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HomeMy WebLinkAbout06-22-2010 Adopted CC Min Budget~~' ~ ~r~ ~ ~~~ ~~ ~~~ $'~ MINUTES OF THE CITY COUNCIL ~~~ t~~ OF THE CITY OF DUBLIN ADJOURNED REGULAR MEETING - June 22, 2010 BUDGET HEARING 5:30 P.M. Regul~r Order of Business for City Council meeting followed directly after Budget Session. I. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 5:30:28 PM ROL,L CALL PRFSENT: Councilmembers Biddle, Hart, Hildenbrand, Scholz, and Mayor Sbranti ABSENT: None • PLE:DGE OF ALLEGIANCE 5:30:31 PM The pledge of allegiance to the flag was recited by the City Council, Staff and those present. • II. Adoption of Final 2010-2011 Goals and Obiectives Proaram 5:30:55 PM p.m. (100-80) Senior Administrative Analyst Amy Cunningham presented the Staff Report and advised that the City Council would rank and approve proposed additional Fiscal Year 2010-2011 objectives, and adopt the Fiscal Year 2010-2011 Goals and Objectives program including carry-over objectives from Fiscal Year 2009-2010, Strategies, and 10-Year Strategic Plan. The newly proposed Objective, Community Development, Planning: "Create a temporary use process for tent sales in promotional events with a cost of $2,100", was ranked as High Priority by the City Council. The newly proposed Objective, Parks and Community Services, Culture and Leisure Services: "Prepare and update the Parks and Recreation Master plan to evaluate the need for a community theater and cultural arts center and assess the square footage needed for DUBLIN CITY COUNCIL MINUTES ~ VOLUME 29 oF~ ADJOURNED REGULAR MEETING 19;~~(~} ,~ JUNE 22, 2010 ~`~~~j/ 4G1 R~ the recreation and community center with no anticipated costs for this objective", was ranked as a High Priority by the City Council. The newly proposed Objective, Public Safety, Disaster Preparedness; "Explore the feasibility of conducting a collaborative citywide disaster exercise with the City's jurisdictional partners with no anticipated costs for this objective", was ranked as High Priority by the City Council. Cm. Hart stated that this Objective came up at the Elected Officials Summit held this year, and felt it was important for the City to continue to work with City jurisdictional partners and the Dublin Unified School District to further promote preparedness. City Manager Pattillo noted that a citywide disaster preparedness exercise would continue to be held on an annual basis which was listed under the Goals and Objectives for the Environmental Services Division, Disaster Preparedness, where jurisdictional partners are invited to participate. Vm. Hildenbrand proposed the City Council consider reapplying for the All America City application process one more time, establish this as a new goal and objective and rank this as a High priority. By City Council consensus, this new Goal and Objective was agreed upon and ranked as High Priority by the City Council. City Manager Pattillo stated this would be presented to City Council in a similar format as was previously done and would include a funding component for this process as well. Cm. Hart asked if the City would need to establish a new Goal and Objective as it related to the collaboration of assisting the Alameda County Fire Department with their Strategic Plan initiatives. Alameda County Fire Chief Sheldon Gilbert stated their strategic plan was in the final draft form to be presented to the Alameda County Board of Supervisors and if finalized, would be adopted by the Board by August 2010. Mayor Sbranti asked what had been done in regards to the Strategic Plan. Chief Gilbert stated they held a number of community meetings in all the jurisdictions they served. Once the Strategic Plan was adopted, they would hold additional outreach meetings to show how the Strategic Plan would be implemented in their community based on their recommendations and how the progress of the plan could be tracked by a new tracking mechanism available online to the public. Cm. Hart asked if there was a need to document assistance on behalf of the City for the Alameda County Fire Department Strategic Plan. DUBLIN CITY COUNCIL MINUTES 2 VOLUME 29 `~oFDUe~ ADJOURNED REGULAR MEETING n; ~ a~ JUNE 22, 2010 '~~~~~j~ `1GIFOR~ City Manager Pattillo proposed that after the Alameda County Board of Supervisors adopted the Strategic Plan, the City Council could then adopt the plan as well. Mayor Sbranti commented on the Community Development, Housing Goals and Objectives: "Human Services