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Home My WebLink About02-14-2008 Approved HCAC Minutes +OF IiC7BI:IN T MEETITTG , ~C1}1V~MIJ3'Y SER,~ICES ~OMMIS~aT~DR ; . ~ ~~~~3'~:~~ C'ft ~'C~~~P~~~U1~I113IS~~~ a , h ~a z s 3- T. T a a~"?a n t_- x ~ A F a N[a e.. 8Y ' y r xr4 ~ sa. ~~~'~f 14i 2Q~g The February 14, 2008 Joint Meeting of the Parks & Community Services and Heritage & Cultural Arts Commissions was called to order at 6:04 p.m. at the Dublin Civic Center, Dublia, California, by P&CS Chairperson Flores. PLEDGE OF ALLEGIANCE P&CS Chairperson Flores led the Pledge of Allegiance. ROLL CALL Parks & Community Services Commissioners Present: Elias, Flores, Jones, Guarienti, Muetterties Pazks & Community Services Commissioners Absent: Lorenzo Heritage & Cultural Arts Commissioners Present: Swalwell, Carr, Acuff, Halket, Mack, Vonheeder-Leopold Heritage & Cultural Arts Commissioners Absent: Lussie ORAL COMMUNICATIONS 3.1 PUBLIC COMMENTS - None APPROVAL OF MINUTES - None WRITTEN COMMUNICATIONS - None PUBLIC HEARING - None UNFINISHED BUSINESS - None NEW BUSINESS 8.1 HISTORIC PARK MASTER PLAN ADDENDUM Ms. Diane Lowart, Parks & Community Services Director, presented the specifics of the project as outlined in the Staff Report. Mr. Blaine Merker and Mr. Frederic Knapp, Project Consultants, further presented the specifics of the project. H&CA Cm. Acuff asked if the costs for landscaping and refizrbishing are included in the project costs, and Ms. Lowart said yes. P&CS Cm. Guarienti asked if the City of Pleasanton has expressed interest in the Kolb family properties. Ms. Lowart stated that the City of Pleasanton has not identified the properties as a historical resource for their city; P&CSC & H&CAC Joint Meeting Minutes - February 14, 2008 Page Z of 3 however, they would like an opportunity to provide input on whether the properties should be moved out of their city. H&CA Cm. Mack asked if the City of Dublin would have to wait for the City of Pleasanton's input before moving forward with relocation plans. Ms. Lowart stated that since the Kolb family owns the land and the structures, she does not anticipate any issues with moving forward with relocation plans. H&CA Cm Vonheeder-Leopold pointed out that the draft Dublin Historic Park Master Plan Addendum inconectly states that "in 1952 the ranch was cut off from Dublin Viilage with the construction of the Arthur Breed (580) Freeway She stated that this sentence should be corrected to read: "In 1952 the ranch was cut off from Dublin Village with the construction of US Highway 50 Ms. Lowart stated that the document is in draft form and that Staff would research the information. P&CS Cm. Elias asked if the City has a plan for moving the structures if the land is sold prior to the City being ready to begin Phase I of the relocation plan. Ms. Lowart explained that the City has a Donation Agreement from the Kolb family that spells out terms under which the family would donate the structures to the City. The Agreement includes a requirement of the City to commit to taking the structures by June 1, 2008, and moving the structures off-site by January 1, 2009. Cm. Elias asked if the City has a temporary location on which to hold the structures while construction on the Dublin Historic Park site is underway. Ms. Lowart explained that the Park site has enough room to hold the structures during construction. Cm. Vonheeder-Leopold asked about the demolition of the shopping center. Ms. Lowart stated that demolition is anticipated to begin in late spring 2008. Cm. Acuff asked if the City has considered fundraising opportunities for the project in conjunction with the Dublin Historical Preservation Association to allow the community to buy into the project. Ms. Lowart that Staff could pursue this option. Cm. Vonheeder-Leopold asked if grant money was available for the project and Ms. I,owart said no. P&CS Chair Flores opened the floor to public comment. Hearing none, Chair Flores closed the floor. After brief discussion on which Option to recommend, the Commissions made the following vote: On a motion by Cm. Acuff, seconded by Cm. Vonheeder-Leopold, and by a vote of 5-0-0 with Cm. Lussie and Chair Swalwell absent, the Heritage and Cultural Arts Commission voted to recommend Option C. On a motion by Cm. Elias, seconded by Cm. Guarienti, and by a vote of 5-0-0 with Cm. Lorenzo absent, the Parks & Community Services Commission voted to recommend Option C. Cm. Guarienti asked if eliminating any of the improvement phases would preclude the improvements from being constructed in the future. Mr. Blaine Merker stated that the landscape memory wall may be difficult to construct after Phase II. Cm. Acuff explained that she likes the idea of using the Sunday School Barn as a stage. i i P&C ;C & H&CAC Joint Meeting Mi — February 14, 2008 Page 3 of 3 Cm. Elias stated that he likes the concept of building a stage inside the Sunday School Barn, but questions the cost savings when compared to building an outdoor stage. Ms. Lowart explained that the cost estimate for the renovation of the Sunday School Barn anticipates the potential construction of an indoor stage. Cm. Elias stated that the focus should be on the fundamental purpose of the Park and the necessary improvements needed in order to make the park viable for the long-term. He stated that he is not sure that a Past -time Pool or Interactive Fountain is a necessary improvement. Cm. Vonheeder-Leopold stated that that the historical perspective of the Interactive Fountain was to identify the location of the water source for the horses. Cm. Guarienti emphasized the primary importance of preserving and relocating the structures to the Park. He stated that he is in support of eliminating all improvements in question in order to relocate the structures. Cm. Elias stated that if the improvements were to be constructed, he would hope that each piece would be accompanied by signage that would explain the significance of the piece. Cm. Guarienti asked if the memory walls could be constructed in a later phase. Ms. Lowart clarified that the core structures would be relocated in Phase 1, and the construction of the memory walls could begin in Phase 2 when additional funding is located. With regard to which reductions to support, the Commissions made the following votes: On a motion by Cm. Acuff, seconded by Cm. Vonheeder-Leopold, and by a vote of 5-0-0 with Chair Swalwell and Cm. Lussie absent, the Heritage and Cultural Arts Commission voted to support the elimination of the Past - time Pool and the Outdoor Stage in order to fund relocation and refurbishment of the Kolb Ranch structures. On a motion by Cm. Guarienti, seconded by Cm Muetterties, and by a vote of 5-0-0 with Cm. Lorenzo absent, the Parks & Community Services Commission voted to support elimination of the Landscape Memory Walls, Past -time Pool, Interactive Fountain, and Outdoor Stage in order to fund relocation and refurbishment of the Kolb Ranch structures. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM HERITAGE & CULTURAL ARTS COMMISSIONERS AND PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF H&CA Cm. Carr reported on the recent Dublin/San Ramon Women's Club Student Art Contest Judging event. ADJOURNMENT Being no further business, the meeting adjourned at 7:15 p.m. Res . e tfully submitte Rhonda Franklin Administrative Technician APPROVED: 2~ - 4,e 3--75 off' Chairperson