HomeMy WebLinkAbout4.08 Aerial Photo Cost ShareG~~~ O~DU~~~L
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STAFF REPORT CITY C L E R K
DUBLIN CITY COUNCIL File # ^®~®-3^~]
DATE: February 16, 2010
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJEC Approval of Professional Services Agreement with Geoterra, Inc. (dba 3DiWest)
and Approval of Memorandum of Agreement Regarding Cost Sharing Services for
Aerial Photography
Prepared By: Tim Eisler, GIS Coordinator
EXECUTIVE SUMMARY:
The City is working jointly with the cities of Livermore and Pleasanton to acquire updated aerial
photography that can be used in the City Geographic Information System (GIS). It is cost
effective to partner with other agencies. The current aerial imagery used by the City was
obtained in May 2005. The Cities of Livermore, Pleasanton, and Dublin have developed a
Memorandum of Agreement to proportionally share the costs associated with an area-wide
flight to be performed by 3DiWest.
FINANCIAL IMPACT:
The City of Dublin share of the contracted work is $40,869 and the combined project for all
three cities is $191,322 for the entire project. The timing of the payments will occur in both
Fiscal Year 2009/2010 as well as 2010/2011. The current year adopted Budget in Capital
Improvement Project #930004 Geographic Information System is $30,000, which is adequate to
fund current year expenditures. The Fiscal Year 2010/2011 budget will need to include the
remaining costs plus any additional hard copy printing and images.
RECOMMENDATION:
Staff recommends that the City Council adopt the following Resolutions:
1. Resolution Authorizing the City Manager to Execute An Agreement with GeoTerra, Inc. (dba
3DiWest) for Aerial Orthophotography Services.
2. Resolution Approving A Memorandum of Agreement For Orthoimagery Acquisition Between
the Cities of Dublin, Livermore, and Pleasanton.
Reviewed By
Administrative Services Dir.
u Rev ewe By
Assistant y Manager
Page 1 of 2 ITEM NO. !I •~
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DESCRIPTION:
Historically, the City of Dublin has contracted for aerial photography used within the Geographic
Information System. This imagery goes beyond pictures as it includes a combination of data
consisting of aerial photographs and surveyed ground control locations. The photo images are
used by all Departments as well as in the preparation of reports and exhibits. The last flight
acquired by the City was in May 2005 and new aerial images are needed to update and verify
changes to existing Dublin mapping by using up-to-date, accurate geographic information.
As in previous flights, City staff recognized the opportunity to share the aerial orthophotography
costs with other agencies for the mutual benefit of all project partners. By developing a joint
Request for Proposals (RFP) and flight plan, the agencies have the opportunity to acquire more
data from a single flight with less cost for each partner. Staff from the Cities of Pleasanton,
Livermore and Dublin, developed a RFP. In June 2009, the RFP was published and distributed to
a number of aerial photography firms. Out of seven respondents, the review Team unanimously
selected GeoTerra, Inc. (dba 3DiWest) based on the firm's experience performing similar flights
and the complete and detailed proposal that was submitted. The three agencies agreed to
request that each agency execute a Memorandum of Agreement which allows for the allocation of
costs associated with services. Each agency will make payments directly to GeoTerra, Inc. (dba
3DiWest) for its proportionate share and this arrangement was agreeable to the Contractor.
Attachment 1 is the proposed resolution approving the Agreement with GeoTerra, Inc. (dba
3DiWest) for aerial orthophotography services as described in Exhibit "A" -Scope of Services.
The total project cost is not to exceed $191,322. The City of Dublin's share of the cost is not to
exceed $40,869. The timeframe for completion of the project is estimated to be nine months.
The aerial flight is expected to be scheduled in April -May 2010.
Attachment 2 is a proposed resolution approving a Memorandum of Agreement between the
Cities of Livermore, Pleasanton and Dublin (the agreement is included as Exhibit A), which
divides the costs associated with GeoTerra, Inc. (dba 3DiWest) services proportionally, with each
partner issuing payment directly to GeoTerra, Inc. (dba 3DiWest) for its share.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None
ATTACHMENTS:
1. Resolution Authorizing the City Manager to Execute An Agreement with GeoTerra, Inc. (dba
3DiWest) for Aerial Orthophotography Services.
2. Resolution Approving A Memorandum of Agreement For Orthoimagery Acquisition Between
the Cities of Dublin, Livermore, and Pleasanton.
Page 2 of 2
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RESOLUTION NO. xx -10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH GOTERRA INC.
(dba 3DiWest) FOR AERIAL ORTHOPHOTOGRAPHY SERVICES
WHEREAS, the City desires to obtain digital aerial orthophotography for use in the City's
Geographical Information System (GIS); and
WHEREAS, the project design and collection of digital aerial orthophotography requires
specialized expertise; and
WHEREAS, the City Staff worked cooperatively with the cities of Livermore and
Pleasanton to develop a shared project that can be funded jointly by all three cities; and
WHEREAS, a Request for Proposals was distributed to obtain proposals from several
firms; and
WHEREAS, staff representatives from the three cities reviewed the proposals and
conducted interviews to select the recommended firm; and
WHEREAS, Geoterra, Inc.(dba 3DiWest) was considered to have the skills necessary to
complete the project and the fee was considered to be compwetitive.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager to execute the agreement with GeoTerra, Inc.(dba 3DiWest) for
aerial orthophotography services.(attached hereto as Exhibit A), in an amount not to exceed
$40,869.00, for the Dublin share of the cost.
BE IT FURTHER RESOLVED that in consultation with the City Attorney the City
Manager may accept and execute a form of the agreement which includes amendments which
do not materially change the intent and cost as described in the Staff Report presented
February 16, 2010.
PASSED, APPROVED AND ADOPTED this 16th day of February, 2010, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
z~~#4'8 ~~1y~lo
ATTACHMENT
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this day of , 20,_,, by
and between the City of Livermore, a municipal corporation of the State of California (City),
City of Pleasanton, a municipal corporation of the State of California (Pleasanton), City of
Dublin, a municipal corporation of the State of California (Dublin), hereafter referred to as
"Partners," and GeoTerra, Inc. (dba "3Di West"), {hereinafter referred to as "Consultant").
RECITALS
The Partners require the services of Consultant to provide aerial Orthaphotography
services as described in the attached Scope of Services "Exhibit A."
Consultant warrants it possesses the distinct professional skills, qualifications,
experience, and facilities necessary to timely perform the services described in this
Agreement. Consultant acknowledges City has relied upon said warranties to retain
Consultant.
