Loading...
HomeMy WebLinkAbout3.4 Police Service ContractG~~~ OF ~U~~~2 i9' ~-'~~"-~. `8Z STAFF REPORT C I T Y C L E R K `~~,~~ ~~~IC~~s~ DUBLIN CITY COUNCIL File # ^~~~-~~ DATE: June 1, 2010 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJ . Police Services Contract Evaluation Prepared By: Christopher L. Foss, Assistant City Manager and Amy Cunningham, Budget Manager If~ EXECUTIVE SUMMARY: The City of Dublin contracts for Police Services with the Alameda County Sheriff's O~ce. This report provides a comprehensive evaluation of the services provided and a proposed contract extension of five years through June 30, 2015. FINANCIAL IMPACT: None at this time. RECOMMENDATION: Staff recommends that the City Council receive the report and adopt the Resolution Approving the Proposed Five Year Agreement with Alameda County Sheriff's Office for Police Services. ,/ ` ~~~n ubmitte y Budget Manager Re ' ed By Assistant City Manager Page 1 of t$ ITEM NO. ~. ~p(~`" DESCRIPTION: Pursuant to City Council policy, contract evaluations are conducted at the end of the contract term. Staff has evaluated Police Services currently provided to the City under contract with the Alameda County Sheriff's Office. The current contract has a term of five years and expires on June 30, 2010. As County contract personnel and City personnel work together to provide Police Services to the community, information regarding services provided by City employees assigned to Police Services has also been included in this evaluation. The contract review criteria used to evaluate the Alameda County Sheriff's services were established in the previous contract reviews and they have served as key indicators that are valuable to the City of Dublin. The criteria categories are as follows: • Category l: Quality of Services Provided • Category ll: Adequacy of Services Provided • Category lll: Cost of Services • Category IV: Recommended Modifications to Agreement between City and County for Police Services I. QUALITY OF SERVICES PROVIDED PUBLIC SERVICE INFORMATION AND EDUCATIONAL MATERIALS Public service information and educational materials are routinely distributed to all segments of the community. Distribution of this material is accomplished through Crime Prevention Officers, uniformed Patrol Officers, Community Safety Assistants, information bulletins from Investigations, and press releases from Administration. Public service information is also available and handed out at the Police station, through Crime Prevention programs, and at special events in the community. DEPARTMENT VISIBILITY Dublin Police Services continues to maintain high visibility within the community. This visibility not only imparts a feeling of safety and security for the citizens, but also serves as a deterrent to the criminal element. In addition to 410,933 miles driven in 2009, Dublin Police Officers maintained a foot patrol presence in the commercial districts and residential park areas, and assisted Crime Prevention in distributing Crime Prevention material to businesses and residences. In 2009, Dublin Police Services responded to approximately 38,000 calls for service. Dublin Police Services instituted a part-time bicycle unit in Fiscal Year 1994-95 that continues to operate today. The unit has been utilized during holiday periods to provide visibility in the commercial parking areas; during parades to assist with traffic and crowd control; to provide patrol and traffic control services at Hacienda Crossings; and to address specific crime trends in commercial and residential areas and community parks. The bicycle unit has generated positive feedback from both the business community and the citizens of Dublin. Dublin Police Services instituted the first traffic enforcement motorcycle unit in Fiscal Year 2001-2002. Two additional motorcycles have been added to the unit since that time. The ihree Page 2 of 18 motorcycles provide additional departmental visibility within the community, most significantly while completing routine traffic enforcement duties and at special community events. In 2007, a Canine Program was created to supplement existing efforts in protecting the community and preventing crime. In addition to regular patrol duties, the two Officers and their canine partners participate in community events, school activities, and maintain visibility at commercial complexes throughout the City. The Crime Prevention Unit Staff participate in numerous community activities, including child safety seat check events, area health fairs, youth bicycle rodeos, and National Night Out. In 2010, Dublin Police Services began a"Coffee with the Chief" program. This informal quarterly event provides the public with an opportunity to speak one-on-one with the Chief and other police services staff about police and safety related issues in the community. OFFICER PROFESSIONALISM AND PUBLIC RELATIONS Positive police contacts with the community promote excellent public relations and community involvement. Exceptional work, demonstrating a high degree of professionalism, is reflected through input from the community. The Police Chief and the City Manager regularly receive communications from community members and other police officials commending Dublin Police Services Staff for their excellent work. Staff has included the following excerpts from some of these commendations: •"I wanted to thank your night shift officers for their speedy response...l really appreciate the support we've been getting from the Dublin Police." •"I wanted to take this opportunity to commend your staff for the outstanding work they did with the hazardous material spill which occurred May 29t". This incident was a prime example of how two agencies should work together to achieve a common goal." •:~ "We have lived in Dublin since 1967 and have seen our city grow at a rapid pace. Dublin is a safe and fantastic place to live in, thanks to Dublin Police Services." •"The Women's Guild sincerely thanks you for taking the time to speak to our Parish about `Personal Safety'. We appreciate your service to our community." •"The skilled and calm professionalism of your entire team was crucial in assuaging a serious and emotionally-charged situation. For this I am eternally grateful." •:' "Despite extreme heat and very dusty and dirty conditions, personnel worked tirelessly and professionally to ensure that no possible evidence of these cases was left behind or missed." •"It was nice to have such a positive contact with a law enforcement official. Many young people never have the opportunity to actually interact with police in this type of environment." ~:• "Thank you for the opportunity to go on a`ride along'. It was really a great experience and showed me a lot of things you need to know as a police officer." •'~ "...found my trunk open and closed it for me and left his card. It is the little things you do • that matter." ~:• "I just wanted to thank you for all your efforts in the Citizens Academy! We are ~!I enjoying it so very much!! It is awesome!! We are so thankful to you and the officers for all the effiorts!" Page 3 of 18 •"This is a shining example of regional law enforcement cooperation which resulted in the apprehension of a violent felony suspect. As a result of their hard work, our communities are much safer places to live and work for our citizens." Additionally, Dublin Police Services continues to receive numerous verbal commendations from residents and members of the community recognizing Staff's ongoing commitment to professionalism and courtesy. CITIZEN SURVEY During this contract period, one Citizen Survey was completed (year 2007). The survey was randomly distributed to residents and business owners/operators in the community. The survey was used to assist Staff in identifying community issues and concerns related to Police Services, and the appropriate allocation of future resources. Overall, community members were very satisfied with the law enforcement services provided and held a favorable impression of Officers. Table 1 shown below provides a summary of the Citizen Survey results: CITIZEN SURVEY RESULTS ' ' Tabte '[ '' Surve s Returned 56 55% very satisfied Overall Agency Satisfaction 43% satisfied 2% not satisfied 90% favorable Favorable Impression of Officers 5% unfavorable 5% no opinion 1. Burglary Top 3 Ranked Community Concerns 2. Assault 3. Rape, Sexual Assault, Vandalism (tied 1. Response Time Top 3 Ranked Community Priorities 2. Neighborhood Patrol 3. Investi ation of Crimes CITIZEN COMPLAINTS Formal Internal Affairs Investigations are completed by specially trained Sheriff's Office Staff located in downtown Oakland. Complaints of an informal nature are handled by supervisory and management staff assigned to Dublin Police Services. Page 4 of 18 Table 2 shows the number of Dublin's formal Internal