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HomeMy WebLinkAbout06-16-2008 Draft Minutes f The June 16, 2008 meeting of the Parks & Community Services Commission was called to order at 7:03 p.m. at the Dublin Civic Center, Dublin, California, by Chair Flores. PLEDGE OF ALLEGIANCE Chair Flores led the Pledge of Allegiance. ROLL CALL Commissioners Present: Flores, Elias, Guarienti, Jones, Lorenzo, and Muetterties Commissioners Absent: None ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisorv Committee Ms. Beth Wood, Senior Center Advisory Committee Chair, thanked the Commission for helping with the Committee's Fiscal Year 2008-2009 Goals & Objectives. She encouraged the Commission and Staff to prepare for the changing needs of future retirees. Youth Advisorv Committee Cm. Lorenzo stated that the Committee is working with Staff to prepare a summary of the Committee's accomplishments and Fiscal Year 2008-2009 Goals & Objectives to present before the Commission and City Council. 3.2 PUBLIC COMMENTS - None APPROVAL OF MINLJTES - Mav 19, 2008 On a motion by Cm. Jones, seconded by Cm. Muetterites, and by a vote of 4-0-2, with Cms. Elias and Guarienti abstaining due to their absence during the May 19, 2008 meeting, the Commission voted to approve the minutes of May 19, 2008. WRITTEN COMMUNICATIONS - None PUBLIC HEARING - None iJNFINISHED BUSINESS - None NEW BUSINESS 8.1 PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM, 2008-2013 Ms. Diane Lowart, Parks & Community Services Director, presented the specifics of the item as outlined in the Staff Report. P&CSC Meeting Minutes -June 16, 2008 Page 2 of 3 Cm. Guarienti asked if the proposed 2008-2013 Capital Improvement Program (CIP) could change based on the results of the Needs Assessment Survey. Ms. Lowart explained that information obtained from the Needs Assessment Survey would be used for the following Fiscal Year CIP and Goals & Objectives. Cm. Guarienti stated that Staff's approach to preparing the proposed CIP was excellent. He stated that he supports the priorities as proposed by Staff. Cm. Elias stated that he supports Staffls proposed priorities, and in addition, would recommendation to the City Council to also focus on the fundamentals and to continue to maintain current facilities. Cm. Lorenzo asked about the impacts the economy would have on funding for the CIP. Ms. Lowart explained that the process for preparing the CIP included a thorough analysis of anticipated building and development within the City. Chair Flores stated that she concurs with the proposed priorities. On motion by Cm. Guarienti, seconded by Cm. Lorenzo, and by a vote of 6-0-0, the Commission unanimously voted to confirm project priorities as proposed by Staff for recommendation to the City Council. Cm. Guarienti thanked Ms. Lowart for including the Bikeways/Trails project in the CIP report. 8.2 FISCAL YEAR 2008-2009 PRELIMINARY BUDGET, PARKS & COMMUNITY SERVICES Ms. Diane Lowart, Parks & Community Services Director, presented the specifics of the item as outlined in the Staff Report. Cm. Elias asked for further explanation of Higher Service Level (HSL) #2, which provides financial assistance as requested by the Dublin Unified School District (DUSD). Ms. Lowart explained that the City would no longer charge the District for use of the Swim Center, would assume the DistricYs share of the janitorial costs of Stager Gym and fund one groundskeeper for Fiscal Year 2008-2009. Cm. Lorenzo stated that HSL #2 also contributes to less programs being cut at the High School level. Ms. Lowart explained that the idea of less school programs being cut was part of City CounciPs reasoning behind considering the request from DUSD. Cm. Guarienti asked if the DUSD groundskeeper would be an employee of DUSD or the City. Ms. Lowart stated that the groundskeeper would remain an employee of DUSD. Cm. Guarienti stated that he likes the idea of a summer nature camp. He asked Mr. Paul McCreary, Parks & Community Services Manager, to expand on the vision for HSL #5, which is the volunteer carpool program for transportation to and from the Senior Center. Mr. McCreary explained that the vision is to have a temporary employee launch the program, coordinate rides, and sustain the program. Cm. Jones asked if the preschool activities at Emerald Glen Activity Center would continue after Shannon Center opens. Mr. McCreary stated that the plan is to move the preschool to Shannon Center. He stated that next year, Staff would consider alternate uses for the Activity Center. Cm. Jones and Cm. Elias agreed that there could be a need for preschools at both locations. Ms. Lowart stated that Staff would evaluate the demand and costs associated with maintaining preschools at both facilities. Cm. Jones asked about the responsibilities of the groundskeeper. Ms. Lowart stated that the responsibilities of the groundskeeper would be set by the DUSD. Cm. Guarienti asked about costs to run the Senior Center for Fiscal Year 2008-2009. Ms. Lowart explained the costs and pointed out that the Senior Center is one of the City's most expensive progams. I I P&CSC Meeting Minutes -June 16, 2008 Page 3 of 3 8.3 OUTCOMES OF COME TO LIFE EVENT Mr. Paul McCreary, Parks & Community Services Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Guarienti stated that it was important for the Commission to hear the outcomes of the Come to Life Event. He complimented the Senior Center Advisory Committee on their work on the Event. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMIVILJNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Mutterties informed the Commission that she would be unable to attend the scheduled meetings for the Day on the Glen Event. Cm. Guarienti reported that he attended the Wednesday Bocce Drop-ins for Seniors, and attended the Heritage Center's Ice Cream Social on June 7, 2008. Cm. Jones asked about the status of the Dougherty Hills Dog Park turf. Ms. Lowart stated that Staff would look into replacing the turf in the large dog area with Bermuda grass in spring 2009, when the grass is most likely to thrive. Chair Flores thanked Cm. Lorenzo for her services as the Student Representative to the Commission. Cm. Lorenzo thanked the Commissioners and Staff for their support and the opportunity to be a Student Representative to the Commission. She stated that she had fun and learned a lot. Ms. Lowart clarified that Devany Square will be complete in Fiscal Year 2008-2009. Mr. McCreary provided a status report on the Needs Assessment Survey. ADJOURNMENT Being no further business, the meeting adjourned at 8:12 p.m. Respectfully submitted, Rhonda Franklin Administrative Technician APPROVED: Chairperson