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HomeMy WebLinkAbout4.01 Draft 05-18-2010 CC MinDRAFT ~./~ Or' DU~~~ MINUTES OF THE CITY COUNCIL ~`,` OF THE CITY OF DUBLIN ~ ~-~ '8I~ REGULAR MEETING - Ma 18 2010 ~ ~~~ ~~/ v , ~ _.~ CLOSED SESSION A closed session was held at 6:32 p.m., regarding: • l ~ 5~ ~ A regular meeting of the Dublin City Council was held on Tuesday, May 18, 2010, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:59:57 PM , by Mayor Sbranti. • ROLL CALL PRESENT: Councilmembers Biddle, Hildenbrand, Scholz, and Mayor Sbranti ABSENT: Councilmember Hart • PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. • REPORT ON CLOSED SESSION ACTION Mayor Sbranti stated there was no reportable action during Closed Session. •~ ORAL COMMUNICATIONS Youth Advisorv Committee Appointments 7:01 p.m. 3.1 (110-30) Assistant Director of Parks and Community Services Paul McCreary presented the Staff Report and advised that Mayor Sbranti was recommending the appointment of three middle school and DUBLIN CITY COUNCIL MINUTES ~ VOLUME 29 ~~~~ REGULAR MEETING i;~~~,~ May 18, 2010 ~ ~,~ /~ DRAFT 1~ 5~ ~ ten high school youth, along with three alternates, to the Youth Advisory Committee for the term of June 2010 through May 2011. On motion of Cm. Biddle, seconded by Vm. Hildenbrand and by unanimous vote (Cm. Hart absent), the City Council confirmed the Mayor's appointments to the Youth Advisory Committee. Mayor's Appointment of Student Representative to Parks and Communitv Services Commission 7:03:56 PM 3.2 (110-30) Assistant Director of Parks and Community Services Paul McCreary presented the Staff Report and advised that four applications were received for the Student Representative to the Parks and Community Services Commission and the Mayor was recommending the appointment of Dublin High School Senior Matthew Reinemann. On motion of Vm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote (Cm. Hart absent), the City Council confirmed the Mayor's appointment of Matthew Reinemann as the Student Representative to the Parks and Community Services Commission for the term of July 2010 through June 2011. Mavor's Appointment of Poet Laureate and Citv Historian 7:05:20 PM 3.3 110-30 Heritage and Cultural Arts Manager John Hartnett presented the Staff Report and advised that the City Council would receive a report on the accomplishments of the Dublin Poet Laureate and City Historian during their finro-year terms which expire on May 19, 2010. In addition, the City Council was asked to confirm the Mayor's appointment of Jonnie McCoy-Howell as Poet Laureate and the re-appointment of Georgean Vonheeder-Leopold as City Historian. The City Council presented a Certificate of Recognition to Georgean Vonheeder-Leopold for her service as the City Historian the past year. Ms. Vonheeder-Leopold thanked the City Council for the re-appointment as the City Historian. The City Council presented a Certificate of Recognition to Ronnie Holland for her service as the Poet Laureate the past year. Ms. Holland thanked the City Council for the opportunity to serve as the Poet Laureate. Ms. McCoy-Howell thanked the City Council for the appointment as the Poet Laureate. DUBLIN CITY COUNCIL MINUTES 2 VOLUME 29 ~,~oF~ REGULAR MEETING i;~~~~~ May 18, 2010 `~~~ ~~ 1~ ~ ~~ ~ DRAFT On motion of Vm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote, the City Council confirmed the Mayor's appointment of Georgean Vonheeder-Leopold as City Historian. On motion of Cm. Biddle, seconded by Vm. Hildenbrand and by unanimous vote, the City Council confirmed the Mayor's appointment of Jonnie McCoy-Howell as Poet Laureate. "National Public Works Week" Proclamation 7:17:47 PM 3.4 (610-50) The City Council presented a proclamation to Nicole Gonzalez of the City's Public Works' Staff proclaiming May 16-22, 2010 as National Public Works Week in the City of Dublin. Public Works Technician Nicole Gonzalez spoke on the activities of the Public Works Department. Update on All America Citv Fundraisinq Efforts 7:21:27 PM 3.5 (110-30) Assistant