HomeMy WebLinkAboutReso 06-10 Sport Ground Fee ScheduleRESOLUTION NO. 6 -10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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ESTABLISHING FACILITY USE POLICY AND RENTAL FEES FOR USE OF THE SPORTS
FIELDS AT DUBLIN SPORTS GROUNDS, EMERALD GLEN PARK,
FALCON SPORTS PARK AND TED FAIRFIELD PARK
WHEREAS, effective July 1, 1988, the title to the Dublin Sports Grounds was transferred
from the Dublin San Ramon Services District to the City of Dublin and the City assumed
the responsibility for operation of the Dublin Sports Grounds; and
WHEREAS, the City of Dublin has constructed sports fields at three new parks including
Emerald Glen Park, Fallon Sports Park and Ted Fairfield Park and the fields are available for use by
the public during such times that the City is not utilizing the field for City sponsored activities; and
WHEREAS, it is necessary to have established Facility Use Policies and Rental Fees for use of
City facilities; and
WHEREAS, a new Facility Use Policy and Rental Fees for Sports Fields was adopted by the
City Council on March 1, 2005; and
WHEREAS, the Facility Use Policy and Rental Fees for the City's sports fields have been
revised to reflect the addition of Fallon Sports Park and changes to the Rental Fees proposed by Staff
and the Parks and Community Services Commission.
NOW, THEREFORE, the City Council of the City of Dublin does RESOLVE to hereby adopt
the Facility Use Policy and Rental Fees contained in Exhibit A.
BE IT FURTHER RESOLVED that the provisions enacted in Resolution 32-05 be
superseded by this Resolution effective for rentals occurring on July 1, 2010 or after.
PASSED, APPROVED AND ADOPTED this 19th day of January, 2010, by the following
vote
AYES: Councilmembers Biddle, Hart, Hildenbrand, Scholz, and Mayor Sbranti
NOES: None
ABSENT: None
ABSTAIN: None
Mayor
ATTES
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City Clerk
Reso No. 6-10, Adopted 1-19-10, Item 6.2 Page 1 of 1
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'ivy ~"U~ EXHIBIT A
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~._~~i// Sports Field Use Policy
The City of Dublin has several sports fields available for use by the community on a permit basis for baseball, cricket,
lacrosse, soccer and softball. Fields available at the Dublin Sports Grounds, located on Dublin Boulevard at Civic Plaza,
include five baseball fields (one 90' and four 60' diamonds), six soccer fields (two lighted), and two lighted softball
fields. Fields available at Emerald Glen Park, located on Tassajara Road between Central Parkway and Gleason Drive,
include four soccer fields, three baseball fields (one 80' and two 60' diamonds) and one cricket field. Fields available at
the Fallon Sports Park, located on Lockhart Street between Central Parkway and Gleason Drive, include two 60' youth
baseball fields, two lighted softball fields and two lighted synthetic turf soccer/lacrosse fields. Ted Fairfield Park, located
at North Dublin Ranch Drive and Antone Way, features one 60' baseball diamond and one soccer field. The Sports Field
Use Policy establishes rules, regulations, procedures and fees governing use of City sports fields.
Definition of Use
Organized Use -meeting any of the following conditions: (A) league games, practices, tournaments, clinics, instruction,
special events; or other uses where a fee is charged for participation, (B) a rental application with more than three
dates of use requested, (C) a rental application with more than one field requested.
Casual Use -meeting the following conditions: less than three dates requested and only one field requested.
Classification of Users
Group 1. Public Agencies (Agencies serving the City of Dublin including Alameda County, Dublin-San Ramon Services
District, Dublin Unified School District, etc.)
Group 2. Dublin Sports League Organizations (Organized sports league groups with current IRS non-profit status,
whose membership is open to the public. The organization's membership must be as listed below:
aJ Youth Sports League Organizations - at least 75% Dublin residents.
bJ Adult Sports League Organizations - at least 51% Dublin residents.