Commission on page 17 of the Goals and Objectives Final Report", and stated he would like to see this moved to the beginning of the fiscal year as opposed to later in the fiscal year. City Manager Pattillo stated that she would work with Staff to bring the item to the City Council in September or October 2010. Mayor Sbranti opened the public hearing. No testimony was received by any member of the public relative to this issue. Mayor Sbranti closed the public hearing. On motion of Cm. Hart, seconded by Vm. Hildenbrand and by unanimous vote, the City Council ranked and approved the proposed additional Objectives for Fiscal Year 2010-2011; approved revised Fiscal Year 2010-2011 Objectives, including carry-over objectives from Fiscal Year 2009-2010 and Strategies; and adopted the Fiscal Year 2010-2011 Goals and Objectives program, Strategies and 10-Year Strategic Plan, as amended. • III. Adoption of an Appropriations Limit Fiscal Year 2010-2011 5:54:05 PM (330-20) Administrative Services Director Paul Rankin presented the Staff Report and advised that each year the City Council was required by State Law to adopt an Appropriations Limit (Limit) in conjunction with the annual Budget process. The Fiscal Year 2010-2011 Appropriations Limit was calculated by multiplying the adopted Limit for the prior year by a set of factors to create a new Limit. Because certain factors used in the calculation were negative, the Appropriations Limit for Fiscal Year 2010-2011 would be lower than previous years; however, appropriations subject to the Limit would be significantly below the maximum. Mayor Sbranti opened the public hearing. No testimony was received by any member of the public relative to this issue. Mayor Sbranti closed the public hearing. DUBLIN CITY COUNCIL MINUTES s VOLUME 29 ~ ADJOURNED REGULAR MEETING 19;~ _~_~~ JUNE 22 2010 ~d~~ ~ ~\ /1 ~~„~~ On motion of Cm. Biddle, seconded by Cm. Scholz and by unanimous vote, the City Council adopted RESOLUTION NO. 86-10 ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR2010-2011 OF $180,508,969 • IV. Public Hearinq: Adoption of 2010 - 2015 Five Year Capital Improvement Plan 5:56:46 PM (330-40) Administrative Services Director Paul Rankin presented the Staff Report and advised that the City Council would consider the adoption of a Five - Year Capital Improvement Program (CIP) which outlined public projects proposed for completion for Fiscal Years 2010-2011 through Fiscal Year 2014-2015. The Five-Year Capital Improvement Program (CIP) included forty-eight (48) projects costing a total of approximately $187.4 million. Of this amount, approximately $130.5 million would have been spent in prior years leaving a total of $56.9 million allocated during the five year CIP time frame. Cm. Biddle asked about the need for a generator to be able to supply power to the entire Civic Center and how this related to disaster preparedness. City Manager Pattillo stated that specific project would be deferred. However, grant funding would be researched for the purchase of a generator. If the current fiscal year 2009-2010 ended favorably, this project would be recommended to move forward with funding. Mayor Sbranti opened the public hearing. No testimony was received by any member of the public relative to this issue. Mayor Sbranti closed the public hearing. On motion of Cm. Biddle, seconded by Vm. Hildenbrand and by unanimous vote, the City Council received the Staff Presentation on the Five Year Capital Improvement Program; Reviewed the Proposed CIP Update by major project category (General Improvements; Community Improvements; Parks; and Streets), and asked any questions regarding the proposed projects; Received public comments; identified any modifications that the City Council desires to make to the Five Year CIP; and adopted DUBLIN CITY COUNCIL MINUTES VOLUME 29 ,~oFr~ ADJOURNED REGULAR MEETING i;~~_~ ,~ JUNE 22, 2010 ~~ ~ /~ ~'~c,roa~ 4 RESOLUTION NO. 87-10 ADOPTING THE FISCAL YEAR 2010- 2015 FIVE YEAR CAPITAL IMPROVEMENT PROGRAM and; authorized the Budget Change for the Dublin Boulevard Corridor Project. • V. Public Hearinq: Fiscal Year 2010-2011 Preliminarv Budqet and Financial Plan 6:19:07 PM (330-20) City Manager Joni Pattillo presented the Staff Report and advised that the City Council would conduct a public hearing and consider approval of a resolution adopting the Fiscal Year 2010-2011 Preliminary Budget and Financial Plan. Mayor Sbranti commented on Public Safety cuts for the current fiscal year and