to the City Manager Linda Maurer presented the Staff Report and advised that, on April 6, 2010, the City of Dublin was named a finalist by the National Civic League for the 2010 All America City Award Gompetition. In order to be selected as an All America City Award winner, a delegation from the City of Dublin must travel to Kansas City, Missouri in June 2010 to compete for the prestigious award. Private funding must be raised to send the delegation. The City Council established a Delegation Committee comprised of Mayor Sbranti and Vice Mayor Hildenbrand. The Committee will provide an update to the City Council on its efforts. Vm. Hildenbrand stated the City had received $30,000 in its fundraising effort. Mayor Sbranti stated the City had been excited to be acknowledged as a finalist. The fundraising goal was befinreen $50,000 and $60,000. With $30,000, there would be a nice sized delegation to send to Kansas City. • Public Comments 7:27:00 PM 3.6 No comments were made by any member of the public at this time. • DUBLIN CITY COUNCIL MINUTES 3 VOLUME 29 0~~ REGULAR MEETING 19'`~~}'~ May 18, 2010 ~~~~~// ~c,~oat'`r DRAFT CONSENT CALENDAR 7:27:05 PM Items 4.1 through 4.11 Mayor Sbranti pulled Items 4.4 and 4.10 for further discussion /~ ~ 5~ ~ On motion of Cm. Scholz, seconded by Cm. Biddle and by unanimous vote (Cm. Hart absent), the City Council took the following actions: Approved (4.1) Minutes of Regular Meetings of March 16, 2010 and April 6, 2010. Adopted (4.2 600-30) RESOLUTION NO. 54 - 10 AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT RENEWAL AND AMENDMENT WITH DELTA DENTAL OF CALIFORNIA Received (4.3 320-30) City Treasurer's Investment Report for 3rd Quarter 2009-2010 (320-30) Adopted (4.5 600-30) RESOLUTION NO. 56 -10 AMENDMENT TO AGREEMENT WITH TRUGREEN LANDCARE - EXTENSION OF AGREEMENT Adopted (4.6 600-30) and RESOLUTION NO. 57 -10 AMENDING THE CLASSIFICATION PLAN RESOLUTION NO. 58 -10 AMENDING THE SALARY PLAN FOR POSITIONS EXEMPT FROM FAIR LABOR STANDARDS ACT (FLSA) OVERTIME PROVISIONS and RESOLUTION NO. 59 -10 AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE RESOLUTION AND PRESCRIBING LEAVE BENEFITS FOR THE DESIGNATED POSITIONS DUBLIN CITY COUNCIL MINUTES a VOLUME 29 ~~ REGULAR MEETING 19'`~_~,~ `~ May 18, 2010 ~~~~~j~ ~tlroR~ DRAFT and RESOLUTION NO. 60 - 10 and AMENDING THE BENEFIT PLAN RESOLUTION NO. 61 - 10 Adopted (4.7 360-20) AMENDING THE PERSONNEL SYSTEM RULES RESOLUTION NO. 62 -10 ~9 ~ 5a APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 1983-1 and RESOLUTION NO. 63 -10 APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 1983-1 and RESOLUTION NO. 64 -10 APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 1983-2 and RESOLUTION NO. 65 -10 APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 198~2 and RESOLUTION NO. 66 - 10 APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 198fr1 DUBLIN CITY COUNCIL MINUTES VOLUME 29 `~OFDpB~ REGULAR MEETING i;~~~;~ May 18, 2010 `~ ~ /~ ~~,~~,~ 5 DRAFT (TRACT 5511) and RESOLUTION NO. 67 -10 aob 5a APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 198fr1 and RESOLUTION NO. 68 -10 APPROVING PRELIMINARY ENGINEER'S REPORT, LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 1997-1 (SANTA RITA AREA) and and RESOLUTION NO. 69 -10 APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 1997-1 (SANTA RITA AREA) RESOLUTION NO. 70 -10 APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND•ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 1999-1 and RESOLUTION NO. 71 -10 APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 1999-1 DUBLIN CITY COUNCIL MINUTES VOLUME 29 G`~~OFDp~~ REGULAR MEETING 19,~~~,~ May 18, 2010 `~ ~ ~~ ~1GIFpR~~ 6 DRAFT Adopted (4.8 210-30) RESOLUTION NO. 72 -10 a~ ~ ~a 6 APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE URBAN GREENING GRANT PROGRAM UNDER THE SAFE DRINKING WATER, WATER QUALITY AND SUPPLY, FLOOD CONTROL, RIVER AND COASTAL PROTECTION BOND ACT OF 2006 (PROPOSITION 84) Approved (4.9 300-40) Check Issuance Reports and Electronic Funds Transfers; • Mayor