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Home My WebLink About4.03 Slurry Seal Award BidG~~.t OF Dp~~ f~ //I ~ ~~~ ~~~ STAFF REPORT C I T Y C L E R. ~`c~ ~ ~ DUBLIN CITY COUNCIL F~~e # ^~aa-0~5~ ~LIFOR~ DATE: September 7, 2010 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJE •~ Award of Bid - Contract No. 10-05, 2010 Annual Slurry Seal Program Prepared By: Steven Yee, Public Works Manager EXECUTIVE SUMMARY: The Annual Slurry Seal Program (CIP No. 969202) will resurface several City streets with a slurry seal that will prolong the life of the existing pavement surface. As streets begin showing wear and stress cracking, it is important to seal the cracks to keep water from getting under the roadway pavement. FINANCIAL IMPACT: The adopted Fiscal Year 2010-2011 Budget includes $654,320 in funding for the 2010-2011 Slurry Seal Maintenance Project (CIP No. 969202). The total project funding includes $ 54,320 for project design, inspection and administration, and $600,000 for improvements and striping. $30,000 of the improvements budget is funded through Alameda County Transportation Improvement Authority (ACTIA) Measure B Bicycle & Pedestrian for additional pavement striping and markings in accordance with the adopted Citywide Bikeways Master Plan. Based on the low bid, including the 10% contingency, the project will be under budget. _ Gas Tax Fund 2201 Improvements (Slurry Seal ; Striping) $ 570,000 10% Contingency ACTIA Tax - Bike & Pedestrian Fund 2205 Allowance for striping and signing in accordance 30 000 with the adopted Citywide Bikeways Master Plan TOTAL IMPROVEMENT (CONTRACT): ~ $ 600,000 $ 412,790 41,279 30,000 $ 484,069 RECOMMENDATION: Adopt the Resolution awarding Contract No. 10-05, 2010 Annual Slurry Seal Program, to Valley Slurry Seal Company. Page 1 of 3 ITEM NO. ~• ~ . Submitted By Public Works Director DESCRIPTION: ~ ~ ~•~~ , Reviewed By Administrative Services Director Revie By Assistant City Manager On June 22, 2010, the City Council approved the Five-Year Capital Improvement Program (CIP) for Fiscal years 2010-2015, which included the Annual Slurry Seal Program Slurry seal is a preventative maintenance technique used to prolong the life of asphalt concrete surfacing. As streets begin showing wear and stress cracking, it is important to seal the cracks to keep water from getting under the roadway pavement. Slurry consists of a sand/oil mixture which seals cracks and provides a new uniform wearing surface. The following streets (as shown on the Location Map - Attachment 1) are scheduled to be slurry sealed as part