how this could possibly impact next fiscal year budget cuts. The Mayor proposed to adopt the Budget for Fiscal Year 2010-2011 as presented and that if the current Fiscal Year 2009-2010 ended favorably, then Staff could revisit the Public Safety cuts, specifically for the elimination of one officer for Fiscal Year 2010-2011. City Manager Pattillo cautioned that, even if the budget for Fiscal Year 2009-2010 ended favorably, those would be one-time funds. The budget cuts proposed in Fiscal Year 2010- 2011 were ongoing and not one-time cuts. City Attorney John Bakker stated for the record that Cm. Hart had not participated in the discussion where any decision was made regarding Public Safety where the elimination of an officer could result in an amendment to the Alameda County Sheriff's Office contract, which Cm. Hart is employed with. Prior to the discussion of the Health and Welfare budget portion of the proposed Budget for Fiscal Year 2010-2011: Cm Biddle stated that he was a member of the Board of Directors of Dublin Partners in Education. The proposed budget included grant funding, which totaled $20,000, for Dublin Partners in Education. He recused himself from participation in any discussion on this matter, and from taking action on that portion of the budget. He asked the Deputy City Clerk to note in the minutes that his vote in favor of the budget resolution did not include approval of the funding of DPIE and that he abstained from approving that portion of the budget. DUBLIN CITY COUNCIL MINUTES s VOLUME 29 ~~oF~ ADJOURNED REGULAR MEETING 1;~~_~ ,~ JUNE 22, 2010 ~ \`~C~,~ Vm. Hildenbrand stated that she was an employee of the Dublin Unified School District in the Education Services Department and the Health Services Department. The proposed budget contained finro line-items for funding of School District activities, one related to funding for Grad Night Activities, and one related to funding for Red Ribbon Week. The funding would be made to the District's Student Services Department, and therefore she did not need to recuse herself from taking action on the requests. She asked the Deputy City Clerk to note this statement in the minutes. Mayor Sbranti stated that he was an employee of the Dublin Unified School District in the Education Services Department. The proposed budget contained two line-items for funding of School District activities, one related to funding for Grad Night Activities, and one related to funding for Red Ribbon Week. The funding would be made to the District's Student Services Department, and therefore he did not need to recuse himself from taking action on the requests. He asked the Deputy City Clerk to note this statement in the minutes. Mayor Sbranti opened the public hearing. No testimony was received by any member of the public relative to this issue. Mayor Sbranti closed the public hearing. Cm. Hart stated he did not favor budget cuts two years in a row, but stated he commended Staff and the City Manager for all the discussions held regarding the decisions made on the proposed budget. Cm. Scholz commented that past Councilmembers had the foresight to plan for the future and commended them for their leadership and planning, and was satisfied with the proposed budget. Vm. Hildenbrand stated that she concurred with what had been said and that the City needed to celebrate that parks were still being built, neighborhoods were kept clean and safe and the City provided essential services to the community, which were top quality in the bay area, and in the State of California. Budget cuts are planned for and this was attributed to previous City Councilmembers and their leadership. Mayor Sbranti concurred with all comments made, and commended City Council for their strong fiscal management and policy planning with the economic uncertainty reserve funds. On motion of Cm. Hart, seconded by Vm. Hildenbrand and by unanimous vote, the City Council received Budget Overview; reviewed the Preliminary Budget by Major Program Area (General, Public Safety, Transportation, Health and Welfare, Culture and Leisure Services, and Community Development) and asked questions about proposed budget activities; received Public Comment; and adopted DUBLIN CITY COUNCIL MINUTES 6 VOLUME 29 ~~OeD~~ ADJOURNED REGULAR MEETING 1;~C~~;~ JUNE 22, 2010 `~ ~ //~ C',~~~R~~D RESOLUTION NO. 88 - 10 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 2010 - 2011 • 6:52:25 PM Break at this time. ROLL CALL PRESENT: Councilmembers