented by Gregory Shreeve, Senior Building Inspector. Building Official's Finding was that the locks installed are a violation of the National Electrical Code as adopted by the City, the Uniform Plumbing Code as adopted by the City, and our Dublin Municipal Code. The owner has appealed on strict compliance would be impractical, presents a danger to the Association, and installation of the locks does not lessen the fire protection. The Council's options are to 1) uphold the Building Official's decision; 2) grant a variance or variances with conditions if the Council finds the enforcement would be contrary to the spirit or purpose of the Electrical Code, Section 7.36.020 (Attachment 6), Plumbing Code of the Dublin Municipal Code which 7.0.40.20 (Attachment 7); 3) approve an alternative means of enclosing the meters while allowing public access and overrule CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 618 the decision of the Building Official; or 4) appoint a board of appeals to hear and render the determination of the appeal. Mr. Shreeve indicated that prior to the Council meeting this evening, a meeting was held and they have agreed to remove the locks. They are proposing to remove the gates in front to have access. It solves their problem of not being able to block things in, not having their garbage cans stored in there. It solves the City's problem of being able to have access directly to those in a disaster. We would like to have a sign at the front stating where the access is located. In an emergency, the Fire Department can find it. Cm. Zika asked how soon could the last minute verbal agreement be execu ted? Mr. Shreeve indicated the locks should be able to be removed immediately. He estimated it would take approximately 10 - 14 days for them to find somebody that would remove the gates. Cm. Zika asked if by the next Council meeting, this should be done? Mr. Shreeve responded yes, sir. Mayor Houston asked if it was acceptable to Mr. Shreeve. Mr. Shreeve indicated it would meet all the definitions of our Code books. Dave Larson stated they had submitted a letter today asking that this item be withdrawn. They thought that they had reached closure. They understand that there are some extenuating circumstances. They will make certain they do reach closure. Their intent is to do anything they can to satisfy the City and they have no desire to argue the point or to pursue the appeal. Mayor Houston indicated in the letter the City received, the one thing that concerned him was it says "we want this removed and postponed to a later CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 619 date." We don't want to hear about this anymore. We want to get this over with and not have anymore problems or time taken up. This is something that should be done rather quickly. So as far as postponing to a later date, he didn't anticipate that happening. Mr. Larson responded that there were two letters. The last letter was simply "please withdraw this from the agenda. We don't want to pursue the appeal." So your choices are either to cite us or to allow us to fix the problem. They have no desire to pursue the hearing. Patty Bias indicated she represented most of the homeowners at Woodlands. They didn't even know they were putting locks on the gates and when they did, they were very pleased when they found out that the City supported them in the removal of those locks. They are very concerned that they can't get to the gas shut-off valves. If they are removing the locks and they are able to refigure a fence, then the homeowners are very pleased that they will be able to get back to their gas shut-off valves. The Homeowners really appreciate all the City's attention and all the City's hard work on this. Mayor Houston asked what kind of motion was needed to fashion with this agreement since we don't know exactly what the words are. What do they have to do? Libby Silver suggested that the Council make a motion to authorize the City Manager to enter into an agreement that will resolve this issue. You want to provide Staff with that authorization, then this issue does not need to come back to the Council. Mayor Houston closed the public hearing. On motion of Cm. Zika, seconded by Mayor Houston, and by unanimous vote, the Council authorized the City Manager to enter into an agreement which would resolve this issue. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 620 REALIGNMENT OF PROPOSED ALAMO CREEK TRAIL THROUGH THE ALAMO CREEK VILLAS 8: 12 p.m. 5.1 (930-30) Staff Report was presented by Lee Thompson, Public Works Director. A letter was received from David Larson, attorney for Alamo Creek Villas Homeowners' Association, requesting the relocation of the Alamo Creek Trail to the back of Arroyo Vista due to security reasons. There would be no cost to the City, as the Homeowners' Association would bear responsibility for all the costs and processing of this relocation. The relocation would require the Dublin Housing Authority deed a trail easement to the City of Dublin for trail improvement purposes and for public access. Zone 7 Flood Control District would accept the deed to the parcel of land over which the Alamo Creek passes (adjacent to this development). The Homeowners' Association would design and construct the proposed bypass trail on the Dublin Housing Authority land (together with obtaining necessary City permits). The Homeowners' Association would fence and gate off the access locations to the Zone 7 maintenance roads within the development, subject to Zone 7's review and approval. Mr. Ambrose indicated the new portion of the trail would be fenced and the gates turned over to Zone 7. Theresa Swan, 6971 H Dublin Meadows, stated she had purchased her place in April and she wanted to make sure that the City of Dublin represented her. If this fence goes in, her daughter will not be able to go the way she normally walks to BART. Mayor Houston asked about access from the development to the trail. Mr. Thompson indicated they did not want people to go through the developmen t from the trail. