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HomeMy WebLinkAbout01-23-2010 Adopted CC Min Adj MtgMINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN ADJOURNED REGULAR MEETING - JANUARY 23. 2010 An adjourned regular meeting (Goals & Objectives Workshop) of the Dublin City Council, Heritage & Cultural Arts Commission, Parks & Community Services Commission, and Planning Commission was held on Saturday, January 23, 2010, in the Regional Meeting Room. The meeting was called to order at 9:01 a.m., by Mayor Sbranti. •~ ROLL CALL PRESENT: Councilmembers Biddle, Hart, Hildenbrand, Scholz and Mayor Sbranti Heritage & Cultural Arts Commissioners Halket, Mack, Minniear, Nuckols, Tutino, and Vonheeder-Leopold Parks & Community Services Commissioners Elias, Guarienti, Jones, Muetterties, Totaro, and Student Representative, Annie Arcuri Planning Commissioners Brown, King, Schaub, and Swalwell ABSENT: Planning Commissioner Wehrenberg Heritage and Cultural Arts Commissioner Carr i I. WELCOME Mayor Sbranti welcomed the Planning Commission, Parks & Community Services Commission, Heritage & Cultural Arts Commission, Staff and members of the public to the Goals & Objectives Workshop, and thanked everyone for giving up their Saturday, and had everyone present introduce themselves. Mayor Sbranti reviewed ground rules, indicating that the purpose of this meeting was to provide each Commission an opportunity to have a dialogue with the City Council regarding those goals and objectives related to their respective area of responsibility. This information would assist the City Council as they consider the City's 2010-2011 Goals & Objectives Program on February 24, 2010. The discussion at this meeting would initially focus on those objectives in which the priority of the Commission differed DUBLIN CITY COUNCIL MINUTES i VOLUME 29 OFpp~ ADJOURNED REGULAR MEETING 19;`~~~ ~~ January 23, 2010 `~~~~~ dG/FpR~l from City Staff and any new objectives proposed by the Commission, as well as how those objectives related to the 2010-2011 Strategic Plan update. II. Strategic Plan Overview by City Manager City Manager Joni Pattillo presented an overview, in lieu of a Staff Report, to review the City's Strategic Plan, Mission Statement, Vision, and Strategies. She detailed the City's accomplishments in relation to these strategies. She referred to the six strategies in the Ten-Year 2010-2011 Update, and reviewed the process to completing the Strategic Plan in accordance with the City's values. City Manager Pattillo also introduced Senior Administrative Analyst Amy Cunningham as the new Budget Manager. She also acknowledged Parks and Community Services Director Diane Lowart for her new role in assisting with streamlining the Goals and Objectives and Budget Process. •~ III. HERITAGE 8~ CULTURAL ARTS COMMISSION/DISCUSSION OF GOALS & OBJECTIVES 9:07a.m. The Council and Commission discussed the proposed objectives for accomplishing each of the Heritage & Cultural Arts (HC&A) Commission's goals, focusing primarily on those goals in which the Staff and Commission rankings differed. Commissioner Steve Minniear stated the Commission was in complete agreement with the City's priority ranking of the Goals and Objectives and provided comments on behalf of the Commission. Commissioner Minniear discussed Objective # 111.8.4) Establish a Ceramic Studio Program in the o/d Ko/b House, and commended the City on the benefit to the community, especially due to State cuts continuing to impact art-related school programs. Mayor Sbranti asked Staff about the Kolb House's immediate program elements for the various rooms. Heritage and Cultural Arts Manager John Hartnett stated the immediate plans for the large house would be adjoined to the Murray School House and staged as a museum, which would showcase the front finro rooms and the kitchen. The remaining two rooms had potential to be used as classrooms, though this had not been determined at this time. The Sunday School Barn would be renovated with potential use as rental space for classrooms or private parties, with plans to install a stage with professional lighting, sound equipment and seating for play productions. DUBLIN CITY COUNCIL MINUTES a VOLUME 29 -~~ppLe ADJOURNED REGULAR MEETING ,,;`~ ~ ~~~ January 23, 2010 '`~~~~~ dG/~R~ Vm. Hildenbrand suggested setting up a tour for Councilmembers