Affairs Investigations generated by ciiizen complaints during the past five years: GITIZ EN Ct~MP LAINTS ' Tak~le 2 . t.A.! ~ Inv~sti ation~ ~~ 20U5 ~: 20t~6 ~ ~~~: 20Q7 ~~~~ ~p~ ~ $ ~ ~ 2Q0~ Total Investigations g 6 4 2 1 Complaints Sustained * 0 0 1 0 0 * Sustained: Alle ation proven to be true. TURNOVER Currently, there are 51 sworn and 3 non-sworn contract employees assigned to Dublin Police Services. All of the Officers assigned to Dublin Police Services are experienced in patrol duties. The average Sergeant assigned to Dublin Police Services is 43 years of age and has 17.0 years of law enforcement experience. The average Patrol Officer assigned to Dublin Police Services is 33 years of age and has 12 years of law enforcement experience. Table 3 shows staffing changes for Calendar Years 2005 through 2009: CON TRACT PE RSONNEL TURN01lE R ' . Table ~ ' 20Q5 2QU6 20Q7 ' 2{I0~' .. ' 2009 Transfer 1 g 7 g 5 Promotion 1 6 3 3 6 Retirement 1 0 1 2 2 Resi nation 0 0 0 0 0 Sworn Personnel Total 3 14 11 9 12 Civilian Personnel Total 0 0 0 2 1 Personnel turnover can be attributed to several factors including: retirements; promotions; assignment changes; separation from employment; inadequate productivity; and unsuccessful completion of field training programs. II. ADEQUACY OF SERVICES PROVIDED PATROL SERVICES Patrol services to the City of Dublin are provided by the Alameda County Sheriff's Office. For Fiscal Year 2009-2010, Patrol Services is comprised of twenty-six (26) uniformed Patrol Officers, four (4) Patrol Sergeants, one (1) Training/Administrative Sergeant, and one (1) Patrol Lieutenant. Additionally, there are three (3) Officers and one (1) Sergeant assigned to full-time traffic enforcement duties. Page 5 of 18 The Patrol Sergeants are assigned as Patrol Watch Commanders, each in charge of their respective watches. In addition to supervising their assigned patrol personnel, Watch Commanders have full operational responsibility for incidents occurring in the City. Watch Commanders evaluate crime statistics, maintain patrol indexes, review reports prepared by Patrol Officers, detail Patrol Officers to specific areas as needs arise, identify and arrest suspects, investigate crimes, assist in training, assume on-scene command responsibility at major incidents, study specific crime trends and develop strategy and prepare crime information bulletins to keep Patrol Officers aware of recent criminal activity. Watch Commanders also perform administrative duties at the direction of the Chief of Police. Patrol Officers assigned to Dublin Police Services have the training and experience to respond to all calls for service and take initial crime reports. Patrol Officers often initiate follow-up investigations in criminal cases. This action promotes excellent community-police relations and instills confidence in the ability of the patrol force to protect the public. Patrol Officers are heavily involved in public contact through frequent contacts in business areas and neighborhoods including City parks. All Patrol Officers are expected to keep abreast of criminal activity in the City, ufilizing information bulletins that have been developed specifically by Crime Prevention, Investigations, and other Patrol personnel, for this purpose. Patrol assignments continue to be flexible, allowing specific assignments to be made as the need arises with minimum disruption to the level of service provided to the community. At this time, the average patrol response time is 5:49 minutes (January 2010 through March 2010). Shown below in Table 4 is a comparison of the key patrol service workload indicators for Calendar Years 2005 through 2009: PATRQL W4RK~OAD INDICATORS ' Table 4 . 2~Q5 2~06 '' 2Q07 : i~0a8 ' 20U~ Calls for Service 46,197 45,455 40,847 41,467 37,916 Reports Written 4,813 4,627 4,326 4,164 4,405 Arrests - All Crimes 2,020 1,976 1,794 1,874 1,892 Suspicious Vehicle Contacts N/A 1,857 2,525 2,407 2,536 Suspicious Persons Contacts N/A 2,404 3,698 3,608 2,743 Field Interviews Conducted N/A 1,261 1,315 1,895 1,562 Police Miles Driven 370,744 371,281 407,592 432,742 410,933 Shown below in Table 5 are the Part I Crime Statistics for Calendar Years 2005 through 2009, Part I Crimes are reported based upon Uniform Crime Reporting standards used throughout the United States: Page 6 of 18 Shown below in Table 6 are the Training and Administrative Activities for Calendar Years 2005 through 2009: i TRAINING & ADM[INISTRATIVE :ACTIU[TIES ' Table 6 ' ~~QS: 2406 20a7 ' 20~8' 2009 Permits Processed - ABC Licenses 7 9 0 12 13 - Massage Establishment & Technician 29 38 25 43 33 - 2n Hand Dealers 0 4 0 0 2 - Parade 5 5 3 2 2 - Peddler 19 9 g 2~ 7 Trainin Hours Not - Total Hours Available 7,246 8,000 3,896 1,861 Not - POST Mandato Available 5,280 5,356 2,204 1,472 Not - Discretiona Available 1,966 2,644 1,692 389 Traininq and Administrative Activities Since 2007, fewer people assigned to DPS needed POST Mandatory Training courses. The most obvious area wherein POST Mandatory training was decreased was in the area of Field Training Officer (FTO) Training. Beginning in 2008, DPS has not trained as many patrol officers as has been done in the past. Many of the deputies transferred to DPS since 2008 were "already" FTO trained. Additionally, newly assigned detective/investigators have mandatory training that is required upon assignment. The detective/investigators have remained relatively static over the past several years; this is reflected in the reduced number of mandatory training hours. Per the contract, ACSO is required to provide all the necessary training (POST Mandated and other training) for its employees at no cost to the City. TRAFFIC ENFORCEMENT One Sergeant and three full-time Officers are dedicated to traffic enforcement as mentioned previously. The Traffic Unit participates in activities such as: traffic enforcement, radar speed enforcement, accident response and investigations, commercial vehicle enforcement, community safety awareness programs, child safety seat checks and checkpoints, drunk driving checkpoints, and towing of abandoned vehicles from the street. Three motorcycles have been added to the Traffic Unit since the last contract evaluation; these units have proven to be invaluable tools in the enforcement of traffic laws throughout the City. Page 7 of 18 Shown in Table 7 are some of the key traffic enforcement workload indicators for Calendar Years 2005 through 2009: '~~ TRAF~lG~'~ Ef~FORCEMEl~T, WORK~OAD lI~DICATQRS '~~ Tabte ~' ~~~~~ 2005: 20a~i 2tI07 ' 20U8'. ' 20U9 All Citations Issued 10,595 11,929 11,714 11,433 12,453 Accidents Investi ated 376 303 278 297 305 Injury Accidents Investi ated 84 74 69 63 89 Non-Injury Accidents Investi ated 292 228 209 234 215 Fatal Accidents Investi ated 0 1 2 0` 1 Parking Citations Overturned 124 172 108 222 161 Voluntary Abated Vehicles 389 386 426 362 335 Public Property Abated Vehicles 58 57 48 37 25 Parking Citations Issued 1,159 1,374 1,873 2,177 2,339 Child Safety Seat Inspections 79 135 160 194 129 Taxi Owner/Driver Permits Issued 82 92 79 72 53 Commercial Officers of Southern Alameda Countv (COSAC) - COSAC Officers promote commercial vehicle safety for vehicles that pass through the participating cities and help reduce damage to City streets; the Dublin Traffic Sergeant and one Traffic Officer are members of COSAC. COSAC Officers travel to member jurisdictions, between Fremont and Oakland, to assist participating agencies in commercial vehicle enforcement as reciprocation for assistance. This allows each agency to have equal access to trained personnel to perForm commercial vehicle inspections in their respective jurisdictions. Combined Intensive Traffic Enforcement (CITE) - Officers assigned to the Dublin Traffic Unit also participate in CITE events. On a monthly-rotating basis, CITE, consisting of Officers from Dublin, Pleasanton, Livermore, and California Highway Patrol, provides concentrated traffic enforcement for specifically identified problem areas or other locations receiving community complaints. CITE allows participating Officers to saturate targeted areas, and complete enforcement actions in Dublin on average three times per year. Avoid the 21 Campaiqn - Throughout the year, Officers participate in the Avoid the 21 Campaign, in conjunction with the other twenty law enforcement agencies in Alameda County. A~oid the 21 focuses enforcement efforts on reducing drunken driving incidents throughout the county during specified time periods during the year. Multiple DUI checkpoint operations are conducted in Dublin during the campaign periods. The following workload indicators in Table 8 Page 8 of 18 show the total number of drunken driving arrests by Dublin Officers from 2005 through 2009, and arrests during the December-January Avoid the 21 Campaign: - _ Patrol DUT