Biddle, Hart, Hildenbrand, Scholz, and Mayor Sbranti ABSENT: CLOSED SESSION A closed session was held at 6:53:21 PM , regarding: 1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Property: A portion of 6700 Dougherty Road (Assessor's Parcel Number 941-0007-001-07) Agency negotiator: Joni Pattillo, City Manager Negotiating parties: Eden Housing, Inc. Under negotiation: Price and terms of payment • The regular portion of the meeting of the Dublin City Council was held in the Council Chambers of the Dublin Civic Center. The portion of the meeting was called to order at 7:12:57 PM , by Mayor Sbranti. • REPORT ON CLOSED SESSION ACTION Mayor Sbranti stated there was no reportable action during Closed Session. • DUBLIN CITY COUNCIL MINUTES VOLUME 29 `,~oF ADJOURNED REGULAR MEETING i;~(~~,~ JUNE 22, 2010 ~~ ~ ~ ~'~t,retz~ ~ ORAL COMMUNICATIONS No Textinq While Drivinq Resolution 7:48:47 PM 3.1 (585-10) Mayor Sbranti presented the Staff Report and advised that the City Council would consider adopting a"No Texting While Driving" Resolution to promote safe driving in the State of California. Ken Mintz of AT&T, commented on the importance of not texting while driving through public education and thanked the City Council for their support of adopting this resolution. On motion of Cm. Scholz, seconded by Cm. Hart and by unanimous vote, the City Council adopted RESOLUTION NO. 89 -10 NO TEXTING WHILE DRIVING • Appointments To Alameda County Transportation Commission (ACTC) 8:00:16 PM 3.2 (110-30) Mayor Sbranti presented the Staff Report and advised that the City Council would consider the appointment of the City's member and delegate to serve on the newly-formed Alameda County Transportation Commission (ACTC). On motion of Mayor Sbranti, seconded by Cm. Scholz and by unanimous vote, the City Council appointed Mayor Sbranti, with Vm. Hildenbrand as the alternate, to the Alameda County Transportation Commission and directed Staff to notify the ACTC of the City Council's selection. Public Comments 7:13:14 PM 3.3 Brian Matthews representative of Stopwaste.org, promoted the Ready, Set, Recycle Contest program which was aimed at the reduction of landfill waste, by way of diversion of curbside recycling in residential areas. This program would be launched in Dublin as a test City. DUBLIN CITY COUNCIL MINUTES s VOLUME 29 `~~~ ADJOURNED REGULAR MEETING ~„ ~~`;~ JUNE 22, 2010 1\\~~j~%l ~,~R~ Linda Mandolini of Eden Housing commented on the All America City trip to Kansas City as a member of the City of Dublin delegation and commended Vm. Hildenbrand and Staff on what a great job they did on the presentation and the entire trip, and what an honor it was to represent the City of Dublin. John McPartland of BART reported on the update of the West Dublin Bart Station, projected completion date was set for late ~nter 2010 to early Spring 2011 and thanked the City for its patience. • CONSENT CALENDAR 7:25:36 PM Items 4.1 through 4.16 On motion of Cm. Scholz, seconded by Hildenbrand and by unanimous vote, the City Council took the following actions: Approved (4.1) Minutes of Regular Meeting of May 4, 2010 and May 18, 2010, Adjourned Regular Meeting of January 23, 2010, and Special Meeting of April, 27, 2010; Directed (4.2 640-40) Staff to review the City's Conflict of Interest Code and, if amendments were necessary, submit proposed amendments to the Code for City Council approval or, if amendments were not necessary, to so inform the City Council; Approved (4.3 600-35) Change Order #1 for Dublin Sports Grounds Phase IV; Adopted (4.4 600-30) RESOLUTION NO. 90 -10 APPROVING AMENDMENTS TO AGREEMENTS FOR ENGINEERING SERVICES WITH ASSOCIATED ENGINEERING CONSULTANTS, INC., FEHR & PEERS, KLEINFELDER WEST, INC., PERMCO ENGINEERING & MANAGEMENT, AND ZUMWALT ENGINEERING GROUP Adopted (4.5 380-10) RESOLUTION NO. 91-10 AUTHORIZING STAFF TO PROCURE DESK-TOP COMPUTERS FROM DELL, INC. DUBLIN CITY COUNCIL MINUTES s VOLUME 29 ~,~oF~ ADJOURNED REGULAR MEETING i;~~~~~ JUNE 22, 2010 ~~ ~j /~ ~'~c,roa~`~ Approved (4.6 1060-20) the hanging of the Bus Rapid Transit banners from July through November 2010; Adopted (4.7 820-90) RESOLUTION NO. 92 -10 VACATION OF FALLON ROAD RIGHT-OF-WAY AT THE FALLON ROAD/ POSITANO PARKWAY INTERSECTION Adopted (4.8 450-30/600-60) ORDINANCE NO. 13 -10 APPROVING A PLANNED DEVELOPMENT REZONE WITH A STAGE 2 DEVELOPMENT PLAN FOR THE JORDAN RANCH PROJECT PA 09-011 and ORDINANCE NO. 14 -10 APPROVING THE DEVELOPMENT AGREEMENT FOR JORDAN RANCH BETWEEN THE CITY OF DUBLIN