Sbranti pulled Item 4.10, Extension of a Temporary Policy for the Rental of Below Market Rate Ownership Units (430-80), and asked how many families had taken advantage of the policy. John Zukoski, Dublin resident, asked if Staff could make a presentation on the item because it was a significant item. Housing Specialist John Lucero presented the Staff Report and in response to Mayor Sbranti's question, responded that two families had taken advantage of the policy. On motion of Cm. Scholz, seconded by Vm. Hildenbrand and by unanimous vote (Cm. Hart absent), the City Council adopted RESOLUT/ON NO. 73 - 10 EXTENDING A TEMPORARY POLICY FOR THE RENTAL OF BELOW MARKET RATE OWNERSH/P UN/TS BY OWNERS UNABLE TO SELL THEIR UN/TS AT THE RESTR/CTED RESALE PR/CE. • Mayor Sbranti pulled Item 4.4, Renewal of the Tri-Valley Tourism Business Improvement District (TVTBID) (470-50), and asked how much money was anticipated to be generated from the increase and how had the current TVTBID benefitted the region. Amy Blaschka, President and CEO of the Tri-Val/ey Convention and Visitors Bureau, stated for the new TVTBID, they were looking at $1.2 - 1.5 million in the first year. In terms of where they were currently, they were at around $790, 000. In terms of benefits, through their efforts, they were able to track $6-7 million in economic impact to the Tri-Valley region. They did what their DUBLIN CITY COUNCIL MINUTES 7 VOLUME 29 G,~,~OFDp~~ REGULAR MEETING 19,~~~,~ May 18, 2010 ~~ ~ ~ ~~~~~~~ DRAFT ~ ~~ ~~ constituents could not do for themselves with budget cuts. They hoped to continue to do more of the same with increase resources. Mayor Sbranti asked how Dublin would be impacted specifically. Ms. Blaschka stated the City had four hotels and they were looking to bring in more City-wide events where more than one property would benefit. Similar to the recent bowler's tournament. Mayor Sbranti stated when the region did well, the City did well. He wanted to make sure Dublin received benefits. On motion of Mayor Sbranti, seconded by Vm. Hildenbrand and by unanimous vote (Cm. Hart absent), the City Council adopted RESOLUT/ON NO. 55 - 10 GRANT/NG CONSENT TO THE C/TY OF PLEASANTON TO RENEW THE TRI-VALLEY TOUR/SM BUS/NESS /MPROVEMENT D/STR/CT (TVTB/D) • WRITTEN COMMUNICATIONS - None • PUBLIC HEARINGS Review of Engineering Survey Results and Establishment of Speed Limit for Amador Vallev Boulevard, Martinelli Wav and Arnold Road 7:36:06 PM 6.1 (820-80) Traffic Engineer Jaimee Bourgeois presented the Staff Report and advised that this was the first reading of a proposed ordinance which would establish, based on the findings of engineering and traffic surveys, new speed limits of 30 miles per hour (mph) on Amador Valley Boulevard between Village Parkway and Stagecoach Road, 40 mph on Martinelli Way between Iron Horse Parkway and Hacienda Drive, and 35 mph on Arnold Road befinreen Dublin Boulevard and Altamirano Road. Mayor Sbranti opened the public hearing. Cm. Scholz asked what was meant by the "wrong time" in regard to evaluation in the Staff Report. DUBLIN CITY COUNCIL MINUTES s VOLUME 29 `~~~ REGULAR MEETING 19' _'_,~ °` Ma 18 2010 ~~~~ Y ~ \\ ~ f DRAFT a3~~~ Ms. Bourgeois stated the comment by the resident had only seen the traffic officers on the road way segment around 10:00 a.m. and his suggestion was that it's usually the 5:00 p.m. to 7:00 p.m. time period when most of the speeding occurred. The speed surveys were purposely conducted during off peak times. Speed data should not be collected when cars were impeded by congestion. Data was collected during free flow conditions. Sgt. Lamb of the Dublin Police Services stated officers were deployed daily. It was left to their discretion as to the location for monitoring motorists' speeds. They did monitor the roadways at different times of the day. Mayor Sbranti stated he understood why speed checks were done during free flow times. Cm. Biddle asked if the City moved to the 30 mph speed limit, officers could use radar to enforce the speed limit, but if the City