of the 2010 Annual Slurry Seal Program. The total slurry seal area in the project is approximately 1.8 million square feet. STREETS TO BE INCLUDED IN THE 2010 ANNUAL SLURRY SEAL PROJECT STREET LIMITS OF WORK Gleason Drive Tassa~ara Road to Fallon Road Central Parkway Tassajara Road to Fallon Road (exclude south half from Lockhart Street to Fallon Road Dublin Boulevard Tassa'ara Road to Fallon Road Sierra Court Dublin Boulevard to End Crestrid e Terrace All Oakhurst Wa All Ferncroft Court All Oakhurst Court All Woodshire Lane All Cedarcrest Terrace All Rams ate Court All A le ate Court All Su arloaf Court All Milbrid e Court All Pennwood Lane All Woodvale Terrace All Led ewood Terrace All Summer len Drive Hacienda Drive to Hibernia Drive As en Street Central Parkwa to Summer len Drive Winterbrook Avenue All Asterwood Drive All Linden Street Asterwood Drive to Se uoia Avenue Persimmon Drive All As en Street Persimmon Drive to Redwood Avenue Chestnut Court All Wesfinrood Court All Penwood Place All Page 2 of 3 A total of five (5) bids were received on August 17, 2010 (Attachment 2), with the low bid of $412,790 being submitted by Valley Slurry Seal Company. Staff has reviewed the bid results, checked references and necessary licenses, and recommends that the City Council adopt the Resolution (Attachment 3) awarding Contract No. 10-05, 2010 Annual Slurry Seal Program to Valley Slurry Seal Company as the lowest responsive bidder. Staff expects the project to begin late September and anticipates completion of the majority of the improvements by mid-November, 2010. NOTICING REQUIREMENTS/PUBLIC OUTREACH: 1) The City mailed notices to residents and businesses affected by the upcoming slurry seal improvements. 2) As required by the specification, the Contractor will notify all affected residents and businesses one week in advance of the slurry seal improvements. ATTACHMENTS: 1. Location Map _~ 2. Bid Results 3. Resolution Awarding Contract 10-05, 2010 Annual Slurry Seal Program, to Valley Slurry Seal Company G:\CIP\SLURRY SEAL~2010\Staff Report Award of Bid - Slurry.doc Page 3 of 3 City of Dublin , c,i i;, ~~; ~' ~ ~ 1 ~ r 11 ~~ , V~ ~, ~ ~- ~. ~ ~ '~lFOli~A~~~ . _ . . _.,~, g.ROD~R .. '~SfREfT = .~~- ~ ~ ~ ~aarr.r~ ~ . a ,e~$-~~N ~~ ~ ~ y~ ~ r ~ A~i ~ ~ '~~ .r .y~«~ ~ a ` ~ ` ~ 4 ~J: ~ ~ ~~' rn Z ~ Ya ; -... .~ O ' ~ r ~' ~ .' ._ ~,,: ..s~,x. ` ~~=CHESTNUT COURT ~ ~3 t ' ~~~:~.~~~~'§, ~' . . ~' c~,¢ ~ `~~~~ ~ ~., e ~WESTWOOD COUR~T '~_ ' , .. ... ~'~ Program .: ~ ";, r ~ ,~ t _ ~,- _~~ _ . . ~ s'"~.:i' ~y'$ ~'~p ~ ° ~ o.2s o.s 1 Miles 1 inch = 800 feet August 2010 ~S ~ d 2010 Slurry Seal _- ~~,_ ~WINTERBROOK AVENUE~ ~ ~ ~ . Y-. ;. ~ x .,~g ...