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Home My WebLink About4.03 RepublicElectric02-18 CITY CLERK File # AGEN DA STATEMENT CITY COUNCIL MEETING DATE: December 17, 2002 SUBJECT: Award of Bid, Traffic Signal Battery Backup Systems, Contract 02-18 Report Prepared by: Lee S. Thompson, Public Works Director ATTACHMENTS: 1) Bid Results 2) Resolution RECOMMENDATIO~ ~dopt resolution awarding Contract 02-18 to Republic Electric FINANCIAL STATEMENT: Project Construction Budget: $132,300 (Battery Backup Capital Improvement Project) $ 3,500 (Operating Budget - "Countdown" Pedestrian Signal Heads for Dublin Blvd./Village Parkway) $135,800 Total Budget Potential Expenditures: $ 95,552 (Low Bid of $86,865, plus 10% contingency) $ 7,386 (Purchase order for LED modules) $102,938 Potential Expenditures Potential Offsets: $ 22,400 (Grant from California Energy Commission for Battery Backup Systems) $ 1,500 (Approximate rebate from PG&E for LED modules related to Programmed Visibility Signal Heads) $ 23,900 Potential Offsets See description below for additional information. The low bid received is within funds budgeted for construction of this project. DESCRIPTION: On November 5, 2002, the City Council authorized Staff to advertise for bids for Contract 02-18, Traffic Signal Battery Backup Systems (BBS). Traffic signal battery backups are a safety feature proposed for eight of the City's more heavily traveled intersections. These units will allow the intersections to continue to operate for approximately two hours in the event of a power failure. COPIES TO: Bidders .l __ ITEM NO.~~ g :h-rd scproj\bb s\ag st award ~ The eight intersections proposed to receive BBS units at this time are: Dublin Boulevard/San Ramon Road Dublin Boulevard/Regional Street Dublin Boulevard/Village Parkway Dublin Boulevard/Dougherty Road Hacienda Drive/Hacienda Crossings Dublin Boulevard/Tassajara Road Amador Valley Boulevard/San Ramon Road Amador Valley Boulevard/Village Parkway The project also proposes to convert the existing BBS at Dublin Boulevard/Hacienda Drive fi.om flashing red to full operation. The funds budgeted for the project include installation of yellow light emitting diode (LED) modules and full-LED pedestrian signals at all of the intersections that are to receive battery backup systems, as well as replacement of several of the programmed visibility signal heads with standard LED signal heads. Conversion to full LED will allow the signal to operate for a longer'period of time on the battery during a power failure; some additional ongoing energy savings would be an added benefit. As noted in the Financial Statement, Staff has issued a purchase order for spare LED modules and for the special LED modules for the programmed visibility (PV) signal heads that will remain in place. The cost of the battery backup systems is partially offset by a California Energy Commission grant in the amount of $22,400. This grant funding has been approved. If delivered on time, the red and green LED modules for programmed visibility (PV) heads may qualify for a small PG&E rebate of approximately $1,500. A total of 9 bids were received for this project. The low bidder is Republic Electric with a bid of $86,865. The submitted bids have been reviewed and the low bidder's references checked. Staff recommends that the City Council adopt the resolution awarding Contract 02-18 to the low bidder. Page 2 of BID RESULTS - TRAFFIC SIGNAL BATTERY BACKUP SYSTEMS, CONTRACT NO. 02-18 BID OPENING DATE - DECEMBER 3, 2002 I ENGINEER'S ESTIMATE REPUBLIC ELECTRIC STEINY & CO. WINGARD ENGINEERING BID UNIT ITEM ITEM DESCRIPTION MEAS. QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 New BBS EA 8 $ 5,980.00 $ 47,840.00 $ 5,400.00 $ 43,200.00 $ 5,225.00 $ 41,800.00 $ 6,400.00 $ 51,200.00 2 Modify BBS/ExternalCabinet EA 1 $ 3,450,00 $ 3,450.00 $ 2,000.00 $ 2,000.