AGREEMENT
NOW, THEREFORE, Partners and Consultant hereby agree that the
aforementioned recitals are true and correct and further agree as follows:
7. Retention as Consultant. Partners hereby retain Consultant, and Consultant
hereby accepts such engagement, to perform the services described in Section 3 below
and subject to the terms and conditions contained in this Agreement.
2. Relationship of Parties -Independent Contractors. The relationship of the
parties shall be that of independent contractors. In no event shall Consultant, or its agents,
representatives, employees, consultants, contractors or subcontractors be considered an
officer. agent, servant or employee of Partners. Consultant shall be solely responsible for
any workers compensation insurance, withholding taxes, unemployment insurance, and
any other employer obligations associated with the performance of the services under this
Agreement. .
3. Description of Services, Consultant shall provide professional aerial
orthophotography services to provide updated aerial imagery of the region as more
particularly set forth in Exhibit "A" attached hereto.
4. Consultant's Responsibilities. In the performance of services under this
Agreement, Consultant shall:
(a) Diligently perform all services required under this Agreement and
continuously furnish the necessary personnel to complete such services in a timely
manner;
Professional Services Agreement
Rev. 3/2007
Page i
Exhibit A -Resolution (Authorizing Agreement With Geoterra Inc.)
3~a~
(b) Perform all services under this Agreement in a manner commensurate with
industry, professional, and community standards;
(c} At its own cost and expense, comply with all statutes, ordinances, regulations
and requirements of all governmental entities, including federal, state, county or municipal,
whether now in force or hereinafter enacted;
(d) Obtain and keep in effect during the term of this Agreement, at its sole cost
and expense, all necessary licenses, permits, qualifications, insurance, and approvals of
whatsoever nature which are legally required of Consultant to practice its profession and to
provide the services under this Agreement;
(e) Be readily available to the Project Manager to answer any and all questions,
inquiries and correspondence from Partners or interested persons referred to Consultant
by the Project Manager related to the performance of the services under this Agreement;
(f) Discuss and review all mafters related to the performance of services under
this Agreement with the Project Manager in advance of all critical decision points in order to
ensure the work proceeds in a manner consistent with Partner goals and policies; and,
(g} Consultant shall keep and maintain records and invoices related to services
provided under this Agreement for a minimum period of three (3) years from the date of
final payment to Consultant, or for a longer period as may be required by law. Such
records and invoices shall include, but not be limited to, financial records, time sheets,
work progress reports, bills and project records. All such records and invoices shall be
clearly identifiable, and organized in a reasonable manner.
(1) Consultant shall make such records and invoices immediately available to
Partners upon delivery of a written request to examine, audit, or copy such
records and invoices.
(2} Within three (3} business days of the delivery of a written notice by the
Project Manager, Consultant shall prepare and submit a written report to
Partners identifying the work in progress, charges incurred to date, and the
anticipated cost of completion.
(3) Consultant shall give Partners thirty (30) days written notice of its intent to
destroy or otherwise dispose of the records and invoices to allow City an
opportunity to take possession.
5, Compensation and Payment.
(a) The total compensation payable by Partners to Consultant for services
described in this Agreement SHALL NOT EXCEED the sum of $191,322.00 (hereinafter
Professional Services Agreement Page 2
Rev. 3/2007
~-~ a7
"not to exceed amount"), except for such extra services as may be authorized pursuant to
Section 6 below. Compensation shall be earned as provided in Exhibit "A."
(b) Partners shall pay Consultant no later than 30 days after City receives and
verifies a written invoice from Consultant in a form satisfactory to the Project Manager. At
a minimum, Consultant's invoice shall contain a description of the services performed
and/or the specific task completed from Exhibit "A". Consultant shall not submit invoices to
Partners more frequently than once a calendar month.
(c) The compensation set #orth in this Agreement shall constitute the total
compensation for all costs of the services provided by Consultant, including, but not limited
to, direct costs of labor of employees engaged by Consultant, travel expenses, telephone
charges, typing, duplication, computer time, and any and al! other costs, expenses, and
charges incurred by Consultant, its agents and employees to provide the services
described in this Agreement.
6. Extra Services, Consultant shall prov'sde, and Partners shall pay for, such extra
services agreed to in writing by the parties that are not reasonably included within the
services described in Section 3 above. The total cumulative compensation for all extra
services under this Agreement shall not be more than 10% of the not to exceed amount.
7. Term. The term of this Agreement shall commence on , 20_ and shall
terminate upon the earlier of the completion of the services or February 1, 2011, whichever
occurs first.
8. Termination by City. Upon thirty (30) calendar days written notice to Consultant,
Partners may terminate any portion or all of the services described in this Agreement. In
the event of such termination, Consultant shall have the right and obligation to immediately
assemble all work in progress for the purpose of winding up the terminated services. Ali
compensation for actual work pertormed and charges outstanding at the time of
termination shall be payable in accordance with Section 5(b) above.
9. No Assignment. No portion of this Agreement shall be assigned or subcontracted
by Consultant without Partners' express written consent. The term "assignment" shall
include any sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any genera! partner or party to
a joint venture, which results in a change of control of Consultant. Control means fifty
percent or more of the voting power, or twenty-five percent or more of the asse#s of the
corporation, partnership or joint-venture.
10. Project Manager. Consultant's services under this Agreement shall be pertormed
under the general direction of and coordination with Partners"'Project Manager,u Melinda
Sunnarborg, or such person as the Partners may designate.
11. Ownership of Documents. Ali drawings, designs, data, photographs, reports and
Professional Services Agreement Page 3
Rev. 3/2007
~~i ~~
other documentation prepared or obtained by Consultant in the performance of the
services contemplated by this Agreement shall be the property of Partners and shall be
delivered to Partners upon demand.
12, Confidentiality. Consultant shall not disclose confidential or proprietary information
or knowledge received directly or indirectly from Partners to anyone other than Consultant's
employees necessary to perform the services described in this Agreement. This obligation
shall survive termination and remain in full force and effect until the records kept and
maintained pursuant to Section 4{g}(3} above, and any copies thereof, are destroyed or
returned to Partners.
13. Hold Harmless and indemnity. Consultant agrees to defend, indemnify and hold
Partners, their elected officials, officers, directors, employees, agents and designated
volunteers harmless from and against any and all loss, liability, damage, including but not
limited to reasonable attorney, consultant and expert fees and/or court costs, arising out of
or in connection with this Agreement, except for the gross negligence and willful
misconduct of Partners, their effected officials, officers, directors, employees, agents and
designated volunteers.