Arrests 240 235 225 Avoid the 21 w/ LPD w/ LPD 18 34 47 Total DUT Arrest 255 212 258 279 272 LPD: Livermore Police Department Speed Enforcement Equipment - Both hand-held and fixed unit radar are in use to enforce speed laws. Radar controlled speed indicators on trailers have been used in selected areas to educate drivers regarding their vehicle speeds. The radar trailer has been an effective tool to discourage speeders in specific locations where the traffic unit has received complaints from citizens and/or other Officers. Child Safetv Seat Inspections - The Traffic Unit began offering child safety seat inspections to the public in March of 2003. By appointment, specially trained and certified Officers, Sheriff's Technicians, and Crime Prevention Staff, will assist community members in properly installing their child safety seats. Additionally, two scheduled chifd safety seat installation events are held in the City during the year. This service has been extremely well received by the community and demand has continued to grow. Vehicle Abatement - Traffic Officers continue to focus efforts on vehicle abatement activities. In Calendar Year 2009, 335 vehicles were voluntarily abated throughout the City and 25 vehicles were successfully abated and removed from public property. Taxi Cab Permits - Responsibility for issuance of Taxi permits was assigned to the Traffic Unit in 2003. Increasing numbers of taxi companies have been drawn to the area since the opening of the BART station, and permit applications for company owners and drivers have increased steadily. Enforcing compliance with all laws and regulations regarding taxi cab operations ensures the safety of taxi cab service customers and other drivers using Dublin's roadways; ensures taxi cab vehicle safety; and ensures that criminal and DMV background checks are completed on all drivers. Opening of the West Dublin BART Station will most likely result in an increased number of taxi companies operating in the community. CRIMINAL INVESTIGATIONS The Investigations Section is currently comprised of one Administrative Lieutenant who oversees all criminal investigations (including Crime Prevention), one (1) Detective-Sergeant position and four (4) Detective-Officers. The Special Investigations Unit (SIU) is comprised of one (1) Detective- Sergeant and two (2) Detective-Officers. Persons/Property Crimes The Detective-Sergeant and Detective-Officers assigned to general investigations have received specialized training from state certified schools for various aspects of criminal investigation including: homicide, sexual assault, vehicle theft, computer crimes, interviewing Page 9 of 18 and interrogations, identify fraud and theft, and arson investigation. The Detective-Sergeant and Detective-Officers are responsible for the investigation of all persons/property crimes including, but not limited to: homicide, robbery, assault, burglary, auto theft, forgery, check and credit card fraud, identity theft, and sex crimes. The Detective-Sergeant is generally responsible for the investigation of juvenile crime cases, as well as child abuse, and other sex crime cases. The Investigations Section maintains a flexibility that allows for any or all of the investigators to conduct either joint or independent investigations depending on the severity of cases received. This flexibility has allowed the Investigations Section to continue to provide a high level of service to the community. Shown below in Table 9 are some of the property/persons workload indicators for the Investigation Section for Calendar Years 2005 through 2009: '( NVESTIGATIC }NS WC3RKL ~ Ta ble 9 QAQ [N~ICA ~~~~~~ TE3RS 2QQ5': 2006 2Q0? '° 2008 2Q0:9 Total Cases Assi ned 837 798 769 634 727 Case T pe: - Pro ert 579 531 502 322 453 -Checks 159 170 159 175 165 - Persons 99 97 108 137 109 Cases Cleared 865 784 800 591 626 Arrest & Search Warrants Executed 18 23 49 65 49 Parole/Probation Searches Conducted Data Unavailable Data Unavailable Data Unavailable 30 33 Investiqations Workload Indicators - The New CAD/ILEADS software system records a case being "cleared" if an arrest is made by a patrol officer. In previous years, investigators closed all cases, even those cases where patrol made the arrest. Additionally, if the patrol officer does not initially identify any viable investigative leads in a case, and none come subsequent to the report, the case will not be assigned to an investigator. This new process results in fewer cases being assigned to the investigators. Property crime investigations are usually the most challenging to solve as it is difficult to obtain suspect (no witness) information. With persons and check investigations there is generally a witness that can provide some suspect information, to assist in moving an investigation forward. Holidav Crime Suppression Team/Crime Suppression Team (CST) - For several years, Dublin Police Services has operated a multi-faceted task force during the holiday season, the Holiday Crime Suppression Team, aimed at minimizing the impact of the traditionally higher crime rate at this time of year. The task force is coordinated by the Investigations Section and targets potential crime areas such as: retail shopping centers, commercial parking lots and high volume traffic areas. The task force reviews crime trends daily and utilizes Crime Prevention personnel, detectives, regular patrol personnel and volunteers to address issues. A bicycle patrol unit is deployed within the commercial/retail areas to provide high profile deterrence. This team is well received by the public. The response from both the business and residential Page 10 of 18 communities has been positive and the task force continues to be successful in preventing criminal activity during the holiday season, a traditionally active time of the year for law enforcement. In 2009, Dublin Police Services enhanced this effort by opening a Holiday Storefront operation at Hacienda Crossings. The success of this team is demonstrated by the increase in arrests and decrease in Part I crimes during the operational period. Special Investiqations Unit (Narcotics/Vice/Ganqs) This unit is comprised of three investigators, a Detective-Sergeant who serves as the supervisor of the unit, and two Detective-Officers. The unit's primary focus is the investigation of narcotics- related violations and complaints from within the community and surrounding areas and detection and prevention of vice and gang related activity. Investigators also assist Patrol Officers in the investigation of on-view narcotic violations, interview potential narcotic suspects, generate cases based on information developed within and outside the department, investigate other vice and gang related offenses, and assist the other investigators as required. These investigators are also utilized to staff unusual investigations and are deployed to target specific crime trends. Shown below in Table 10 are some of the key narcotics enforcement workload indicators for Calendar Years 2005 through 2009: NARCQTICS ENFUR CEMENT WC?RK1_QAQ INOICATURS '~~ Table '10 '~ ~ 2aU5 ' ': 2046 2007 ! ' 2{It?8 `: 2049 Persons Investi ated 237 258 356 317 288 Search Warrants 10 2 10 21 28 Cases Investi ated Unavailable Unavailable 314 274 244 Drug Seizures ($ Value) $91,811 $29,455 $141,085 $173,424 $333,431 The Sergeants assigned to general investigations and Narcotics, as well as the Crime Prevention Sergeant, will occasionally act as Patrol Watch Commanders, when needed for backfill due to vacation, sick leave, and training. CRIME PREVENTION & COMMUNITY PROGRAMS Tne Crime Prevention Unit is staffed by the following contract employees: one (1) Sergeant and two (2) Officers. In addition, two (2) full-time Community Safety Assistants (city employees) are assigned to the Crime Prevention Unit. Crime Prevention personnel provide services to both City residents and the business community through "Neighborhood Crime Watch" and "Merchant Alert" programs. Community Awareness presentations are conducted for the purpose of providing the public with information relative to public safety issues. Additionally, Crime Prevention provides for the distribufiion of safety literature through business, residential, and school contacts, as well as maintaining the School Liaison Program, which offers education on drug and alcohol abuse, and other safety Page 11 of 18 issues. Specific services provided by the School Resource Officer position are discussed below. In a continuing effort to provide professional and the most complete safety information available to the citizens of Dublin, the Dublin Police Services Crime Prevention Unit offers comprehensive programs that are geared to the community's needs and structured so that they can be responsive to new ideas and programs. Neiqhborhood Crime Watch - This