HomeMy WebLinkAbout8.1, DublinHist.MasterPlanAddend-KolbRanchRelocation
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19 ~,82 AGENDA STATEMENT
PARKS AND COMMUNITY SERVICES COMMISSION
HERITAGE AND CULTURAL ARTS COMMISSION
SPECIAL MEETING DATE: February 14, 2008
SUBJECT: Dublin Historic Park Master Plan Addendum -
Kolb Ranch Relocation
Report by Diane Lowart, Parks & Community Services Director
ATTACHMENTS: 1) Dublin Historic Park - Overall Park Plan
2) Dublin Historic Park - Phasing Diagrams
2) Master Plan Addendum - Draft
RECOMMENDATION: 1) Receive presentation from Staff and the Consultant Team
2) Receive public comment
3) Provide input regarding priorities for the Dublin Historic Park
FINANCIAL STATEMENT: The additional cost to relocate and refurbish Kolb Ranch structures
as part of the Phase I Dublin Historic Park Project ranges from
$2,037,900 to $2,791,700.
BACKGROUND: The Dublin Historic Park Master Plan was adopted by the City
Council in Fiscal Year 2006-2007. The Master Plan outlines the design concept for the proposed Dublin
Historic Park which is on the site of the former Dublin Square Shopping Center which was acquired by
the City in Fiscal Year 2006-2007. Additionally the Master Plan outlines the design concept for the
expansion of the Dublin Cemetery on property currently owned by the Dublin Historic Preservation
Association which is across the creek from the existing Dublin Heritage Center. The Overall Park Plan is
shown in Attachment 1.
The Dublin Historic Park Master Plan was approved with the understanding that it would be developed in
phases as funding becomes available. There are five phases proposed as described below. The Phasing
Diagrams are Attachment 2.
Phase 1 - Interim Park
This phase provides for the demolition of the existing Dublin Square Shopping Center (excluding the U.S.
Bank Building). In this phase the parking lot will be replaced with turf, minimal landscaping, irrigation, a
new parking lot and lighting. The estimated cost for Phase 1 is $2,238,600.
COPIES TO: Casey Strom, Peter MacDonald, DHPA
ITEM NO.: 8.1
GAPARKS COMMISSIONWGNDSTM'I12008\2-14 Dublin Historic Park Master Plan Addendum.doc
Phase 2- Orchard Garden Improvements
This phase provides for the replacement of a portion of the temporary turf area to make way for the
Orchard Garden and Pavilion structure. The Orchard Garden includes landscape features such as walls,
paving systems, small fountain, picnic tables, trees, planting area, benches and playground equipment.
The estimated cost for Phase 2 is $4,016,800.
Phase 3- Freshwater Corner Improvements and Lawns
This phase provides for the replacement of the remaining temporary turf areas and installation of the
corner entry plaza, interactive fountain, entry monument walls, pergola structure, stage, lawn, trees and
other plantings. The estimated cost for Phase 3 is $2,010,700.
Phase 4 - Cemetery Expansion
In this phase, the City would expand the existing Dublin Cemetery onto the Dublin Historic Preservation
Association site. A pre-fabricated steel/wood bridge would be constructed over the creek and freeway
sound wall and columbarium structures would be constructed. Paving, plantings and site furniture would
also be installed. The estimated cost for Phase 4 is $2,434,300.
Phase 5- Pioneer Cemetery Improvements
This phase provides for improvements to the existing Dublin Heritage Center site including reconstruction
of the parking lot, installation of new walkways, construction of an "outdoor classroom" area and
entrance pergola structure, and installation of turf, lighting and site furnishings. The estimated cost for
Phase 5 is $1,061,300.
One additional phase which is outside the boundaries of the park provides for streetscape improvements
along Dublin Boulevard and Donlon Way. This project provides for the construction of a new sidewalk
and median on Dublin Boulevard, construction of a new sidewalk along Donlon Way, installation of
diagonal parking along Donlon Way, installation of unit paving and special crosswalk paving on Donlon
Way, and installation of trees, lighting and site furnishings. This project will be funded by a Housing
Incentives Program grant through the Metropolitan Transportation Commission and is part of a larger
streetscape project. Design of the project is underway.