~ ASPEN STREET City of Dublin 2010 Slurry Seal Pro `~ am 9 `~ ~ °~ ~ ~ ~ < ~ ~.~x~ nR~v~ 0 ~ o ~ c > 4 ~ ~ f~ ~ ~~ r ~ ~ ~L ~ 4 t ~ ~ ~ oa~ `' ~ ~ "~66~1CC wa~+ ~ ., w ~ ~ i °t a a' p . '~~•. ~r ~ ~ UO V ~~pFE7 0 7pAh~ . ~ .. ~ A _ ~ ~ J~~ o w~,a~' T~ ?~y p~ v Q ~ a oo ~ a ~° ~{f \r ,~. ,A ~ 6Rtt3t~T01~ ~,,, G n ~i h t t A `~ e~ MAp'~PtE eti ~ t1 ~ ~, to ~~~ tip ~~ E O ~ ~ ~ ~ ~ 4 i s~ ~'0 7p '~ ~ h 2 > ; ~~~ ~o ~ 5 ~ *~' ~+ ~. r TAMA~'ACX DRtVE "~Y"~~ ~,~ ~~ ¢`li Q~ Q ''~rIVE yW . ~t~~~ ~ ~ ~^ 4 M ~ t ,~ ~ ~ A y ~fi{ G i ~ ~ ~p Q'{ ~~ 7 Cl a ~ D ~~~ y~ ' t '~.p ~~t~G o a -~ . ~a ~ ~ ~'d, ~~1 Y o~` `" ~p ~ '~~ ~ c~, ~ ~. a ~. ~ ~ a ~` ~ ~ ~+~ ~ ~ ~ N $ ~`~ V '~' ~ m 8 F~~@ y4+ s. w~ b ~ W ~'o~.t `'~ ~ + ~^~ ~'L` ~~ ~ ~ o s,,¢ ~~ ~'c y , !~ d~ ~ri~~, f `F t~ ~ ~~.f 'r`~ ~ ~ m ~+ ~ ~'} A Q~ ~ : ~` ~~,. ~' a ~ ' ~ ~ o ~a ~~ ~~ i ~. ,~ , ~ ~, ~ ~ ~~R~''t,~~E ~~ ~-~t~.tg trousrox ~Lr'~a ¢ ; ~~ `'~~ SIERRA COURT i sr~.~,~~ ~~~~ r~iu~~v~~e~r ~~nr~_ r ~ p~~L!/y ~ O ~ * ~~~~~k~'~b ~ ~ G~C ~ h - ~. ~~ i` d' ~ ~ ~ L~ ~y c a~ ~ ~ ~ ~ ~:/ Q~,~ c . ~G °~J~ y ~r 0 o.,zs o.ze 0.5 Miles 1 inch = 800 feet August 2010 e City of Dublin 2010 Siurr Seal Pr ~~~ ~ y oq ra m LEDGEWOOD TERRACE WOODVALE TERRACE PENWOOD PLACE ' ' u~r 4~~+, PENWOOD LANE ``'~ ' '~ w r ~ MILBRIDGE COURT b ~ RAMSGATE WAY ti M , F~ ~ ~ o SUGARLOAF COURT ` CEDAR CREST TERRACE ~9 ~ m. ~( APPLEGATE COUR~ l CRESTRIDGE TERRACE FERNCROFT COURT _~ ~ ° ANTbN~ ~YIAy '~ '~ w ~~~ ~ ~ ~°E p o~ OAKHURST COURT ,~ ~ ~ ~" " WOODSHIRE LANE ~~ ~;, OAKHURST WA ~~ ~ 4 , n~ D a1/~ h H/~Rb10 ., ,1~-, Csi.HASON' bRIVE - ~~ ~Ay . ~ 7 oe ,G _r,-_ , ~ N ~SC~~MQN` 1~t/AY~ ~ ~ 111:1:~"~pTCI ....,t J . .;~ ` Cj,I~1~.IN' 9QWLBiIAItb ~ isa ~ ~' ~: . ~. ,. . ~ .. w z ~ N ~ < V 2. 2 G a m ' GLEASON DRIVE CENTRAL PARKWA` ~ ~ ~ ~v ~ ~ C~Ar~ '~ F~. FtN ~ Y m h'V/RE WAY z I' Q Y' V W ~J ~ y ~ ~~~ ~ l~~ ~~/ \ ~ ~ /~~/ / i~ i~/ ~ ^ ' \~''. ~`\ I ~ / v ~ \~. ~ . ~~ ~~'~~ / I U11~ , ~ o.i25 o.ze 0.5 Miles 1 inch = 1,000 feet August 2010 ' ~ I e BID RESULTS - 2010 ANNUAL SLURRY SEAL, CONTRACT NO. 10-OS BID OPENING DATE - AUGUST 17, 2010 BID ITEM ITEM DESCRIPTION 1 Street Slurry Seal Surf, Type II 2 Remove Existing Striping/Mkgs INSTALL: SP 3 Yellow 12" Line, Thermo. SP 4 White 12" Line, Thermo. SP 5 Detail 4, Markers SP 6 Detail 10, Markers SP 7 Detail 22, Thermo./Markers SP 8 Detail 23, Markers SP 9 Detail 25, Thermo./Markers SP 10 Detail 27B, Thermoplastic SP 11 Detail 29, Thermo./Markers SP 12 Detail 37B, Thermo./Markers SP 13 Detail 