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STAFF REPORT CITY C L E R K
DUBLIN CITY COUNCIL File # ^[~]®®-®~
DATE: January 19, 2010
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJE ~ Green Trees for the Golden State -Grant Program
Report Prepared by Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
On March 31, 2009 the City Council adopted Resolution Number 33-09, which approved an
application for funding through the Green Trees for the Golden State Program. The program
would provide funds for the planting of 220 trees throughout the City. Due to delays in the State
budget process for fiscal year 2009/2010 the State has requested that the City of Dublin submit
a revised Resolution that extends the date of completion. In order to track the project
expenditures the City Council will also consider amending the Capital Improvement Program to
include a separate project.
FINANCIAL IMPACT:
The grant award is for $29,600 to provide labor and materials for tree planting and it also
requires matching funds. The total project expenditure will be $40,600. The matching
component includes $500 for the City Staff time to prepare educational materials, plus $10,500
for maintenance and watering as the trees are established. The proposed Budget Change is
for $11,500 which reflects the estimated expenditures in Fiscal Year 2009/2010 only. Of this
amount $10,000 will be funded from the grant revenue and the remaining $1,500 will be from
transfers from the operating budget.
RECOMMENDATION:
1) Adopt Resolution For Funding From The Urban Forest Grant Program Entitled "Green
Trees for the Golden State" As Provided Through Propositions 40 And 84.
2) Approve the Budget Change for Fiscal Year 2009/2010.
3) Direct Staff to incorporate the Project into the Capital Improvement Program as
presented in this Staff Report.
F~~i~'
Submitted by:
Parks and Community
Services Director
,-
CLM~,~~.
Reviewed by:
Administrative Services
Director
Reviewed by:
Assistant City Manager
Page 1 of 2 ITEM NO. ~•
DESCRIPTION:
On March 31, 2009 the City Council adopted Resolution Number 33-09, approving an
application for funds through the Green Trees for the Golden State Program. Due to delays in
the State budget process for fiscal year 2009/2010, the State has requested that the City of
Dublin submit a revised Resolution that extends the date of completion. The attached
resolution reflects a date change from March 31, 2011 in Resolution Number 33-9 to March 30,
2012.
The total grant award is for $29,600 and provides for the planting of 220 trees throughout the
City. The City's 2003 arbor report identifies 160 trees are needed to fill-in the tree canopy.
Additionally, 40 trees will be planted along the Iron Horse Trail between Dublin Boulevard and
the Dublin/Pleasanton BART Station and the remaining 20 trees will be planted at Dolan Park in
conjunction with 2010 Dublin Pride Week.
In order to meet the educational component of the proposal, the City has included an article in
the 2009 City Newsletter and will post an article on the City website in 2010. Furthermore, the
City will communicate to volunteers at 2010 Dublin Pride Week about the benefits of trees and
in the summer of 2010 the Parks and Community Services Nature Day Camp will have a
session on trees.
The State program also requires matching funds for the project. The majority of matching funds
come in the form of maintaining the trees along the Iron Horse Trail, specifically watering during
the summer of 2010, 2011 and 2012 until trees are established. The cost for watering is shown
in fiscal years:
1) Fiscal Year 2009/2010 $1,000
2) Fiscal Year 2010/2011 $5,500
3) Fiscal Year 2011/2012 $2,750
4) Fiscal Year 2012/2013 $1,250
Attachment 2 is a project description in the format used for the City of Dublin Capital
Improvement Program. Since the City will incur expenditures over multiple years it is
appropriate to account for the total project costs in a Capital Project. Further, the funds
expected to be expended in Fiscal Year 2009/2010 need to be appropriated. Attachment 3 is a
Budget change reflecting the expected Fiscal Year 2009/2010 expenditures of $11,500.
Appropriations for subsequent years will be presented as part of the next Five Year Capital
Improvement Program, which will be presented to the City Council in June.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Not applicable.
ATTACHMENTS: 1. Resolution For Funding From The Urban Forest Grant Program
Entitled "Green Trees for the Golden State" As Provided
Through Propositions 40 And 84
2. Capital Improvement Program Project Description
3. Fiscal Year 2009/2010 Budget Change
Page 2 of 2
[~3
RESOLUTION NO. xx -10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
**************
FOR FUNDING FROM THE URBAN FORESTRY GRANT PROGRAM ENTITLED "GREEN
TREES FOR THE GOLDEN STATE" AS PROVIDED THROUGH PROPOSITIONS 40 AND 84
WHEREAS, the Governor of the State of California in cooperation with the California
State Legislature has enacted Propositions 40 and 84, which provide funds to the State of
California and its political subdivisions for urban forestry programs; and
WHEREAS, the State Department of Forestry and Fire Protection has been delegated
the responsibility for the administration of the program within the State, setting up necessary
procedures governing application by local agencies and non-profit organizations under the
program, and
WHEREAS, said procedures established by the State Department of Forestry and Fire
Protection require the applicant to certify by resolution the approval of application before
submission of said application to the State; and
WHEREAS, the applicant will enter into an agreement with the State of California to carry
out an urban forestry project;
