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Home My WebLink About05-25-2010 PC Minutes ~ r' r )~~~,~~4 ~ . . . . Plannzn Commission Minutes g ~~w~v~~.~~,~;~~~ Tuesday, May 25, 2010 CALL TO ORDER/ROLL CALL A regular meeting of the City of Dublin Planning Commission was held on Tuesday, May 25, 2010, in the City Council Chambers located at 100 Civic Plaza. Chair King called the meeting to order at 7:04:0$ PM Present: Chair King; Comrnissioners Swalwell and Wehrenberg; Jeff Baker, Planning Manager; Erica Fraser, Senior Planner; and Debra LeClair, Recording Secretary. " Absent: Vice Chair Brown and Cm. Schaub recused himself from the item and was not present. ADDITIONS OR REVISIONS TO THE AGENDA - NONE MINUTES OF PREVIOUS MEETINGS - The minutes of the May 11, 2010 meeting were not approved because there was not a quorum of the Planning Commission. ORAL COMMUNICATIONS - NONE CONSENT CALENDAR - NONE WRITTEN COMMUNICATIONS - NONE PUBLIC HEARINGS - 8.1 PLPA 2010-00009 Valley Christian Center Site Development Review and Conditional Use Permit (Adjudicatory Action) Erica Fraser, Senior Planner presented the project as outlined in the Staff Report. Cm. Wehrenberg asked if there is a time limit for how long the modular buildings are allowed. Ms. Fraser answered no; previously there was a cap on the number of years they could have the modular buildings on-site, however, the Planned Development gave them a cap but then indicated the modular buildings could stay until the permanent facility construction was I, completed. She stated that VCC has come to the Planning Commission twice requesting to ! extend the approval of the modular building; with ~his request Staff has put no time limit on the ' modular buildings because the other buildings were extended until construction is completed Cm. Wehrenberg stated that in most cities there are time limits for modular buildings at school sites. She asked if VCC has a building plan. She stated she would like to hear from the Applicants regarding their timeline for replacing the modular buildings with permanent facilities. ,a~~rin~erg;~ ~;~>~~na;r~~i~~r~ ~~~ey?_~, ?i3ff~ t~~~r~~~ 68 Cm. Swalwell asked if the Applicant is on schedule with their building timeline. Ms. Fraser answered that there is no fixed timeline. She stated they have a Master Plan for the entire site which allows various buildings to be constructed with no set timeline. She suggested Cm. Swalwell ask the Applicant regarding their timeline. Ms. Fraser continued the sanctuary is the first phase of their Master Plan which was approved by the Planning Commission at the previous meeting. Jeff Baker, Planning Manager mentioned the Applicant is present and can speak regarding their timeline for construction. Cm. Wehrenberg stated that the VCC Master Plan indicates very specific things that can be built. She asked how much has been built, how much is left to be built and what is the potential for VCC to continually install modular buildings. She stated she was trying to understand the Master Plan regarding modular vs. permanent buildings. Ms. Fraser answered they have a number of facilities that can be built on the site and referred the Commission to Page 4 of the Staff Report for a list of new buildings that can be added. Cm. Wehrenberg stated the gym and the elementary school are all permanent buildings according to the Staff Report. She asked, based on what is built and what is potentially being built, what is the total square footage for the Master Plan and how is that beirig tracked. Ms. Fraser answered yes the square footage is being tracked. She stated the Master Plan anticipated that the project would be built over, a long period of time. Cm. Wehrenberg asked if there is a limit on the number of modular buildings which could be allowed on the site. Ms. Fraser answered no, but the buildings are being installed one at a time and each will be reviewed by the Planning Commission and approved or denied on its own merits. Mr. Baker mentioned the way the Master Plan is set up it has limits on how many modular buildings are allowed and the reason they are here tonight is to expand the number to allow the additional building. Chair King asked if the Master Plan was reviewed by the Planning Commission. Ms. Fraser answered it was reviewed by the Planning Commission in 2003. Chair King asked if each individual project will come to the Planning Commission. Ms. Fraser answered that the Master Plan was approved by the Planning Commission and the City Council but each time they want to build one of the buildings the project requires Site Development Review approval by the Planning Commission. C~'Ccr~~~=ra~','c~rs~rr~iss-~€~rt ~ ~fu~ 2t~.1U ~~~~~~r 69 Chair King opened the public hearing. John Moran, Superintendent for VCC spoke in favor of the project. He stated the reason for the expansion of the modular buildings is because of increased enrollment. He continued at a time when other private schools are down in enrollment VCC has seen modest growth. He stated the intent is not to add any more modular buildings after this one, but they need the buildings to accommodate the increase in students and will eventually replace the modular buildings with a permanent high school building. He stated the delay is directly related to acquiring fhe funds. He stated a major part of his job is to lead the development effort and raise the funds. Mr. Moran stated with him is Eric Roush, Facilities Director and Ken Alcott, Project Manager and Engineer both are available to answer any questions. Cm. Wehrenberg felt VCC has a Master Plan but no timeline, the Commission has been approving projects and been very supportive and she is just trying to understand the timeline for replacement of the modular with permanent buildings. Mr. Moran stated he should have brought the new 5 Year Strategic Plan which has an initiative on facilities. He stated the Strategic Plan develops a plan to secure the funding for the high school. He stated that in the past there was no superintendent position and no one being responsible for the development effort. He felt no development can take plaee without a plan. His first priority was to create a plan and then move forward with the development efforts. Chair King stated that the list in the Staff Report of the projects does not mention a high school/ administration building but Mr. Moran indicated the plan was to build a permanent high school building. Mr. Moran answered yes, that is their intent. Ms. Fraser clarified the Staff Report should state there will be a junior/senior high school/ administration building, with all three uses. Chair King closed the public hearing: Cm. Wehrenberg was in favor of the project. She suggested the next time they come to the Planning Commission she would like to understand the Master Plan. She agreed that funding is required for the development to proceed. She was concerned that modular buildings age and after a few years look rundown and felt maintenance would be key to keeping them looking fresh. She has no issue with project. Cm. Swalwell thanked Ms. Fraser for her work on the project. He felt the timeline was helpful in order to understand the history of the Applicant. He agrees with Cm. Wehrenberg regarding not wanting VCC to turn into "modular city" and trusts that the Applicant has a plan. He stated he looked forward to the development and felt it is important to have private schools like VCC in the area. He is in support of the project. ~'lr~n~rin~ ~~rx~ari~sa~~~z ~ ~ ~se~ 2.5, 2t?3£l ~~~7~a~a~- ~~~~tz~q ~0 Chair King is in support of the project. On a motion by Cm. Wehrenberg and seconded by Cm. Swalwell, on a vote of 3-0, with both Cm. Schaub recused and Cm. Brown absent, the Planning Commission approved: RESOLUTION NO. 10 - 27 A RESOLUTION OF THE PLANNING COMMISSION OF THE GTY OF DUBLIN APPROVING A CONDITIONAL USE PERMIT TO AMEND THE STAGE 1/STAGE 2 DEVELOPMENT PLAN FOR THE VALLEY CHRISTIAN CENTER TO ALLOW A TEMPORARY MODULAR BUILDING LOCATED AT 7500 INSPIRATION DRIVE PLPA 2010-00009 RESOLUTION NO. 10- 28 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING A SITE DEVELOPMENT REVIEW FOR THE VALLEY CHRISTIAN CENTER FOR A TEMPORARY MODULAR BUILDING LOCATED AT 7500 INSPIRATION DRIVE (APN 941-0022-005) PLPA 2010-00009 NEW OR UNFINISHED BUSINESS - NONE OTHER BUSINESS - NONE 10.1 Brief INFORMATION ONLY reports from the Planning Commission and/ or Staff, including Committee Reports and Reports by the Planning Commission related to meetings attended at City Expense (AB 1234}. 10.2 Mr. Baker indicated the June 8~ meeting is cancelled, and a special meeting is scheduled for Tuesday, June 15~ at 6:OOpm in the Council Chambers for the Capital Improvement Project review and one other item. He stated the June 22nd meeting is tentatively cancelled. 10.3 Cm. Swalwell stated he was absent from the last meeting because he was in Washington DC for the National Law Enforcement Memorial for the slain Oakland Police officers. 'i'~rinrarn~ ~'c=a~a,rr~.~g~sz r~rfr~~y ?~.fQ ~~~,r~~ 71 ADTOURNMENT - The meeting was adjourned at 7:26:29 PM Respectfully su i~ted, ~ M rgan King Chair Planning Comm sion ATTEST: Jeff Baker Planning Ma ager G: ~ MINUTES ~ 2010 ~ PLANNING COMMISSION ~ 5.25.10 PC meeting Minutes.doc <i'fca~r~~r~~ ~'ca~ar~~,~~c~rt ~fsa;~ wJtt~ ~g~~Z~#~r _;~9~?CF zn~ 72