In addition to the above indemnification obligations, Consultant shall correct, at its own
expense, all errors in the services provided. Should Consultant fail to make such
correction in a timely manner, Partners shall make the correction and charge the cost
thereof to Consultant.
14. insurance. For the duration of this agreement, Consultant shall procure and
maintain, at its own cost, insurance in the amounts and under the terms set forth in Exhibit
"B" attached hereto against claims #or injuries to persons or damages to property which
may arise from or in connection with the performance of the work to provide the services
described in this Agreement by Consultant, its agents, representatives, or employees.
Consultant agrees to comply with any changes in the amounts and terms of such insurance
as may be required from time to time by the Partners' Risk Managers, upon reasonable
written notice.
15. Acceptance of Final Payment. Consultant's acceptance of final payment made
under this Agreement, by negotiating Partners' checks or otherwise, shall release Partners
from all claims and liabilities for compensation under this Agreement.
1S. Acceptance of Work. The approval, payment and/or acceptance of the work or
services performed under Phis Agreement by Partners, shall not constitute or be deemed a
release of the responsibility or liability of Consultant, its agents, employees, consultants,
contractors, and/or subcontractors for the accuracy and competency of the services
performed andlor information provided under this Agreement; nor shall such action be
deemed an assumption of Consultant's responsibility or liability by Partners for any defect
or error in Consultant's services.
Professional Services Agreement page 4
Rev. 3/2007
~~ ~~
17. Waiver: Remedies. A party's failure to insist upon the strict performance of any
provision of this Agreement by the other party ("breaching party"), irrespective of the length
of time forwhich such failure continues, shall not constitute a waiver of the non-breaching
party's right to demand strict compliance in the future. A waiver shall not be effective or
binding unless made in writing by the non-breaching party, and may not be implied from
any omissions by the non-breaching party. A written waiver shall not constitute a continuing
waiver of any subsequent breach of the same or a different provision of this Agreement.
All of the remedies permitted or available under this Agreement, or at law or in equity, shall
be cumulative and alternative, and the invocation of any such right or remedy shall not
constitute a waiver or elec#ion of remedies with respect to any other available right of
remedy.
18. Notice. Any notice required to be given hereunder shall be deemed to have been
given by depositing said notice in the United States mail, postage prepaid, and addressed
as follows:
TO PARTNERS: Attention: Melinda Sunnarborg - GIS Specialist
City Administration Building
City of Livermore
1052 S. Livermore Avenue
Livermore, California 94550
TO CONSULTANT: Attention: Bret Hazel/ -President
3Di West
3400 W. 11~' Avenue
Eugene, Oregon 97402
Either party may change such address or contact person by written notice by
registered mail to the other.
19. Conflict of Interest. Consultant is unaware of any Partner's employee or official
that has a financial interest in Consultant's business. During the term of this Agreement
and/or as a result of being awarded this Agreement, Consultant shall not offer, encourage,
or accept any financial interest in Consultant's business by any Partners' employee or
official.
If any of the services described in this Agreement are to be paid by reimbursement from
and through an agreement between Partners and a developer or a Partners' franchisee,
Cansultant warrants that it has not pertormed any work for the identified developer or
franchisee within the last 12 months, and shall not negotiate, offer or accept any contract
or request to perform services for that developer or franchisee during the term of this
Agreement.
Professional Services Agreement Page 5
Rev. 3!2007
~~a7
20. Economic Disclosure. Upon Partners' determination the servicesdescribed inthis
Agreement involve making, or participation in making, decisions which may foreseeably
have a material effect on a financial interest, Consultant and/or any of its employees
identified by Partners shall prepare and file an Economic Disclosure Statement(s)
consistent with Partners` local conflict of interest code and the Political Reform Act.
21. Construction of Lanauaae. The provisions ofthis Agreement have been arrived at
through negotiation and each party had a full and fair opportunity to revise the provisions
and have them reviewed by legal counsel. The parties agree that any ambigui#ies in
construing or interpreting this Agreement shall not be resolved against either party as the
drafting party. In the event of an inconsistency or conflict between the language of this
Agreement and an attachment hereto, the language of this Agreement shall control.
22. Non-Exclusive Agreement. Partners reserve the right to engage other consultants
in connection with the services described in this Agreement.
23. Entire Agreement. This Agreement, including the attachments hereto, supersede
any other agreements, either oral or written, between the parties with respect to the
described services, and this Agreement contains all of the covenants and agreements
between the parties with respect to said services. Any modification to this Agreement must
be in writing and signed by both parties.
24. Partial Invalidity. If any provision in this Agreement is held by a court of competent
jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless
continue in full force without being impaired or invalidated in any way.
Professional Services Agreement Page 6
Rev. 312007
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In concurrence and witness whereof, and in recognition of the mutual consideration
provided therefore, the parties have caused this Agreement to be executed on the date first
written above.
CONSULTANT;
GeoTerra, Inc. dba 3Di West
By: Bret Hazei!
Title: President
PARTNERS:
CITY OF LIVERMORE
Linda Barton
City Manager
CITY OF PLEASANTON
Nelson Fialho
City Manager
CITY OF DUBLIN
Joni Pattillo
City Manager
APPROVED AS TO FORM:
Livermore Assistant/City Attorney
Professional Services Agreement Page 7
Rev. 3/2007
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Attachments:
Exhibit A - Scope of Services
Exhibit B - Insurance Coverage, Amounts and Terms
Exhibit C -Cost-sharing Totals
Professional Services Agreement Page 8
Rev. 3/2007
In~al
Tlru-VALLEY ORTHO PROJECT 2010 0
Scope of Services ~~ ~ ~~~
Exhibi# A
Scope of Services for Tri-Valiey Orthopho#o Project 2t?10
Overview
Upon notice to proceed, 3Di Wes# {GeoTerra, Inc.) will provide the Tri-Valley cooperative
members with mapping services in support of their 2010 Orthophoto Project. In addition
to color and color IR orthophotagraphy, existing 2' and 10' contour DTM will be updated
to produce a new set of contour layers. The project will be flown in Aprii /May of 2010.
For the project, the City of Livermore is broken into two areas of interest, a high
resolution urban area (Central Livermore in the map below) along with an expanded
lower resolution area (Outer Livermore) to include more of the surrounding rural area
and adjacent cities. Both the City of Pleasanton and the City of Dublin will require high-
resolution imagery of territory within their city limits plus additional areas as shown in the
project map. Each city's project boundary overlaps the other and each city will receive
imagery and data per the diagram below. The project map shows a small addition #o the
Pleasanton area, with the addition of 149 acres in the southeast comer.
