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~9`~-;~/Z STAFF REPORT CITY C L E R K
~~~,,,~ ~ DUBLIN CITY COUNCIL File # ^®~®- 3^ 5
DATE: February 16, 2010
TO: Honorable Mayor and City Councilmembers
FROM: 'Joni Pattillo, City Manager
SUBJEC~ Authorization to Solicit Bids -Contract No. 10-01, Fiscal Year 2009-2010 Annual
Sidewalk Safety Repair Program
Prepared By: Ananthan Kanagasundaram, Assistant Civil Engineer ~'
EXECUTIVE SUMMARY:
This year's Annual Sidewalk Safety Repair Program (CIP No. 949101) will remove and replace
approximately 3,900 SF (Square Feet) of sidewalk with offsets of 3/4-inch or more that may
pose a tripping hazard.
FINANCIAL IMPACT:
The adopted Fiscal Year 2009-2010 total appropriations for this project were $80,894, including
design and inspection. Of this amount, $15,894 is allocated for design and inspection, and the
portion of the project budget allocated to improvements is shown below:
__
Funding Source
General Fund (1001)
Budget For
Improvements
$ 65,000
TOTAL: $ 65,000
RECOMMENDATION:
1. Adopt the Resolution establishing a policy for the repair of public improvements deemed to
be pedestrian hazards (City funded sidewalk repair program); and
2. Authorize Staff to advertise for bids for Contract No. 10-01, Fiscal Year 2009-2010 Annual
Sidewalk Safety Repair Program,
~~'
Reviewed By
Administrative Services Director
Revie
Assistant City Manager
Page 1 of 2 ITEM NO. ~' 3
DESCRIPTION:
The Annual Sidewalk Safety Repair Program (Remove and Replace) repairs sidewalk offsets of
3/4-inch or more that may pose a tripping hazard. The Remove and Replace process is used in
locations where the offset is more significant or where tree roots are causing the offset. This
procedure requires the removal of the existing sidewalk and, in the case of root problems,
removal of the tree roots, and then replacement of the concrete sidewalk.
While maintenance of sidewalks and other frontage improvements is legally the responsibility of
the private property owner, the City Council has adopted aCity-funded sidewalk repair program
on a year-by-year basis since 1983. The City Council extended funding for the City-paid repair
program for an additional year in the Fiscal Year 2009-10 budget.
The City Council, in adopting the policy for the repair of public improvements deemed to be
pedestrian hazards, accommodates property owners who find it difficult to hire their own
contractors to make necessary sidewalk repairs or replacements. This policy will be in effect for
Fiscal Year 2009-2010 and thereafter be reviewed for extension, modification, or replacement.
This policy is adopted every year as part of the annual Sidewalk Safety Repair Program.
NOTICING REQUIREMENTS/PUBLIC OUTREACH: None
ATTACHMENTS: 1. Resolution establishing a policy for the repair of public
improvements deemed to be pedestrian hazards (City funded
sidewalk repair program)
2. Standard Specifications will be available at the meeting
G:\CIP\SIDEWALK\2009-2010\Agenda Statement Go to Bid.doc
Page 2 of 2
~~a
RESOLUTION NO. -10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING A POLICY FOR THE REPAIR OF PUBLIC IMPROVEMENTS
DEEMED TO BE PEDESTRIAN HAZARDS
(CITY-FUNDED REPAIR PROGRAM)
WHEREAS, public improvements such as curbs, gutters, driveways, and sidewalks sometimes
become damaged due to natural and man-made causes; and
WHEREAS, these damaged improvements occasionally become tripping hazards to pedestrian
traffic; and
WHEREAS, it is in the best interest of safety to have these hazards eliminated;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
establishes a policy, attached hereto as Exhibit "A," of the City of Dublin for Fiscal Year 2009-2010
entitled, "Annual Sidewalk Safety Repair Program."
PASSED, APPROVED AND ADOPTED this 16th day of February, 2010, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
C: ICIPISIDEWALKI2009-20101RES0 policy.DOC
Ti~a~i3 a~ibli~
ATTACHMENT !•
EXHIBIT "A" OF RESOLUTION -10
POLICY FOR THE CITY OF DUBLIN
ANNUAL SIDEWALK SAFETY REPAIR PROGRAM
Fiscal Year 2009-2010
a~a
It is the policy of the City of Dublin to cause repairs to be made to certain public improvements for the
safety of the general public under the following guidelines.
Improvements Included:
Public improvements included under this program shall be limited to those improvements which may
constitute a potential tripping hazard to pedestrian traffic such as curbs, gutters, driveways, and sidewalks.
Need:
Where these improvements have settled, heaved and/or cracked and offset such as to represent tripping
hazards as identified by the Public Works Director, or a representative, these improvements shall be
replaced.
Responsibility:
Where it is apparent that the damage to improvements has been caused by natural causes, such as tree
roots, utility trench settlement, or soil heaving, the City of Dublin will pay for the cost of repair.
Where it is apparent that the property owner fronting the damaged improvement has caused the damage,
such as driving vehicles into a side yard, the property owner shall be responsible for the repair. The
Public Works Director shall establish a procedure whereby the property owner will be notified of the
needed repair, and if not done in a specified reasonable time, the Public Works Director shall cause the
repair to be made and the cost of the repair, together with reasonable administrative costs, shall become a
lien against the property.
Time Limit of Policy:
This policy shall be in effect for Fiscal Year 2009-2010 and thereafter be reviewed for extension,
modification, or replacement.
Le a~ponsibility:
The City of Dublin, in adopting this policy, does so as an accommodation to property owners who find it
difficult to hire their own contractors to make these necessary sidewalk repairs. The City will let one
contract for the 2009-2010 Fiscal Year and repair those defective sidewalks which have been brought to
the attention of the City by the property owners (or others), and that have an offset of over three-quarters
of an inch (3/4") measured vertically, within the budget available to do so. The existence of this program
does not abrogate the responsibility of the property owners to maintain their frontage improvements in a
safe manner under Section 5610 of the California Streets and Highways Code. Property owners and
persons in possession of property are required to maintain adjacent public sidewalks in a safe condition
per Dublin Municipal Code Section 7.04.420 of Article 4, Chapter 7.04 of Title 7.
G: ICIPISIDEWALKI2009-20101policy FY 09-IO.doc
EXHIBIT
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