38, Thermo./Markers SP 14 Detail 39, Thermoplastic SP 15 Detail 39A, Thermoplastic SP 16 Arrow, Type I(24') Thermo. SP 17 Arrow, Type II (L) Thermo. SP 18 Arrow, Type II (R) Thermo. SP 19 Arrow, Type III (L) Thermo. SP 20 Arrow, Type Iil (R) Thermo. SP 21 Arrow, Type IV, Thermo. SP 22 "25" Legend, White SP 23 "PED XING" Legend, White SP 24 "STOP" Legend, Thermo. SP 25 Blue Hydrant Markers SP 26 "Bike Lane" Symbol, Thermo. 36" White Surface SP 27 Mounted Channelizers ~ TOTAL BID: ~ ~ ENGINEER'S ESTIMATE VALLEY SLURRY SEAL INTERMOUNTAIN ~ - BOND BLACKTOP AMERICAN ASPHALT GRAHAM CONTRACTORS UNIT OF ~ - ~ ~ MEAS. QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE SF 1,841,395 $ 0.180 $331,451.10 $ 0.143 $263,319.49 $ 0.15 $276,209.25 $ 0.152 $279,892.04 $ 0.172 $316,719.94 $ 0.20 $368,279.00 LS 1 $ 50,000.00 $ 50,000.00 $ 39,000.39 $ 39,000.39 $ 36,000.00 $ 36,000.00 $ 21,000.00 $ 21,000.00 $ 45,000.00 $ 45,000.00 $ 45,000.00 $ 45,000.00 LF 498 $ 3.00 $ 1,494.00 $ 3.15 $ 1,568.70 $ LF 4,769 $ 3.00 $ 14,307.00 $ 3.00 $ 14,307.00 $ LF 9,050 $ 0.50 $ 4,525.00 $ 0.52 $ 4,706.00 $ LF 22,706 $ 0.50 $ 11,353.00 $ 0.53 $ 12,034.18 $ LF 2,414 $ 1.10 $ 2,655.40 $ 1.50 $ 3,621.00 $ LF 1,126 $ 1.25 $ 1,407.50 $ 1.50 $ 1,689.00 $ LF 3,694 $ 0.70 $ 2,585.80 $ 0.90 $ 3,324.60 $ LF 2,723 $ 0.44 $ 1,198.12 $ 0]2 $ 1,960.56 $ LF 353 $ 2.00 $ 706.00 $ 4.20 $ 1,482.60 $ LF 200 $ 1.15 $ 230.00 $ 2.00 $ 400.00 $ LF 12,374 $ 1.15 $ 14,230.10 $ 126 $ 15,591.24 $ LF 19,124 $ 0.65 $ 12,430.60 $ 0.73 $ 13,960.52 $ LF 1,579 $ 0.60 $ 947.40 $ 0.68 $ 1,073.72 $ EA 2 $ 130.00 $ 260.00 $ 116.00 $ 232.00 $ EA 3 $ 1,430.00 $ 4,290.00 $ 200.00 $ 600.00 $ EA 1 $ 1,430.00 $ 1,430.00 $ 200.00 $ 200.00 $ EA 72 $ 155.00 $ 11,160.00 $ 154.00 $ 11,088.00 $ EA 44 $ 155.00 $ 6,820.00 $ 154.00 $ 6,776.00 $ EA 3 $ 150.00 $ 450.00 $ 200.00 $ 600.00 $ EA 2 $ 55.00 $ 110.00 $ 200.00 $ 400.00 $ EA 1 $ 150.00 $ 150.00 $ 200.00 $ 200.00 $ EA 21 $ 120.00 $ 2,520.00 $ 84.00 $ 1,764.00 $ EA 104 $ 8.00 $ 832.00 $ 16.00 $ 1,664.00 $ EA 46 $ 60.00 $ 2,760.00 $ 53.00 $ 2,438.00 $ EA 187 $ 25.00 $ 4,675.00 $ 47.00 $ 8,789.00 $ $484,978.02 $412,790.00 3.24 $ 1,613.52 $ 324 $ 15,451.56 $ 0.54 $ 4,887.00 $ 0.54 $ 12,261.24 $ 1.51 $ 3,645.14 $ 1.51 $ 1,700.26 $ 0.92 $ 3,398.48 $ 0.65 $ 1,769.95 $ 4.32 $ 1,524.96 $ 1.08 $ 216.00 $ 1.30 $ 16,086.20 $ 0.76 $ 14,534.24 $ 0.70 $ 1,105.30 $ t 19.00 $ 238.00 $ 167.00 $ 501.00 $ 167.00 $ 167.00 $ 159.00 $ 11,448.00 $ 159.00 $ 6,996.00 $ 54.00 $ 162.00 $ 64.80 $ 129.60 $ 184.00 $ 184.00 $ 86.40 $ 1,814.40 $ 16.20 $ 1,684.80 $ 54.00 $ 2,484.00 $ 48.60 $ 9,088.20 $ $425,300.10 