PAGE 1
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T
TRI-VALLI?1(ORTHO PRO9ECT 2010 ~
Scope of Services ~~~~~~
Photogrammetry with Dlgital~ Mapping Camera
The Technical me#hodology will utjlize a traditional 100% photogrammetric approach,
resulting in high quality contours and orthophotography using imagery from a digital
mapping camera. Along with breaklines, supplemental DTM points will be updated or
collected to support the contour update. The contour interval for urban areas is 2' and
10' for the Outer Livermore area. -
Project Planning
The Project Manager will meet with the client project team in person to review the project
methodology, tasks, deliverables and schedule. Ali phases of the project will be
reviewed in detail to insure client expectations are fully met or exceeded. Upon
conclusion of this task, project planning maps will be finalized and a final scope of work
will be approved by the client(s). As required, deliverables and costs will be broken
down for each project area (City).
Surveying -- Map Control
Prior to photo acquisition, survey control points will be premarked to act as part of the
map control package. A combination of existing and new points wilE probably be used.
Preliminary plans call for a total of approximately 20 premarked points as well as
additional vertical control utilizing non-premarked points. in addition to ground surface
points, the project will be flown with Airborne GPS (AGPS) resulting in a virtual control
point for each exposure point within the overall flight plan. The combination of these two
methods will provide the control necessary to meet accuracy requirements for DTM and
orthophoto generation.
Survey work performed within the project area will be coordinated with the client Project
Coordinator prior to work starting. Control point locations and access issues will be
discussed and approved to support a smooth and issue free survey. All work will be
surveyed by or under the supervision of a licensed California Land Surveyor. The Vice
President of 3Di West is a licensed land surveyor in the State of California.
Coordinate System: California State Plane, Zone 3
Horizontal Datum: NAD '83 (Spheroid fo be specified in Survey Report)
Vertical Datum: NAVD'88 Unit of Measure: U.S. Survey Feet
Aerial Photography & Aerial Triangulation
Aerial imagery will be acquired with a high quality digital mapping camera at a suitable
photo scale and resolution to support the mapping deliverables. The digital imagery will
meet or exceed all industry quality standards for projects of this type and scope. As
requested, all photography will be acquired when the sun angle is greater than 35
degrees in the April -May time frame of 2010.
Special care will be taken to obtain good stereo coverage of the 5801680 in#erchange
and along Interstate 580. Aerial-Triangulation (AT} will be performed to guaran#ee a
high-qualify fit between imagery, survey control and the resulting contour dataset. The
AT will reveal any photogrammetric image fit issues should They be present within The
photography or survey control, thus providing a good qualify control check for both
image and survey data sets.
PAGE 2
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TRI-VALLEY ORTHO PROJECT 2010 •
Scope of Services ~~ ~ ~~
Mapping
Once the imagery has been controlled, 3Di West will review the imagery in stereo to
identify areas of change within the surface model which have occurred since the contour
DTM was las# updated. These areas of change will be provided to the client for review.
Each City will need to provide a full three dimensionaE DTM consisting of terrain break
lines and mass point spot elevations to 3Di West from their last contour mapping project
in 2005. These data sets will form the basis for the DTM update being performed by the
consultant using the new 2010 imagery.
Areas of change within the DTM will be photogrammetrically updated to meet the
contour accuracy for the particular area being mapped.
• Urban Areas = 2 foot contours with supporting DTM
• Livermore Rural Area =10 foot contours with supporting DTM
The updated DTM will be created to provide a seamless DTM across City boundaries,
with seamless generation of new contours. All photogrammetrically collected data sets
would be delivered in standard AufoCAD and/or ESRI ArcGIS formats per client
requirements. Each city wilt receive DTM, contours and ArcGIS Terrain Data Set (TDS)
as one contiguous file for each City area. The City of Livermore wiA also receive a set
of digital map sheets for DTM and contours; the other two cities will not.
Orthophotography
Pos#-processing of a!I imagery will take place in our Eugene, Oregon office by an
experienced in-house team. All stages of production work will be closely supervised and
QC'd by our department manager who has over eight years of ortho production
experience.
High quality color and color IR orthophotography will be generated for the different
projec# areas at 0.5' for the urban areas of Livermore, Dublin and Pleasanton and 1.0' for
the Livermore expanded area of in#erest. All orthophotography will be generated using
custom image seam Eines for superior fit and appearance. Imagery will be color
balanced to present a °one-image" type appearance across the project area.
Orthophotography will be generated using the custom DTM/DEM produced far this
project.
The orthophotography will be delivered in both uncompressed (TIF/TFW) and
compressed (SID/SDW) formats for both the color and color IR versions. An overall
mosaic of the entire project for each image data set will be delivered at a 1.0' pixel
resolution in SIDlSDW format, Final imagery wilt be delivered to the client on standard
media such as a USB 2.0 external hard drive. The orthophotography tiles will be based
upon an agreed upon the layout with complete files produced within the project areas.
In addition fo color and color IR imagery, we wilt provide a complete grayscale copy of
the orthophotography for the Livermore project areas to the City of Livermore at no
addifionaf cost per the RFP. Recommended target compression ratios for the MrSID
orthophotos are 15:1 or 20:1.
PAGE 3
13 ~ a~
TRI-VAI.I.EY ORTHO PRO]fECT 2010 ~~ ~ ~~~
Scope of Services
Qellverables
• Color and color IR orthophofography in compressed and uncompressed formats, by
#ile and in project area mosaics - 0.5' resolution for urban areas, 1.0' resolution for
Livermore area of interes#; mui#iple areas for compressed image delivery to include
project-wide
• One {1) set of grayscale (black and white) orthophotos for the Livermore project
areas, to the City of Livermore
• Final updated DTM Surface and Contours in AutoCAD .dwg format and in ArcG1S
TDS {Terrain Data Set) - 2' contours for urban areas and 10' contours for the
Livermore rural area - as contiguous layers by city
• Contours and DTM in digital sheet format for City of Livermore project areas
• Tile layout in AutoCAD .dwg format
• Project planning map showing flight lines, exposures, survey control, and boundary
information, superimposed over a quad background or image background 1 delivered
in both hard copy and digital formats to all project partners
• Aerial triangulation report in digital and hard copy formats to all project partners
• Survey report in digital and hard copy fom~ats, to include datum, spheroid, units,
projection used and who performed work to all project partners
• Metadata with required project information; digital and hard copy formats to al!
project partners
• A copy of the data set will be provided to each participant as needed on standard
media
• One set of raw 4-band imagery in standard format to the City of Livermore
PASS 4
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TRI-VALLEY ORTIiO PRO3ECT 2010
Scope of Services
~~! 11N~SY
Schedule
Imagery will be obtained in April -May of 2010. Prior to imagery collection,
approximately 20 control points will be premarked. These points will be a combination of
new and existing survey points.
