HomeMy WebLinkAbout7.3 MurrayBellTowerCITY CLERK
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 19, 2002
SUBJECT: Murray Schoolhouse Bell Tower Project
Report Prepared by (Rosemary Alex, Parks and Facilities
Development Coordinator)
ATTACHMENTS:
1) Budget Change Form
RECOMMENDATION: 41A Approve Budget Change
FINANCIAL STATEMENT: Contract Amount $ 99,500
Change Orders # 1-3 11,852
Total $111,352
Available Budget 109,450
Shortfall $ 1,902
It is also recommended that an additional 5% contingency ($5,568)
be added to the project. Therefore an additional allocation from the
Unappropriated Reserves for a total of $7,470 is needed.
DESCRIPTION: On July 161h, 2002 the City Council awarded the design -build
contract for the Murray School Bell Tower to TGK Contracting for the amount of $99,500. With the
award of contract the council also approved a 10% contingency for the project for a total project budget of
$109,450.
Construction has been initiated and the following change orders have resulted:
1) Change Order #1, Foundation Demolition and Stair Reconstruction $5,491
The removal of the entry stair deck revealed an extensive concrete
foundation for the stairs. In order for the foundation to be demolished,
the entry stairs will need to be removed and reconstructed.
2) Change Order #2, Structural Calculations for Existing Wall Studs $242
The contractor removed a portion of the existing wall to determine
the size of the wall studs that will support the reinforced roof truss.
The size of the wall studs were 2 x 4 and will need to be reinforced.
The engineer will provide a detail and structural calculations for
the reinforced wall studs.
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COPIES TO: TGK Contracting
ITEM NO. 7•
Wcc-forms/agdastmt.doc Added
3) Change Order #3, Wall Studs Reinforcement $6,119
In accordance with current building codes and confirmed by the
structural engineer, the existing wall studs will be reinforced with
two 2 x4's nailed on either side of the wall stud. This will require
the removal of a portion of the interior wall finishes to perform the
work and repair the wall.
Total Amount $11,852
Approved Contingency Amount $9,950
Difference ($1,902)
Although the City Manager is authorized to approve Change Orders up to $25,000, there are insufficient
fimds in the project budget to process Change Order #3. Consequently an additional appropriation for
$1,902 from the Unallocated Reserves is needed. Also, since the project is still in its early stages of
construction, it is recommended that an additional 5% contingency ($5,568) to address any unforeseen
changes in construction scope of work be approved bringing the total project budget to $115,018.
The proposal for Change Order #3 was received by Staff after Agenda was posted for the November 19,
2002 City Council meeting. Since the project is currently under .construction, Staff is seeking City
Council approval on this item as to not further delay this project.
RECOMMENDATION:
It is the recommendation of Staff that the City Council approve the Budget Change authorizing an
additional appropriation for $7,470 from the Unallocated Reserves for the Murray School Bell Tower
Project.
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
X From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
Name: Name: Murray School Bell Tower General
Fund Improvements
Account #: $ Account #001.95560.750.050 $ 7,470
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Fin Mgr/ASD: v~~ VN,,.~..o.~.~x~ Date: \\ ~ \ ~/~7,.~
Signature
REASON FOR BUDGET CHANGE ENTRY:
Additional resources are necessary for' the Murray School Bell Tower renovation project. The funds will be
used to complete the additional scope of work to date and provide for an increased construction contingency.
City Manager: Date:
Signature
Mayor: Date:
Signature
Posted By: Date:
Signature
formslbudgchng