maintained the speed limit at 25 mph, the City could not enforce the speed limit. Mayor Sbranti confirmed that information was correct. Allan Owens, Dublin resident on Amador Valley Boulevard, stated his concerns were health and safety. Drivers had to be very careful backing out of driveways on Amador Valley Boulevard. There were bike lanes on Amador Valley Boulevard, as well as more dog walkers headed to the Dougherty Dog Park. He was concerned about an increase in the speed limit. He asked if the increase was even appropriate. He asked that the City Council consider the people factors in their decision. Yvonne Frasca, Dublin resident, stated she lived on Amador Valley Boulevard for about nine years and she was not in favor of increasing the speed limit to 30 mph. It would just make matters worse. She did see the police officers stopping motorists. There were many kids walking with four schools in the area. It was very dangerous. Increasing the speed limit to 30 mph was a safety issue. Mayor Sbranti closed the public hearing. Cm. Biddle stated there were four schools in that area. He was concerned that, if the City did not make it easier for law enforcement to utilize radar, the situation would not improve. If the speed limit were left at 25 mph, the same situation would exist. It was important to give the police officers support. Vm. Hildenbrand stated she agreed with Cm. Biddle's comments that the City did not have a lot of flexibility if they wanted to enforce the speed limit. But she also agreed with the residents that it must be difficult to back out of driveways. She sympathized with the residents. The City wanted to be able to keep people in check. If motorists knew that the speed limit was not going DUBLIN CITY COUNCIL MINUTES s VOLUME 29 ~~OFDp REGULAR MEETING ,,; ~~;~ May 18, 2010 1~~~~~~ Gc,~R~ a bb ~a DRAFT to be able to be enforced with radar, it would make it easier then to get away with speeding. The City Council's hands were tied. Cm. Scholz stated she also agreed with Ms. Frasca. She also asked for a clarification on the use of radar. Ms. Bourgeois stated if the City did not have an engineering and speed survey to back up the posted speed limit, then officers could not use radar to enforce the posted speed limit. Mayor Sbranti stated that was what made it such a frustrating item. It really is a pedestrian- oriented area. Enforcement of the speed limit needs to be very vigilant. He agreed with the Staff's recommendations in terms of use of speed feed back boards. The Traffic Safety Committee could take a look at speed signs or other additional signage. He thanked Staff for doing four studies. He asked that, when the stoplight was completed at Amador Valley Boulevard and Brighton Way, Staff complete a traffic study within a couple of years, and not wait another ten years. On motion of Cm. Biddle, seconded by Vm. Hildenbrand and by unanimous vote (Cm. Hart absent), the City Council waived the reading and introduced an Ordinance Amending the Dublin Traffic Code to Establish a New Speed Limit on Certain Portions of Amador Valley Boulevard (Village Parkway to Stagecoach Road), Martinelli Way (Iron Horse Parkway to Hacienda Drive), and Arnold Road (Dublin Boulevard to Altamirano Road). • Nielsen Property Residential Project - Planned Development Rezone with a related Stage 1 Development Plan Amendment And Staqe 2 Development Plan, and a Supplemental Environmental Impact Report 8:03 p.m. 6.2 (400-20/450-30) Vm. Hildenbrand recused herself from hearing this item and the dais because she had a real property interest. Planning Consultant Kristi Bascom presented the Staff Report and advised that the Nielsen project site was 10.9 gross acres located at 6407 Tassajara Road within the Eastern Dublin Specific Plan Area. The proposed Project included a request to amend the General Plan and Eastern Dublin Specific Plan. The proposed General Plan and Eastern Dublin Specific Plan amendments would modify the existing land use designations from Rural Residential/Agricultural to Single Family