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HomeMy WebLinkAboutReso 24-10 MOA Orthoimag AcquisRESOLUTION NO. 24 - 10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING A MEMORANDUM OF AGREEMENT FOR ORTHOIMAGERY ACQUISITION BETWEEN THE CITIES OF DUBLIN, LIVERMORE, AND PLEASANTON WHEREAS, the City desires to obtain digital aerial orthophotography for use in the City's Geographical Information System (GIS); and WHEREAS, a cost effective manner to obtain these services is through a regional effort serving more than one City; and WHEREAS, the Staff from the cities of Dublin, Livermore, and Pleasanton have worked cooperatively to define the scope of the project and to select a recommended vendor; and WHEREAS, Geoterra, Inc.(dba 3DiWest) is being recommended to complete the project; and WHEREAS, the cities have developed a Memorandum of Agreement to describe how the costs of the project will be shared proportionately; and WHEREAS, in the event that modifications are made to the agreement during the multi- agency review it is desirable to have flexibility for the City Manager to execute a final version of the agreement which may include minor adjustments. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Memorandum of Agreement (attached hereto as Exhibit A) and authorizes the City Manager to execute the Agreement on behalf of the City. BE IT FURTHER RESOLVED that in consultation with the City Attorney the City Manager may accept and execute a form of the agreement which includes amendments which do not materially change the intent and cost as described in the Staff Report presented February 16, 2010. PASSED, APPROVED AND ADOPTED this 16th day of February, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN Councilmembers Biddle, Hart, Hildenbrand, Scholz, and Mayor Sbranti None None None ATTEST: .- City Clerk ,,r 11V V.~ Mayor Reso No. 24-10, Adopted 2-16-10, Item 4.8 Page 1 of 1 ~s ~ 27 MEMORANDUM OF AGREEMENT FOR ORTHOIMAGERY ACQUISITION THIS AGREEMENT is entered into between the City of Livermore, the City of Pleasanton, and the City of Dublin ("Partners") for the purpose of jointly and equally acquiring aerial orthoimagery for their region. RECITALS WHEREAS, each of the Partners is concerned with planning or management of its jurisdiction; and WHEREAS, each of the Partners use GIS or other information technology to accomplish those goals; and WHEREAS, a fundamental component of a successful GIS is an accurate ground or survey control and this need is most efficiently met by the use of orthoimagery; and WHEREAS, an additional benefit of orthoimagery is the visual image of the region; and WHEREAS, the data and imagery that must be developed or acquired for these purposes is expensive and sharing of costs will allow Partners to accomplish these goals at a lower cost; and WHEREAS, Partners have jointly developed a Scope of Work to provide the orthoimagery required and have sent it to a qualified vendor. NOW THEREFORE, the parties agree to enter into a cooperative process for the acquisition of orthoimagery as itemized below: I. Common Development of a Scope of Work for Orthoimagery The parties to this agreement agree that the Scope of Work has been included as part of the Professional Services Agreement dated January 25, 2010 and was developed to represent the individual needs of all Partners. The purpose of this joint endeavor is to realize the benefits of commissioning a single flight to serve the needs of all Partners rather than individual flights for each Party. Page 1 of 3 EXHIBIT A -RESOLUTION (Authorizing Memorandum of Agreement) ~~ ~ / MEMORANDUM OF AGREEMENT FOR ORTHOIMAGERY ACQUISITION II. Individual Contracts for Services. A. Partners have entered into a common process for development of the Scope of Work. Partners developed a Professional Services Agreement (PSA) with the vendor for the provision of orthoimagery services. This PSA will itemize each Partner's portion of the overall cost. Partners shall make payment to the vendor for an equal portion of each project component as outlined in the 2010 Aerial Orthophotography Project Cost-sharing Totals, attached hereto as Exhibit "A", at the time payment is due. Each Partner's equal share is not to exceed the cost listed on Exhibit "A". B. Parties recognize that their individual costs may include their equal share for areas of photographic overlap. C. No party to this agreement will front the costs for orthoimagery for another party. III. Hold Harmless. The parties to this agreement shall accept the jointly-developed Scope of Work and the selected vendor. In addition, each party to this agreement shall hold harmless every ether party. IV. Terms of Agreement A. Any of the parties to this agreement shall have the right to withdraw from this agreement prior to the signing of the vendor contract by action of the policy board of the party. B. The Partners may allow new parties to be admitted to this MOA in the following manner: The party seeking admission shall make a written request for admission to the Partners, which will then vote on the request. C. This agreement may be amended on recommendation of the Partners. Accepted: DATED: CITY OF LIVERMORE, a municipal corporation By: Linda Barton, City Manager APPROVED AS TO FORM: John Pomidor, City Attorney Page 2 of 3 EXHIBIT A -RESOLUTION (Authorizing Memorandum of Agreement) a~ ~- a~ MEMORANDUM OF AGREEMENT FOR ORTHOIMAGERY ACQUISITION DATED: APPROVED AS TO FORM: CITY OF PLEASANTON, a municipal corporation BY: TITLE: City Attorney CITY OF DUBLIN, a municipal corporation DATED: BY: APPROVED AS TO FORM: TITLE: City Attorney Page 3 of 3 EXHIBIT A -RESOLUTION (Authorizing Memorandum of Agreement)