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HomeMy WebLinkAboutItem 4.03 Energy Window Treat Accpt WrkG~~~ OF~Dp~~~ ~~~-~~// O~LIFOR~~ STAFF REPORT CITY C L E R K DUBLIN CITY COUNCIL File # ^®0 D^-©5^ DATE: November 3, 2009 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJECT: Acceptance of Work -Contract 09-01, Energy Efficient Window Treatments, Solar Control Glass Tinting Company Prepared By: Roger Bradley, Administrative Analyst EXECUTIVE SUMMARY: Work under Contract Number 09-01, Energy Efficient Window Treatments, is now complete. The City Council will accept the final facility improvements. FINANCIAL IMPACT: The total appropriation for this Project (#930013) was $100,000 including, design, bidding and the installation of the window film. The amount appropriated specifically for Contract Number 09-01 (Solar Control Glass Tinting Company) was $94,360. Final Contract related costs were completed for $94,108 which is $252 less than the amount of the base bid awarded June 2, 2009. The following summarizes the project costs Solar Control Glass Tinting Co. $ 94,108 Bidding, Window Lettering, etc $ 576 Total Project Costs $ 94,684 RECOMMENDATION: Staff recommends that the City Council adopt the resolution accepting improvements to the Dublin Civic Center and Senior Center (Contract 09-01). .~ fitted By Administrative Analyst Re ~ew d By Assistant i y Manager Page 1 of 2 ITEM NO. ~•3 DESCRIPTION: At its meeting of June 2, 2009, the Dublin City Council awarded Contract 09-01, Energy Efficient Window~Treatments, to Solar Control Glass Tinting Company. Work under the Contract included the installation of energy efficient window film at the Dublin Civic Center and Senior Center. Staff, along with representatives from the Solar Control Glass Tinting Company, completed a walkthrough of the project on September 30, 2009 and all elements of the project were complete. The Contract provides for afive-year guarantee requirement on the completed work. The City has obtained the required signed guarantee that requires Solar Control Glass Tinting Company to reimburse the City for any repairs to the improvements required due to faulty workmanship, materials, or installation for a period of five years following acceptance of the work by the City of Dublin. Upon City Council acceptance of the project, Staff will file a notice of completion with the Alameda County Clerk. The City will release the 10% retention 35 days subsequent to recording the notice of completion with Alameda County. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of the Staff Report was distributed to Solar Control Glass Tinting Company. ATTACHMENTS: 1. Resolution Accepting Improvements to Dublin Civic Center and Senior Center (Contract No. 09-01). Page 2 of 2 1 ~ I RESOLUTION NO. XX - 09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ACCEPTING IMPROVEMENTS TO THE DUBLIN CIVIC CENTER AND SENIOR CENTER (CONTRACT NUMBER 09-01) WHEREAS, Solar Control Glass Tinting Company has entered into a contract with the City of Dublin to the purchase and installation of energy efficient window film at the Dublin Civic Center and Senior Center in accordance with plans and specifications on file with the City Engineer; and WHEREAS, as a condition of said contract Solar Control Glass Tinting Company provided the City a performance bond and a payment bond to secure completion of the Improvements; and WHEREAS, said Improvements have been completed in accordance with said plans and specifications and any approved modifications thereof to the satisfaction of said City Engineer of the City of Dublin; and WHEREAS, as a condition of said contract Solar Control Glass Tinting has signed a guaranty that requires it to reimburse the City of Dublin for any repairs to the Improvements required due to faulty workmanship materials or installation for a period of five years following acceptance of the work by the said City of Dublin. NOW, THEREFORE, BE IT RESOLVED that: The Improvements completed within the said Facilities are hereby approved and accepted subject to the aforesaid five-year guaranty; and 2. The said original performance bond and payment bond posted in connection with the work involved in the construction of said Facilities be hereby released. PASSED, APPROVED AND ADOPTED this 3rd day of November, 2009, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk Mayor --~enn ~ ~I ,3 11 ~ 3 I o9 ATTACHMENT 1