Residential (EDSP) and would allow a reduction in the width of on-site streets. Approval of a Planned Development Rezone with a related Stage 1 Development Plan Amendment and Stage 2 Development Plan would expand the allowable DUBLIN CITY COUNCIL MINUTES ~o VOLUME 29 G~,~IO~DUB~ REGULAR MEETING 19,~~~,~ May 18, 2010 ~~ ~ ~ ~'~GIFpR~~ DRAFT ~~ ~~ 5 a uses on the site and permit up to 36 residential units. Site Development Review for the project would happen at a later date. Mayor Sbranti opened the public hearing. Mayor Sbranti asked, in regard to the narrow street, if there would still be the ability to put refuse and recycling receptacles on the street. Ms. Bascom stated the streets would accommodate the receptacles. Mayor Sbranti asked about the rough square footage of the homes. Ms. Bascom stated the minimum lot size was 5,000 square feet and the maximum lot coverage was up to 45%. John Zukoski, Dublin resident, stated this project would be great for Dublin. It was the future of development, smaller developments. The homes had good size private yards. This was also a great project in terms of economic perspective. He asked that the City Council consider approving the project. Mr. Robert Nielsen, property owner, stated he enjoyed living in that part of the City. Everyone worked hard on this project and he hoped it met the City Council's approval. Mark McClellan, McKay and Somps Civil Engineer, stated regarding grading, the fill would be in the northwest corner of the site. The pads did step up ten feet. They had worked with Staff to limit the cut. In regard to street widths, both of the single loaded streets would be 36 feet curb- to-curb. Mayor Sbranti closed the public hearing. On motion of Cm. Scholz, seconded by Cm. Biddle and by unanimous vote (Vm. Hildenbrand having recused herself, Cm. Hart absent), the City Council adopted RESOLUTION NO. 74 -10 CERTIFYING FINAL SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT, ADOPTING ENVIRONMENTAL FINDINGS, A STATEMENT OF OVERRIDING CONSIDERATIONS, AND MITIGATION MONITORING AND REPORTING PROGRAM UNDER CEQA FOR THE NIELSEN PROPERTY RESIDENTIAL PROJECT (6407 TASSAJARA ROAD- APN 985-0002- 009-02) PA 07-057 and waived the reading and introduced an Ordinance Approving a Planned Development Rezone with a Related Stage 1 Development Plan Amendment and Stage 2 Development Plan DUBLIN CITY COUNCIL MINUTES 11 VOLUME 29 G`~O~DUB~ REGULAR MEETING 19'~~~`~ May 18, 2010 ~~ c"~~ ~ (~,~I~~~~r ~w ~ /~ DRAFT for the Nielsen Property Residential Project (6407 Tassajara road - APN 985-0002-009-02) PA 07-057. • Grafton Plaza: Planned Development Rezone with a Related S_tage 1 Development Plan, and Mitiqated Neqative Declaration 8:22 p.m. 6.3 (400-20/450-30) Vm. Hildenbrand returned to the dais. Mayor Sbranti recused himself from hearing of the item and the dais as he was a real property owner within 500 feet of the project site. Environmental Specialist Martha Aja and Planning Consultant Mike Porto presented the Staff Report and advised that Grafton Plaza was 25.33 acres located within the Eastern Dublin Specific Plan Area. The proposed project includes a request to amend the General Plan and Eastern Dublin Specific Plan. The proposed General Plan and Eastern Dublin Specific Plan amendments would modify the existing land use designations from Campus Office to a new Mixed Use 2/Campus Office flexible land use designation. Approval of a Planned Development Rezone with a related Stage 1 Development Plan would expand the allowable uses on the site. Development of the site could include one of two options: Option 1 would allow a mixed use development and permit up to 50% of the development area be comprised of residential uses and Option 2 would allow a campus office development. The southern portion of the site (approximately 11 acres) was improved with an existing Water Quality Control Basin and no further development or modifications were proposed to this portion of the project site. Cm. Scholz asked if there were a maximum number of stories to the development. Mr. Porto