that had not had the opportunity to view the Kolb House, to assist with envisioning the proposed renovation plans. Cm. Scholz asked Mr. Hartnett to elaborate on public access schedules. Mr. Hartnett responded the final schedules had not yet been established. The proposed schedule would coincide with the Heritage Center hours of operation, Wednesday through Sunday from 1:00 pm to 4:00 pm. Cm. Scholz stated that it did not seem to be sufficient public access. City Manager Pattillo stated costs associated with public access could be researched and presented to the City Council at a future date for consideration of Staff and custodial expenses associated with increasing hours of operation. Cm. Biddle asked Staff for clarification of the process for the Kolb House museum accreditation as listed in Objective # 111.8.3) Apply for a Museum Assessment Program (MAP) Phase /ll, as a step toward the /ong term goal of museum accreditation. Mr. Hartnett explained that four phases in the accreditation process would need to be completed. Each phase required approximately 2 to 3 years to be completed, but the application process could be started for the Museum Assessment Program Phase III, even though the City was currently half way through Phase II. Cmr. Minniear emphasized the importance of Objective # 111.8.7) Work with Camp Parks to preserve its history during the redeve/opment of the facility. The Commission did not want to lose the momentum and connections established thus far. However, the Commission understood financial constraints which did not allow for a higher priority rating at this time. Cmr. Vonheeder-Leopold commented on the Camp Parks inventory currently being stored with the Dublin Heritage and Preservation Association and the desire to have these artifacts appropriately catalogued and preserved. Vm. Hildenbrand asked the Commission if they had considered a temporary location to facilitate displaying artifacts in its possession, due to the special access required to enter Camp Parks. Cmr. Minniear added alternatives might be available, such as the Heritage Center, but understood any alternative would have financial impacts. DUBLIN CITY COUNCIL MINUTES 3 VOLUME 29 `~oFO~~~ ADJOURNED REGULAR MEETING i;~~~;~ January 23, 2010 ~~ ~ ~ ~`~LIFORN~ Mayor Sbranti stated short-term versus long-term strategies might be a solution to preserving the inventory currently in possession and worth researching. Cmr. Vonheeder-Leopold inquired on the availability of the expansion space located in the Dublin Library currently being used for storage. Ms. Lowart clarified the Library storage space was currently being used by the City and the Library only, due to liability concerns because it was not Fire Code compliant for public exits, and would ultimately be renovated for Library use only. Cm. Hart asked why this Goal was rated Medium considering the significance the Goal carried. Cmr. Minniear responded the reason for the Medium Rating was due to City resources. Vm. Hildenbrand suggested a temporary display of the artifacts in possession would provide insight to the history of Camp Parks. It would be unfortunate if this Goal ultimately was deleted with future Commissions. Mayor Sbranti added possible communication with the Army via Lt. Col Friend relaying the City's priority of preserving the Camp Parks history, would be worthwhile. Cmr. Minniear reviewed the background for Proposed Additional Objectives # 111.8.10) Continue to obtain and preserve the oral histories of Dublin seniors and longtime residents in the next fisca/ year and # 111.8.11) Sponsor an art/photo competition that will engage the community, and noted that the hope was that there would be no additional resources needed to implement either of these Objectives. Cmr. Nuckols stated that Proposed Additiona/ Objective # 111.8.11, was also intended to highlight all the great geographical areas in Dublin and because the promotion, and the submission of art and photos could be implemented online, the cost could be minimal. Mayor Sbranti asked for final comments from the Commission and moved on to public comment. Public comment: Rich Guarienti commended the Heritage and Cultural Arts Commission for their dedication to preserving Dublin's History. • DUBLIN CITY COUNCIL MINUTES 4 VOLUME 29 G`~~OFDpB~ ADJOURNED REGULAR MEETING 19'~~~`~ January 23, 2010 ~~ ~ ~~ ~'~L/FORN~ RECESS 10:02 a. m. Mayor Sbranti called for a brief recess. The meeting reconvened with all Councilmembers present at 10:05 a.m. IV. PARKS & COMMUNITY SERVICES COMMISSION/DISCUSSION GOALS & OBJECTIVES 10:05 a.m. The City Council and Commission discussed the proposed objectives for accomplishing each of the Parks & Community Services Commission's goals, focusing primarily on those goals in which the Staff and Commission rankings differed, as well as an additional objective proposed by the Parks & Community Service Commission. Cmr. Steven Jones stated the Parks and Community Services Commission acknowledged the City's economic challenges and stated they were in agreement with Staff on all objective priorities. Vm. Hildenbrand commented on Objective # III.A.3.) Develop and distribute quarterly e- news/etter by market segment to coincide with publication of Activity Guide - how would this fit in with the City's Communications Committee goals in assisting promotion of distribution of the newsletter. City Manager Pattillo stated that Assistant to the City Manager Linda Maurer had been in collaboration with Assistant Director of Parks and Community Services Director Paul McCreary to address this communication piece in conjunction with the City's new website capabilities. Cmr. Jones commented on Objective # III.A.7) Conduct promotional campaign to position the Fa/lon Sports Park as a tournament facility, and how the Commission felt strongly about how the promotional campaign would draw regional interest to the new facility. Vm. Hildenbrand stated the Dublin Sister Cities Organization was planning to host a soccer tournament along with a team from China, to assist with promotion of Fallon Sports Park as a tournament facility. Cmr. Elias stated that Phase One of the Fallon Sports Park was not big enough to support tournaments of a large magnitude due to the size of available fields. DUBLIN CITY COUNCIL MINUTES s VOLUME 29 G~~~OFDpB~ ADJOURNED REGULAR MEETING 19'~~~`~ January 23, 2010 ~~ ~ ~ ~''1GIFOR~~ Cmr. Jones continued the Commission's review with Medium Priority Objective # III.A.8) Assess potentia/ for joint project/facility improvements at Dublin High Schoo/ and other Dublin Schools as appropriate, and stated this objective was on-going. Mayor Sbranti asked if there was discussion at the City/Dublin Unified School District Liaison Meeting in regards to specific projects. City Manager Pattillo stated there were various projects mentioned as a wish list, however, future discussions would include cost estimates. Mayor Sbranti asked for the status of Objective # III.A.9.) Work with EBRPD to complete negotiations for land acquisition in the western hills for an Open Space Area. Ms. Lowart stated discussions with EBRPD indicated that development in Schaefer Ranch would include providing a local trail connection by spring. Cmr. Jones discussed Objective # III.A.12.) Continue to /ook for locations in City public facilities that will allow teens to gather in a welcoming environment, and stated the Commission still felt this item was important to keep active. Student Cmr. Arcuri provided Youth Advisory Committee feedback that the location needs to be a magnet similar to where teens already gathered, such as a pizza parlor. Mayor Sbranti asked for further feedback as to the thoughts of the youth in general. Vm. Hildenbrand asked for suggestions as to what it would take to attract teens to a center. Student Cmr. Arcuri stated the location might not be as important as to how a proposed location would be marketed. Cmr. Elias added if there was an at-risk community which needed to be addressed at the City level, or if the goal was solely a teen gathering location, then the priority remained at Medium. Vm. Hildenbrand stated that, based on the community outreach efforts when Emerald Glen Park was being developed, the results identified a strong desire for a teen gathering location where parents would not worry about their child's safety. Mayor Sbranti asked for final comments from the Commission. Cmr. Elias acknowledged all the privileges in the City and asked that once the Parks were built and established, and with the knowledge that the City would face budget challenges, to consider the maintenance of these parks a priority. DUBLIN CITY COUNCIL MINUTES 6 VOLUME 29 ,~oFDUB ADJOURNED REGULAR