NOW, THEREFORE, BE IT RESOLVED that the City Council
1. Approved the filing of an application for "PROPOSITION 40 and 84" urban forestry grant
program funds; and
2. Certifies that said applicant has or will have sufficient funds to operate and maintain the
project; and,
3. Certifies that funds under the jurisdiction of City Council are available to begin the project.
4. Certifies that said applicant will expend grant funds prior to March 30, 2012.
5. Appoints City Manager as agent of the City Council to conduct all negotiations, execute
and submit all documents including, but not limited to applications, agreements,
amendments, payment requests and so on, which may be necessary for the completion
of the aforementioned project.
PASSED, APPROVED AND ADOPTED this 19th day of January, 2010 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
I-~~-10
ATTACHMENT #1 ~'~
2a~,3
2008-2013 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER
New PROJECT DESCRIPTION
Tree Planting Project ACTIVITY
COMMUNITY IMPROVEMENTS
DESCRIPTION -LOCATION
This project provides for the planting of 220 trees throughout the
City including adjacent the Iron Horse Trail.
COMMENTS
Through the "Green Trees for the the Golden State Program", the State of California has awarded a grant in the
amount of $29,600 for the planting of 220 trees throughout the City. The City's 2003 arbor report identifies 160
trees are needed to fill-in the tree canopy. Of the remaining 60 trees, 40 will be planted along the Iron Horse Trail
between Dublin Boulevard and the Dublin/Pleasanton BART station and 20 at Dolan park in conjuction with 2010
Dublin Pride Week. Planting will occur in early Spring and Fall of 2010.
The State program requires matching funds for the project. The majority of matching funds will provide for the
watering of the trees along the Iron Horse Trail until the trees become established. Matching funds will also
provide an educational component including information about the benefits of trees in the City Newsletter, during
2010 Dublin Pride Week activities, and in the summer of 2010 Parks and Community Services Nature Day Camp
program.
FINANCING/YEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 Totals
Design /Inspection $ 500 001 $ 11,500 $ 25,100 $ 2,750 $ 1,250 $ 40,600
Other Contract Services 10,500
Land /Right of Way
Improvements 29,600
Machinery /Equipment
Miscellaneous
TOTAL $ 40,600 $ 11,500 $ 25,100 $ 2,750 $ 1,250 $ 40,600
PROJECT STAFF
MANAGEMENT(FTE) CONTRACT
1/11/2010 9:58 AM ATTACHMENT #2
CITY OF DUBLIN
BUDGET CHANGE FORM FY 2009 i 2010
CHANGE FORM #
New Appropriations (City Council Approval Required):
From Unappropriated Reserves (Fund)
X From New Revenues
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Budget Transfers:
3~3
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
X Between Departments (City Council Approval Required)
Other
TNf RF.eRF.RT1ArFT A('("(IiTNT AMnUNT
Name: REVENUE: General Fund -Street
Tree Activity -Intergovernmental State $ 10,000
Account#:1001-3402-47261
Name: EXPENDITURE: GENERAL FUND- Name: EXPENSE: Tree Planting Project -
Parks & Facilities Mgt - Salaries $ 500 Staff Costs
$ 500
Account :#: 1001-7901-51101 Project Account #: 940007.9100,9101.1001
GL Account #: 3400.9401.51101
Name: EXPENDITURE: GENERAL FUND- Name: EXPENSE: Tree Planting Project -
Street Tree Maintenance - Contract Services $ 1,000 Contract Services $1,000
Account :#: 1061-3402-64001 Project Account #: 940007.9200.9201.1001
GL Account #: 3400.9401.640001
Name: EXPENSE: Tree Planting Project -
Improvements $ 10,000
Project Account #: 940007.9400.9401.1001
GL Account #: 3400.9401.73103
Fin Mgr/ASD:
Signature
Date: 1 11 ,gyp ~
REASON FOR BUDGET CHANGE ENTRY: The City has been awarded a grant to complete Tree Planting at
locations throughout the City. Based on a delay in the State distribution of grant funds the project is anticipated
to span multiple years. This Budget Change will appropriate funds for the portion of the project anticipated to
be completed in Fiscal Year 2009-2010. It is being funded from a combination of the new grant revenue and
transfers from existing operating accounts.
City Manager:
Signature
As Approved at the City Council Meeting on
Mayor:
Signature
Posted By:
Signature
Date:
Date: 1/19/2010
Date:
Date:
c:~s„a8« cnan8e.,~z_zoov_io~o_i_~91o_r.~eP,o;.DOC ATTACHMENT # 3