stated that would be considered at the Stage 2. Vm. Hildenbrand opened the public hearing. Tim Sbranti, Dublin resident, stated he wanted to commend the applicant for working with the City Council, the Planning Commission and Staff. This was the right direction. It had been dramatically scaled back and was consistent with surrounding uses. It would be a great project. He urged the City Council to approve the project. Martin Inderbitzen, representing the applicant and developer of the project, stated it had been several years bringing the project forward. Staff had done a tremendous job. They had been very detailed. It had been through many revisions. In reality, it was really a straightforward project. They always envisioned a potential for residential. It resolved the questions about what the environmental impacts might be by bringing 50% of the site to residential. The developer wanted to introduce into the site, with residential and campus/office, a broader mix of uses that DUBLIN CITY COUNCIL MINUTES ~2 VOLUME 29 ~,~oF~B REGULAR MEETING i;~~~;~ May 18, 2010 ~~ ~ ~ ~'`~IFpR~~~ a~~ 5~ ~ DRAFT would allow them more flexibility to activate the street and create a better blend of services between existing uses around the site from office on one side to open space and more intense retail on the west side and residential and retail uses to the north of the project. To do that, they had to identify a way to bring those uses into the zoning category which did exist in the City's General Plan. They worked with City Staff to create a General Plan designation that would allow the developer to do the things they did on the site. Vm. Hildenbrand closed the public hearing. Cm. Scholz stated she liked the scaling back of the project. Cm. Biddle stated it turned it into more of a neighborhood. Vm. Hildenbrand stated this had always been a commercial designation but she was now glad to see this project. She supported the project. On motion of Cm. Scholz, seconded by Cm. Biddle and by unanimous vote (Mayor Sbranti having recused himself, Cm. Hart absent), the City Council adopted RESOLUTION NO. 75 -10 ADOPTING A MITIGATED NEGATIVE DECLARATION, STATEMENT OF OVERRIDING CONSIDERATIONS, AND MITIGATION MONITORING AND REPORTING PROGRAM FOR THE GRAFTON PLAZA PROJECT, PA 07-006 and waived the reading and introduced an Ordinance Approving a PD-Planned Development Rezone and Related Stage 1 Development Plan for the Grafton Plaza Project (APN 985-0061- 010 & 985-0061-004 (PA 07-006). •~ Grafton Plaza and Nielsen Property Residential Project: General Plan and Eastern Dublin Saecific Plan Amendments 8:42:41 PM 6.4 (420/30/410-55) Mayor Sbranti recused himself from hearing the Grafton portion of the item and the dais as he was a property owner within 500 feet of the proposed project. Vm. Hildenbrand recused herself from hearing the Nielsen~ portion of this item and the dais because she had a real property interest. DUBLIN CITY COUNCIL MINUTES ~3 VOLUME 29 ~ ~~ REGULAR MEETING 19;~~~,~ May 18, 2010 ~~ ~ ~~ ~~~~ ~(~ /~ ~ DRAFT Planning Consultant Kristi Bascom presented the Staff Report and advised that the proposed Grafton Plaza General Plan and Eastern Dublin Specific Plan amendments would modify the existing land use designations from Campus Office to a new Mixed Use 2/Campus Office flexible land use designation. The proposed Nielsen Property General Plan and Eastern Dublin Specific Plan amendments would modify the existing land use designation from Rural Residential/Agricultural to Single Family Residential and allow a reduction in the width of on-site streets. On motion of Cm. Biddle, seconded by Cm. Scholz and by unanimous vote (Mayor Sbranti having recused himself as to the Grafton portion, and Cm. Hart absent), and on motion of Cm. Biddle, seconded by Cm. Scholz and by unanimous vote (Vm. Hildenbrand having recused herself as to the Nielsen portion, and Cm. Hart absent), the City Council adopted RESOLUTION NO. 76 - 10 APPROVING AMENDMENTS TO THE GENERAL PLAN AND EASTERN DUBLIN SPECIFIC PLAN FOR GRAFTON