popular program continues to operate within the City. Ifis cornerstone program, Neighborhood Watch, currently has 186 groups, an increase from 147 groups that existed in 2000. New requests for establishment of additional Neighborhood Watch groups continue to be received by the Crime Prevention Unit. Merchant Alert - The Merchant Alert Program currently has 526 active members. The Community Safety Assistants organize participants into groups, which are designed to provide an information exchange between merchants on topics ranging from suspects and their techniques, to store security evaluations. The Crime Prevention Unit also publishes and distributes a quarterly "Merchant's A~ert Newsletter". Twenty-two (22) banks/financial institutions are active in the Merchant's Alert Program and are routinely provided with up-to-date crime trend information specific to bank security. Community Awareness - Dublin Police Services offers awareness programs that deal with a wide range of issues. During 2009, Police Services and the Dublin Unified School District continued to work together to provide the Drug Awareness and Prevention Program to all levels of Dublin students, with 146 public and private school presentations provided to a total of 1,375 students. Other programs offered through Community Awareness include: personal safety and rape prevention; senior safety and security; home and business security; robbery, shoplifting, check/credit card theft, and fraud prevention; child DNA kits; adult drug awareness and resistance; and child safety seat checks. Bicycle safety, licensing and other services, such as child fingerprinting, are provided on an as-requested basis to community groups. Safetv Literature - Dublin Police Services continues to provide a wide range of safety and security literature to the general public on a variety of subjects. This information is available to the public, free of charge, at several locations throughout the City, including the Police Services facility and the public library. Crime-Free Multi-Housinq Proqram - One officer is dedicated to the Crime-Free Multi-Housing program. The program is designed to help tenants, owners, and managers of rental property keep drugs and other illegal activity off their property. This collaboration between Dublin Police Services and property managers and residents of rental properties results in reduced crime on these properties, increased resident safety, and lower property repair and maintenance costs. There are currently eight (8) properties participating in the program. Property managers use a lease agreement endorsed by Dublin Police Services, stipulating that specified criminal acts committed on the property will result in immediate termination of the resident's lease. Page 12 of 18 Shown below in Table 11 are some of tr~e key Crime Prevention workload indicators for Calendar Years 2005 through 2009: CRIME' PREUENTtON WORKLQ ~~~ Table 'I 1 '~~~ AD INDt,GAT Ol~S 20Q5 ' : 20Q6 `' ' 20~7 " 2t?fl$ ' 2009 Staffin 6 g 6 7 7 Citizen Academy Partici ants - Youth 17 0 0 19 26 - Citizen 25 0 27 0 29 - Senior 0 0 0 26 0 Neighborhood Crime Watch Grou s 412 186 184 181 186 Merchant Alert Groups 632 609 529 543 526 School Presentations 191 174 156 143 146 School Presentation Attendees 5,558 5,946 4,714 3,463 1,375 SCHOOL RESOURCE OFFICERS Dublin Police Services works closely with the professional education community. Police Services is committed to working with the Dublin Unified School District and private school systems to assist in fostering students' educational experiences and to provide a safe environment in which they may learn. The two (2) School Resource Officers (SRO's) work with public and private schools to promote positive relations among faculty, students and the police. The Officers educate both staff and students in regard to available community awareness programs tailored for youth from kindergarten through high school. The first formal SRO position was implemented in 2001, following receipt of a three year Federal "COPS in Schools" grant. The second School Resource Officer position was added in Fiscal Year 2005-2006. Shown below in Table 12 are key workload indicators for the School Resource Officers between Calendar Years 2005 through 2009: SCHOOL RESOURCE QFFI~ER . Tab~~ 12 WORKLC?AD 1 NDlCATORS Zoc~s ~oos ~007 ~oos ' Zoos Calls for Service 564 619 426 477 462 Reports Written 106 151 139 103 110 Arrests 185 230 218 142 129 Diversion Activities 82 71 68 54 74 Page 13 of 18 SUPPORT SERVICES Dublin Police Services contract employee Support Staff consisfis of two (2) Sheriff's Technicians and one (1) Secretary II. In addition, five city employees, three (3) Office Assistant II's, one (1) Administrative Aide, and one (1) Administrative Analyst I, were budgeted to suppork Police Services operations in Fiscal Year 2009-2010. One Sheriff's Technician is responsible for maintaining custody and control of all incoming property/evidence. This Sheriff's Technician is also responsible for carrying out Court orders mandating the destruction and/or release of property. The Sheriff's Technician must conduct extensive research of past cases in order to maintain compliance with property/evidence purging legal requirements. The second Sheriff's Technician is primarily responsible for fleet maintenance activities, the vehicle abatement program, and child safety seat installations. This position also conducts the fingerprinting program available to the public. This program allows citizens to be fingerprinted at Dublin Police Services during pre-determined hours for license applications, volunteer positions, etc. The Secretary II provides administrative support for the Chief of Police, the two Lieutenants, the six Detectives, and supports Crime Prevention as time permits. This position performs a wide variety of clerical and secretarial tasks, including: ordering of office supplies, maintenance of records for CALEA (Commission on Accreditation for Law Enforcement Agencies) compliance, and maintenance of county payroll and benefit reporting documentation. The Administrative Aide and three Office Assistants are assigned to the Police Records Unit, working five days a week. The duties of these positions include general receptionist duties with customers on the phone or at the counter, as well as, records maintenance, legal document processing, citation processing, data input and verification of all reports and citations into the Alameda County Records Management System, and document imaging and mandated records purging. The Administrative Analyst performs a variety of administrative duties for the Department; including purchasing, budgetary and financial monitoring for Police Services; and a variety of special projects. Page 14 of 18 Shown below in Table 13 are some key workload indicators for Support Services for Calendar Years 2005 through 2009: SUPPC3R~' ~ERYfCES WOR KLOA~ ~NC~[~ ATC~RS Table 13 : 20fl5 2006 2007 . 2~08': 2009 Staffing - (Contract & Cit ) 6 8 8 g g Evidence Items Processed 1,336 7,399 6,370 6,114 6,472 Reports Processed 4,813 4,627 4,316 4,164 3,701 Supplemental Reports Processed 3,932 2,842 1,857 2,257 1,777 Impounded/ Released Data Vehicles Unavailable 234 273 317 297 Number of Fleet Vehicles (Tech shared with 31 33 35 36 36 Traffic) ON-SITE COMMAND Dublin Police Services is directed by a Sheriff's Office Unit Commander who is the on-site Commander and functions in the capacity of Chief of Police. The Chief is responsible to the City Manager. He attends the weekly department head meetings and meets on an as-needed basis with the City Manager for the purpose of briefings and discussion of relevant matters. This position is directly responsible for review of operations, development of goals and objectives, and long range planning. The Chief is also responsible to the Alameda County Sheriff's Office for completing his management functions and responsibilities in addition to those required by the City. The Chief supervises the two Lieutenants and the Secretary II, and is responsible for the overall operation of Dublin Police Services. The two Lieutenants are available to fill in as acting On-Site Commander in the Chief's absence. In addition, tFie Lieutenants provide assistance to the Chief in developing and implementing departmental goals and objectives, and completing special projects as assigned. The Administrative Lieutenant is responsible for case management and supervision of Investigations; management of the Crime Prevention Unit; and administrative functions, including development of necessary policy and procedures. He is also responsible for sched~ling personnel (staffing/vacation/schools), and functions as the Department's press relations officer. The Patrol Lieutenant is responsible for management of patrol and traffic operations; supervision