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File #
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 3, 2002
SUBJECT: Award of Bid for Purchase of City Pool Vehicle
Report Prepared by: Lee $. Thompson, Public Works Director
ATTACHMENTS: None.
RECOMMENDATION: ~a[~/ Award purchase order in the amount of $21,310.77 to
E Toyota Walnut Creek
FINANCIAL S MENT: Amount budgeted in FY 2002-03 for purChase: $25,000
Reduction Total
(1%) for Local Bid for
Base Bid Businesses Comparison
Bids received: Toyota Walnut Creek $ 21,310.77 $ 21,310.77
Dublin Honda $ 21,737.37 ($217.37) $ 21,520.00
Downtown Toyota $ 21,654.80 $ 21,654.80
Dublin Toyota $ 21,879.71 ($218.80) $ 21,660.91
Tracy Honda $ 21,697.02 $ 21,697.02
The low bid received (including sales tax, delivery and other associated fees), plus
the estimated cost of installing City seal decals, safety kit and emergency road kit,
is within fimds budgeted for purchaSe of the vehicle,
The estimated annual expense per vehicle is approximately $7,142, including a
7-year amortization, repairs and fuel. This annual coSt is expected to be partially
offset by the reduction in payments to Staff for personal vehicle mileage .
reimbursement. Maintenance will be by contract to local vehicle dealers and
service facilities.
DESCRIPTION: On November 5, 2002, City Council authorized Staff to solicit bids
for the purchase of one City pool vehicle. The Fiscal Year 2002-2003 budget identified the need for
transportation for City-related work was identified in addition to the one and one-half Staff pool cars
currently available. The half-time pool car is shared with Alameda County Fire Prevention.
In an effort to respect the environment and air quality, the City Council accepted Staff's recommendation
that this new pool car be a hybrid gasoline-electric vehicle manufactured by Honda or Toyota. The bid
COPIES TO: Bidders
ITEM NO. ~
g:hmiscprojhhybrid vehicle\agstaward
specifications subsequently distributed to Honda and Toyota dealerships within Dublin (2) and nearby
cities (7) provided for a 1% discount to Dublin businesses for the purpose of comparing total cost for
bid award. This 1% reduction for local businesses represents the 1% in sales tax that will be returned
to Dublin for a sale in Dublin.
Five bids were received, the results of which are shown in the Financial section of this Report, with the
low bid of $21,310.77 submitted by Toyota Walnut Creek.
Staff recommends that the City Council award the Purchase Order in the amount of $21,310.77 to the low
bidder, Toyota Walnut Creek.