DESCRIPTION: One of the Fiscal Year 2007-2008 High Priarity City Council Goals
is to undertake development of design and construction documents for Phase I of the Dublin Historic Park
upon acquisition of the Dublin Square Shopping Center. The City acquired, the Shopping Center in Fiscal
Year 2006-2007 and funds were included to proceed with the Phase 1 improvements in the Fiscal Year
2007-2008 Budget.
At the August 21, 2007 meeting of the Dublin City Council, the Council approved an agreement with
Royston Hanamoto Alley & Abey (RHAA) to prepare the final design and construction documents for the
Phase 1 improvements. Included in the scope of work was the preparation of a Master Plan Addendum in
order to address another of the Fiscal Year 2007-2008 City Council Goals which was to assess the
condition of the Kolb Family properties (house, barn, and workshop) and develop a plan for relocation of
the properties if appropriate. RHAA included historic preservation architect Frederic Knapp as a
subconsultant on the team in order to study the historical implications of moving the structures, the
potential uses of the moved structures and the costs of rehabilitating the structures.
Attachment 3 is the draft Dublin Historic Park Master Plan Addendum addressing the Kolb Ranch
Relocation. The study concludes that it is feasible to honor the program, goals and design of the 2006
Master Plan while integrating as many of the ranch structures as necessary to recreate a historically
acceptable core ranch layout. Further the study finds that there is a significant interpretive benefit to
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relocating at least three of the Koib Ranch structures because they will create an "ensemble" that
reproduces the historic relationships among buildings that characterized the home ranch of rural
California. If only the Kolb House and no other buildings are relocated, the consultant recommends that
landscape features be used to approximate the relationships of the historic ensemble.
OPTIONS: Three options have been included in the report for moving various numbers
of Kolb Ranch structures. Below is a summary of each option as well as a conceptual cost estimate for
each option. The conceptual cost estimates assume that the relocation and refurbishment of the structures
would be part of the Phase 1 project. All estimates have been updated to current 2008 construction costs.
Option A
In this minimal relocation option, only the Main House is moved to the Historic Park. The Main House is
refurbished to include two period museum rooms in the dining room and living room, three discovery
rooms in two of the bedrooms and the back porch, a public room in the entry area, a minimally
refurbished staff kitchen and archival storage space upstairs. The Front Field could be used as an outdoor
event venue. Under this option, the future pavilion building from the 2006 Master Plan would be
removed and replaced with a pre-fabricated restroom building. The Park's orchard garden remains
essentially unchanged.
OPTION A PHASES 1-3 PHASES 4& 5
CONCEPTUAL COST ESTIMATE REVISED FROM MASTER PLAN NO CHANGE
Phase I Phase 2 Phase 3
Relocate Kolb House $ 62,000
Refurbish Kolb House $ 625,900
Prefabricated restroom structure $ 190,600
Landscape improvements $ 2,110,400 $2,345,300 $ 1,071,600
Mobilization, administration & contin enc $ 1,668,200 $1,700,300 $ 776,900
REVISED COST ESTIMATE TOTAL $ 4,657,100 $4,0450600 $1;848,500
Original Master Plan Cost Estimate Total $ 2,619,200 $ 4,699,700 $ 2,352,500 TOTAL
(escalated to 2008 dollars) D/FFERENCE
FROM MASTER
PLAN
DIFFERENCE (2008 Dollars) +$2,037,900 654,100 504,000 879,800
Option B
Three structures are moved in this option: the Old House, the Main House and the Sunday School Barn.
The ensemble frames the historic ranch layout. The Main House is refurbished as described in Option A.
Park restrooms are now provided in the refurbished Old House and the Sunday School Barn is retrofitted
as a multi-use classroom space, with the capacity to serve as a Black Box Theater. The Sunday School
Barn also provides a facility for receptions in conjunction with events at St. Raymond's Church, which
can spill onto the Front Field area. The Pavilion, which served as a restroom and multi-use classroom in
the Master Plan, is removed in this option.