of the patrol and traffic Sergeants/Watch Commanders; and management and supervision of the Property/Evidence function. Page 15 of 18 III. COST OF SERVICES HISTORICAL COPJTRACT COSTS Shown below in Table 14 is a historical comparison of actual contract costs for Police Services for Fiscal Year 2005-2006 through Fiscal Year 2009-2010: FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 Total DPS Personnel 57 59 61 61 61 Contract Personnel 50 52 54 54 54 City Personnel 7 7 7 7 7 Actuat Cantracfi Expenditures FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 Est. Personnel $ 7,423,796 $ 8,421,284 $ 9,460,158 $ 9,222,358 $ 9,750,000 Vehicles $ 10,934 $ 8,229 $ 8,485 $ 5,982 $ 5,890 Indirect Char es $ 600,044 $ 702,408 $ 817,373 $ 824,827 $ 887,640 Dis atch $ 944,269 $ 1,022,613 $ 947,538 $ 1,085,379 $ 589,600* Admin. Services $ 27,926 $ 21,111 $ 47,131 $ 35,341 $ 33,370 Services & Supplies $ 39,474 $ 45,533 $ 50,312 $ 62,529 $ 73,370 For Fiscal Year 2009-2010, projected Police Contract expenditures are approximately $11,339,870, a savings of approximately $1,100,000 from the adopted budget; primarily due to anticipated savings in contract personnel costs. Negotiated salary increases were unknown at the time of the Fiscal Year 2009-2010 budget preparation. DPS also worked diligently to manage the overtime authorized during FY 2009-2010 further keeping costs down. In January 2010, the Alameda County Board of Supervisors adopted a new labor agreement for the Deputy Sheriff's Association. The agreement included a 0% salary increase for three years (2009, 2010, and 2011), having a positive impact on the City's Fiscal Year 2009-2010 Police Services costs as noted above. Page 16 of 18 Indirect Charges - The Sheriff's Office has reviewed its indirect charges to the City to determine an appropriate rate. Indirect rate proposals for future years are discussed below. In accordance with the current agreement for police services, the County has charged the Cify indirect rates in Table 15 as follows: IV. RECOMMENDED MODIFICATIONS TO AGREEMENT BETWEEN CITY AND COUNTY FOR POLICE SERVICES The City Manager has met with Sheriff's Office personnel to discuss the terms of a new police services agreement between the City and the County. A new five-year agreement for Police Services, terminating June 30, 2015, has been developed for City Council consideration. This agreement is substantially the same as the City's current agreement, yet Staff would like to highlight certain changes to the contract including selection of management personnel (Section I-E), provision for Emergency Operations Center space at the Alameda County Office of Emergency Services (Section I-L), County's duty to indemnify City (Section II-C), and indirect charges for the term of the contract (Section III-A). Section I-E (SELECTION OF MANAGEMENT PERSONNEL) - The proposed contract provides the City Manager with input to the Sheriff on the selection of the Chief of Police as well as any classification at the rank of Lieutenant or above assigned to the City. The prior contract only provided the City Manager with input on the selection of the Chief of Police. Section !-L (EMERGENCY OPERATIONS CENTER) - The proposed contract requires the County to provide, at no cost to the City, space at the Alameda County Office of Emergency Services for use as an Emergency Operations Center (EOC) for the City. The prior contract was silent on this issue. Section I-M (COMMUNICATIONS PROTOCOL) - The proposed contract provides that the parties will establish a communications protocol to be used in the event of crisis situations. Section II-C (COUNTY'S DUTY TO INDEMNIFY CITY) - The proposed contract updates indemnification language to comply with current laws. Section III-A (CITY TO PAY COUNTY ITS ACTUAL COSTS OF SERVICES) - The proposed contract provides that the City's indirect charge percentage shall remain fixed at 9% for each year of the contract. The previous contract allowed for an increasing indirect cost (at .25% each year) with a 9% indirect cost in FY 2009-10. The proposed contract provides a cap on the indirect cost percentage increase, providing the City with a measure of cost containment for the next five years. Page 17 of 18 iVOTICING REQUIREMENTS/PUBLIC ~UTRE~4CH: None required. ATTACHMENTS: 1. Resolution Approving Proposed Five Year Agreement with Alameda County Sheriff's Office for Police Services, with proposed Agreement included as Exhibit A. f'age 18 of 18 l~~ ~~ RESOLUTION NO. -10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPROVING THE AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE COUNTY OF ALAMEDA FOR LAW ENFORCEMENT SERVICES WHEREAS, the County of Alameda and the City of Dublin entered into an agreement for Law Enforcement Services commencing July 1, 2005; and WHEREAS, the current agreement will expire on June 30, 2010; and WHEREAS, the City of Dublin wishes to continue contracting for Law Enforcement Services with the County of Alameda. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the agreement by and between the City of Dublin and the County of Ala~neda for Law Enforcement Services as described in Exhibit A attached hereto and by reference made a part hereof. ~ BE IT FURTHER RESOLVED that the Mayor be authorized to execute the agreement on behalf of the City of Dublin. PASSED, APPROVED AND ADOPTED this 1 St day of June, 2010. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk 3, y ~-I-lo ATTACHMENT 1 ~~~~~r r~GREE1~~l~T ~E1,WEEl~T T'H~ COIJI~TT~' OF AI,A1tiI~I)A r~Nl) T'I~E CI'I'~' ~~+ DiJ~I,Ii~ REGf4~~l~G ~'HE El~TFOIZCEI~EI~T OF STA'i'E ]C,AWS AI~TI) C'~'I'~' ORDI~dAl~CE~ IN 'T~E C'I'T'~' OF DU~LI~t THIS AGREEMENT ("the Agreement") is made and entered into this th day of 2010 by and between the COLTNTY OF ALAMEDA, hereinafter referred to as "COLTNTY," and the CITY OF DUBLIN, hereinafter referred to as "CITY." CITY and COUNTY are from time to time referred to individually as a"Party" and collectively as the "Parties." ~C'I'TA~,~ A. The Parties are parties to that certain "Agreement Between The County Of Alameda and the City of Dublin Regarding the Enforcement of State Laws and City Ordinances In The City OF Dublin," dated July 1, 2005, and expiring on June 30, 2010, under which the COUNTY, through its Sheriff's Office (the Alameda County Sheriff's Office, "ACSO") contracts to enforce State laws and CITY ordinances within the City of Dublin. B. The CITY is desirous of once again contracting with the COLTNTY for the enforcement by ACSO of State laws and CITY ordinances within the CITY until June 30, 2015, and the COUNTY is willing to provide such services, pursuant to the terms and conditions set forth herein. ~ C. In so contracting with the COLTNTY, the CITY is desirous of achieving sufficient integration between the CITY and COUNTY that, to the extent possible, the performance of said services by COUNTY is perceived to be substantially the same as if the CITY has a traditional Police Department, and is conducted in a manner consistent with the City of Dublin Mission, Vision and Values, which document is attached hereto as Exhibit A. D. The CITY and COIJNTY desire, during the term of the Agreement, to review annually, prior to March 31 of each year, the level of service provided under the agreement and associated costs and mutually agree on appropriate adjustments. This agreement shall consist of this Agreement and E~ibits A to E, which are hereby attached to, incorparated, and made a part of this Agreement by this reference. THEREFORE, THE PARTTES HERETO AGREE AS FOLLOWS: I. SERVICES TO BE PERFORMED A. ENFORCEMENT OF STATE LAW AND CITY ORDINANCES. The COLINTY agrees, through ACSO, to enforce CITY ordinances and state laws within the corporate limits of CITY to the extent and in the manner hereinafter set forth. Services performed hereunder shall not include the supplying of crossing guards. 