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Item 4.11 Slurry Seal 09-09
~~'DU~~~ CITnY CLERK ~~~ File # ^LOZJ®©' 3^© ~~ 1 ~,~ 82 ~;~V/// .C',1 rT.,~r,~~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: October 6, 2009 SUBJECT: Award of Bid - Contract No. 09-09, 2009 Annual Slurry Seal Program Report Prepared by.• Melissa Morton, Public Works Director ATTACHMENTS: 1) Maps of Streets to be Slurry Sealed 2) Bid Results 3) Resolution of Award RECOMMENDATION: Adopt the Resolution Awarding Contract No. 09-09, 2009 Annual Slurry Seal Program, To Valley Slurry Seal. FINANCIAL STATEMENT: The adopted Fiscal Year 2009-2010 Budget includes $654,320 in funding for the 2009/2010 Slurry Seal Maintenance Project #969201. The total project funding includes $54,320 for project design, inspection and administration and $600,000 for improvements and striping. Based on the low bid including the contingency the project will be under budget. • Adopted Improvements Estimated Costs FUNDING SOURCES Budget Project #969201 Based On Low FY 2009/2010 Bid GAS TAX Improvements (Slurry Seal; Striping) $ 570,000 $ 327,840 10% Contin enc Included 32,784 MEASURE B BIKE & PEDESTRIAN FUNDS Allowance for striping and signing in accordance 30,000 30,000 with the ado ted Ci wide Bikewa s Master Plan TOTAL IMPROVEMENTS CONTRACT COST: $ 600,000 $ 390,624 ------------------------------------------------------------------------------------------------------------- COPY TO: Valley Slurry Seal Company Page 1 of 2 ITEM NO. -f G:\CIP\SLURRY SEAL\2009\AS awazd 2009.doc DESCRIPTION: On June 23, 2009, the City Council approved the Five-Year Capital Improvement Program (CIP) for Fiscal Years 2008-2013. Slurry seal is a preventative maintenance technique used to prolong the life of asphalt concrete surfacing. As streets begin showing wear and stress cracking, it is important to seal the cracks to keep water from getting into the roadway subgrade. Slurry consists of a sand/oil mixture which seals cracks and provides a new uniform wearing surface. The following streets (Attachment 1) are scheduled to be slurry sealed as part of the 2009 Annual Slurry Seal Program: Street Proiect Limits Dougherty Road Scarlett Drive to Dublin Boulevard Central Parkway Arnold Road to Tassajara Road Tassajara Road Dublin Boulevard to I-580 W. Vomac Road Beckett Way to San Ramon Road Southwick Drive Alcosta Boulevard to Beckett Way Inspiration Circle Dry Creek Drive to Inspiration Drive Galway Court All Clifden Court All Mountain Rise Place All Georgian Oaks Court All Bloomfield Terrace All Meadow Court All Iglesia Drive All Arnold Road Gleason Drive to Dublin Boulevard Creekview Drive All The total slurry seal area in the project is approximately 1.4 million square feet. Pavement failure repairs and crack sealing improvements required prior to slurry seal resurfacing are included in this project. Four bids were received (Attachment 2), with the low bid of $327,839.79 being submitted by Valley Slurry Seal Company. Staff has reviewed the bids and determined that the low bid .contractor has satisfactorily performed similar projects. RECOMMENDATION: Staff recommends that the City Council adopt the Resolution Awarding Contract No. 09-09, 2009 Annual Slurry Seal Program, To Valley Slurry Seal Company. Page 2 of 2 ,~~..~ ~~~` e r ~~ ~ r r. ~ r=~'~ V LL' ,~ 2~n~y©:,NC, ~~va~ fTt _ P~ . ~w~~ NN _ ~ .. . [_iH2f.Li ti9~JNNU88 Q ~ V ~~ ~..> ,i'~ ~~ 9(~ x ~ ' ''4 _ A'~~~~dl~ I FF^'/AF£3O V H S a., ~1 5..,'.m. ~ . ...-., ~_ __ I l..r. ~.. ,,,-,~ ~ f_" - ~ ~ g ~ ~ i" . - a _~ ~s 4...' ~k ~~ ~ ~ ~ l~! ~ ~ 1. 'y a .~{. w a Q o' ~~ p x ~ /'~ ~ Z G V 1 w v ~m~ !*i i. ~ ~~ `7 ~itl(1 }~tHA ~ i~ g 2 w s `L' iL~ ,- ~ iq_ P ~ ~ _ ~ -, _ C v f ~ ""}a D ~ ~ Q ~ ~ C. 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Ni ~ III ;;IJ , fV ~I ~, Oi NN N N NM M'M M' M V ' N N: N Ul ' J ~ H HI, F H F F F H NI fn N TI '~. N N J U y C9 Z „ ~' o E Y ~ o ~ E O , I ~l of ~ - - - -' - - - m m f0 m , '. '.U , 3 3, 3 3' 3 3 3 3 J, J ~ m o ai 3 a, ~ 2, ' J Z ~ m N cn o N ~ N i I m a Z v a ~ '-' " ... L d al I m al al al al' m al m al al al ~} o 0 0 0 0 0 0 0 0 0 0 o I O O O O O O a i(') l0 ~ _ O O N M lO~ a m Y fn' O J 7 O m a ala a a a a` W y a W O ~ p I ; i O ~ ~ V ~', (O r OD O) t0 r OD O) ~ ~ ~ .. ~ _ - _ _ _ . - ._ ~ r a0 ~ O) O N M~ l0 f0 r N N N M ~ l0 f0 ~' N N N N I N N N N M M M M M M ~ O O L m F N' M' ~ M I d d d d O d d ' d d d d d d d I ~ d ''. d a d a ' a a a l a a a a a a' a a a '. al . . , ~ l ,. . l 3 ~'} ATTACHMENT,?, ~~4 RESOLUTION NO. - 09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AWARDING CONTRACT N0.09-09, 2009 ANNUAL SLURRY SEAL PROGRAM, TO VALLEY SLURRY SEAL COMPANY WHEREAS, the City of Dublin did, on September 22, 2009, publicly open, examine, and declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract No. 09-09, 2009 Annual Slurry Seal Program, which Plans, Specifications, and Modifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the Public Works Director, who has recommended that the bid hereinafter mentioned is the lowest and best bid for doing said work; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award City of Dublin Contract No. 09-09 to the lowest responsible bidder therefor, to wit, Valley Slurry Seal Company, at a bid of Three Hundred Twenty Seven Thousand, Eight Hundred Thirty-Nine Dollars and Seventy-Nine Cents ($327,839.79), the particulars of which bid are on file in the Office of the Public Works Department. PASSED, APPROVED AND ADOPTED this 6th day of October, 2009, by the following vote: AYES: NOES: ABSENT: ABSTAINING: ATTEST: City Clerk Mayor G: I CIP I SL URRY SEAL 120091RESOA WRD2009. d oc ATTACHMENT 3.