AND BJP ROF JORDAN RANCH LLC (MISSION VALLEY PROPERTIES) PA 09-011 Adopted (4.9 295-20) RESOLUTION NO. 93 -10 APPROVING THE APPLICATION FOR NATURE EDUCATION FACILITY PROGRAM FUNDS SAFE DRINKING WATER, WATER QUALITY AND SUPPLY, FLOOD CONTROL, RIVER AND COASTAL PROTECTION BOND ACT OF 2006 Adopted (4.10 600-60) RESOLUTION NO. 94 -10 ACCEPTANCE OF IMPROVEMENTS FOR TRAFFIC SIGNALS AT DUBLIN BOULEVARD AND FALLON ROAD AND DUBLIN BOULEVARD AND LOCKHART STR~T DUBLIN CITY COUNCIL MINUTES ~o VOLUME 29 G~~OFDUB~y ADJOURNED REGULAR MEETING 19,~~~~~ J U N E 22, 2010 \\~ '~ l// ~'~,~a~s Adopted (4.11 600-60) RESOLUTION NO. 95 - 10 ACCEPTANCE OF IMPROVEMENTS FOR TRAFFIC SIGNAL AT CENTRAL PARKWAY AND FALLON ROAD Authorized (4.12 330-20) as Appropriations to Reserves any revenues in excess of budgeted expenditures as of June 30, 2010; Authorized (4.13 330-20) the City Manager to execute the Contract Change Order and accept the improvements under Contract No. 10-01, Fiscal Year 2009-2010 Annual Sidewalk Safety Repair Program, and authorized the release of retention after 35 days if there were no subcontractor claims; Adopted (4.14 600-30) RESOLUTION NO. 96 - 10 APPROVING AN AMENDMENT TO THE AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. FOR THE PROVISION OF CROSSING GUARD SERVICES FOR FISCAL YEAR 2010-2011 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT Authorized (4.15 600-30) the City Manager to execute on behalf of the City, documents providing financing for the Arroyo Vista Redevelopment Project, provided that the terms and conditions were materially consistent with the terms in this Staff Report and subject to review of all legal forms by the City Attorney. The City Council approved the Budget Change providing an appropriation of funds and authorized the release of funds based on the final loan documents and grant funding agreement; Approved (4.16 300-40) Check Issuance Reports and Electronic Funds Transfers. • WRITTEN COMMUNICATIONS - None PUBLIC HEARINGS • DUBLIN CITY COUNCIL MINUTES 11 VOLUME 29 ~OFDpB ADJOURNED REGULAR MEETING 19;~~~~;~ JUNE 22, 2010 \~ ~ //~ ~'~~~a~`D Approval of Engineer's Reports and Annual Levies for Citywide Street Lighting Maintenance Assessment District 83-1; Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road); Landscaping and Lighting Maintenance Assessment District 86-1 (Villages at Willow Creek); Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area); Street Liqhtinq Maintenance Assessment District 99-1 (Dublin Ranch and Tract 7067) 8:01:38 PM 6.1 (360-20) Administrative Analyst Erin Steffen presented the Staff Report and advised that the City Council would consider approving the Engineer's Reports and the levy of assessments in each of the two street lighting maintenance districts and the three landscaping maintenance districts for the 2010-2011 Fiscal Year. A public hearing would be opened and closed for each of the five Assessment Districts. Maintenance Assessment Districts were a means to levy special assessments collected on the property tax bill, which could only be used to pay for the identified activities benefiting the properties assessed. The assessments levied were dependent upon several factors including: the cost projected to maintain the improvements, approved annual adjustment factors; existing balances collected in prior years; and the number and type of properties. Mayor Sbranti opened the public hearing. No testimony was received by any member of the public relative to this issue. Mayor Sbranti closed the public hearing. On motion of Vm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote, the City Council adopted RESOLUTION NO. 97 -10 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 8~1 RESOLUTION NO. 98 -10 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (STAGECOACH ROAD) DUBLIN CITY COUNCIL MINUTES ~2 VOLUME 29 0~~ ADJOURNED REGULAR MEETING 19'~~~*'~ J U N E 22, 2010 ~~~"~~/~ ~,roa~ RESOLUTION NO. 99 - 10 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 8fr1 (VILLAGES AT WILLOW CREEK) RESOLUTION NO. 100 - 10 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) RESOLUTION NO. 101 -10 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 (DUBLIN RANCH AND TRACT 7067) • Temporary Amendment to the Sign Regulations (Chapter 8.84) and Permit Procedures (Chapter 8.96) of the Dublin Zoninq Ordinance 8:09:40 PM 6.2 (400-30/450-20) Community Development Director Jeri Ram presented the Staff Report and advised that the City Council would consider the extension