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 621 Mr. Ambrose requested the Council be shown the entire development. Mayor Houston asked if an access point could be at the top of the creek? Mr. Ambrose responded that they can't fence the roadway off. Cm. McCormick asked what the length was? Mr. Thompson answered 200 feet. The trail would be done in the next couple of months and to the BART Station some time next summer. Dave Larsen, attorney for the Homeowners Association, felt a one-way gate would be a win-win situation. Larry Dickey, President of the Alamo Creek Homeowners, presented to the Recording Secretary signed petitions from the Homeowners. The majority of the people signed the petition. Very few would not sign it due to not being sure of the economic impact on the assessment. There was only one person who refused to sign the petition who was here tonight. He read the petition: "The undersigned residents of Alamo Creek Villas and Heritage Commons, hereby petition the Dublin City Council to authorize the construction of a gate/ s in order to prevent the continuing ingress and egress over our private property by unauthorized persons. Residents of Alamo Creek Villas and Heritage Commons are extremely concerned about the liability exposure that accompanies said use of our private property as well as the attendant noise and littering." He indicated there has not been a meeting of the Homeowners since February and that this was not on the agenda. This is addressing private property rights. He felt bad it affects one person, but he represented the majority of the people. Steve Cameron, President of Heritage Commons, indicated he has lived at Heritage Commons for 13 years and been President for 9 years. Speeding and safety are their biggest issues. This issue has drawn Alamo Creek and Heritage Commons together. He felt this was the simpler answer with the minimum impact. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 622 Cm. McCormick asked about a one way gate and if Zone 7 would allow it? Mr. Thompson indicated unless the City wanted to be responsible, it had to be a closed off gate. On motion of Cm. Zika, seconded by Cm. Lockhart, and by unanimous vote, the Council approved the request to relocate the Alamo Creek Trail to the back of Arroyo Vista subject to the following conditions being met: a) that the Dublin Housing Authority deed a trail easement to the City of Dublin for trail improvement purposes and for public access; b) that Zone 7 Flood Control District accept the deed to the parcel of land over which the Alamo Creek passes (adjacent to this development); c) that the Homeowners' Association designs and constructs the proposed bypass trail on the DHA land (together with obtaining necessary City permits); and d) that the Homeowners' Association fence and gate off the access locations to the Zone 7 maintenance roads within the development, subject to Zone 7' s review and approval. PUBLIC HEARING REVISION TO EASTERN DUBLIN TRAFFIC IMPACT FEE AND AREA OF BENEFIT FEE 8:35 p.m. 6.1 (390-20) Mayor Houston opened the public hearing. Staff Report was presented by Lee Thompson, Public Works Director. The Eastern Dublin Traffic Impact Fee was originally established in January 1995 and later revised in April 1996. Resolution No. 146-98 adopted on October 6, 1998 expressed the City's intent to adjust Traffic Impact Fees annually to reflect changes in land and construction costs. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 623 The per trip rate for residential uses is proposed at $496 per trip, while the per trip rate for non-residential uses is proposed at $452 per trip. The proposed rates represent a 30-400/0 increase over the current fees, which have been in place for nearly four years. The Eastern Dublin General Plan Amendment adopted in 1993 outlines future land use plans for the 4,176 acre Eastern Dublin Sphere of Influence. Approximately 13,906 dwelling units and 9.737 million square feet of commercial/office/industrial development are anticipated, as well as parks, open space, and institutional uses. The 1999 Eastern Dublin Traffic Impact Fee Update estimates the cost of all TIF improvements to be constructed and then allocates these estimated costs to new development based on the estimated average weekday trip generation of different types of land uses. The 1999 Study Update must account for TIF improvements that have been completed or are under construction by private developers in return for TIF credits, as well as for TIF funds that have been received to date. The City will evaluate land values through an appraisal at least once every three (3) years. In the years in which the Fee is not adjusted based on specific studies and analysis, it shall be automatically adjusted on July 1st based on a formula which accounts for changes in construction and land costs. The adoption of an Area of Benefit Fee is required by the Eastern Dublin Specific Plan. This fee covers the cost of construction of the major thoroughfares and bridges within the Specific Plan. The Area of Benefit Fee would be collected only in the event that the TIF for the same improvements is held to be legally invalid. There will be no duplication of fees. Mr. Thompson indicated Staff had met with the property owners and answered their questions. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 624 Cm. Zika expressed his concern on how the calculation of trips per day per units. It was based on the national average and did not fit California. He asked Staff to see if we could get a better way to calculate. Cm. Lockhart responded that this was the same formula used by Tri- Valley Transportation. Mr. Thompson indicated there were only three or four categories. No testimony was entered by any member of the public relative to this Issue. Mayor Houston closed the public hearing. On motion of Cm. McCormick, seconded by Cm. Lockhart, and by unanimous vote, the Council adopted RESOLUTION NO. 225 - 99 REVISING THE TRAFFIC IMPACT FEE AND AREA OF BENEFIT FEE FOR FUTURE DEVELOPMENTS WITHIN THE EASTERN DUBLIN AREA, AS PREVIOUSLY ESTABLISHED BY RESOLUTION NO. 1-95 AND REVISED BY RESOLUTION NO. 41-96 PUBLIC HEARING - REPEAL OF 20-MINUTE PARKING ZONE AND ESTABLISHMENT OF ONE-HOUR PARKING ZONE ON VILLAGE PARKWAY 8:40 p.m. 6.2 (570-20) Mayor Houston opened the public hearing. Staff Report was presented by Lee Thompson, Public Works Director. The owner of Kids Again consignment store on Village Parkway has advised the City that an increased number of employees at the Dublin Post Office is causing a parking problem on Village Parkway which affects the patrons of the store. She has requested the City provide time-limited on- CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 625 street parking in front of the building which houses the consignment store, as well as Dublin Plumbing Supply. Public record states the area in front of the Post Office is a 20-minute parking zone. Staff recommends repealing the 20-minute parking zone in the Post Office and approving the establishment of a one-hour parking zone in front of the consignment store/plumbing supply building. The red curb near the driveways of both the post office and consignment store should remain in place for sight distance purposes. No testimony was entered by any member of the public relative to this Issue. Mayor Houston closed the public hearing. Cm. Lockhart was concerned that a car trying to exit the Post Office could not see without pulling out if a big vehicle was parked on the street. The holidays are coming and it will be a nightmare if big trucks are allowed to park near the Post Office exit. She didn't mind the parking in front of the Kids Again Consignment Store. Mr. Thompson indicated that parking for one or two car lengths could be elimina ted. Cm. Lockhart stated it was a high traffic area and cars needed to see what was comIng. On motion of Cm. Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council waived the reading and INTRODUCED an ordinance repealing 20-minute limited parking zone on Village Parkway in front of the Dublin Post Office with the addition of language prohibiting parking for one and one-half car lengths from the exit of the Post Office driveway. On motion of Cm. Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council adopted CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 626 RESOLUTION NO. 226 - 99 ESTABLISHING ONE HOUR PARKING ZONE ON VILLAGE PARKWAY PUBLIC HEARING - AMENDMENT TO THE DUBLIN MUNICIPAL CODE TITLE 5 TO ADD CHAPTER 5.60 HERITAGE TREE ORDINANCE PA 99- 045 8:44 p.m. 6.3 (530-80) Mayor Houston opened the public hearing. Staff Report was presented by Anne Kinney, Assistant Planner. The Heritage Tree Ordinance was considered at the November 16th City Council meeting. On a 2-1 vote, with Mayor Houston and Councilmember Zika being absent, the introduction of the ordinance failed due to lack of a quorum. The Ordinance was continued to the December 7th City Council meeting for reconsideration. The Heritage Tree Ordinance identifies the species and size of trees considered to be Heritage Trees. It establishes a procedure for reviewing and issuing Heritage Tree Removal Permits and for the protection of Heritage Trees during construction. Civil penalties for violations of the Ordinance are also identified. No testimony was entered by any member of the public relative to this Issue. Mayor Houston closed the public hearing. Cm. Zika referred to Page 2, Attachment 1, Section 5.60.50 (b) (1) "If the condition of a Heritage Tree presents an immediate hazard to life or property, CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 627 it may be removed with the approval of the Director, City Engineer, Police Chief, Fire Chief or their designee." Does that mean all of them or anyone of them? Ms. Kinney responded anyone of them if it is a hazard. Cm. Zika referred to Page 5, Section 5.60.120 Violation-Penalty. If someone was in violation, they would pay the appraised value of the tree as a fine and put in another three? Ms. Kinney responded yes. Cm. Zika did not think the punishment fit the crime. An arborist would cost $500 plus $25 for the permit. He felt it was a disservice to the current residents. He wanted the ordinance to exclude property of 10,000 sq. ft. or less. He has been here for 34 years. This would take away from the property value since property owners would have to disclose on the real estate that the property has a heritage tree ordinance. Mayor Houston asked if a resident can come to City Hall for help if the tree is uprooting the house? Ms. Kinney responded that page 2 & 3 discuss the Tree Removal Permit Procedure. The Director shall render a decision regarding the permit within ten (10) working days after the receipt of a complete application. Mayor Houston indicated the residents have the option of going to Staff or coming back to the Council. He felt there were safe guards and by exempting 10,000 sq. ft. property cut out about 91 % of the residents. We should pass the Heritage Tree Ordinance or not. Cm. Lockhart felt having a Heritage Tree Ordinance would improve the whole community and make people stop and think before removing a tree. Cm. Howard asked about the backyards? CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 628 Mayor Houston felt when someone was redesigning their yard, they could work around it to incorporate the Heritage Tree Ordinance. Cm. Lockhart asked how the residents should be notified? She