Group 3. Dublin Chamber of Commerce, Dublin Charitable and Social Welfare Organizations (Organized non-profit
groups with current 501(c)(3) or 501(c)(4) IRS status, whose membership is open to the public and whose
primary purpose is to serve the Dublin community. The organization's membership must be at least 51%
Dublin residents. An organizational file must be completed on an annual basis to receive the priority and fees
of this classification. Regional and National non-profit groups that do not meet the 51% resident membership
requirement may submit a letter addressed to the Parks & Community Services Department that
demonstrates the direct community benefit of the facility use. Such letters will require the approval of the
City Manager or their designee.)
Group 4. Individuals or Other Groups (Groups who do not meet the criteria listed above and/or activities such as games
or practices, etc.)
aJ Resident (Individuals must reside or own property within Dublin City Limits; Groups must have
membership made up of at least 51% Dublin residents; current roster must be submitted with application)
b) Non-Resident
Group 5. Commercial Uses (Companies, groups or individuals whose practices, clinics, camps or games have an
admission fee or include the sales of goods or services, including those contracted by any field lessees,
regardless of classification)
aJ Resident (Organization or individual must be located within the Dublin City Limits and have current City of
Dublin Business License. If there is no company facility, person responsible for event must reside or own
property within the Dublin City Limits)
b) Non-Resident
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Priority of User Groups
The City reserves the right to reschedule use to accommodate Dublin Sports League Organizations requiring specified
use fields (cricket, 90' baseball, synthetic turf).
Group 1 and Group 2 -Reservations accepted up to six months in advance of requested dates of use. For use from
March 1-July 15, Dublin Little League will have priority for use of the baseball fields at Dublin Sports Grounds, Emerald
Glen Park and Fallon Sports Park. For use from July 16-December 15, Dublin United Soccer League will have priority for
use of the soccer fields at Dublin Sports Grounds, Emerald Glen Park and Fallon Sports Park
Group 3 and Group 4 (Resident) -Reservations accepted four months in advance of requested dates of use.
Group 4 (Non-Resident) and Group 5 -Reservations accepted two months in advance of requested dates of use.
How to Make a Reservation
Please note that the City requires the applicant, not another party, to complete all transactions and provide the
insurance required for the rental
1. To reserve a sports field, a Sports Field Use Application must be submitted for approval. Applications for organized
use (see definition above) submitted less than 14 days prior to the rental date will not be accepted. Applications
for casual use submitted less than seven days prior to the rental date will not be accepted.
Applications for organized use must include complete schedules including dates, times and fields requested for
practices and games. Approval takes three to five business days; notification of application status will be e-mailed.
2. Applications must be submitted in person at the Parks and Community Services Department Office at the Dublin
Civic Center, 100 Civic Plaza, Dublin. Applications are accepted between the hours of 8:30 A.M. and 4:30 P.M,
Monday through Friday, holidays excepted.
3. In order to receive a resident rate, the applicant (i.e. the person responsible for the activity, payment of fees and
provision of insurance) must live or own property within Dublin's City Limits. Verification of residence address will
be required (valid California drivers license or current utility bill).
4. Groups applying under the Group 2 or 3 classification must have an "Organization Verification Form" on file, or
submit one with the following: 1) Bylaws, and 2) Current I.R.S. Tax Exemption Letter. Groups claiming Dublin
residency must provide a current membership roster (Group 2 - 75% of membership must reside in Dublin. Group 3
- 51% of membership must reside in Dublin). Applications will not be accepted without these items.
5. The City reserves the right to book additional events before or after an applicant's confirmed rental time.
Hours of Rental Use
1. The City's sports fields are available for rental from 8:00 A.M. to 10:00 P.M. Turf fields are available March 1
through December 15; synthetic fields are available year round.