of temporary modifications to Chapter 8.84, Sign Regulations, and Chapter 8.96, Permit Procedures, of the Dublin Zoning Ordinance which contributed to the City's program to provide an economic stimulus to business owners in the current economic climate. The modifications would be in effect for a period of one year, until August 20, 2011. The City Council would also provide Staff with direction regarding permanent modifications to the Temporary Promotional Banner regulations. Mayor Sbranti opened the public hearing. No testimony was received by any member of the public relative to this issue. Mayor Sbranti closed the public hearing. Cm. Hart stated his support of Staff recommendation. DUBLIN CITY COUNCIL MINUTES VOLUME 29 oF~ ADJOURNED REGULAR MEETING 19;~~~} ~~ J U N E 22, 2010 ~\~~~// 4G1 R~ 13 Vm. Hildenbrand stated the original zoning ordinance was established for a reason and that she liked the way it was originally written. Cm. Biddle supported the changes specifically in allowing the businesses the flexibility of configuration changes of the promotional banners. Mayor Sbranti stated he supported the modifications which were modest and did not see this as a problem in the business community. On motion of Cm. Scholz, seconded by Cm. Hart, opposed by Vm. Hildenbrand and by a four to one vote, the City Council introduced Ordinance Amending the Dublin Municipal Code Chapter 8.84 relating to Sign Regulations and Chapter 8.96 relating to Permit Procedures for a One-Year Period, PLPA 2010-00021; and directed Staff to prepare permanent modifications related to Temporary Promotional Banner regulations of the Zoning Ordinance. • Public Hearing: Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided Bv Amador Vallev Industries and Establishinq the 2010-2011 Annual Assessment 8:18:28 PM 6.3 (600-30) Senior Administrative Analyst Roger Bradley presented the Staff Report and advised that the agreement for solid waste services befinreen the City and Amador Valley Industries (AVI) required the City to adopt a rate schedule, which was estimated to produce a specified revenue amount as identified in the Agreement. The City had also adopted an Ordinance, which required all parcels in the City to subscribe to weekly minimum garbage service. For residential properties that were serviced with individual containers, the City collected the annual cost of minimum service with the property tax bill. The City Council would consider adopting two separate resolutions establishing the garbage rates effective July 1, 2010 and establishing the Fiscal Year 2010-2011 refuse related property tax assessment Mr. Gordon Galvan, of AVI, concurred with Staff's recommendation and encouraged City Council to support the resolution before them. Mayor Sbranti opened the public hearing. No testimony was received by any member of the public relative to this issue. Mayor Sbranti closed the public hearing. On motion of Vm. Hildenbrand, seconded by Cm. Hart and by unanimous vote, the City Council adopted DUBLIN CITY COUNCIL MINUTES 14 VOLUME 29 ~ ADJOURNED REGULAR MEETING 19;~ (~~`;~ JUNE 22, 2010 `~~~~j G~~roe~ RESOLUTION NO. 102 - 10 APPROVING AND ESTABLISHING THE COLLECTION OF MINIMUM RESIDENTIAL GARBAGE AND RECYCLING SERVICE FEES FOR FISCAL YEAR 2010- 2011 and RESOLUTION NO. 103 - 10 AMENDING THE SCHEDULE OF SERVICE RATES FOR INTEGRATED SOLID WASTE SERVICES and approved the Budget Change. • UNFINISHED BUSINESS Green Initiatives Task Force Recommendations 7:25:52 PM 7.1 (530-10) Senior Administrative Analyst Roger Bradley presented the Staff Report and advised that the City Council would review the recommendations from the Green Initiatives Task Force, which highlighted environmental activities that the City could consider undertaking over the next few years. Renata Tyler, Dublin resident commented on the efforts of the Green Initiatives Task Force encouraging City Council to support Staff's direction on the recommendations. Vm. Hildenbrand commented on having served on the Task Force and noted that discussion on the focus of implementing initiatives would need a commitment of not only time and effort but also funding. Vm. Hildenbrand also stated that given the economic times, she knew it would be a challenge in implementation of initiatives, especially at the schools which was one of the initiatives desired to move forward. Vm. Hildenbrand thanked the Task Force members for their time on the committee. Cm. Scholz commented that implementation at schools for the recommended