did not want a surveyor count trees in the backyard. Mr. Ambrose suggested using the City's website. On motion of Cm. Lockhart, seconded by Cm. McCormick, and by majority vote (Cm. Howard & Cm. Zika voted NO), the Council waived the reading and INTRODUCED an ordinance adding Chapter 5.60 Heritage Tree Ordinance to the Dublin Municipal Code, Title 5. PUBLIC HEARING TRI-VALLEY SPCA DEVELOPMENT AGREEMENT PA 99-004 8:55 p.m. 6.4 (600-60) Mayor Houston opened the public hearing. Staff Report was presented by Anne Kinney, Assistant Planner. The Oakland SPCA has requested approval for a new animal adoption and education facility to be located on the northwest corner of Barnet Boulevard and Gleason Drive. The facility would provide a low cost spay/neuter clinic, education, animal training, and placement services. A Development Agreement is required by the Eastern Dublin Specific Plan. The Development Agreement sets forth the financing and timing of infrastructure and the payment of various required impact fees and will become effective for a term of five years from the date it is recorded. The Developer will be required to pay traffic, fire, and public facilities impact fees and make certain off-site improvements required as a result of the project. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 629 Cm. Zika asked if the City Council was allowed to approve the colors or the model of the building? Ms. Kinney responded no. Cm. Lockhart asked how close the homes were? Ms. Kinney responded 300 feet to the building itself. Ten homes have a view of the building. Cm. Lockhart was afraid shades of AutoNation was going to come back to haunt the Council. Cm. Zika felt the colors were a little loud, wild. He would like to see some muting of the colors. Mr. Ambrose stated the Planning Commission has already taken action. Cm. Lockhart wanted to look at the colors and wanted to see the color scheme. Mr. Peabody suggested the Staff work with the architect and bring the color scheme back to the Council. He indicated the Planning Commission had some concern about the purple and directed the architect to not use such a brilliant color scheme but more muted colors. Mayor Houston confirmed to have the colors come back to the Council. Gary Templin, President of SPCA, indicated he had been present at the Planning Commission when they made their last decision. The architect is the same architect who designed the Civic Center. George Miers wants to have a building that will serve the residents of the valley. A building the community can be proud of. It will be state-of-the-art. He did not want to have the project hung up due to colors. Cm. Lockhart felt the architecture of the building was beautiful. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 630 Mayor Houston closed the public hearing. Libby Silver indicated having the colors brought back did not require any change to the development agreement. It was just direction to Staff. On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote, the Council waived the reading and INTRODUCED an ordinance adopting a Development Agreement for the SPCA project. PUBLIC HEARING - PA 99-018 ZONING ORDINANCE AMENDMENT TO CHAPTER 8.76 OFF-STREET PARKING AND LOCADING REGULATIONS, OF THE DUBLIN MUNICIPAL CODE (ZONING ORDINANCE} 9:05 p.m. 6.6 (450-20) Mayor Houston opened the public hearing. Staff Report was presented by Dennis Carrington, Senior Planner. The Planning Commission conducted a study session on parking regulations on May 25, 1999. There were three main concerns expressed about the adequacy of parking requirements for residences. 1) The number of parking spaces per dwelling unit for apartments and condominiums. 2) The number of guest parking spaces. 3) The distance these guest-parking spaces should be from the dwelling units they serve. Six major changes are proposed for the Parking Ordinance and eight minor changes. 1) Every private parking facility or garage and every building or structure erected or altered shall have permanently maintained off-street parking facilities and vehicular loading spaces. These regulations do not apply to parking garages and facilities of governmental agencies. 2) All vehicles shall be parked within the confines of parking CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 631 spaces as striped on the ground and as shown on an approved Off-Street Parking and Loading Plan. 3) Living or sleeping in vehicles parked or stored on a lot is not allowed except as permitted by a Temporary Use Permit or adjacent to a fireworks sales booth or as legally allowed in a bonafide trailer park, mobilehome park, or recreational vehicle park. 4) No unlicensed or inoperable vehicle shall be parked or stored in any zoning district unless otherwise permitted by a Conditional Use Permit or if legitimately stored while being actively repaired (not stored for more than four weeks) by a permitted repair facility (non-residential zoning districts only). 5) Residential Use Lots of 4,000 sq ft or less shall be required 2 parking spaces in enclosed garage per dwelling plus one on-street parking space per dwelling unit within 150 feet of that dwelling unit and lots greater than 4,000 sq ft shall be required 2 parking spaces in enclosed garage per dwelling. 6) Commercial Use for sales and service shall have 1 parking space per 1,000 sq ft of indoor/outdoor display area, 1 per 250 sq ft of office space, 1 per 400 sq ft of repair space and 1 per company vehicle. For Outdoor storage, there shall be 1 parking space per 1,000 sq ft. Minor changes consist of proposed language changes for clarification. No testimony was entered by any member of the public relative to this Issue. Mayor Houston closed the public hearing. Cm. Lockhart asked about page 3, #4 Parking of unlicensed or inoperable vehicles prohibited. Was a big boat on a trailer in a front yard considered inoperable? Mr. Carrington responded yes. Cm. Lockhart asked if things in the street are different, under the vehicle code? Mr. Carrington indicated that yes, after 72 hours the police would go after the violators. