HomeMy WebLinkAboutReso 118-10 CIP New ProjectRESOLUTION NO. 118 -10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AMENDING THE ADOPTED 2010-2015 FIVE YEAR CAPITAL
IMPROVEMENT PROGRAM TO ADD A NEW PROJECT -
ELECTRONIC AGENDA SYSTEM AND PROVIDING AN APPROPRIATION
WHEREAS, the adopted 2010-2015 Capital Improvement Program (CIP) was adopted by
the City Council on June 22, 2010; and
WHEREAS, on June 22, 2010, the City Council received a report addressing options to
reduce the use of paper consumed by the City in preparing and publishing the City Council
Agenda; and
WHEREAS, the adopted City of Dublin Ten Year Strategic Plan identifies one of the City
Values in Governing as: "Embrace technology to improve effectiveness and efficiency"; and
WHEREAS, the City Council requested that Staff prepare a new Capital Improvement
Project that would provide potential phased implementation of the use of electronic files in lieu of
paper agenda packets; and
WHEREAS, a proposed project was presented to the City Council at the City Council
meeting on July 20, 2010; and
WHEREAS, it is appropriate to establish a separate project in the Five Year Capital
Improvement Program to account for implementation of an Electronic Agenda Preparation
System.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Dublin approves the
addition of a Project titled Electronic Agenda System to the adopted 2010-2015 Five Year
Capital Improvement Program as described in the Staff Report presented July 20, 2010.
BE IT FURTHER RESOLVED that the City Council also approves the Budget Change
attached as Exhibit A of this Resolution, which appropriates funds to carry out this project.
PASSED, APPROVED AND ADOPTED this 20th day of July, 2010, by the following vote:
AYES: Councilmembers Biddle, Hart, Hildenbrand, Scholz, and Mayor
Sbranti
NOES: None
ABSENT: None
ABSTAIN: None ~
~~ ~~~~.
Mayor
ATTEST•
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City Clerk
Reso. No. 118-10, Adopted 7/20/10, Item No. 7.1 Page 1 of 1
CtTY OF DUBLIN
BUDGET CHANGE FORM FY 2010 / 2011
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
X From Unappropriated Reserves (`} _+ From Budgeted Contingent Reserve (1001.1901.81101)
* General Fund - Designated New Opportunities Within Same Department Activity
~X From New Revenues"'` __ Between Departments (City Council Approval
Required)
** StopWaste.or~ Grant nther
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Name: Revenue - Measure D
Recycling - Intergovemmental -
County Grants - Measure D Mini-Grant
Account #: 2302 .0000. 47301 $ 3,000
Name: EXPENSE - Capital
Improvement Project -Electronic
Agenda System - General Fund
Name: EXPENSE - Internal Service Phase 1 Equipment- Gen Fund
Fund - Non Departmental 930015.9600.9605.1001 $12,000
Replacement Computers
Account #: 6301.7901.72102 $ 7,000 Phase1 Equipment-Internal Svc Fund
930015.9600.9605.6301 $7,000
Name: EXPENSE - Capital
Improvement Project -Electronic
Agenda System - General Fund
Phase 2 Equipment
930015.9600.9605.1001 $25,000
Phase 2- Proj Mngmt Coritract Svcs
930015.9200.9201.1001 $20,000
Improvements - Not Bldg (electrical}
930015.9400.9401.1001 $ 3,600
Phase 2 Software / lmplementation
930015.9600.9605.1001 $47,000
Name: EXPENSE - Capital
Improvement Project -Electronic
Agenda System - Meas D Fund
Phase 2 Software / Implementation
930015.9600.9605.1001 $ 3,000
REASON FOR BUDGET CHANG E ENTRY: This Budaet ChannP ralatPC tr, thA ar~ ~~t~~~ „f ~ na,.,
Capital Improvement Project - Electronic Agenda System, presented at the City Council meeting on July
20, 2010. The Phase 1 equipment cost is $19,000 however, $7,000 of this expense is already included
in the Internal Service Fund Budget. A mini-grant of $3,000 from StopWaste.org will partially fund the
Software / Implementation costs.
Fin Mgr/ASD:
Signature
City Man er:
Si nature
Date: ~ Q 20 ~ 0
Date: ~ ~2- /t5
As Approved at the City Council Meeting,on:- ' Date: 7/20/2090
Mayor
Posted By:
Signature
Date:
Date:
G:~BudgetCfangesl3_IO/0_/!13_7_20_/0_C1P_Ager~da_Syslem.dx EXHIBiT A