4.20 $ 2,091.60 $ 4.20 $ 20,029.80 $ 0.84 $ 7,602.00 $ 0.84 $ 19,073.04 $ 1.31 $ 3,162.34 $ 1.58 $ 1,779.08 $ 0.63 $ 2,327.22 $ 0.42 $ 1,143.66 $ 2.10 $ 741.30 $ 1.31 $ 262.00 $ 1.31 $ 16,209.94 $ 0.95 $ 18,167.80 $ 0.95 $ 1,500.05 $ 142.00 $ 284.00 $ 115.00 $ 345.00 $ 115.00 $ 115.00 $ 178.00 $ 12,816.00 $ 178.00 $ 7,832.00 $ 63.00 $ 189.00 $ 73.00 $ 146.00 $ 168.00 $ 168.00 $ 95.00 $ 1,995.00 $ 10.50 $ 1,092.00 $ 31.50 $ 1,449.00 $ 52.50 $ 9,817.50 $ $431, 230.37 3.00 $ 1,494.00 3.00 $ 14,307.00 0.50 $ 4,525.00 0.50 $ 11,353.00 1.40 $ 3, 379.60 1.40 $ 1,576.40 0.85 $ 3,139.90 0.60 $ 1,633.80 4.00 $ 1,412.00 1.00 $ 200.00 120 $ 14,848.80 0.70 $ 13,386.80 0.65 $ 1,026.35 110.00 $ 220.00 155.00 $ 465.00 155.00 $ 155.00 147.00 $ 10,584.00 147.00 $ 6,468.00 50.00 $ 150.00 60.00 $ 120.00 170.00 $ 170.00 80.00 $ 1,680.00 15.00 $ 1,560.00 50.00 $ 2,300.00 45.00 $ 8,415.00 $ $466,289.59 * 3.00 $ 1,494.00 3.00 $ 14,307.00 0.50 $ 4,525.00 0.50 $ 11,353.00 1.40 $ 3,379.60 1.40 $ 1,576.40 0.85 $ 3,139.90 0.60 $ 1,633.80 4.00 $ 1,412.00 1.00 $ 200.00 120 $ 14,848.80 070 $ 13,386.80 0.65 $ 1,026.35 ~io.oo $ z2o.oo 155.00 $ 465.00 155.00 $ 155.00 147.00 $ 10,584.00 147.00 $ 6,468.00 50.00 $ 150.00 60.00 $ 120.00 170.00 $ 170.00 80.00 $ 1,680.00 15.00 $ 1,560.00 50.00 $ 2,300.00 45.00 $ 8,415.00 $ 517, 848.65 ' Amounts revised after verification of calculation. ~ ~ ~ ~ ~~ C i ~ C~,. ~~ ~~ 5 ~ ~ RESOLUTION NO. - 10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN *~~**~~** AWARDING CONTRACT NO. 10-05, 2010 ANNUAL SLURRY SEAL PROGRAM, TO VALLEY SLURRY SEAL WHEREAS, the City of Dublin did, on August 17, 2010, publicly open, examine, and declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract No. 10-05, 2010 Annual Slurry Seal Program, which Plans, Specifications, and Modifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the Public Works Director, who has recommended that the bid hereinafter is the lowest and best bid for doing said work; ~. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award Contract No. 10-05, 2010 Annual Slurry Seal Program, to the lowest responsible bidder therefore, to wit, Valley Slurry Seal Company, at a bid of Four Hundred Twelve Thousand, Seven Hundred Ninety Dollars, and No Cents ($412,790.00), the particulars of which bid are on file in the Office of the Public Works Director. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement. PASSED, APPROVED AND ADOPTED this 7th day of September, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk G:\CIP\SLURRY SEAL~2010\Resolution of Award.DOC Mayor AITACI~YIFJI~ ~