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 632 Cm. Zika was concerned about page 2 under Applicability that "These regulations do not apply to parking garages and facilities of governmental agencies." He didn't believe the City should give anybody a blanket exception. It worried him. Mr. Carrington explained this was added to allow Bart to provide an additional parking lot using BART standards which are different from the City's. Mr. Ambrose indicated the Zoning Ordinance does not apply to private property so the City has no authority. Cm. Lockhart asked if it was like trying to tell Camp Parks where they could park their cars? She felt it was important to have enforcement and not have it on a complaint basis. The City needed another superman like Buzz. Mayor Houston felt having proactive enforcement on unlicensed vehicles would take care of the problem. Parking in spaces pertained more to the commercial area. He did not want to over extend the Staff. He felt sleeping in cars and the backyard should be on a complaint basis. Cm. Zika wanted proactive enforcement on all of them. If it was on a complaint basis, it is neighbor against neighbor. Cm. Lockhart felt if Staff had the option, then when they see it, they can take action. The yellow trailer was still on Amador Valley Boulevard. Mr. Ambrose reviewed a memorandum from the Police on vehicle viola tions that had been taken care of. Cm. Zika and Cm. Lockhart wanted a proactive enforcement approach. Mayor Houston wanted on a complaint basis. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 633 On motion of Cm. McCormick, seconded by Cm. Zika, and by unanimous vote, the Council waived the reading and INTRODUCED an ordinance amending Chapter 8.76, Off-Street Parking and Loading Regulations of the Dublin Municipal Code (Zoning Ordinance). DUBLIN SENIOR CENTER, LIBRARY ADAPTIVE REUSE STUDY 9:23 p.m. 7.1 (240-30/940-60) Staff Report was presented by Diane Lowart, Parks & Community Services Director. In September 1998, the City Council approved the Library Planning Task Force Report which recommended construction of a new 37,000 sq ft Library on the Civic Center site. The anticipated completion date for the Library is early 2003. A Memorandum of Understanding between the City of Dublin and the Alameda County Board of Supervisors provided that the City will pay the County $1 and the costs associated with the transfer of title for the existing Library building and land. The City certified that the existing building and land will only be used for public purposes for a period of 50 years. In January 1998, Group 4 Architecture Research + Planning was retained to evaluate the existing Dublin Library building and site for conversion to a Community Senior Center. The Study looked at program analysis of space and site needs, preliminary building evaluation, and conceptual floor plans. Two problems must be considered when planning for a new use such as a Senior Center. 1) Portions of the exterior and interior materials are at or near the end of their useful life and replacement with new materials will be required. 2) Building codes have changed in the 21 years since the building was designed. The building would need to be brought into compliance with current building codes. Additional parking CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 634 will be needed. The Capital Improvement Program identifies funding for renovation of the Senior Center in Fiscal Year 2001-2002. The preliminary schedule for the project would have the design begin in September 2001 with completion of construction being October 2004. The Parks & Community Services Commission has reviewed and approved the concept of renovating the Dublin Library for a future Senior Center. Cm. Zika didn't know if it would be cheaper to renovate or tear down the building and start over. Ms. Lowart confirmed the next step was to get a dollar amount and have electrical and structural engineers examine the project. Mr. Ambrose indicated that the key was if the City did a cost estimate that it should be done as close to designing the building as possible. Cm. Zika asked about additional parking and if the City could have an agreement with Target? Mr. Ambrose responded that Target viewed keeping the building as an asset to bring in the shoppers. A couple of alternatives are being discussed. That area is really unused. Cm. Zika asked if tonight the decision was if this is the site for the Senior Center rather than whether it be a new building or be renovated? Mayor Houston was concerned about the cost. What could be done it they had a blank page? Ms. Lowart indicated the roof and parking were constraints. But if there is a vested interest in this building, we will try to work on renovation. Cm. Lockhart was concerned about waste management and if the City could avoid tearing down the building completely, it would save what goes in to the waste stream. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 635 Mayor Houston felt it usually costs more if it is renovated. He felt it had gone through useful life. This type of roof is hard to add on to it. Dawn Merkes of Group 4 Architecture Research & Planning, indicated 500/0 of their work is with renovations. There is cost savings. On motion of Mayor Houston, seconded by Cm. Lockhart, and by unanimous vote, the Council approved the concept of renovating the Dublin Library for a future Senior Center. AGREEMENT WITH ALAMEDA COUNTY FOR THE PURCHASE OF ADDITIONAL LIBRARY MATERIALS 9:45 p.m. 8.1 (600-40) Staff Report presented by Richard Ambrose, City Manager. The City Council expressed a desire to provide support for additional library materials at the Dublin Library during the 1999-2000 Budget Hearings. Staff was directed to work with the Library to develop a proposal based on the Library needs and to monitor the availability of additional revenues from the 1999-2000 State Budget. The Alameda County Library submitted a proposal for library materials funding in the amount of $33,426 for Fiscal Year 1999-2000 and another $30,000 in Fiscal Year 2000-2001. The purchase of new materials would include all formats such as print, videos, audio cassettes, and CDs. Once the materials have been procured, the Library will provide the City with a list of items purchased with price information as verification of materials purchased. The City has already received one check from the State Controller's Office in the amount of $63,731.15 and expects the remaining $9,850 for ERAF CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 636 and $60,747.80 for booking fee reimbursements to be paid between December 1, 1999 and January 31,2000. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council approved the agreement with Alameda County for the purchase of additional Library materials and approved a budget change. LOCATION OF 2000 ST. PATRICK'S DAY FESTIVAL 9:47 p.m. 8.2 (950-40) Staff Report presented by Paul McCreary, Recreation Supervisor. For the past two years, the City's St. Patrick's Day Festival has been held on Regional Street between Dublin Boulevard and Amador Valley Boulevard. Following the 1999 Festival, the owner of the Almond Plaza Shopping Center notified the City that they would no longer be participating in the St. Patrick's Day Festival. Staff met with Police, Fire, Public Works, Economic Development, and Parks & Community Services Departments to discuss the location of the 2000 St. Patrick's Day Festival. Two options for the Festival site have been developed. Option 1 would have the event remain on Regional Street with booths and vendors located north of the driveway for Popeye's Restaurant and south of the driveway by Pasta Primavera. The amount of space on Regional Street would be reduced by approximately 600/0. Mervyn's corporate office has indicated that the City could use a portion of their parking lot for the festival. This option would provide 115,000 sq ft of space for the festival, which includes 450 linear feet on Regional Street. Option 2 would be on Amador Valley Boulevard between Regional Street and Donohue Drive. The main stage, dining tent, and children's CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 637 attractions would be located in the eastern half of the parking lot at the Shamrock Village Shopping Center. This option would provide 175,000 sq. ft. for the Festival which includes 1,000 linear feet on Amador Valley Boulevard. Moving the Festival to Amador Valley Blvd site would shorten the St. Patrick's Day Parade route by 375 feet. Parade entrants would turn left into the Target Shopping Center at Donohue Drive. The Lion's Club approves shortening the parade route. Cm. Lockhart stated Shamrock Village Shopping Center has always been supportive. She felt this event was going to get bigger and better. Cm. Zika felt it was a great idea. Maybe the Pasta Festival could also be there. Mr. McCreary indicated Starward Drive residents would not be able to come out on Amador Valley Boulevard. Cm. Lockhart stated the residents on Starward Drive had been very supportive of the fun run. She likes it being closer to the Fire Station. On motion of Cm. Lockhart, seconded by Cm. Zika, and by unanimous vote, the Council adopted RESOLUTION NO 227 - 99 AUTHORIZING TEMPORARY STREET CLOSURES FOR 2000 ST. PATRICK'S DAY FESTIVAL, PARADE, AND SHAMROCK 5K FUN RUN & WALK HILTON FARNKOPF & HOBSON REPORT ON PROGRESS TOWARDS MEETING AB939 YEAR 2000 DIVERSION GOALS CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 638 9:55 p.m. 8.3 (810-60) Staff Report presented by Jason Behrmann, Management Assistant. In March 1999, the City Council approved a Consulting Services Agreement with Hilton Farnkopf & Hobson (HF&H) to evaluate the City's progress towards meeting AB 939 goals and to recommend strategies to help the City meet a 500/0 diversion rate by the Year 2000. Since 1991, the City has implemented many new programs aimed at diverting materials from the landfill. To date the City has implemented every program and policy outlined in the SRRE with the exception of developing a Recycled and Reusable Product Procurement Policy. An ordinance will be presented to the Council at the December 21, 1999 Council meeting updating the City's Purchasing Ordinance to incorporate a policy related to the purchase of recycled products. The City participates in the Alameda County Home Compo sting Program. Waste Management provides curbside recycling collection for all City residents and an Expanded Commercial Recycling Program to City businesses and schools. Increased construction activity in eastern Dublin has resulted in a drama tic increase in disposal tonnage. The calculation methodology presents a problem because this new construction activity is not reflected in the employment, taxable sales, and population factors used to project waste generation. As people move into the homes and the retail businesses open, the City should see an increase in estimated generation tonnage, which will result in a diversion rate increase. In the event the City does not meet the diversion goal, it will not be difficult to show that the City is making a "good faith effort" in complying with AB 939. This "good faith effort" should allow the City to receive an extension for meeting the diversion requirement. Staff is continuing to work closely with Waste Management, ACWMA and CIWMB staff in an CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 639 effort to improve the City's Source Reduction and Recycling Programs and to comply with AB 939. Hilton Farnkopf & Hobson's Final Report makes the following recommendations. 