initiatives would need to start with curriculum. Vm. Hildenbrand responded that there would definitely need to be a culture change because success was not measured by a recycle bin and filling it with paper, it would need to be a lifestyle change along with teaching appropriate recycling. DUBLIN CITY COUNCIL MINUTES 15 VOLUME 29 `~o~~ ADJOURNED REGULAR MEETING 19; (~~,~~ JUNE 22, 2010 ~\~~~ 4G11'17R~ Cm. Hart thanked the Task Force and noted that challenges did exist with implementation of new policies and procedures, but was an important effort to pursue. Janet Lockhart, Dublin Partners In Education (DPIE) Director, commented on the direction of the upcoming goals for DPIE and stated the opportunity for the City to partner with the community at both the business and school level and to encourage assistance for the implementation on initiative implementation. Brad Green, Energy Manager at DUSD, and participant on the Green Initiatives Task Force, commended the City's efforts. Mayor Sbranti noted that a multi-year timeline would be encouraged so the City could keep track of initiatives and keep the Task Force involved in the process. City Manager Pattillo stated that if the direction given to Staff was to create a green initiatives strategic plan, then the Task Force would be included in the process of creating a draft strategic plan prior to presentation to City Council for final adoption. On motion of Vm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote, the City Council provided feedback on the initiatives developed by the Green Initiatives Task Force; confirmed the green initiatives list; directed Staff to create a green initiatives strategic plan; and directed Staff to include one additional initiative as part of the Fiscal Year 2010-2011 Goals & Objectives Program. • Adoption of Resolution Rescinding Prior Tri-Valley Transportation Development Fee Proposed Increases (Resolution Nos. 167-08 and 187-08) 8:21:28 PM 7.2 (590-80) Senior Civil Engineer (Traffic) Jaimee Bourgeois presented the Staff Report and advised that in 2008, the Tri-Valley Transportation Council (TVTC) completed a Fee Nexus Study Update and developed new Tri-Valley Transportation Development Fee amounts for member agency consideration. The Dublin City Council adopted two resolutions in 2008 approving the proposed new fees increases, which would have gone into effect on July 1, 2010, across all land use categories. Because any change to the fees required unanimous approval and because one of the member agencies did not approve the new fee structure, the proposed fee increase was never formally adopted by MC. As such, the City of Dublin adopted resolutions needed to be rescinded at this time. On motion of Vm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote, the City Council adopted DUBLIN CITY COUNCIL MINUTES 16 VOLUME 29 ~~ ADJOURNED REGULAR MEETING 19;1~~~ ~ JUNE 22, 2010 ~~~~~j/ ~, a RESOLUTION NO. 104 - 10 RESCINDING RESOLUTIONS 167-08 AND 187-08 RELATING TO THE TRI-VALLEY TRANSPORTATION DEVELOPMENT (TVTD) FEE • NEW BUSINESS Request to initiate a Planned Development Rezone for the Sierra/Trinitv Business Park 8:27:04 PM 8.1 (450-30) Planning Manager Jeff Baker presented the Staff Report and advised that, at the request of the City Council, Staff had been reviewing City regulations to determine if any changes were necessary in order to provide assistance to businesses and property owners due to the current economic climate. The Planned Development Zoning District for the Sierra/Trinity Business Park was overly restrictive and therefore placed a burden on the current property owner by restricting the types of businesses that could locate on the site. In order to expand the allowable uses on the site, the City Council would provide Staff with direction regarding a proposed amendment to the Planned Development Zoning District for the Sierra/Trinity Business Park. Dwane Berry, representative of the property owners (WCV Commercial Properties), stated that this would allow more flexibility in the types of businesses currently zoned. Mr. Berry also stated that, over the last year, they had lost approximately five rental leases due to the specific zoning currently in place. Assistant City Manager Chris Foss stated that the City would have turned down additional businesses for leasing in this area as well due to zoning restrictions. The City Council provided Staff with direction to work on amending the Planned Development Rezone for the Sierra/Trinity