All work for this project will be delivered ~by November 15, 2010. This delivery date wilt
allow adequate time for client review and any subsequent refinements in the data set,
followed with a final delivery no later than December 31, 2010. For temporary use by
city staff while we process imagery and data, we can provide preliminary
orthophotography (using auto-seams, with no color-balance or QC) by June 30, 2010.
December 1, 2009 Project Kick-off Meeting
NLT March 1, 2010 Receipt by consultant of all existing data sets for
each City, to include existing survey points, DTM,
contours, and orthophotography
April 1, 2010 Start Premarking Map Control Points
April 19 to May 21, 2010 Acquisition Window for Imagery Collection
June 30, 2010 Delivery of Preliminary Orthophotography Data Set
in compressed file format (color 1 color 1R) - 1.0
Pixel
August 15, 2010 Delivery of Initial Area for Review --all deliverables
November 15, 2010 Delivery of All Data Sets
Nov.15 to Dec. 10, 2010 Client Review -Comment
Dec. 11 to Dec. 31, 2010 Project Wrap-up Period -Completion
PAGE' S
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TRI-VALLEY ORTHO PROJECT 2OlO
Scope of Services
~D 11N~T
Project Cost
'! Flight
Cost
Livermore
Or#hos: $44,658
CI R: $10,901
Amended DTM: $45.,239
Total Livermore: $100,798
Dubiin
Orthos: $16,310
CIR: $4,165
Amended DTM: $20,394
Total Dublin: $40,869
Pleasanton
Orthos: $1.9,655
CI R: $5,004
Amended DTM: $25,000
Total Pleasanton: $49,655
Total Project host: $1.91,322;:.
PAGE 6
~6 ~ d~
EXHIBIT B
INSURANCE COVERAGE
Consultant shall procure and maintain for the duration of the Agreement insurance against
claims for injuries to persons or damages to property which may arise from or in connection
with the pertormance of the work hereunder by the Consultant, his agents, representatives,
or employees.
Minimum Scope of Insurance
Coverage shalt be at least as broad as:
1. insurance Services Office Commercial General Liability coverage -
(occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 covering Automobile
Liability, code 1 (any auto).
3. Workers' Compensation insurance as required by the State of California and
Employer's Liability insurance.
4. Errors and Omissions Liability Insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to include
contractual liability.
Minimum Limits of Insurance
Consultant shall maintain limits no Less than:
1. General Liability, including operations, products and completed operations,
as applicable:
$1,000,000 per occurrence for bodily injury, personal injury and property
damage. If Commercial General Liability Insurance or other form with a
general aggregate limit is used, either the general aggregate limit shall apply
separately #o this project/location or the genera! aggregate limit shall be twice
the required occurrence limit.
2. Automobile Liability:
$1,000,000 per accident for bodily injury and property damage.
3. Employer's Liability:
$1,000,000 per accident for bodily injury or disease.
4. Errors and Omissions Liability:
$1,000,000 per occurrence.
Deductibles and Self-Insured Retention
Any deductibles orself-insured retention must be declared to and approved by the City of
Livermore. At the option of the City of Livermore, either: the insurer shall reduce or
eliminate such deductibles orself-insured retention as respects the City of Livermore, its
officers, officials, employees and volunteers; or the Consultant shall provide a financial
guarantee satisfactory to the City of Livermore guaranteeing payment of losses and related
investigations, claim adminis#ration and defense expenses.
Other Insurance Provisions
The general liability and automobile liability policies are to con#ain, or be endorsed to
contain, the following provisions:
i7 ~a7
1. The City of Livermore, its officers, officials, employees and designated
volunteers are to be covered as insureds as respects: liability arising out of
activities pertormed by or on behalf of the Consultant; or automobiles owned,
leased, hired or borrowed by the Consultant. The coverage shall contain no
special limitations on the scope of protection afforded to the City of
Livermore, its officers, officials, employees or volunteers.
2. F'or any claims related to this project, the Consultant's insurance coverage
shall be primary insurance as respects the City of Livermore, its officers,
officials, employees and volunteers. Any insurance or self-insurance
maintained by the City of Livermore, its officers, officials, employees or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
3. Any failure to comply with reporting or other provisions of the policy including
breaches of warranties shall not affect coverage provided to the City of
Livermore, its officers, officials, employees or volunteers.
4. The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
5. Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be canceled by either party, except after thirty (30}days'
priorwritten notice by certified mail, return receipt requested, has been given
to the City of Livermore.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:
VII, unless otherwise acceptable to the City of Livermore.
Verification of Coverage
Consultant shall furnish the City of Livermore certificates of insurance and endorsement{s}
effecting coverage to the City of Livermore for approval. The endorsements shall be on
forms acceptable to the City of Livermore. All certificates and endorsements are to be
received and approved by the City of Livermore before work commences. The City of
Livermore reserves the right to require complete, certified copies of all insurance policies
required by this section.
Insurance Page 2
~~ ~
~~ F
GEOrERRA
J4CORDry CERTIFICATE OF LIABI LITY INSURANCE DATE (MMNDIYYYY)
12n112oas
PRODUCER
CommeraaE Lines - (541) 685-5300
Welts Fargo Insurance Services of Oregon ]nc. THIS CERTIFICATE fS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER, THIS CERTIFICATE DOES N07 AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED t3Y THE POLICIES BELOW.
975 Oak Street, Sulte 900
Eugene, OR 97401
INSURERS AFFORDING COVERAGE
NAIC #
INSURED GeotBn'a
OBA: 3D1 West
Inc INSURER A Charter Oak Fire Insurance Co. 25615
,
. INSURER B: Travelers Indemnity Company of America 25666
3400 W 11th Ave INSURER c A41ed World Assurance Co {US)
wsuRER o.
Eugene OR 97402 INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTtFICA7E hWY BE ISSUER OR
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE SEEN REDUCED BY PAID CWh1S.