1) Use of larger containers can increase the recovery rate. Waste Management can provide 64-gallon carts at an estimated cost of $300,000. 2) HFH recommends Staff continue to monitor the Expanded Commercial Recycling Program and re-evaluate the program at the end of the 16 month agreement. 3) Construction and demolition debris be collected in roll-off boxes or disposed of by self-haul customers. Much of this material could be recycled if it were source separated. Building and demolition permit applicants would be required to fill out a standard Waste Management Plan, outlining the estimated amounts and types of waste to be generated, reused, recycled and disposed. Applicants would also be required to submit proof that materials have been recycled/reused. 4) Over 10,000 tons of asbestos was removed from eastern Dublin in 1998. Staff is working with CIWMB and Alameda County staff to prepare documents required to submit an exemption request to the CIWMB as a special one-time project and the material could not have been feasibly recycled. Scott Hobson of HFH addressed three questions. 1) What did the City plan to do? The SRRE identified the programs and activities to be implemented. 2) Diversion had been climbing to 420/0 but in 1998 the percent fell to 320/0 due to increased construction. 3) What should the City do next? It should aim at construction and demolition by requiring a Construction & Demolition Recycling Application. Cm. Zika asked if the City was trying to meet an unattainable goal at 500/0? 960/0 of the people are recycling according to the survey. Mr. Hobson indicated Table 6, page 19 of the report shows in 1998 residents contributed 5,477 which was 1/7 of the total waste stream while the demolition was half of the waste stream. Use of roll-off boxes and self- hauler will help. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 640 Cm. Lockhart wanted to work a little harder on the commercial recycling so it was not just paper. She wanted to see more of a commitment from the businesses including where she works. Mr. Ambrose asked if it was still voluntary? Mr. Hobson indicated residential was voluntary. They don't have to put out the recyclables. Mr. Ambrose stated that n urn bers are very deceptive. It is anum bers game where there is an inflation factor based on population, growth, and economic growth. The State is not measuring the waste being diverted. Mayor Houston understood there was a ways to go. We need to do better. Cm. Lockhart suggested using the ACWMA Recycling Board Staff to help us do better. She asked if we would do an update of the 1991 SRRE? Mr. Ambrose indicated this would be a very expensive route to go. Cm. Lockhart asked if we have asked what support is available for us. What help or support to do a new diversion study? Cm. Lockhart stated we have to prove to the State that we are doing all we can to attempt to reach the 500/0. She felt we were going in the right direction. Mr. Ambrose indicated the City does not have a lot of control over waste from the Federal Government facilities. Mr. Behrman asked the Council about the use of larger recycling containers. Cm. Lockhart indicated she did not have the space. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 641 Ms. Borgis of Livermore Dublin Disposal, responded that a lot of people complain and are wanting a cart they can roll out to the curb. It also looks better to have a lid on it such as in San Ramon. From 33 gallons to 64 gallons means you get double amount. People who recycle, do recycle. Trucks can do both smaller cans and larger carts. Cm. McCormick suggested the homeowner could call for the larger container. Mr. Behrmann indicated it would be counterproductive to charge more for the larger container if you want residents to recycle more. Mr. Ambrose felt this was a convenience service issue. Historically, the City has paid for the cans from the Measure D Funds. Staff could see if there are adequate funds for this. Cm. Zika asked how it would work? Ms. Borgis responded that newspapers would be put in one compartment and put the cart in the truck with cardboard, glass, etc., all together. Cm. McCormick indicated lots of home offices generate paper. A motion by Cm. Lockhart and seconded by Cm. Howard was made directing Staff to monitor the Commercial Recycling Program and report back to Council with a recommendation for continuing the program after the initial 16 month agreement expires; work with Alameda County Waste Management Authority and local builders to develop a Construction and Demolition Ordinance for the City of Dublin; and continue to work with CIWMB and Alameda County staff in preparing the documents required to submit a waste exemption request to the CIWMB. Cm. McCormick asked if the 64 gallon container was not going to be pursued? CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 642 Mr. Ambrose responded that if there was a real interest, Staff will look at the cost. Cm. McCormick requested an amendment to the motion to include the 64 gallon recycling carts. On motion of Cm. McCormick and seconded by Cm. Howard, the Council directed Staff to pursue the acquisition of 64 gallon recycling carts, monitor the Commercial Recycling Program and report back to Council with a recommendation for continuing the program after the initial 16 month agreement expires; work with Alameda County Waste Management Authority and local builders to develop a Construction and Demolition Ordinance for the City of Dublin; and continue to work with CIWMB and Alameda County staff in preparing the documents required to submit a waste exemption request to the CIWMB. PUBLIC ART POLICY 10:24 p.m. 8.4 (910-80) Staff Report was presented by Richard Ambrose, City