1 EXHIBIT A ~ ` '~ ~~~~ ~~~ B. BASIC LEVEL OF SERVICE. The basic level of service, in tenns of orQanizational structure and number of personnel, shall be as shown on the organization chart attached hereto as Exhibit B and made a part hereof by this reference. C. ANNUAL REVIEW OF LEVEL OF SERVICE. Prior to March 31 of each year, the City Manager and ACSO representatives shall review whether the basic level of services set forth in Exhibit B is adequate for the City's needs for the coming fiscal year. Upon completion of such review, and no later than May 15 of said year, the City Manager may propose modifications to the basic level of services, which shall take the form of an amendment to Exhibit B and which shall become effective on July 1 of said year, provided that both the Sheriff and City Council, through the adoption of the City's budget, approve the amendment to Exhibit B. D. OTHER REQUESTS FOR MODIFICATIONS TO LEVEL OF SERVICE. The City Manager inay at any tiine request modifications in the basic service levels set forth in Exhibit B. If a modification to Exhibit B would require COtTNTY to provide additional personnel, the COLTNTY shall make every effort to provide such personnel within ninety days of the effective date of the modification to Exhibit B. If the COLTNTY will be unable to provide such additional personnel within the 90 day period, COLTNTY shall notify the CITY of the anticipated date such personnel will be assigned, which date shall not be later than 150 days after the effective date of the modification to Exhibit B. If a modification to Exhibit B would require COLTNTY to reduce the number of personnel assigned to the CITY, the CITY shall provide the COUNTY with ninety (90) days' notice prior to a proposed reduction in police personnel and with ten (10) days' notice prior to a proposed reduction in civilian personnel. E. SELECTION OF MANAGEM~NT PERSONN~L. Upon request by the CITY, the Sheriff or his designated representative shall meet with the City Manager who may provide input on the selection of the Chief of Police as well as any classification at the ranlc of Lieutenant or above assigned to the CITY. The input shall focus on the type of background, experience and other factors that are pertinent to the provision of services pursuant to this Agreement. The selection and assignment of such personnel shall be mutually agreed to by the City Manager and the Sherif£ In the event of a dispute, the final decision shall be at the sole discretion of the Sheriff. F. SUPERVISION. The Sheriff shall have the responsibility for supervision of law enforcement services; hiring of personnel, establishing employee standards of performance for individual personnel, assignment of personnel, determining and effecting discipline, determining required training, maintaining personnel files, and other matters relating to the performance of employee services and control of personnel. In the event of a dispute between the parties as to the manner of performance by personnel of required services, the CITY shall be consulted and a mutual determination thereof shall be made by the Sheriff and the City Manager. In recognition of the Sheriff's professional expertise in the area of law enforcement, it is agreed that, in any unresolved dispute related to personnel, the Sheriff shall have the final and conclusive determination as between the parties. 2 ~~.:~~~ ~ Notwithstanding the foregoing, the CITY may request that individual personilel be reassigned if that individual demonstrates a lack of understanding or commitment to serving the needs of the CITY under the terms of this Agreement. G. PROVISION OF LABOR, SUPPLIES, AND EQUIPMENT. For the purpose of performing the services hereunder, COLTNTY shall furnish and supply all necessary labor, supervision, equipment, communication facilities, and supplies necessary to maintain the level of service to be rendered hereunder. As required under this Agreement, the CITY is obligated to provide certain supplies and equipment, including but not limited to, office furnishings and equipment as described in Section I.H. below. Where not so obligated, the CITY may, in its sole discretion, furnish and supply any other supplies and equipment. Any and all files, records and other data, whether stored electronically or in a physical location, collected or produced by COLTNTY in the course of providing services under this Agreement shall belong to CITY. Notwithstanding anyihing to the contrary herein, and unless otherwise agreed to by the Parties, the Party providing such supplies and equipment shall be the owner of such supplies and equipment and shall be responsible for the prompt maintenance of such. Said duty to maintain supplies and equipment shall include, but not be limited to, maintenance of any and all computers and related hardware and software. It is recognized that computer related equipment and network services may require integration between systems maintained individually by the City and the County. The parties shall each assign technical Staff who maintain such systems to meet on a quarterly basis, or more frequently if necessary, to identify any operational issues. CITY shall be responsible for the purchase of computer systems utilized in patrol vehicles owned by CITY, unless an alternate agreement for the purchase of such computer systems is made between the parties. CITY shall be responsible for any repair and maintenance costs associated. with computer systems utilized in patrol vehicles owned by CITY. H. CITY-SUPPLIED ADMINISTRATIVE HEADQUARTERS. The parties have determined that it is necessary for the Sheriff to maintain administrative headquarters in the CITY, in order for the Sheriff to provide adequate services to the CITY pursuant to this Agreement. CITY shall furnish at its own cost and expense all necessary office space, furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and other utilities necessary for the Sheriff to maintain the administrative headquarters in the CITY. In all instances where special supplies, stationary, notices, forms and the like must be issued in the name of the CITY, the same shall be supplied by the CITY at its expense. It is expressly understood that the Sheriff may use the administrative headquarters supplied by the CITY in connection with the perforznance of his duties in territory outside of the CITY and adjacei~t thereto; provided, however, that the performance of such outside duties shall not be at any additional cost to the CITY. The COUNTY shall reimburse the CITY for the cost of providing such facilities to the extent that such facilities are used for activities outside the City of Dublin. (This paragraph is not operative under mutual aid response.) ~ ~ .~ ~~~ ~ ~~ ..~ ~ I. COUNTY-SUPPLIED VEHICLES. The COtJNTY agrees to provide three (3) unmarked vehicles equipped with police communications and safety equipment. The age and condition of the cars shall be comparable to vehicles used by the Sheriff for similar duties in the unincozporated area of the COtTNTY. The CITY shall pay to the COLTNTY a monthly lease cost for such vehicles, which shall be established by the COIJNTY on an annual basis. Also, there shall be an additional charge to and payment by CITY for maintenance based on the number of miles of service the vehicle is used. The CITY shall have the ability to terminate the lease of the vehicles during the term of this Agreement, provided that the CITY provides 90 days' notice to the COIJNTY. J. REPLACEMENT OF PERSONNEL. The COLINTY agrees to replace police or civilian personnel assigned to the CITY who have been absent from duty for more than ten (10) consecutive working days as a result of illness or injury. Replacement shall occur at the end of the ten (10) day period during which the employee was absent. In no event shall the CITY be responsible for any costs relating to the continued employment of police or civilian persomlel who have been absent from duty for more than ten (10) consecutive working days. In the event of absences due to the use of vacation leave, compensatory time off, retirement, or other excused absence (including extended training), the COUNTY also agrees to replace police or civilian personnel when such an absence extends beyond twenty (20) consecutive working days. Replacement of personnel in such circumstances may be waived for an agreed upon time period with written approval by the City Manager. The replacement in such situations shall occur at the end of the twenty (20) day period in which the employee was absent. In no event shall the CITY be responsible for any costs relating to the continued employment of police or civilian personnel who have been absent from duty for more than twenty (20) consectrtive working days. K. TRAINING. The COLINTY shall provide all necessary and mandatory training required to ensure that employees assigned to the CITY comply with all state and agency- mandated training. The CITY agrees to provide training for assignments that are specific to the CITY's needs. L. EMERGENCY OPERATIONS CENTER. The COUNTY shall provide, at no cost to the CITY, space at the Alameda County Office of Emergency Services sufficient for use as an Emergency Operations Center ("EOC") in the event of a local disaster, and for storage of all supplies and equipment required to be maintained onsite in anticipation of such an event. M. COMMtJNICATIONS PROTOCOL. The Parties agree to establish a communications protocol to be used in the event of crisis situations including, but not limited to, situations where the provision of services pursuant to this Agreement results in serious injury or death. At a minimum, said protocol shall enable the CITY to communicate in a timely manner with the public while ensuring that the substance of such communications does not detrimentally impact the COLTNTY's ability to defend itself and the CITY from any claims arising out af the provision of services. 