2. A minimum of one hour will be required per rental application.
3. Hours of use must include the amount of time needed for the event, including setup and cleanup.
4. The field must be vacated by the time specified on the Facility Use Application.
Payment Schedule
For casual use:
a) A security deposit and insurance are not required for casual use of City fields.
b) Rental fees are payable at the time the Field Use Application is submitted.
2. For organized use:
a) At the time the application is submitted, a $250 refundable security deposit is required.
b) Final payment of rental fees must be made no later than one month (30 days) after receipt of an approved
schedule and invoice. Payments not received by this deadline may result in cancellation of the rental and
forfeiture of the deposit.
c) Security deposits will be returned by mail within 30 days of the function date providing there are no violations
of the Facility Use Policy, the rental hours exceeded, excessive cleaning required, or damages to the facility.
3. Payments may be made by check, money order or cash. Make checks or money orders payable to the City of
Dublin. Checks must be drawn on the account of the person listed as the applicant.
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Cancellations, Changes and Refunds
1. Field use fees are not refundable. Credit will be issued if the field(s) will not be used as scheduled if written notice
is received ten working days or more prior to the scheduled date of use. The credit expires one year after the date
of issue and can only be used for field rentals.
2. In the event the field is not available due to rain or wet field conditions, a credit will be issued if the office is
notified in writing within 96 hours after the scheduled date of use. The credit expires one year after the date of
issue and can only be used for field rentals.
3. Credits are not issued for unused hours.
4. Occasionally it may be necessary to reschedule, relocate or cancel a request previously approved. In this event,
the group or individual will be given as much advance notice as possible.
General Rental Information
1. A responsible adult from the rental group must supervise the premises for proper use during all rental hours.
2. Groups of minors must be supervised by two adults for each twenty minors at all times while using the field(s).
3. It is prohibited to paste, tack, glue or post any sign, placard, advertisement or inscription or erect any sign in the
park (per City Ordinance) without prior permission from the Parks and Community Services Director.
4. Smoking is prohibited within 100 feet of Children's Play Areas, Sports Fields, Sport Courts and Picnic Areas.
5. Parking is permitted in painted parking stalls only. Vehicles parked illegally will be cited.
6. Facility Use Permits cannot be transferred, assigned or sublet.
7. The consumption, serving and/or selling of alcoholic beverages is not permitted.
8. No use is permitted on turf fields if the rain indicator light is on. Leagues are responsible for assuring that their
teams observe this rule. Synthetic turf soccer fields are all weather play.
9. Softballs must be rated "Restricted Flight".
10. Spectators are not permitted in dugouts or playing fields during event play.
11. Hitting or kicking balls into any fence or against any building is prohibited.
12. Bases, equipment and field preparation (drag, water, lines, etc.) are not provided.
13. Fields scheduled after dusk will require rental of field lights. All rentals must end by 10:00 p.m.
14. Fields are to be used for appropriate sports use. Events must be suitable and compatible to the field selected.
15. Lining or marking of the field is not allowed without prior approval of the City.
16. Requests for exception to the Sports Field Use Policy must be submitted in writing to the City Manager, or their
designee, no later than one month prior to the date of use requested.
Synthetic Turf Fields at Fallon Sports Park
1. An approved rental permit is required to use the synthetic turf fields.
2. Food and beverages, including gum, seeds, nuts, candy or sports drinks are prohibited. Water only. Glass bottles
or containers are prohibited.
3. Any cleats that are used must be rubber; no metal spikes.
4. Chairs, umbrellas, tents, flags and other outdoor furniture are not allowed on the field. Spectator seating is only
allowed in designated areas.