LT TYPEOF INBVRANCE POLICY NVMBER POL C 7 ExPIRA LIMITS
GENERALtuu31LITY [6ti05316L307COF09 8/1J201>ZJ 5/16/2010 EACHOCCURRErxE E 1'~'~
A DAMAGE TORENT£D 300
000
X COMMERCiALGENERALLU100JTY ,
E
CWMSMADE aOCCUR MEOEXPIMYmePersar,) E 5.000
PERSONAL b ADV WJURY E i.~~
GENERAL AGGREGATE S ~•~•~
GENiAGGREGATE LNkIT APPLIES PER PRODUCTS • COMPlOPAGG S 2.000.000
POLICY jECT LOC
A AUTONOBILELIABBJTY 1680531$L307COF09 8/1/2009 9/1/2010 COh03BlEDSINGLELIMiT $ ~
ANY AUTO lEa acdoenty
ALL O•NNEDAUTOS BODILY MJJURV
s
SCHEDULED AUTOS (Per Pte)
X HIRED AUTOS BODY INJURY E
X NON~OVMEDAUTOS (~~~)
.
PROPERTY DAMAGE $
{Perecddent)
GARADE LUIBBJTY AUTOONLY•EA ACCIDENT $
ANYALrro GTFIERTHAN FA ACC E
AUTOONIY: A4G E
EXCESSA)MBRELLA LIABILITY EACH OCCURRENCE S _
OCCUR ~ CLAIMS MME AG(iREQATE E
S
OEOUCTIBLE E
RETENUON S $
Y.'C STATLL OTH•
WORKERSCOMPENSAttoNAND IHUB65L6537109 9!1/2009 6/15/2010 -
B EMPLOYERS'4U181LfrY E.L EACH ACCIDENT S i•~~
ANY pROPRIETOrWARTNERlEXECUTNE
OFFICEftIMEh10ER EXCLUDED9
E.L DISEASE•EA EMPLOYEE
E ~•~~
Byes, aescr®e ewer
SPECULLPROVLSK)r1S
E.LDISEASE-POLH:YUMR
E 7,000000
C Pr to~esstonalLiabllity SG02O16 5!16/2005 5/15t20f0 $2,00ooooEecnaarm
$2,000,000 Aggregate
35.000 Deducv~is
DESCRIPTION OF OPERATIONS! LOCATIONS (VEHICLES ! EXCLUSKNIS ADDED BY ENDORSEMENT! SPECIAL PROVISIONS
The City of Dublin, its officials, officers, employees and designated volunteers are added as additional Insureds.
,..n ..~ ..vuw ,v.
City of Dublin
Alin Tim Eisler
100 C[vic Plaza
Dublin CA D4568
nrnvn ~R ronnirnai • ..~n
LD ANY OF THE ASOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
THEREOF, THE ISSUING INSURERYALL ENDEAVOR TO MAIL ~ DAVS WRnTEN
~E TO THE CERTIFICATE HOLDER NAMED TOTHE LEFT, BiJT FAILURE TO 00 30 SHALL
IE NO OBLiGAttON OR LUIBILRY OF ANY KIND UPON THE INSURER, RS AGENTS OR
AUTHORIZED REPRESENTATNE
® ACORD CORPORATION 19811
~` ~~ ~
f`
POLICY NUMBER: 168053t8t3o7COFO9
COMMERCIAL. GENERAL LIA81l.t'fY
CO 2010 OT 04
THIS ENDORSEMENT CHAN(3E3 THf+ POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED -OWNERS, LESSEES OR
CONTRACTORS -" SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
I Name Of Addttlonal Insured Person(s)
Or Or anlzatlon s Location a Of Covered 0 orations
City of Dublin
Atln Tfm Elsfer
i00 Civic Piaza
Dublin CA 94568
Information r aired to com late Ibis Schedule if not shown above wgl be shown in the DectareUons.
A. Section II -Who to An Insured Is amended to
include as an addtionat Insured the person(s) or
organizatbn(s) shown In the tichedule, but Doty
with respect to tiabtiity for "hodHy tnju-y', "property
damage" or "personal and advertising Injury'
caused, In whole or in parti by:
1. Your acts or omisatorts; or
z. The acts or omissbns of those acting on your
behaB;
in the performance of your ongoing operations tot
the additional fnsured(s) at the fooatlon(s) desig-
nated above.
ti. with respect to the Insurance afforded to these
additional insureds, the following addttionei axclu-
slona applyr.
This Insurance does not apply io "bod[ly injury/' or
"property damage" occuMng attar.
7. Atl work, Including materials, parts or equip-
ment famished In connectton with such work,
on the project (other than servk:e, maintenance
or repairs) to tie padormed by or on behalf of
the additional insured{s} at the bcsuon of the
covered operations hae been completed; of
2. That portion of "your work" out of which the
Injury or damage arises has been pal to Its in-
tended use by any person or organization other
than another contractor or subcontractor en-
gaged ht performing operaions for a principal
as a part of the same project.
CG 2010 O7 04 ®ISO Prope~les, Enc., 2004 Page ! of 1 Q
~~ a~7
IMPORTANT
It the certificate holder is an Ap[31TIONAI. INSURED, the pol(cy{ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement{s},
It SUBROGATION IS WAIVED, subject to the terms and corxilttons of the policy, certain policies may
require an endorsement. A statement on this cerGfiicate does not confer rights to the certificate
holder in lieu of such endorsement{s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing Insurer{s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
AcoRO 25S (2o0t1o8) 2 of 2 #5915260JM915043
~~~~
GEOTERRp
ACORD.~ CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD,YYYY)
12Y1i12009
PRODUCER Commercial Lines - (541)685.5300
Wells Fargo Insurance Services at Oregon Inc. THIS CERTIFICATE IS ISSUED A5 A MATTER OF 1NfORMATION
ONLY AND CONfERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
975 Oak Sireet, Suite 900
Eugene, OR 97401
INSURERS AFFORDING COVERAGE
NAIC #
INSURED Gaoterra
DBA:3Df West
Inc INSURER A: Charter Oak Flre TnSUranCe Co. 25615
,
. wsuRER ~ Travelers Indemnity Company of America 25866
3400 W 111h Ave INSURER c Anted World Assurance Co (US)
INSURER O:
Eugene OR 974112 INSURER E:
COVERAGES
THE pOUCIES OF INSURANCE LISTED BELOW HAVE BEEN 15SUED TO THE INSURED NAMED A80VE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDINf3
ANY REQUIREMENT, 7ERh10R CONDITION OF ANY CONTRACTOR OTHER DOCUMEhIT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORDED 8Y THE POLtCEE3 DESCRIBED HEREIN IS SUB3ECT TO ALL 7NE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LItd1T5 SHOWN MAY HAVE BEEN REDUCED 8Y PA(D CLAIIAS.
