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HomeMy WebLinkAboutReso 159-98 P&C Director/ClassRESOLUTION NO. 159 - 98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AMENDING THE CLASSIFICATION PLAN WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and and WHEREAS, it is necessary to periodically add job descriptions to the adopted Classification Plan; WHEREAS, it is also necessary to update existing job descriptions to insure that the qualifications required are appropriate to the classification. NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent resolutions shall be further amended to include a new job descriptions for the positions of Associate Civil Engineer (Attachment A) and Parks and Community Services Director (Attachment B). BE IT FURTHER RESOLVED that this document shall become a part of the official Classification Plan for the City of Dublin; and that the changes contained herein shall be effective December 15, 1998. PASSED, APPROVED AND ADOPTED this 15th day of December, 1998. AYES: Councilmembers Howard, Lockhart, McCormick, Zika & Mayor Houston NOES: None ABSENT: None ABSTAIN: None Mayor G:XPERSNEL\CITYRECR~JOBSPECS\ClassReso2.doc ATTACHMENT A Date Adopted: 12-15-98 Date Revised: Title: Associate Civil Engineer FLSA: Exempt General Purpose: Under general administrative direction, supervises and performs varied and complex professional civil and traffic engineering work in connection with the design, construction, maintenance and plan reviews of street improvements; may oversee contract compliance activities as they relate to construction contract procedures; and prepare plans, specification, progress reports and other engineering materials; and performs related work as required. Distinguishing Characteristics: This is the journey level in the professional engineering class series. Positions in this class perform complex professional engineering work and coordinate the work of lower level professional and technical staff. Appointment to this level requires considerable administrative, analytical and technical skills acquired by professional training and experience. Incumbents of this classification are expected to have considerable knowledge in traffic and transportation, right-of-way acquisition, California Map Act, current development and capital improvement projects. Essential Duties and Responsibilities: Plans, organizes, and directs engineering work in connection with public works construction, traffic.studies, maintenance and improvement projects. Prepares and supervises the design of engineering plans and specifications for the construction of streets, street lighting, traffic signals, drainage structures, parking facilities and other public works projects. Serves as plan check engineer or project manager on routine projects including defining project scope; selecting consultants; negotiating contracts, change orders and amendments; preparing and monitoring project schedules supervises the checking of subdivision plans for conformance to City standards. Responds to complaints and assists in resolving problems related to construction of City plans; interprets City plans and policies and works to resolve conflicts. Prepares and reviews plans and specifications for accuracy of design and completeness; reviews and sets engineering requirementS~ for major and minor subdivisions, commercial buildings, and residential projects; supervises the checking of traffic signal plans, lighting and signal interconnect plans, and striping plans; supervises right-of-way engineering work; assists in the final inspection of site improvements and public improvement for compliance with City specifications. Oversees the preparation of traffic studies and reports. Prepares preliminary and final project cost estimates; assists in preparations of capital improvement program and budget; administers agreements and contracts for capital improvement projects; reviews payment requests; coordinates change orders and field directives. Presides over bid openings and pre-construction meetings with contractors and design firms; coordinates engineering work with other departmental sections, consultants, public utilities developers and property owners. Confers with City, state and other officials to resolve problems involving engineering projects; resolves and assists others in the resolution of disputes between the City and contractors concerning plans, specifications and extra work. Prepares or directs the preparation of grant applications, engineering, staff and special reports. Assists and directs staff members on complex engineering problems; develops work schedules, assigns tasks, and evaluates performance of program staff. Coordinates projects with other businesses, utilities and other City departments. Attends meetings and conferences; may make presentations to the City Council, commission and other groups. Performs other related duties. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Minimum Qualifications: Knowledge of: Civil engineering principles, practices and methods of planing, design, traffic, construction and maintenance of public works projects. Properties and uses of materials of public works constructions. Principles, practices and methods of design for subdivision maps and improvement plans. Principles and practices of transportation and traffic engineering. Materials, methods, and techniques in the design and construction of civil and/or traffic engineering projects. Environmental report process including CEQA and NEPA requirements. Applicable federal, state, and local laws pertaining to the design and construction of public works and traffic systems projects. Traffic signal maintenance procedures and computerized traffic control systems. Principles and practices of mechanical and electrical engineering. Principles and practices of construction contract administration and estimating of construction work. Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility. Principles and practices of sound business communications. Principles and practices of effective supervision. Personal computer usage, CAD, spreadsheet and word processing applications. Ability To: Work independently under minimal supervision. Outline and analyze engineering data and prepare complete and comprehensive reports. Make independent investigations in the review of engineering problems and make recommendations for improvement. Utilize personal computers and computer software to perform CAD, word processing, spreadsheet and specialized functions such as master plans, pavement management systems, or data base software. Determine priorities, and to plan, assign, and supervise work of sub-professional and professional engineering personnel. Evaluate and interpret complex plans, specifications, traffic studies, technical reports and electronic/electrical schematics. Express ideas effectively in comprehensive written and oral presentations. Establish and maintain effective working relationships with management, subordinates, co- workers, consultants, contractors, representatives or other agencies, the general public, using customer service and public relations techniques. Physical Standards: The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An employee is regularly required to sit for long periods of time; talk and hear, in Person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to read frae print on blueprints and VDT's; bend and twist to reach files, walk and stand. While performing duties, the employee is regularly required to use written and oral communication skills; speak to be heard and clearly understood, sometimes above the noise of heavy construction equipment; bodily movement to move across rough terrain and bridge scaffolding; climb into and out of manholes and trenches, 25 foot ladders and several flights of stairs; interpret complex data, information and documents; analyze and solve problems; interact with City management, other governmental officials, contractors, vendors, employees and the public. Training and Experience: Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be: Education.