Manager. On the March 18, 1999 Goals & Objectives meeting, the City Council adopted an objective to revise/ amend the Public Art Policy to required developers to pay a 10/0 impact fee for public art. This objective was given a Low Priority by the City Council. A citywide assessment of heritage and cultural arts programming will be initiated in January 2000 and concluded by May 2000. The community's opinion of public art, as well as funding for public art will be included in the assessment. Cm. Lockhart explained the reason for bringing this back right now, is that the City has made public statements that public art is important, but CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 643 the City has no policy. Public art is more than just sculptures. She didn't want to set a dollar figure, but wanted to develop a policy that is standardized for all developers. It will give the developers an idea of how to proceed with supporting public art. Mayor Houston stated the City has formed the Heritage & Cultural Arts Commission and he felt they should look at this. There is going to be a study done. Cm. Lockhart felt this would keep the developers in a position of not knowing what to do for six months. She thinks the study is great so we can know what the community considers is important for public art. Cm. McCormick indicated she had read the Minutes from the Planning Commission regarding Archstone and public art. There weren't any answers regarding the parameters and goals for public art. Mayor Houston felt if public art was important for the City, then the City should put up the money. Saying the City wants 10/0 from the developer puts Archstone in an awkward position. He wanted to pool resources and not just have public art in the specific developments where the developer donated it. Cm. Lockhart stated there are lots of businesses that want to support pu blic art. Mayor Houston felt it should be the City Funding Policy using General Fund dollars not adding another development fee. Cm. Lockhart was asking for a Public Art Policy and how the City would spend the money whether it be music, dance, drama. It would provide direction for public art. Mayor Houston felt it should be passed on to the Heritage & Cultural Arts Commission. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 644 Cm. Lockhart wanted to have a policy before May if possible. Cm. McCormick requested Staff to get samples from other cities. Mayor Houston wanted it to be discussed further at the next Goals & Objectives meeting in February. At the last Goals & Objectives, it had been given a low priority. He wanted the Heritage & Cultural Arts Commission to work on it. No motion was needed. OTHER BUSINESS Employee Recognition Party (700-10) Mr. Ambrose announced that the Employee Recognition Party would be held on Friday night (December 10th) starting at 6:30 p.m. Pleasanton-Dublin Liaison Meeting (610-05) Mr. Ambrose announced the need to set up a Pleasanton-Dublin Liaison meeting. Cm. Lockhart indicated she was available before the 15th and after the 20th. Mayor Houston asked if it had to be held before the holidays? Mr. Ambrose responded yes. Mayor Houston indicated he was available the 13th, 14, and 15th in the mornIng. Jail-to-Rail Shuttle Service (1060-20) CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 645 Mr. Am brose indicated Scott Haggerty wanted to meet on December 13th to discuss funding for the Jail-to-Rail Shuttle. Cm. Lockhart stated it had come up in LA VTA. 1:30 p.m. on December 13th was chosen. Dublin Unified School District (515-20) Mr. Ambrose announced a Dublin Unified School District Liaison meeting on December 13, 1999 at 5 p.m. at the Dublin City Offices. Library Planning Committee Meeting (940-50) Mr. Ambrose announced a Library Planning Committee meeting on December 15, 1999. Cm. McCormick indicated she would not be available to attend. Mr. Ambrose indicated they will reassess whether to hold the meeting or not. January Council Meeting (610-05) Mr. Ambrose asked if the Council wanted to hold the January 4th, 2000 City Council meeting? Due to the holidays, there will be a limited time to prepare the agenda. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 646 Cm. McCormick indicated she would be in Los Angeles and not able to attend. Mr. Peabody indicated the Planning Commission has cancelled its December 28th meeting. Food Drive (585-40) Mr. Ambrose announced that the City was collecting food for the Children's Emergency Food Drive. There are boxes in the Civic Center La b by. Traffic Problems (590-50) Cm. Lockhart indicated there had almost been another accident on Amador Valley Boulevard in the crosswalk by the Library. Someone was going west turning into the Library. She wanted to have the speed trailer there or an officer. It was really bad from 4 p.m. to 6 p.m. People going east are trying to make the green light. Mr. Ambrose responded that there would be added enforcement and the trailer. Right Turn from Second Lane (590-20) Cm. Lockhart asked if it was legal to make a right hand turn from the second lane at the corner of Dublin Boulevard and San Ramon Road? Gary Thuman, Police Chief, responded that it is legal to make the right turn from the second lane so long as it was not posted. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 647 Computers for Schools Update (515-20) Mayor Houston wanted to give an update on the Computers for Schools Program. Safeway has donated $2,500. With the donations from Shea Homes and Centrex Homes, 50 computers have been added. He is looking forward to more. Special Meeting (610-05) Libby Silver, City Attorney, announced a Special Meeting on Friday, December 10, 1999 at 9 a.m. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 10:50 p.m. Mayor ATTEST: City Clerk CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING PAGE 648