HomeMy WebLinkAboutReso 115-98 AtoCM/Class Plan RESOLUTION NO. 115 - 98
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, ResolutiOn No. 98-85 originally established the Assistant to the City Manager
classification; and
WHEREAS, it is necessary to periodically update existing job descriptions to insure that the
qualifications required are appropriate to the classification.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent resolutions
shall be further amended to include an update to the job description for the position of Assistant to the City
Manager (Exhibit A},
BE IT FURTHER RESOLVED that this document shall become a part of the official Classifica-
tion Plan for the City of Dublin; and shall supersede any previous job description for the Assistant to the
City Manager position.
PASSED, APPROVED AND ADOPTED this 21st day of July, 1998.
AYES:
Councilmembers Barnes, Burton, Howard, Lockhart and Mayor Houston
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
K2/G/cc-rntgs/7-21-98/resoa2cm. doc
H/cc-form~reso.doc
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CITY OF DUBLIN
ASSISTANT TO THE CITY MANAGER
CANDIDATE QUALIFICATIONS
The following key blements describe the basic duties and responsibilities of the position, but are not all
inclusive.
Key Elements
Plans and coordinates operations and activities of assigned program areas (i.e., personnel, risk
management, contract administration, Customer Service Program, disaster preparedness, waste
management, Cable TV, public information and legislative analysis). May be assigned program
areas of information systems and data processing.
Provides technical advice; conducts research and analysis and makes recommendations on a
variety of issues, both independently and as assigned.
Develops, directs, and implements the goals, objectives, policies, procedures and work standards
for assigned work unit.
Administers the City's various personnel programs and plans (i.e., wage and salary, benefits and
compensation, performance reviews, job classifications, Personnel System Rules) in an accurate
and timely manner.
5. Administers the City's liability, disability, and worker compensation programs.
6. Coordinates overall Customer Service Program.
Supervises professional and support staff. May also supervise temporary employees and/or
contractors as assigned.
Selects, trains, and evaluates personnel; provides for staff training and development; responsible for
the morale and productivity of the Division.
Negotiates and prepares required contracts; administers and evaluates contract services which may
include: Cable television franchise, waste management franchise, crossing guards, animal control,
and other serviCes.
10. Prepares and presents clear and concise wdtten and oral reports.
11.
Prepares agenda items for City Council and other committees and commissions involving assigned
activities. Makes presentations to the City Council as needed.
12.
Serves as City Manager's liaison on specific projects, programs, or functional areas within the
organization. May represent the City at meetings of other agencies and groups.
13.
14.
Attends and makes well-organized presentations to employees and the public at various meetings.
Attends meetings and conferences which may be held off-site during the day and in the evening.
Communicates effectively with internal and external customers. Provides assistance to employees
and the public by telephone and in person.
15.
16.
17.
Demonstrates strong interpersonal skills.
interactive team participation.
'Exhibits
a commitment to customer service and
Prepares and administers the budget for assigned areas of responsibility.
prepare Capital Improvement Program budgets for related activities.
¢
Performs other related duties as assigned.
May be required to
Required
1. Bachelor's degree from an accredited college or university, majoring in Public or Business
Administration or in a related field.
2. A minimum of four years of full-time professional experience in administrative staff work in a
municipal government, (A Master's degree in Public or Business Administration or in a related field
may be substituted for one year of the required experience.)
Knowledge of principles and practices of a municipal government including federal, state, and local
laws pertaining to assigned areas of responsibility.
Ability to communicate effectively in writing and orally.
High degree of analytical ability.
High level of interpersonal skills to work effectively with internal and external customers.
Valid California Class C driver's license to be secured and maintained as a condition of continued
employment.
5.
6.
7.
Preferred
Master's degree in Public or Business Administration or in a related field. (A Master's degree in
Public or Business Administration or related field may be substituted for one year of the required
experience.)
Ability to use a personal computer and related applications (MS Word, Excel).
General Purpose: The Assistant to the City Manager serves under general supervision, performing a wide
variety of administrative and confidential assignments which contribute to effective City-wide management.
The Assistant to the City Manager is the Division head of Central Services which includes personnel,
information systems, public information, legislative analysis, and other special assignments. The position
provides responsible professional, administrative and technical staff assistance to the City Manager and
Assistant City Manager/Administrative Services Director. The Assistant to the City Manager is expected to
exercise considerable judgment and initiative when required
Supervision Received and Exercised:
Receives direction from the City Manager and/or Assistant City Manager/Administrative Services Director.