TYPEOFINSURANCE POLICY NUMBER POLTCYEFFECTIVE D T ~ TiON UMRS
A
GENERALUABILRY
16805318L307COF09
3!1/2009
8115!2010
EACHOCCURREtdCE
s T•~•~
X COMMERCU~I.GENERALLIABiUTY DAMAGE TO RENTED ~_. S y~.~
CLNMS MADE ~ OCCUR MEDEXP one ersan S b.000
PERSONALBADV INRA2Y S 1.000.000
GENERAL AGGREGATE S t.000A00
OEN'L ADOREOATE LUafIAPPLIES PER: ~ PRODUCTS•COMPIOP AGG f ~•~•~
POLICY PRO- LOC
A AUTOMOBILE LU(BILITY 16805318L307COF09 9/1!2009 9H/2010 COMBINER SWGLE UMT
S 0idoded
ANY AUTO (Ee e0c+denl)
ALL ONNED AUTOS BOOS.Y INJUf(Y
S
SCHEfH1LED AUTOS (Par perecn)
X HIRED AUTOS gOp~y lN,lURy f
X NON•OWNEDAUTOS
(Per ecclJeM)
RMAGE
OP
~
~ S
GARAGELIARRITY AUTOO.YLY-EAACCiDENT S
ANY AUTO OTHER THAN EA ACC S
AUTO ONLY; pGG S
EXCE937UM8RELLA L1A81LITY EACH OCCURRENCE 3
OCCUR ~CWMS MADE AGGREGAFE S
S
DEWCTiBLE S
RETENTION S S
Y,'C STATU- OTH-
B WORKERS COMPENSATION AND IHUB$5L8537109 9/1/2009 5/#5!2010
EMPLOYERS' LU18ILfTY
E
E.L EACMACCN)ENT
S 1•~•~
ANY PROPRIETORIPARTNERlEXECUTTV
OFFICEWMEMBER EXCLUDED? E.L_Od5FJ1SE •EA EMPLOYEE 5 1.000,000
If yes. deaCnDe Undor
CULL PROVISIONS belay
E.L DiSFASE-POLlCYLB.IR
S 1,OW,000
OTHER
C ProlessionalLfability SG02016 5115!2009 5/15/2010 fzooo,oooeacnca~,
sz,oooooo Aggre0ele
ss.aoo Aedu~Jo
DESCRIPTN)N OF OPERATIONS f LOCATION81 VEHICLES /EXCLUSIONS ADDED BY ENAORSEMENT / SPECUIL PROVISIONS
1'he City of Livermore its omcials, otflcers, employees and designed volunteers are added as additional insured.
CERTIFICATE yULUktt cAnccu.nnvn " "~~ ^~°~^' •~• •- •• • "r^~^•
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 7NE EXPIRATION
DATE THEREOF,TNE19SU1N6INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN
City Of LIYBrfnOrB ~ NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAR.URE TO DO SO SHALL
ATTN: MelindaSvnnarborg rMPOSENOOBLIOATIDNORLUIBILTTYOFANYKINOUPONTHEINSURER,ITSAOEMTSOR
1052 S. Livermore Avenue REPRESENTATNES.
Livermore, CA 94&50 AUTHOfUZEDREPRESENTATIVE,tiQ ~} /)gyp/t~l
ertnon Dr; /~nn41na1 .c ..r o 1049434 v ennnn rnRanRe-rlnu ~QAR
(This certificate replaces certificate# 10988181ssued on 12/21!2009)
~~ ~"~
GEOTERRA
ACORDry CERTIFICATE OF LIABILITY INSURANCE DATE (Ml~1Dp1YYYY)
12l2,/2UDs
PRODUCER Commerdal Llnes - (541) 885-5300
Wells Fargo Insurance Services of Oregon Inc. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTENp OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
975 Oak Slreet, Suite 900
Evgene, OR 97401 INSURERS AFFORDING COYERAGE NAIC #
INSURED Geolerra
Inc. D8A:3D1 West 1NSURERA: CharterOak fire Insurance Co. 25615
,
3400 W 11th A u~suRERB: Travelers Indemnify Company of America 25666
ve wsuRER rA Agied World Assurence Co (US)
AiSURER D:
Eugene OR 97402 WSURER E:
COVERAGfS
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWRHSTANDING
ANY REQU[REAfENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECTTO WHICH TN[S CERTfFICATE MAY SE ISSUED OR
MAY PERTAIN, THE )NSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCWSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED eY PAID CLAIMS.
L R A TYPE OF WSURANCE POLICY NUMBER DAT TIVE DL DMITS
A OEHERALLtABtLrrY 1680531fiL307COF09 8/1!2008 5!1512010 EACHOOCURRENCE S I•~-~
x COMMERCUIL GENERAL LWBILIiY DAMAGE TO RENTEp S 30D,000
CWMSMADE OOCWR MEDEXP(MyoeePerson) S 6.000
PERSONAL6AOVINJURY S ti•~~
GENERAL AGGREGATE S 2,000.OOD
GENIAGGREOATELIMn'APPLIESPEtt PRODUCTS-COMPIOPAGG S 2•~•~
POLICY PRO• LOC
A AvroMOBILE LtA911frY 1880531fiL307COF09 9!1!2009 9!1l201D COMBINEDSINGLE LIMIT
$ Ntludad
ANY AVTO (Ea ecddenl)
ALL 01YNEDAUTOS BODILY INJURY
S
SCHEDULED AUTOS {~P~)
X VIREO AUTOS BODILY INJURY S
X NON'01VNEpAUTO$
(Pet ettidentj
AMAGE
P
opE
R
1
iP
e
~
e
M) s
GARAGE LIAB1LfrY AUfOOHLY•EA ACCENT $
ANYAUTO OTNEJT THAN EA ACC S
AUTO ONLY: AGG S
EXCESSAIMBRELIA LIABILITY EACR OCCURRENCE S
OCCUR ~ CWMS MADE AGGREGATE S
S
oepucnBLE s
ETEHrroN s $
M'~ S7ATU• OTH•
B YVORKERS COMPENSATION AND IHU8fi5Lfi537109 9!1!2009 5/15/2010
EMPLOYERS' LUSA.[rY
NE
E.L. EACH ACgDENT
S i~•~
ANY PROPRIETORIPARTNER/EXECUT
OFFtCEMAEMBER EXCLUDED? El. DISEASE • EA EMPLOYEE $ t.~A00
N s,descnbeunQet
CiAL PROVISIONS DBtow
E.l DISEASE • POllCY L1MI7
S I ~~.~
C OTHER
ProtessionalLiability
SG02016
5/15/2009
5115/2010
iz,000,000EachCleM
SzJ100,000 Aggregate
55.000 Deduct~Dle
DESCRIPTION OFOPERATIONS/ LOCATIONS! VEHN:lES f EXCLUSIONS ApDED BY ENDORSEMENT rSPECIAL PROVISIONS
City of P[easanton, its oiBGals, officers, employees and designated volunteers are added as additlonaE insureds.
