HomeMy WebLinkAbout8.2 ShannonCtrGrandOpening
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19 'r 82 AGENDA STATEMENT
PARKS AND COMMUNITY SERVICES COMMISSION
MEETING DATE: November 17, 2008
SUBJECT: Shannon Center Grand Opening
Report Prepared by Lorri Polon, Recreation Coordinator
ATTACHMENTS: None
RECOMMENDATION: Receive report and provide input on proposed event plan
FINANCIAL STATEMENT: Sufficient funds are available in the Fiscal Year 2008-2009 budget
for the event.
DESCRIPTION: The City is in the process of completing construction of the Shannon
Community Center. Therefore, Staff is beginning the planning for the grand opening of the facility. The
City Council has directed Staff to conduct a grand opening event for the facility. The event will take place
on a Saturday, from 12:00 noon to 4:00 p.m. The date will be selected once the final close-out
construction schedule is submitted.
Staff proposes that the theme for the Grand Opening be "Welcome Back!" Staff would invite the Dublin
High School Irish Guard Band to officially begin the event by marching across the parking lot and the
bridge to the entry plaza, where the ribbon cutting ceremony would take place. The ceremony would
include comments from the Mayor and the City's Historian, as well as a poetry reading by the City's Poet
Laureate. Following the ribbon cutting the marching band would lead the crowd into the building.
Parks & Community Services Staff would be positioned at the main entrance to help direct traffic and
hand out a program with a map clearly identifying the variety of activities scheduled with specific
locations and times for each.
Ambrose Hall would be decorated with three different possible rental ideas; such as a wedding reception,
a luau and a birthday party. The remaining space would have tables and chairs for guests to sit and listen
to music from the main stage area.
Just outside adjacent to Ambrose Hall a 40' x 40' tent (complete with windowed sides) would be setup on
the patio to feature different food samplings provided by area caterers. There would also be multiple
tables featuring information on the many different classes that will be offered at the new Shannon
Community Center. Instructors would be on-hand in the tent and throughout other areas of the facility to
give further information about their classes, answer questions and encourage enrollment.
COPIES TO:
ITEM NO.: 8.2
GAPARKS COMMISSIOMAGNDSTMP2008\1 1-17 Shannon Center Grand Opening.doc
The Multipurpose Room on the east end of the building would have a small staging' area where
demonstrations of programs planned for the Shannon Community Center such as dance, martial arts,
cooking and theater would talce place throughout the day.
Staff would set-up a miniature "Glen the Guide Nature Day Camp" in one of the preschool classrooms for
children to experience varied nature crafts and games similar to what will be offered during the summer at
this new camp program at Shannon Park. Additional snacks would be available in this area. Preschool
staff would also be on-hand to lead personalized tours of the second preschool classroom.
The building architects and project manager would be available to provide information and answer
questions related to the environmentally friendly design of the building, which is expected to earn a
Leadership in Energy and Environmental Design (LEED) certification from the United States Green
Building Council. The artists who have designed and instalied public art for the Shannon Community
Center would be available to the public to discuss their individual works.
In an effort to celebrate the memories of the former Shannon Community Center, Staff will be asking the
public for submissions of photos and stories of the old building. These photos and stories will be
arranged in displays throughout the building.
RECOMMENDATION: Staff recommends that the Parks & Community Services
Commission receive the report and provide input on the proposed event plan.
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