May exercise full supervision over assigned professional and support staff including a Computer Systems
Specialist, a part-time Management Assistant, and a part-time Office Assistant I1. May supervise temporary
employees and/or contractors as assigned.
Major Duties and Responsibilities: Duties may include but are not limited to the following:
Plans, directs, organizes, and reviews various projects and programs (i.e., personnel, risk
management, contract administration, Customer Service Program, disaster preparedness, waste
management, Cable TV, public information including City newsletter, and legislative analysis). May
be assigned program areas of information systems and data processing.
o
o
10.
11.
12.
13.
14.
15.
Provides technical advice; conducts research and analysis and makes recommendations on a
variety of issues, both independently and as assigned.
Develops, directs, and implements the goals, objectives, policies, procedures and work standards
for assigned work unit.
Administers the City's various personnel programs and plans (i.e., wage and salary, benefits and
compensation, performance reviews, job classifications, Personnel System Rules) in an accurate
and timely manner. The Assistant to the City Manager:.
a. Administers the City's recruitment and selection process to ensure successful hiring results.
b. Conducts reference checks and employment verifications in a legal and responsible manner.
c. Conducts timely orientations for new employees and exit interviews for terminating employees.
d. Reviews employee payroll and benefit changes prior to implementation.
e. Conducts accurate and timely classification studies as needed.
f. Conducts accurate and timely salary and benefit compensation surveys as necessary.
g. Plans and administers employee training programs to promote the professional development of
City employees.
h. Establishes and maintains legal and private personnel records.
Administers the City's liability, disability, and worker compensation programs. Processes associated
Claims in an accurate manner.
Coordinates overall Customer Service Program (i.e., employee recognition, customer feedback
cards, employee training and special events).
Supervises professional and support staff. May also supervise temporary employees and/or
contractors as assigned.
Selects, trains, and evaluates personnel; provides for staff training and development; responsible for
the morale and productivity of the Division.
Negotiates and prepares required contracts; administers and evaluates contract services which 'may
include: Cable television franchise, waste management franchise, crossing guards, animal control,
and other services.
Prepares and presents clear and concise written and oral repo~s.
Prepares agenda items for City Council and other committees and commissions involving assigned
activities. Makes presentations to the City Council as needed.
Serves as City Manager's liaison on specific projects, programs, or functional areas within the
organization. May represent the City at meetings of other agencies and groups.
Attends and makes well-organized presentations to employees and the public at various meetings.
Attends meetings and conferences which may be held off-site during the day and in the evening.
Communicates effectively with internal and external customers. Provides assistance to employees
and the public by telephone and in person.
Demonstrates strong interpersonal skills.
interactive team participation.
Exhibits a commitment to customer service and
16.
Prepares and administers the budget for assigned areas of responsibility. May be required to
prepare Capital Improvement Program budgets for related activities.
17.
Performs other related duties as assigned.
¢
Knowledge, Skills and Abilities: The position requires knowledge of the following: scope and function of
municipal government; principles an.d practices associated with public administration including personnel,
risk management, finance and budgeting, contract administration, Customer Service Program, disaster
preparedness, waste management, public information and legislative analysis; research techniques,
sources and availability of information, and methods of report preparation and presentation; principles of
effective public relations and communications with internal and external customers; knowledge of local,
state and federal laws, policies, regulations and resources associated with assigned program areas.
This position requires the ability to: plan, organize, direct, review and evaluate varied administrative and
confidential activities; select, train and motivate assigned staff and contract professionals; develop,
implement and interpret policies, procedures, goals, objectives and work standards; analyze complex
problems, evaluate alternatives and make creative recommendations; exercise sound, independent
judgment within general policy guidelines; establish and maintain effective relationships with those
contacted in the course of work; demonstrate strong interpersonal skills; represent the City effectively in
meetings with others and act as the City Manager's liaison on specific projects, programs, or functional
areas within the organization as directed; prepare clear and concise written reports, correspondence and
related written materials.
Education and Training:
A Bachelor's degree from an accredited college or university, majoring in Public or Business Administration
or in a closely related field plus a minimum of four years of full-time professional experience in
administrative staff work in a municipal government. A Master's degree in Public or Business
Administration is preferred. (A Master's degree in Public or Business Administration or related field may be
substituted for one year of the required experience.) Computer skills are also desirable.
License and Certification: Possession of a valid California Class C driver's license to be secured and
maintained as a condition of employment.
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