4 ~ ~~ ~~ ~ ~ II. LIABILITY A. PERSONNEL AKE COUNTY EMPLOYEES. All persons employed in the performance of the services and fiinctions for CITY pursuant to this Agreement shall be and shall remain COLTNTY employees, and no person hereunder shall have any CITY pension, civil service, or other status or right. The COLTNTY is not a inember of the California Public Employees Retirement System ("PERS"), and therefore the COLTNTY employees proviciing services under this Agreement are not enrolled in PERS. Instead, COLINTY einployees providing services under this Agreement are enrolled in the COUNTY's retirement system. The CITY indirectly makes contributions to the COUNTY's retirement system on behalf of the COUNTY employees providing services pursuant to this agreement by virtue of its obligation under section III.A of this Agreement to pay the COUNTY' S actual costs of providing services, as shown in FYhibit C. The CITY is a member of PERS, and its employees are enrolled in PERS. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, COUNTY agrees that employees providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive on behalf of such employees any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits. B. CITY NOT LIABLE FOR COMPENSATING COUNTY EMPLOYEES. CITY shall not be liable for any liability for the direct payment of any salary, wages, or other compensation to COLTNTY personnel performing services hereunder for CITY, or any liability other than that provided in this Agreement. CITY shall not be directly liable for compensation or indemnity to any COIJNTY employee for injury or sickness arising out of his employment, except as part of CITY'S payment of indirect costs and Rislc Management costs to COUNTY. C. COtTNTY' S DUTY TO INDEMNIFY CITY. With the exception of any claims arising from CITY's sole negligence or wrongful acts, the COLTNTY wi11 assume liability and pay the cost of defense and hold the CITY harmless from any loss, costs, or expenses arising out of, or resulting froin, performance of services pursuant to this Agreement, including negligent or wrongfiil acts or omissions of COIINTY officers, agents, and employees. In the event that any COUNTY employee providing services under this Agreement is detennined by a coui-t of competent jl~risdiction or PERS to be eligible for enrollment in PERS as an employee of CITY, COLTNTY shall indemnify, defend, and hold harmless CITY for the payment of any employee and/or employer contributions for PERS benefits on behalf of COLTNTY employees, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of CITY. 5 -~Y'~ ~ ~ ~.:i[~'' ~ ~af ~ n i~ D. INSURANCE. The CITY acknowledges that the COUNTY is a self-insured entity and that it requires its individual departments to contribute a spe~ified amount annually for the costs of maintaining self-insurance. COIJNTY's self insurance currently provides, and the COLTNTY agrees to continue to provide, the following self-insurance coverage: workers' compensation as required by law, general commercial and automobile liability, and professional liability. The scope, limits, and forms of the County's self-insurance coverage are as set forth in the certificates of self-insurance attached hereto as Exhibit E. COLTN tY agrees to provide CITY with written notification of any changes in coverage applicable to this Agreement and shall do so within thirty (30) days of the change or within ten (10) days in the event the change results in the termination of coverage(s) applicable to this Agreement. In the event COtJNTY determines that it is unable to maintain the insurance coverage at the scope, limits, and forms set forth in Exhibit E, the COIJNTY shall confer with the CITY, and if the CITY determines that the coverages are inadequate, the CITY shall have the right to immediately terminate this Agreement. County agrees to waive any rights of subrogation for all of the above self-insurance coverages. III. COST AND BILLING PROCEDURES A. CITY TO PAY COUNTY ITS ACTUAL COSTS OF SERVICES. CITY shall pay the COLTNTY'S actual costs of providing services under this Agreeinent. The COUNTY'S actual costs of services may include an indirect charge to cover that portion of the COIINTY'S indirect or overhead costs that are attributable to the provision of services pursuant to this Agreement. The indirect charge shall be a percentage of all the COUNTY'S actual cost of providing services under this Agreement, but shall not apply to the Risk Management Cost Allocation (currently appropriated as an Internal Service Fund). The Sheriff shall maintain his discretion on an annual basis to waive or not waive the indirect charges for dispatch services. The indirect charge percentage shall be nine percent (9%) during the term of this Agreement. B. ANNUAL BUDGET. For the purposes of allowing the CITY to budget for the costs of services under this Agreement, the Sheriff or his designated representative skall prepare and submit to the City Manager a budget for the succeeding fiscal year that estimates the COUNTY's actual costs of providing services under this Agreement, including the indirect charges. The budget shall be submitted in the general form set forth in Exhibit C and in accordance ~vith CITY's budget instructions and required deadlines. The CITY agrees that the operating budget may be amended upon written notice to the CITY whenever the Board of Supervisors, by ordinance, adjusts the salaries and/or benefits of the personnel assigned to the CITY tinder this Agreement. In the event that such an ordinance results in a requirement to make retroactive payments or other adjustments to the compensation of said personnel, the amount of such retroactive payment or other adjustment shall be evenly allocated over three (3) bi-monthly billing cycles. The COL7NTY shall use its best efforts to provide service under the Agreement within the approved budget. Should COLJNTY determine that, in any budget item, expenditures will exceed the original estimate, the COLTNTY shall promptly notify the CITY so that a mutually acceptable resolution can be made to con~ect the situation. 6 ~~ :~`,~~~ ~~;~ , , C. BILLING AND P~YMENT. Effective July l, 2010, the COUNTY shall deliver to CITY a bi-monthly, itemized invoice that covers thc actual costs of all services performed under this Agreement during the preceding bi-monthly period, and CITY shall pay COIINTY therefore within thirty (30) days after the date of delivery of said invoice. The invoices shall be submitted in a format similar to Exhibit D and be delivered according to the schedule contained in Exhibit D. In conjunction with said invoices, the COUNTY shall provide to the CITY all supporting documentation reasonably requested by the CITY, in a form acceptable to the CITY, and in sufficient detail to allow the CITY to audit, in accordance with generally accepted auditing standards, costs and expenses incurred by the COLTNTY in the performance of its obligations under this Agreement. Said supporting documentation shall include, but not be limited to: electronic files of payroll and benefit records for the relevant bi-monthly period, and service hours and daily schedules of staff deployment, including positions vacant for any reason. In the event that COUNTY fails to deliver said invoice, including all required documentation, within thirty (30) days of the due date, the COUNTY shall be subject to a one percent (1%) penalty. Said penalty shall be increased by an additional one percent (1%) for each additional period of thirty days during which COUNTY fails to deliver said invoice and required documentation. CITY acknowledges that the final bill of each year may not reflect the final and complete actual costs of that final bi-monthly period, and that the final and complete actual costs will be included as an adjustment with the first bi-monthly bill of the next year. If such payment is not received by COUNTY at the office described on said invoice within thirty (30) days after the date of receipt of said invoice, including all required supporting documentation, COUNTY is entitled to recover interest thereo£ Said interest shall be at the rate of one percent (1%) per calendar month or any portion thereof calculated from the last day of the month in which the services were performed. D. BILLING DISPUTES. In the event that the City disputes any portion of the bi- monthly invoice submitted by COUNTY pursuant to section III.C, the Sheriff shall meet with the City Manager, and the Sheriff and the City Manager shall attempt to resolve the dispute. If the dispute is not resolved to the satisfaction of the CITY ar COUNTY, either party may seek any available legal or equitable remedies. IV. FINES & FORFEITURES The distribution of fines and forfeitures under Section 1463 et. seq. of the Penal Code shall be made to the CITY. V. COMPLIANCE WITH APPLICABLE LAWS In perfornzing the services to be provided pursuant to this Agreement, COIJNTY and CITY shall coinply with all applicable state and federal laws and regulations, including but not limited to laws and regulations relating to discrimination and laws requiring injury and illness prevention prograins. 