5. No driving in of stakes.
6. Lining or marking of the field is not allowed without prior approval of the City.
7. Smoking and tobacco products are prohibited.
8. Dogs or pets of any kind are prohibited on the synthetic turf.
9. Barbecues are prohibited.
10. Bikes, roller blades, skateboards, strollers, motorized vehicles orhigh-heeled shoes are prohibited.
Insurance Requirements
All applicants for organized use shall provide the City of Dublin with a valid Certificate of Liability written through
carriers acceptable to the City of Dublin. Such certificate shall provide Bodily Injury and Property Damage Liability
protection in the amount of $1,000,000 per occurrence. The applicant must be specified as the insured. The Certificate
shall name the City of Dublin as an "additional insured" in conformance with the hold harmless agreement as outlined
in the Facility Use Application and must specify that the applicant's insurance shall be primary to any insurance carried
by the City. The certificate shall be properly executed with the original signature of the authorizing insurance agent.
The Certificate is due at the time final payment is made. Note: Please contact your insurance provider to check if your
homeowner's policy maybe extended to cover your facility rental.
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Security Deposit
A $250.00 Security Deposit is due when the application is submitted. The Security Deposit is refundable provided there
are no violations of the Sports Field Use Policy and/or excessive cleaning or damages to the field.
Rental Fees
Current Effective
07/01/2010
GROUP 1-PUBLIC AGENCIES AND GROUP 2A -DUBLIN YOUTH SPORTS LEAGUES
Turf Field per Hour $6.00 $6.00
Synthetic Turf Field per hour N/A $20.00
Soccer Field Lighting Charge per hour $24.00 $24.00
Softball Field Lighting Charge per hour $12.00 $15.00
GROUP 28 -DUBLIN ADULT SPORTS LEAGUES AND GROUP 3 -DUBLIN CHAMBER OF
COMMERCE AND DUBLIN-BASED CHARITABLE AND SOCIAL WELFARE ORGANIZATIONS
Turf Field per Hour $6.00 $14.00
Synthetic Turf Field per hour N/A $40.00
Soccer Field Lighting Charge per hour $24.00 $24.00
Softball Field Lighting Charge per hour $12.00 $15.00
GROUP 4 -INDIVIDUALS /OTHER GROUPS
Turf Field per hour (Dublin Resident) $18.00 $18.00
Turf Field per hour (Non-Resident) $22.00 $22.00
Synthetic Turf Field per hour (Dublin Resident) N/A $50.00
Synthetic Turf Field per hour (Non-Resident) N/A $72.00
Soccer Field Lighting per hour (Dublin Resident) $32.00 $32.00
Soccer Field Lighting per hour (Non-Resident) $38.00 $38.00
Softball Field Lighting per hour (Dublin Resident) $16.00 $20.00
Softball Field Lighting per hour (Non-Resident} $19.00 $24.00
GROUP 5 -COMMERCIAL USES
Turf Field per hour (Dublin Resident) $28.00 $29.00
Turf Field per hour (Non-Resident) $34.00 $35.00
Synthetic Turf Field per hour (Dublin Resident) N/A $80.00
Synthetic Turf Field per hour (Non-Resident) N/A $115.00
Soccer Field Lighting per hour (Dublin Resident) $32.00 $51.00
Soccer Field Lighting per hour (Non-Resident) $38.00 $61.00
Softball Field Lighting per hour (Dublin Resident) $16.00 $32.00
Softball Field Lighting per hour (Non-Resident) $19.00 $38.00
TOURNAMENT FEE
Attendant Fee N/A $15 per hour
General Notes Regarding Fees
1. Hourly rental fees will apply for each field reserved.
2. Teams participating in City of Dublin Leagues will be charged $6.00 per hour to utilize turf fields for team practices
(use of lights will be charged at the full rate).
3. Tournaments charging a team entry fee or spectator admission fee will be charged a Facility Attendant fee of $15
per hour per park in addition to the rental fees.
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The City of Dublin reserves the right to deny the use of City Sports Fields to any person or group if such use is deemed
to be contrary to the best interest of the City, the facility, and/or Dublin residents.
Applicants should thoroughly review the Facility Use Policy to become familiar with all rental fees, policies and
procedures.
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