-. Graduation from an accredited college or university with a bachelor's degree in civil engineering, traffic engineering or a related field. Experience: Three years of professional experience in civil engineering work including project design, plan checking and project management; supervisory and construction experiences is preferred. Licenses; Certificates; Special Requirements: Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance for Personal Liability. Registration as a Professional Engineer in the State of California in Civil or Traffic Engineering is required. ATTACHMENT B Date Adopted: 12-15-98 Date Revised: Title: Parks & Community Services Director FLSA: Exempt General Purpose: To direct, plan, organize, and administer the activities and operations of the Parks and Community Services Department; to manage the acquisition, development and operation of parks, recreation areas, and facilities; to coordinate department activities with other City departments and outside agencies; and to provide highly responsible and complex administrative assistance to the City Manager. Distinguishing Characteristics: This is an Executive Management/Department Head class with full responsibility for the management of multiple function service delivery areas within the City. Reports to and receives direction from the City Manager. Employees at this level receive administrative direction from the City Manager in terms of goals. Department Head positions are re'ciewed in terms ofresuks. Essential Duties and Responsibilities: Develop, plan and implement department goals and objectives; develop and administer policies and procedures. Plan and direct the activities of a comprehensive recreation, leisure and cultural services department; supervise and coordinate department activities with those of other departments and outside agencies and organizations. Provide administrative assistance to the City Manager; prepare and present reports to the City Council, Parks and Community Services Commission and various committees and commissions concerned with recreational, leisure and cultural service programs and activities. Direct, oversee and participate in the development of the Depmhnent's work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures. Direct and oversee the analysis and reports__[egarding the City's current and future park, recreation and community facilities service needs. Direct and oversee the. acquisition, design, construction and maintenance of recreation buildings, parks, recreation areas and facilities. Develop and administer the Department's budget; forecast additional funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement mid-year adjustments. Select, train, supervise, evaluate, and discipline personnel; provide or coordinate stafftraining. Represent the Department to outside groups and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Direct the preparation of the Parks and Community Services Commission meeting agenda. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Review and interpret applicable government regulations and requirements. Research and prepare administrative reports and studies; prepare written correspondence as necessary. Direct the negotiation and execution of a variety of contracts and agreements; participate in negotiations with developers for the development and construction of parks and other landscape areas. Identify community needs; direct, develop and implement appropriate outreach strategies and activities for capital improvement projects to ensure broad-based community participation in the design process. Direct the preparation of grant applications; seek sources .o.f revenue for department programs. Receive and review reports from staff members and take appropriate action, Meet with public groups, clubs, organizations and agencies to explain and promote community service activities and programs that encourage community participation. Attend professional workshops, seminars and conferences. Perform related duties as assigned The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. 2 Minimum Qualifications: Knowledge of: Principles and practices of community recreational, leisure and cultural programs and recreation administration. Principles and procedures used in the planning, delivery, management, development and administration of community recreational, leisure and cultural programs and recreation administration. Principles practices and techniques of public administration, with an emphasis in the acquisition, design and construction of park and recreation facilities. Principles and practices of municipal buildings and facilities development. Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility; Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs. Principles and practices of organization, administration, supervision and personnel management. Principles and practices of budget preparation and administration. Principles and practices of statistical research methods and forecasting fees and charges. Principles of supervision, training and performance evaluation. Principles of community and public relations. Customer service techniques and public speaking. AbiliW To: Plan, direct and control the administration and operations of a department. Develop and implement department policies and procedures. Gain cooperation through discussion and persuasion. Successfully develop, control and administer department budget and expenditures. Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. AdVise. on the. acquisition, design, construction, and maintenance of recreation buildingS, . parks, · recreation areas and facilities. Identify and respond to public, City Council and Parks and Community Services Commission issues and concerns. Interpret and apply City, Federal, State and local policies, procedures, rules and regulations. Communicate clearly and concisely, orally and in writing. Supervise, train and evaluate assigned personnel. Establish and maintain effective working ?elationships with those contacted in the course of work. Physical Standards: The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An employee is regularly required to, sit at desk and in meetings for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe recreation activities; bend and' squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to conduct facility and work-site evaluations. While performing duties, the employee is regularly required to use written and oral communication skills; analyze community service, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public. Training and Experience: Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be: Education: Graduation for an accredited college or university with a bachelor's degree in recreation administration, leisure services, human development, public administration or a related field. A Master's degree is preferred. Experience: Five years of professional and responsible experience in community service or recreation administration, including at least three years in a supervisory capacity. 4 Licenses; Certificates; Special Requirements: Possession of a valid California Class C drivers' license, and Certificate of Automobile Insurance for Personal Liability.