7 ''~~~ ~~;~ ~~~ ,~st VI. FORFEITED AND UNCLAIMED PROPERTY A. Any unclaimed property coming under the control of CQUNTY personnel performing the services to be provided pursuant to this Agreement shall be disposed of pursuant to the provisions of Chapter 2.40 of the Dublin Municipal Code. B. When property described in Health and Safety Code Section 11470 is seized by COUNTY personnel performing the services to be provided pursuant to this Agreement on behalf of and for the benefit of CITY, COUNTY shall take such actions as are necessary to forfeit such property to CITY and where property is forfeited to CITY, the proceeds shall be distributed pursuant to the provisions of Health and Safety Code Section 11489. VII. EFFEC_TIV~ DA~'E; TERM; TERMINATION This Agreement shall have an effective date of July l, 2010, and shall run for a period of five (5) years ending June 30, 2015. The Agreement may be supplemented, amended or modified at any time by mutual written consent by authorized representatives of both parties or terminated upon six (6) months prior written notice by either party. For the purposes of this paragraph regarding amendments or termination, the Sherifi is t11e COLTNTY'S authorized representative. Notwithstanding the foregoing, this Agreement shall be extended from month to month following June 30, 2015 (for a period not to exceed six months) under the terms of the Agreement in existence on that date, if neither party has provided six (6) months notice to the other party of its intent to terminate this Agreement on Jltne 30, 2015. 8 ~* a~ ~~~' :~ ~`~~~ ~"~ VII. NOTICES All required notices sl~all be in writillg and shall be sent by U.S. mail, postage prepaid, addressed as follows: To County: Sheriff Gregory Ahern County of Alameda 1401 Lakeside Drive, 12t1i Floor Oal~land, CA 94612 To City: Joni Pattillo, City Manager City Manager's Office 100 Civic Plaza Dublin, CA 94568 EXECIJ'I'IOl~ PAGE FOI,LOW~ 9 ~~> ~},f ~,,~~ 1 c~~~v~'~ oF ~,~DA By: Alice Lai-Bitker President, Board of Supervisors Date: By: Gregory J. Ahern Sheriff-Coroner Date: APPROVED AS TO FORM: Richard E. Winnie, County Counsel By: ~~__ D ty ~ Alameda County Risk Manager ~ B r~ ~~~~~,~~ ~1 Y~ `.~c'~-~~~-.G'G~~'~irUlL~t~C d~iZC~~-iL U ci~y or ~us~~ By: Tim Sbranti Mayor I~ate: By: Joni L. Pattillo City Manager Date: APPROVED AS TO FORM: John Baker, City Attorney By: 10 x• r~,~ ~ .~~ ~: :~ , ~fi CITI' OF DLTBLII~ 1l~ission The City of Dublin promotes and supports a high quality of life which ensures a safe and secure environme~~t that fosters new opportunities. Visio~ Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and support environmental stewardship and sustainability through the preservation of our natural surroundings. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Values Our Values in Building Community m Promote locations and events that bring people of all ages together. s Provide more venues for family-based activities. • Foster heritage and cultural development. ~i~r Values in Ensuring a Safe Community ~ Provide high quality police and fire services to ensure the safety of the citizens living in the community. 0 Provide education and training to residents and businesses that would promote public safety. Our Values in Guiding Development ~ o Assure that development contributes positively to the City's fiscal health. ~ Support pedestrian-friendly development, transit-oriented development, green building and environmental responsiveness. • Promote high quality design and architectural standards in development. Our Values in Governing • Commit to openness and responsiveness to the public and community. ~ Operate at all times with honesty and integrity. s Exercise fairness in consideration of issues. ~ Provide a high level of customer service and responsiveness from City staff to citizens. ~ Embrace technology to improve effectiveness and efficiency. v Strive to build an informed community through communication. Our Values in 12elating to Other Communities and Entities o Encourage collaboration and communication with other communities on issues of mutual concern. EXHI~IT A A~^ `Aa 1" ,.~4r ~UBLI~1 POL~CE S~I~V$C~S ~~~ Contract Staffing Chart* Assistant Sheriff 10% On-Site Commander/ Chief of Police (1-Commander) Chief's Secretary (1-S ecretary) Operations (1-L,ieutenant) Patrol Reserve Officers Narcotics (4-Sergeants) Investigation (25-Officers) (1-Sergeant) (2-Detectives) Property/Evidence Traffic Crime Prevention Technician (1-Sergeant) , (1-Sergeant) (1-Technician) (3-Officers) (2-Officers) (1-Technician) School Resource Officer (2-Officers) Administration/ Investigations (1-Lieutenant) Investigations (1-S ergeant) (4-Detectives) Administration/ Trainir.g (1-Sergeant) EX~TIB~~ ~ *~X 201Q-2011 ~ '~-;~.~ t,,~~ -.~,,_.. Dublin Police Services Annual Budget FV ~nnR_no ~v ~nnn . n__~ ~~. Attachment I Ci, _ BUiI`gj I Deputy Sheriff II Sergeant Lieu?enant Commander I Sheriff's~ Technicizn Sub- Benefits 600101 Overtime 600201 Retirement 1 600301 Retirement 2 600401 Social Security/FiCF, 600501 FICA-HI 600601; Health Insurance 6DD701 Deniallnsurance 6D0801 Other Benefits 60D901 Other Bene(its via W~ 601007 Comp Insurance 601101 SDI 5Dt2o1 4o1(a) Contributions 507307 Cafeteria Benefit Allo~ OXXXX Benefits i Sub-To[al Benefits Le 610021 Utiiities - Mobile Da~ 610121 Repairs and Mainte 610221 Medical, Dental and 610261 Professional& Spec 610311 Administrative & Fir 610461 Special Department ... , ~~'630000 Non-DisGretio,nary G _ . 630031 ~ Electronic Eauiomei & Comp Ins J netits ~ Total S&EB's I ~lies Is Aircards i 0 ~ 0 0% 0 0~ 0% 0% 0% I I otal Services & Supplies~ 0~ 0 D 0 0 p p ~ I Contract Indirect Cost (See Columns J& K) I 0 O, 610261 Dispatch (Prof and Specialized Services) ~ ~ p 630081 Public Liaoility ~ 0 0% Total Contract Costl 0 0 0 0 0 p p~ ~ EXHIBIT C Detail unavailable in shaded areas ~.... g /~~~/ ' ,~`~ ,~3~ ~ ~ . ;K ~ ~ , cT~~ ~~ ~u~~~~ t£~~~~1.~~ ~~ V 1`Y 1~~~11i1FLR~~9~ ~~g' 1~~ ~~~ IC ~~5~~ ~~1t`~~I~~~ 3 Il~i~~~~~ ~~~YLi9lJ9~1. ~~~~~'~ I~~~I~~ ~~~"r"k ~f~~~~~~~ ~~~~Fk:k July-August October 30 November 30 September-October December 30 January 30 November-December February 30 1Vlarch 30 January-February Apri130 May 30 March-April June 30 July 30 May-June August 30 September 30 * Two month billing period. *~ Sixty days after close of billing period. ***Thirty days c~fter receipt of invoice. E~HIBIT D (1} 19d~1W11-il~'L ~~ ~A~%l ~L~~JLV~Y ~A' L'~A ~1-11Yly~gyL'~ DATE: March 30, 2010 CITY OF DUBLIN ATTN: Joni Pattillo, City Manager 100 CNIC PLAZA DUBLIN, CA 94568 IIiT~OICE #: DUBLIN - PYXX-XX FOR: Security Service charges for: DUBLIN POII~IC~ ~E12VICES Period: Pay Period Begin Date to Pay Period End Date (PP XX-XX & PP XX-XX ) r~~ k ~- ~S tt~~~~ ~`' ~'f~ ~~ ~ r r ITEM/DESCRIPTION AMO UNT_ _~~ PERSONNEL COSTS 600001 Salaries & Wages $ 600101 Overtime $ 600201 Retire Tier 1 Contrib $ 600301 Retire Tier 2 Contrib $ 600401 Social Security Contrib ~ 600501 HI Tax Contrib $ 600601 Hlth Ins Contrib $ 600701 Dental Hlth Ins Contrib $ 600801 Other Employee Benefits $ 601101 SDI Contrib $ 601301 Cafeteria Benefit Allowance _ $ l U l'AL Y~;liSONNEL COSTS Wage Adjustments 601001 Worker's Comp 630081 Risk Management OTHER COSTS $ _...~ . ~ - ~ - ~ - 610021 Utilities - Mobile Data Terminal Aircards - $ _ 610121 Repairs and Maintenance $ _ 610221 Medical, Dental & Lab Services $ _ 610261 Prof and Specialized Services -- DISPATCH ~ _ 610261 Prof and Specialized Services -- Outside Services $ _ 6l 0461 Special Departmental Expense $ _ 630031 Flectronic Equipment Maintenance $ _ 630041 Motor Vehicle Transportation $ _ 630061 Info Technology ° $ _ TOTAL OTH~R COSTS $ _'~`°°' SUBTOTAL ~ INDIRECT COSTS 9.00% Total Personnel Costs, Wage Adj., g _ Worker's Comp and Other Costs (Exciuding Risk Management, Dispatch, and Mobile Data Terminal Aircards.) Crime Prevention Officer $ - of total School Resource Officer ~ - of total DEMAND TOTAL (AMOUNT DUE) ~ ---~- 1v~ f~L~ tt~ivll l 1 AN C:b YA Y ALiL~ 1 U MAILING ADDRESS: TELEPHONE: REFERENCE: cc: Commander XXX XXX, FSS II "TREASURER OF ALAMEDA COUNTY" GREGORY J. AHERN, SHERIFF Attn: Accounting 1401 Lakeside Drive, 12th Floor Oakland, CA 94612-4305 (510) 208-9768 DUBLIN - FYXX-XX 81201 26008 EXHIBIT ~(2) P :y. ~ ~'~~ ~ ak' ~, ~ ~ a ~~ .~larneda County Certl~icate ~f Self Insurance (To be provided by County) EXHIBIT E