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 3 12" YelIow LED EA 175 $ 155.25 $ 27,168.75 $ 115.00 $ 20,125.00 $ 165.00 $ 28,875.00 $ 125.00 $ 21,875.00 4 8" YelIow LED EA 19 $ 155.25 $ 2,949.75 $ 100.00 $ 1,900.00 $ 145.00 $ 2,755.00 $ 150.00 $ 2,850.00 5 LED PedestrianSignal EA 56 $ 276.00 $ 15,456.00 $ 215.00 $ 12,040.00 $ 310.00 $ 17,360.00 $ 275.00 $ 15,400.00 6 Countdown Ped EA 8 $ 437.00 $ 3,496.00 $ 450.00 $ 3,600.00 $ 400.00 $ 3,200.00 $ 450.00 $ 3,600.00 7 Item Deleted) 8 Convert PVHeadtoStandard EA 4 $ 1,495.00 $ 5,980.00 $ 1,000.00 $ 4,000.00 $ 700.00 $ 2,800.00 $ 1,200.00 $ 4,800.00 TOTAL BID: $106,340.50 $ 86,865.00 $ 99,290.00 $102,225.00 RICHARD HEAPS TENNYSON ELECTRIC CONTINENTAL ELEC. BID UNIT ITEM ITEM DESCRIPTION MEAS. QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 New BBS EA 8 $ 5,738.00 $ 45,904.00 $ 8,050.00 $ 64,400.00 $ 8,360.00 $ 66,880.00' 2 Modify BBS/ExternalCabinet EA 1 $ 5,309.00 $ 5,309.00 $ 3,200.00 $ 3,200.00 $ 4,132.00 $ 4,132.00 3 12" YelIow LED EA 175 $ 142.00 $ 24,850.00 $ 133.00 $ 23,275.00 $ 166.00 $ 29,050.00 4 8" YelIow LED EA 19 $ 160.00 $ 3,040.00 $ 120.00 $ 2,280.00 $ 138.00 $ 2,622.00 5 LED PedestrianSignal EA 56 $ 265.00 $ 14,840.00 $ 330.00 $ 18,480.00 $ 285.00 $ 15,960.00 6 Countdown Ped EA 8 $ 490.00 $ 3,920.00 $ 495.00 $ 3,960.00 $ 463.00 $ 3,704.00 7 (Item Deleted) 8 Convert PV Head to Standard EA 4 $ 1,211.00 $ 4,844.00 $ 490.00 $ 1,960.00 $ 1,133.00 $ 4,532.00 TOTAL BID: $102,707.00 $117,555.00 $126,880.00 BROWN & FESLER NORTHERN ELECTRIC ST. FRANCIS ELECTRIC BID UNIT ITEM ITEM DESCRIPTION MEAS. QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 New BBS EA 8 $ 9,322.00 $ 74j576.00 $ 6,675.00 $ 53,400.00 $ 8,540.00 $ 68,320.00 2 Modify BBS/ExternalCabinet EA 1 $ 5,189.00 $ 5,189.00 $ 3,100.00 $ 3,100.00 $ 3,870.00 $ 3,870.00 3 12" YelIow LED EA t75 $ 147.00 $ 25,725.00 $ 255.00 $ 44,625.00 $ 272.00 $ 47,600.00 4 8" YelIow LED EA 19 $ 141.00 $ 2,679~00 $ 250.00 $ 4,750.00 $ 688.00 $ 13,072.00 5 _ED PedestrianSignal EA 56 $ 283.00 $ 15,848.00 $ 375.00 $ 21,000.00 $ 317.00 $ 17,752.00 6 Countdown Ped EA 8 $ 461.00 $ 3,688.00 $ 525.00 $ 4,200.00 $ 520.00 $ 4,160.00 7 (Item Deleted) 8 Convert PVHeadtoStandard EA 4 $ 1,250.00 $ 5,000.00 $ 800.00 $ 3,200.00 $ 1,218.00 $ 4,872.00 TOTAL BID: . $132,705.00 $134,275.00 $159,646.00 Page 1 RESOLUTION NO. -02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AWARDING CONTRACT 02-18 TRAFFIC SIGNAL BATTERY BACKUP SYSTEMS TO REPUBLIC ELECTRIC WHEREAS, the City of Dublin didl on December 3, 2002, publicly open, examine,-and declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract 02-18, Traffic Signal Battery Backup Systems, authorized by the City CoUncil on November 5, 2002, which Plans, Specifications, and Modifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings Under the request for bids; and WHEREAS, said bids were submitted to the City Engineer, who has recommended that the bid hereinafter mentioned is the lowest and best bid for doing said work; NOW, THEREFORE, BE IT RESOLVED that the City CoUncil of the City of Dublin does hereby award City of Dublin Contract 02-18, Traffic Signal Battery Backup Systems, to the lowest responsible bidder therefor, to wit Republic Electric, with a bid of Eighty Six Thousand Eight HUndred Sixty Five Dollars ($86,865), the particulars of which bid are on file in the Office of the City Engineer. BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement. PASSED, APPROVED AND ADOPTED this 17th day of December, 2002. AYES: NOES: ABSENT: ABSTAINING: Mayor ATTEST: City Clerk g: Imiscprofibbs~resoawrd ,~ ~ f%~*~ ~ ~ ~' ~ ~ '~e~ ~ ' 3