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OPTION B PHASES 1-3 PHASES 4& 5
CONCEPTUAL COST ESTIMATE REVISED FROM MASTER PLAN NO CHANGE
Phasel Phase 2 Phase 3
Relocate (3) Kolb Ranch Structures $ 144,000
Refurbish (3) Kolb Ranch Structures $ 1,367,600
Landscape Improvements $ 2,206,300 $2,205,700 $ 1,071,600
Mobilization, administration & contin enc $ 1,599,600 $1,599,200 $ 776,900
RENISED COST ESTIMATE TOTAL ' $ 5,317,500 $ 3,804,900 $1,848,500
Original Master Plan Cost Estimate Total $ 2,619,200 $4,699,700 $ 2,352,500 TOTAL
(escalated to 2008 dollars) D/FFERENCE
FROM MASTER
PLAN
DIFFERENCE (2008 Dollars) +$2,698,300 894,800 504,000 +$1,299,500
Option C
Similar to Option B, with the addition of the Hay Barn, Pumphouse and potentially other small structures
as the budget allows. The Hay Barn is integrated into the Rancho Play Area and serves as a shelter for
play beneath. The Pavilion is replaced by the Sunday School Barn and Old House. The Pumphouse is
relocated adjacent to the Past Time Pool to augment the water theme there.
OPTION C PHASES 1-3 PHASES 4& 5
CONCEPTUAL COST ESTIMATE REVISED FROM MASTER PLAN NO CHANGE
Phase I Phase 2 Phase 3
Relocate (5) Kolb Ranch Structures $ 209,000
Refurbish (5) Kolb Ranch Structures $ 1,392,600 $ 106,000
Landscape Improvements $ 2,208,300 $2,201,500 $ 1,071,600
Mobilization, administration & contin enc $ 1,601,000 $1,596,000 $ 776,900
REVISED COST ESTIMATE TOTAL $ 5,410,900 $ 3,903,500 $1;848,500
Original Master Plan Cost Estimate Total $ 2,619,200 $4,699,700 $ 2,352,500 TOTAL
(escalated to 2008 dollars) DIFFERENCE
FROM MASTER
PLAN
DIFFERENCE (2008 Dollars) +$2,791,700 796,200 504,000 +$1,491,500
AVAILABLE FUNDING: The 2006-2011 Capital Improvement Program includes $2,238,600
for the Phase 1 Improvements as described on Page 1 above. This amount was based on the cost estimate
included in the 2006 Dublin Historic Park Master Plan. As noted previously, for the purpose of the
Master Plan Addendum, the consultant has escalated the estimate for the Phase 1 Improvements to 2008
dollars or $2,691,200. Based on this (and depending on the bidding climate) there may be a potential
shortfall of $380,600 for the Phase 1 project. At this time there is no funding available for any future
phases of the Dublin Historic Park.
As indicated in the tables above, in order to move forward with any of the Options, additional funding is
needed. However, given the other competing high priority projects (i.e. Emerald Glen Park Recreation
and Aquatic Complex, City Maintenance Facility, Civic Center Expansion) that are unfunded as well as
the downturn in the economy, the amount of funding that may be available is not known at this time.
Staff is preparing a full analysis of potential funding sources for City Council consideration when the
report is presented to the Council at a future meeting.
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At this time, Staff is seeking input from the Parks and Community Services Commission and Heritage and
Cultural Arts Commission regarding priorities for the Dublin Historic Park. In order to guide the
Commission's discussion, Staff has prepared the following questions for consideration.
1) Is the Commission in support of relocating and refurbishing any of the Kolb Ranch structures to
the Dublin Historic Park?
2) If so, which of the Options outlined above would the Commission recommend?
3) Would the Commission support reductions to the 2006 Dublin Historic Park Master Plan in order
to fund relocation and refurbishment of the Kolb Ranch structures?
4) If so, which of the following reductions would you support?
a. Elimination of Landscape Memory Walls -$629,280
b. Elimination of Past-time Pool -$141,275
c. Elimination of Interactive Fountain -$399,155
d. Elimination of Outdoor Stage -$202,170
It should be noted that the City has received a formal offer from the Trustee of the William P. Kolb
Revocable Trust to donate to the City the Kolb Ranch structures and personal effects that the Kolb Trust
does not desire to keep in the family. As per the Donation Agreement that will be considered by the City
Council at a future meeting, the City would move, maintain and rehabilitate the structures at the City's
sole cost and expense. The Trust would contribute $10,000 toward the cost of moving the structures.
RECOMMENDATION: Staff recommends that the Parks and Community Services
Commission and Heritage and Cultural Arts Commission receive the presentation from Staff and the
Consultant Team, receive public comment and provide input regarding priorities for the Dublin Historic
Park. After discussion on the four questions posed above, Staff recommends that each Commission vote
separately on each question. The recommendations of each Commission will be contained in the final
report on the Dublin Historic Park Master Plan Addendum that will be presented to the City Council at a
future meeting.
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