Business Park. The City Council wished to have Staff work on this, and assigned a priority of high priority. • DUBLIN CITY COUNCIL MINUTES ~~ VOLUME 29 0~~ ADJOURNED REGULAR MEETING 19;~~~~ ,~ JUNE 22, 2010 ~~~~~/ ~ci Paperless Aqenda Options 8:35:41 PM 8.2 (610-10) City Clerk Caroline Soto presented the Staff Report and advised that one of the City Council's High Priority Objectives for Fiscal Year 2009-2010 was to "Investigate opportunities and implement solutions for paperless Council Meetings." This Staff Report would present options to the City Council regarding the objective. City Manager Pattillo clarified for City Council that if Phase 1 wais being considered then Staff would present a draft Capital Improvement Project at the next City Council meeting, and implement this phase as a test project that could later be implemented with the other commissions. She further clarified that the purchase of laptops would be to bring a universal approach to accessing the agenda electronic files. In recognition that the ultimate goal was to reduce the use of paper and understand the amount of resources it would take to manage this project. Vm. Hildenbrand asked if Staff could look into grant funding for the implementation of Phase 2 of this project. City Manager Pattillo stated that Staff could look into this funding option. The first option would be to seek availability from Stopwaste.org. The current proposal was to fund from the General Fund. Mayor Sbranti stated that he would like to have more information presented on the Phase 1 implementation at the next City Council meeting, and look at how we could implement Phase 2 in the future. The City Council reviewed the options and, at a minimum, conceptually approved proceeding with additional research of Phase 1. A Budget Change and amendment to the Capital Improvement Program encompassing the total scope desired by the City Council would be brought back to the meeting of July 20, 2010 for City Council approval. •- Fallon Sports Park Dedication 9:02:32 PM 8.2 (245-20) Assistant Director of Parks and Community Services Paul McCreary presented the Staff Report and advised that the construction of the new Fallon Sports Park was nearing completion. The City Council would consider potential dates for the park dedication ceremony. DUBLIN CITY COUNCIL MINUTES ~8 VOLUME 29 ~ ADJOURNED REGULAR MEETING 19'~ '_~;;` JUNE 22 2010 ~~ ~ \\~~~ / ~t,roa~ The City Council selected August 28, 2010, as the date for the park dedication ceremony, and provided input on potential event components. • OTHER BUSINESS Brief /NFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 9~06~44 PM City Manager Pattillo stated the City Clerk's Office would be providing the public an information meeting for residents interested in becoming a candidate for City Councilmember or Mayor and the organization of City Governance. The meeting would occur on Monday, July 12t" at 6:30 pm in the City Council Chambers. There would also be a follow-up meeting for all candidates once the filing period was closed to provide additional information. Vm. Hildenbrand stated the All America City Trip was a great learning process and looked forward to attending next year. David Haubert, Dublin Unified School District and member of the All America City Delegation, submitted a letter of appreciation of City Staff and for the opportunity to be part of representing the City of Dublin. Cm. Scholz stated she attended the Camp Parks Education Building dedication in honor of the late Staff Sgt. Sean Diamond, the School of Imagination Graduation ceremony, the Tri- Valley Affordable Housing Committee meeting, the DUSD School Board meeting, the East Bay Division meeting and the Holiday Inn re-opening. Cm. Hart stated he attended the Alameda County Fire Dept Advisory Committee meeting. Cm. Biddle stated he attended the Sheriff's Promotional ceremony, and the Camp Parks Education Building dedication. Mayor Sbranti stated he attended the John Madden Bocce Tournament, Holiday Inn re- opening, and the Senator Hancock Budget Forum. • DUBLIN CITY COUNCIL MINUTES 19 VOLUME 29 ~ ADJOURNED REGULAR MEETING ~;~~_} ,~~ JUNE 22, 2010 ~~ !~ /J ~'1G~ R~ ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 9:31:51 PM in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Dora Ramirez, Deputy City Clerk. w-- ~~ ~~~~ ~ Mayor ATTEST: ~ ~ ~ a~Pvr~l Ci y Clerk ~'~~ DUBLIN CITY COUNCIL MINUTES 20 VOLUME 29 ~oF~ ADJOURNED REGULAR MEETING i;~~~~~ J U N E 22, 2010 ~~~~,~ ~~