IiCK RFIVAIC KVLVCK 4NKVCLLNIIVry °'• ^^l •^•'°° ^• •• ^J•'^'^
SN WLD ANY OF THE ABOVE DESCRI BED POLICIES aE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING rNSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN
Cily of Pleasanton NOTICE TO THE CER7IFlCATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO po SO SHALL
Af Ul StaVa WOOd IMPOSE NOOBLIGATION OR LIAaILITY OFANYHIND UPON THE INSURER, ITSAGENTS OR
200 Old Bemal Avenue REPRESENTATIYEB.
Pleasanton CA 94560 AUTNORtZEDREPRESENTATIVE~Q /j n10/1 //
Arnnn ~a r~nn~mai . _s n 7UhiyBT Gl Af!fa Rrl Cf1RDt1R ATIn LI SOCG
.~
Exhibit C
20'10 Aerial Orthophotography Project
Cost-sharing Totals
:nigh-Resolution Ateas
Of
Flight
Area Cost
Livermore 45% $73,563.00
Pleasanton 30% $49,665.00
Dublin 25% $40,869.00
Sub-total: $164,097.00
iow=Resolution Areas
Livermore
Pleasanton
Dublin
Project Total;
COSt
100,798.00
$49,665.00
$40,869.00
$191,332.00
~~ ~~
RESOLUTION NO. xx -10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A MEMORANDUM OF AGREEMENT FOR ORTHOIMAGERY ACQUISITION
BETWEEN THE CITIES OF DUBLIN, LIVERMORE, AND PLEASANTON
WHEREAS, the City desires to obtain digital aerial orthophotography for use in the City's
Geographical Information System (GIS); and
WHEREAS, a cost effective manner to obtain these services is through a regional effort
serving more than one City; and
WHEREAS, the Staff from the cities of Dublin, Livermore, and Pleasanton have worked
cooperatively to define the scope of the project and to select a recommended vendor
WHEREAS, Geoterra, Inc.(dba 3DiWest) is being recommended to complete the
project; and
WHEREAS, the cities have developed a Memorandum of Agreement to describe how the
costs of the project will be shared proportionately; and
WHEREAS, in the event that modifications are made to the agreement during the multi-
agency review it is desirable to have flexibility for the City Manager to execute a final version of
the agreement which may include minor adjustments.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby approves the Memorandum of Agreement (attached hereto as Exhibit A) and authorizes
the City Manager to execute the Agreement on behalf of the City.
BE IT FURTHER RESOLVED that in consultation with the City Attorney the City
Manager may accept and execute a form of the agreement which includes amendments which
do not materially change the intent and cost as described in the Staff Report presented
February 16, 2010.
PASSED, APPROVED AND ADOPTED this 16th day of February, 2010, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 2
~5 ~. z~
MEMORANDUM OF AGREEMENT FOR ORTHOIMAGERY ACQUISITION
THIS AGREEMENT is .entered into between the City of Livermore, the City of
Pleasanton, and the City of Dublin ("Partners") for the purpose of jointly and equally
acquiring aerial orthoimagery for their region.
RECITALS
WHEREAS, each of the Partners is concerned with planning or management of
its jurisdiction; and
WHEREAS, each of the Partners use GIS or other information technology to
accomplish those goals; and
WHEREAS, a fundamental component of a successful GIS is an accurate
ground or survey control and this need is most efficiently met by the use of
orthoimagery; and
WHEREAS, an additional benefit of orthoimagery is the visual image of the
region; and
WHEREAS, the data and imagery that must be developed or acquired for these
purposes is expensive and sharing of costs will allow Partners to accomplish these
goals at a lower cost; and
WHEREAS, Partners have jointly developed a Scope of Work to provide the
orthoimagery required and have sent it to a qualified vendor.
NOW THEREFORE, the parties agree to enter into a cooperative process for the
acquisition of orthoimagery as itemized below:
I. Common Development of a Scope of Work for Orthoimagery
The parties to this agreement agree that the Scope of Work has been included as
part of the Professional Services Agreement dated January 25, 2010 and was
developed to represent the individual needs of all Partners. The purpose of this joint
endeavor is to realize the benefits of commissioning a single flight to serve the
needs of all Partners rather than individual flights for each Party.
Page 1 of 3
EXHIBIT A -RESOLUTION (Authorizing Memorandum of Agreement)
~~ ~~~
MEMORANDUM OF AGREEMENT FOR ORTHOIMAGERY ACQUISITION
II. Individual Contracts for Services.
A. Partners have entered into a common process for development of the Scope of
Work. Partners developed a Professional Services Agreement (PSA) with the
vendor for the provision of orthoimagery services. This PSA will itemize each
Partner's portion of the overall cost. Partners shall make payment to the vendor
for an equal portion of each project component as outlined in the 2010 Aerial
Orthophotography Project Cost-sharing Totals, attached hereto as Exhibit "A", at
the time payment is due. Each Partner's equal share is not to exceed the cost
listed on Exhibit "A".
B. Parties recognize that their individual costs may include their equal share for
areas of photographic overlap.
C. No party to this agreement will front the costs for orthoimagery for another party.
III. Hold Harmless.
The parties to this agreement shall accept the jointly-developed Scope of Work and
the selected vendor. In addition, each party to this agreement shall hold harmless
every other party.
IV. Terms of Agreement
A. Any of the parties to this agreement shall have the right to withdraw from this
agreement prior to the signing of the vendor contract by action of the policy
board of the party.
B. The Partners may allow new parties to be admitted to this MOA in the following
manner: The party seeking admission shall make a written request for admission
to the Partners, which will then vote on the request.
C. This agreement may be amended on recommendation of the Partners.
Accepted:
DATED:
CITY OF LIVERMORE, a municipal corporation
By:
Linda Barton, City Manager
APPROVED AS TO FORM:
John Pomidor, City Attorney
Page 2 of 3
EXHIBIT A -RESOLUTION (Authorizing Memorandum of Agreement)
a~~ ~~
MEMORANDUM OF AGREEMENT FOR ORTHOIMAGERY ACQUISITION
CITY OF PLEASANTON, a municipal corporation
DATED: BY:
TITLE:
APPROVED AS TO FORM:
City Attorney
CITY OF DUBLIN, a municipal corporation
DATED: BY:
TITLE:
APPROVED AS TO FORM:
City Attorney
Page3of3
EXHIBIT A -RESOLUTION (Authorizing Memorandum of Agreement)