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HomeMy WebLinkAboutReso 31-10 I-580 Fallon Amend AgmtRESOLUTION NO. 31 - 10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AMENDMENT NO. 7 TO THE AGREEMENT WITH TY LIN INTERNATIONAL FOR CONSULTING SERVICES I-580/FALCON ROAD INTERCHANGE IMPROVEMENTS PROJECT WHEREAS, on May 16, 2000, the City Council of the City of Dublin approved an agreement for design services with CCS Planning & Engineering, Inc., now known as TY Lin International/CCS, for the design of the I-580/Fallon Road Interchange Improvements; and WHEREAS, subsequent contract amendments (Amendment 1 through 6) were approved over the course of project design to expand their scope of services; and WHEREAS, TY Lin International/GCS's scope of work is now being expanded to increase TY Lin's overall construction support service budget to complete project closeout. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve Amendment No. 7 to the Agreement with TY Lin International/GCS, attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Amendment. PASSED, APPROVED AND ADOPTED this 2nd day of March, 2010, by the following vote: AYES: Councilmembers Biddle, Hart, Hildenbrand, Scholz, and Mayor Sbranti NOES: None ABSENT: None ABSTAIN: None ATT ~~ City Clerk ~ ~~~ Mayor Reso No. 31-10, Adotped 3-2-10, Item 4.3 Page 1 of 1 ,~,d ~~ EXHIBIT "A" OF RESOLUTION -10 AMENDMENT NO.7 TO AGREEMENT BETWEEN CITY OF DUBLIN AND TY LIN INTERNATIONAL/CCS FOR ENGINEERING SERVICES WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and TY Lin InternationaUCCS (hereinafter referred to as "CONSULTANT"), entered into an agreement on May 16, 2000, to design the I-580/Fallon Road Interchange Improvements; and WHEREAS, the City Council of the City of Dublin approved Amendments No. 1 through No. 6 to the Consultant Agreement to include additional services, and WHEREAS, the City desires to amend the Consultant Agreement to include additional services, and the not-to-exceed contract amount is proposed to be increased to cover the cost of the additional work; NOW, THEREFORE, the parties hereto agree as follows: Scope of Work The Scope of Work shall be extended to include the additional scope of work as described in Consultant's letter dated January 25, 2010, for the I-580/Fallon Road Interchange Improvements Project (attached). Extension of Fees The total cost for time-and-materials work under this amendment shall not exceed an additional $80,000. CITY OF DUBLIN ATTEST: Joni Pattillo, City Manager City Clerk TY LIN INTERNATIONAL/CCS Thomas Wintch, Vice President Date: Z/_~~ 2~ ~ o G:\CONSULTANTS\ccs-TY LIMFallon\Exhibit A-Amendment #7 .DOC EXHIBIT Tn 4L,o ~en~l~ ~~:...~. ~~ 8~ I-580/Fallon Road Interchange • Responded to RFI's on Chromium found in soil, Petroleum Hydrocarbons found in soil, unsuitable subgrade, and lenton couplers not found on bottom slab of existing RCB • Prepared CCO #7, 9, and 11 -the unforeseen change orders: In early July, during excavation for the WB auxiliary lane upstream of the Fallon Road off- ramp, the contractor discovered 2-48" parallel pipes underneath the proposed shoulder, which at some areas only have less than 1 foot cover. These pipes, along with junction boxes, had to be removed (CCO #7) and replaced (CCO #9) with a 42" RCP to the outside shoulder of the proposed ultimate widening of the upcoming WB HOV Lane Project. Due to the new alignment of the replacement pipe, overhead sign structures also needed to be shifted (CCO #11) to different locations. AC dikes and MBGR also had to be added or revised as part of CCO #9. These existing pipes are identified on our Drainage Plans but are shown at the location much closer to the R/W fence that would not have any impact to our auxiliary lane construction. These "existing" Iocations were obtained from Caltrans' As-Builts drawings, which were checked at time of PS&E and again verified after the Contractor's discovery. The above effort, along with normal RFI's and correspondence with S&C Engineers basically depleted our budget for Construction Support Services. We, respectfully, are requesting consideration of an increase in the amount of $80,000 to our overall Construction Support Service budget and for closeout of this project. This increase is made up of the following: • $43,500 to cover remaining construction support services between October 25, 2008 (last invoice billed to budget limit through Amendment 6) and completion of original project (thru January 2010, excluding ACTIA CCO 39 and ACCMA CCO 39b). This includes preparation of CCO's requested by you, such as addition of Type 6 Chain Link Railing on the west side of the overcrossing, fractured rib texture at the bridge railings, striping revision at Croak Road, revision of Traffic Handling at Stage 3A for bridge closure pour, and other minor coordination issues with S&C Engineers, etc. • $13,500 to prepare As-Builts (estimated at %z hour per sheet, including checking) • $20,000 for completion of Right-of--Way work. This includes Record Right-of--Way Map, review pro forma title policy; prepare Corporation Grant Deed, and Record of Survey Map necessary for completion ofright-of--way transfer to Caltrans. • $3,000 contingency -additional CCO, or additional R/W surveys, as authorized Timeline for producing the As-Builts should be no more than 2 to 3 weeks from when we received the mark-ups from S & C Engineers. These as-Builts will be done electronically. The Right-of--Way survey mapping work will include converting the current Hardcopy Maps to R/W Record Maps, preparing a Grant Deed, preparing two corner record(s), including survey crew time setting two corner monuments. This survey effort requires approximately 60 hours. Upon approval of the Fallon Road UC project by Caltrans, the R/W Record Maps as required for the R/W acquisition will be prepared. The review and acceptance process by Caltrans is anticipated to take 8 to 16 weeks. f _/ ~'o ~~ I-580/Fallon Road Interchange Any additional R/W surveying efforts required to support further R/W transfer services is consider on a time and materials basis. Although we are requesting an increase of $60,000 (for capital improvement, and not counting the completion of R/W work), the total of $150,000 for Construction Support Services represents only 1.6% of Construction cost, which is much less than the averaged industry cost for similar magnitude and nature of project. Needless to say, construction support services for both the ACTIA projects (CCO 39 and 39b) for the eastbound and westbound auxiliary lanes, including preparation of As-Builts, are being handled under separate agreements with ACCMA. Please feel free to call Tom Wintch or me for any additional questions or clarifications that may arise. Sincerely, TYLin International r J es T. Pun, PE to ~ ~~ CITY OF DUBLIN BUDGET CHANGE FORM FY 2009 / 2010 CHANGE FORM # New Appropriations (City Council Approval Required): Budget Transfers: X~ From Unappropriated Reserves (Fund) _ _ From Budgeted Contingent Reserve (1001.19.01.81101) Within Same Department Activity - From New Revenues _ _ Between Departments (City Council Approval Required) Other " .i~3~ETUG ~, Name: EXPENSE -Fallon Interchange Advances -Fallon Interchange Project - Contract Services Project # 960001.9200.9201.4307 GL Account #: 3600.9601.64001 4,590 Fin Mgr/ASD: Signature Date: 2 /6 l 0 ZEASON FOR BUDGET CHANGE ENTRY: To fund amendment #7 to TYLin Contract for I580/Fallor nterchange project. City Manager: Date: Signature As Approved at the City Couneil Meeting an: Date:.. 3/2124 l 0 Mayor: Posted By: Signature Signature Date: Date: G:~BrdgetChm~gesll_1009_IOVS_3_1_/0_TYLinMurd#7Fa//on/C.DOC ATTACHMENT 2.