MEETING 19;~~~;~ January 23, 2010 ~~ ~ /~ C,~~~R~~ Public comment: Morgan King, Planning Commissioner suggested that, with the new trails developed, his hope would be to have the City of Dublin acknowledged in the naming of the trail, and commended the skate park component of the Fallon Sports Park. Marty Baron, Senior Advisory Committee member, noted future planning for the Youth Advisory Committee and the Senior Advisory Committee to collaborate on projects of mutual interest. Alan Brown, Planning Commissioner, suggested a fitness circuit added to the Fallon Sports Park in future planning stages. RECESS 11:00 a.m. Mayor Sbranti called for a brief recess. The meeting reconvened with all Councilmembers present at 11:07 a.m. V. PLANNING COMMISSION/DISCUSSION OF GOALS & OBJECTIVES 11:07am The Council and Commission discussed the proposed objectives for accomplishing each of the Planning Commission's goals, focusing primarily on those goals in which the Staff and Commission rankings differed. Cmr. King stated the Commission was in agreement with Staff recommendations of all Objective Ratings and acknowledged the City's economic challenges. City Manager Pattillo asked for the ranking of Objective # 11.8.4.) Develop a new Homebuyer /ncentive Program. Staff suggested to delete this objective, and requested the Commission to rank this item. Cmr. King stated the entire Commission agreed to delete Objective 11.8.4.) Develop a new Homebuyer Incentive Program. Mayor Sbranti asked for the Commission to elaborate on this decision. Cmr. King stated with the current challenging times for the development industry, creating a new homebuyer incentive program was not realistically feasible at this time. DUBLIN CITY COUNCIL MINUTES ~ VOLUME 29 G~~oFOUe~ ADJOURNED REGULAR MEETING 19,~~~,~ January 23, 2010 ~~ ~ ~ ~`IGIFOR~~ Cmr. King stated that the last Joint Study Session related to Objective # II.A.3.) Update Downtown, West Dublin BART and San Ramon Specific P/ans into one comprehensive Plan that addresses the entire Downtown Area, did not leave sufficient time to discuss the proposed changes, particularly due to the time constraint, and asked for an update. Planning Manager Jeff Baker provided an update related to the Downtown Specific Plan and provided the changes made based on the direction provided at the Joint Study Session. Mayor Sbranti suggested future Joint Study Sessions should not occur prior to City Council Meetings, to allow adequate time for discussions. Cmr. Brown commented on Objective # III.A.2.) Comp/ete Parks Reserve Forces Training Area (Camp Parks) Genera/ P/an and Specific P/an Amendments: There needed to be a conversation held with the Army relating to Camp Parks and the importance to the City on its historical aspect. Mayor Sbranti suggested a conversation occur via Lt. Col. Friend of Camp Parks, relaying the City's high priority of this on-going project. Commissioner Swalwell commented on Objective II.A.7.) Amend the Streetscape Master P/an to include enhanced entry-feature designs at Gateways: Deletion of this item was a concern and wanted to ensure this would continue to be a priority. Community Development Director Jeri Ram clarified this item was part of the Corridor Enhancement Capital Improvement Project, supported by grant funding. City Manager Pattillo clarified the formal name of Camp Parks, U.S. Army Reserve Camp Parks, and was no longer addressed as Parks Reserve Forces Training Area Mayor Sbranti asked for final comments from the Planning Commission. • VI. Wrap-Up Public Comments: Richard Guarienti, Parks & Community Services Commissioner, stated he would like to see City efforts dedicated to a pedestrian master plan, as was provided to the Bikeway Master plan. •~ VI. Adjournment 11:35am DUBLIN CITY COUNCIL MINUTES s VOLUME 29 oFO~e ADJOURNED REGULAR MEETING 19;~~~~ ;~ January 23, 2010 ~~~~~~~ '1GIFOR~ There being no further business to come before the City Council, Mayor Sbranti thanked the Commissioners and Staff for their participation, and adjourned the meeting at 11:35 a.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Meeting minutes taken and prepared by Dora A. Ramirez, Deputy City Clerk. / ATTEST: ~ Deputy City Clerk ~~ - ~ /~ ~~~ ~ ~ Mayor DUBLIN CITY COUNCIL MINUTES 9 VOLUME 29 ,~OFDpB ADJOURNED REGULAR MEETING ,,;~~` ~ ~~~ January 23, 2010 '~~~~~j~ `~GIFOR~