PLAZA (PA 07-006) AND THE NIELSEN PROPERTY RESIDENTIAL PROJECT (PA 07-057). • RECESS 8:46:17 PM Mayor Sbranti called for a brief recess. The meeting reconvened with all City Councilmembers present at 8:52:59 PM. ~+~ UNFINISHED BUSINESS Approval of Combined Grant Process and Related Documents 8:53:04 PM 7.1 (480-30) Administrative Aide Gaylene Burkett presented the Staff Report and advised that during the Fiscal Year 2009-2010 Goals and Objectives process, the City Council established a high priority objective to develop a procedure to combine the Community Development Block Grant (CDBG) and the Community Support Grant processes into one. On October 6, 2009, the City Council created the Community Development Block Grant and Community Support Grant Committee ("Committee") to provide policy guidance and direction to assist Staff on meeting this objective. The Committee had met several times and provided input on the process and DUBLIN CITY COUNCIL MINUTES 14 VOLUME 29 ~~~~ REGULAR MEETING ,,; ~~`;~ May 18, 2010 '~`~~~j~ • ~c~~u~ ~~~~~ DRAFT necessary documents. Upon full City Council acceptance of the Committee's recommendations, the objective of combining the Community Development Block Grant and the Community Support Grant processes into one process would be complete. Mayor Sbranti asked if the City budget situation did not improve, and the City lowered or eliminated these grants, how would that impact this process. City Manager Pattillo stated the City Council had directed Staff to include information regarding the possibility that funding might not be available. Direction from the City Council had been for Staff to check in with the City Council in September or October to understand where the City was as far and revenues and make a decision at that time. Mayor Sbranti confirmed that the City Council would go forward with the decision tonight assuming that all was normal but Staff would check back in with the City Council after the City received a fiscal update. On motion of Cm. Scholz, seconded by Vm. Hildenbrand and by unanimous vote (Cm Hart absent), the City Council accepted the Committee's recommendations on the new grant process, the Universal Grant Application and Universal Rating Criteria; not establish grant funding priorities so as to maintain flexibility in the grant award process; and authorize the City Manager or her designee the ability to make changes to the related documents as appropriate. • NEW BUSINESS Discussion Reuardinct the Citv's Use of Social Media 8:59:39 PM 8.1 (150-30) Assistant to the City Manager Linda Maurer presented the Staff Report and advised that the City Council had adopted a City Communications Plan that included an objective to explore the use of social media. Staff had reviewed the legal and policy considerations in using social media tools, such as Facebook, and was bringing these considerations to the City Council for discussion and direction. Vm. Hildenbrand stated she wished the City had investigated how other cities were handling concerns because there were other cities now using Facebook. The City had not investigated other entities' use to get a better understanding and instead was going to say it was a lot of time and potential money and unknowns. These were concerns, she was not denying that, but research should have been done. DUBLIN CITY COUNCIL MINUTES 15 VOLUME 29 REGULAR MEETING 19; , } ~~ . May 18, 2010 ~~~ / ~'1GI ~ DRAFT ~~~~~ Ms. Maurer stated research had been done including speaking to other cities that used Facebook and did a list serve posting to find out what other cities had done. In essence a lot of cities had moved into the ground without researching all the possible issues. The City of Tracy stated their City Attorney had not been informed of the City's decision to move forward with a Facebook page. They were unaware that comments could be posted because they went live with their Facebook page prior to Facebook changing its policy related to comments. They were unaware that comments were being allowed. Staff had spoken to other agencies and the Dublin Unified School District about moving forward with a Facebook page. In all instances, the agencies were forging new ground and not looking at all the legal and policy considerations. City Staff wanted to present that information to the City Council first before moving down that path. Cm. Biddle stated that this was an area the City did not want to be a forerunner. The City should let other entities experiment and go through some of the legal processes and problems. At a later date, when the budget, Staff time and legal costs were not such a big concern, then the City could move ahead a little later. Particularly when the City will have a new website up and running, Facebook could be discussed at a later date. Cm. Scholz stated a Facebook page would be hard to monitor. She did enjoy her personal Facebook page but, for the City, it was a wise decision to not have a Facebook page at this time. A lot of potential complications could arise that the City might not even foresee. Staff time was a big factor. This could be re-evaluated at any time. She supported the idea of not having a Facebook page. Vm. Hildenbrand stated she disagreed with Cm. Biddle in that the City website would be used for different reasons than what people used their Facebook or social media network. It was used to get information differently. It was promoted differently. You automatically received updates. There were different advantages to having a presence in the different venues. The City was not a tech savvy City. The City should be coming into the technology era and was dragging its feet in terms of technology. It keeps running ahead and the City would never get caught up. The new website would be great. She believed the City should be looking at different ways to communicate with the public. Mayor Sbranti stated the new website was a huge step in that direction, as was the use of more push technology. Given the issues outlined in the Staff Report, now was not the time to move forward with Facebook because of potential legal ramifications and unintended consequences. He did want to see this come back in the future as some of these issues will have worked themselves out. Facebook did reach an entire demographic of people that might never go to the City's website in the first place. It was an important communications tool. The City needed to continue to investigate other tools of communication. The City Council directed Staff not to go forward with a City Facebook page at this point but continue to monitor tools of communication. DUBLIN CITY COUNCIL MINUTES 16 VOLUME 29 `~OFDp~ REGULAR MEETING ~;~~~~~ May 18, 2010 ~~ ' ~ ~,~,~~.~ 3~~~ ~~ ~ DRAFT ~ OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 9:11:59 PM City Manager Pattillo proposed canceling the first City Council meeting in June, June 15, to accommodate the City Councilmembers that would be attending the All America City Awards in Kansas City, Missouri. The City Council agreed to have a consolidated budget and regular City Council meeting on Tuesday, June 22, 2010, starting at 5:30 p.m. Cm. Scholz stated she had not attended any City sponsored functions recently. Cm. Biddle stated he attended an economic forecast meeting at the Shannon Center. He attended the Waste Management Planning Session and the Bike to Work event at the BART Station. He attended a poetry reading at Wells Middle School, and the Tri-Valley Housing Open House in Livermore. He visited the Dublin Elementary School Science Fair. Vm. Hildenbrand stated the League meeting for the month of May was cancelled. Thursday night would be the Memorial Program honoring those who served in the military. Mayor Sbranti stated he had participated in Dublin Unified School District School Conversation, attended the economic forecast, and attended a number of events related to Rowell Ranch. • ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 9:21:54 PM in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES ~7 VOLUME 29 ~~ REGULAR MEETING 19;` ,_* ~ ~'d~ May 18, 2010 \~ ~ // ~