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HomeMy WebLinkAbout4 Draft 04-08-2010 HCAC Minutes CITY OF DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION Draft Minutes April 8, 2010 The April 8, 2010 meeting of the Heritage and Cultural Arts Commission was called to order at 7:07 p.m. at the Dublin Civic Center, Dublin, California, by Chair Minniear. PLEDGE OF ALLEGIANCE Chair Minniear led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Minniear, Halket, Mack, Vonheeder-Leopold Commissioners Absent: Can, Nuckols, Tutino ORAL COMMUNICATIONS - None APPROVAL OF MINUTES On a motion by Cm. Vonheeder-Leopold, seconded by Cm. Mack, and by a vote of 4-0-0 with Cms. Carr, Nuckols, and Tutino absent, the Commission voted to approve the March 11, 2010 minutes as presented. WRITTEN COMMUNICATIONS - None PUBLIC HEARING - None UNFINISHED BUSINESS - None NEW BUSINESS 8.1 DUBLIN HISTORIC PARK OPERATIONS PLAN Ms. Elizabeth Isles, Heritage Center Director, presented the specifics of the item as outlined in the Staff Report. Cm. Halket asked if office space would be available for the City Historian, and Ms. Isles said yes, the Archives Room will be available for the City Historian to use. Chair Minniear asked if access to the office space would be limited to the operating house of the site. Mr. John Hartnett, Heritage and Cultural Arts Manager, explained that the City Historian could contact Staff to request additional access to the office space outside of the open operating hours. Cm. Vonheeder-Leopold stated that Option 1 would be the ideal option. She asked if volunteers instead of part-time staff could be utilized for Option 1 in order to reduce costs. Ms. Isles explained that part- time staff would be needed for duties such as organizing and coordinating the volunteers. Cm. Mack suggested generating donations in order to fund the hiring of part-time staff for Option 1 for at least one year. Cm. Halket stated that she would go with Option 2 for the next Fiscal Year with an increase in the number of operational hours from nine hours to at least twelve hours including Saturdays and Sundays. During this time, additional funding through donations could be requested. Draft H&CAC Meeting - April 8, 2010 Chair Minniear asked about the additional part-time staff hours in Option 1. Mr. Hartnett explained that the additional hours could supplement existing part-time staff hours of current staff or could go towards hiring a new part-time staff person. Chair Minniear asked about the increase in costs for Option 2. Mr. Hartnett explained that the increased cost would be for an additional 72 hours needed for staff to assist with classes that would take place in the Kolb buildings. Cm. Vonheeder-Leopold asked if the class fees had been considered when projecting the cost for the additional 72 hours. Mr. Hartnett explained that the art classes had been considered and only cover their direct costs. Some existing art classes will be moved to the Kolb buildings from the Shannon Center once the Kolb facilities are available and eventually Staff will be adding new classes as well. Cm. Vonheeder-Leopold asked about the pump house. Ms. Isles explained that the pump house would only be the frame, as the pump would not be inside the pump house. Mr. Hartnett explained Option 3 in additional detail in terms how it would place additional demands on the Heritage Center Director. Cm. Vonheeder-Leopold asked about the specific impact of the budget reductions on the Heritage Center. Mr. Hartnett stated that he anticipates that the Heritage Center's budget would be reduced by about ten percent. Cm. Halket reiterated her preference for Option 2 on a temporary basis. Chair Minniear asked why Option 2, which has reduced hours, incurs additional costs while Option 3, with the same number of hours, does not incur additional costs. Ms. Isles explained that Option 3 would place additional demands on the Heritage Center Director. Cm. Mack suggested utilizing volunteers to staff an information/welcome desk at the Heritage Center. Ms. Isles stated that she is currently initiating a new volunteer recruitment. On a motion by Cm. Vonheeder-Leopold, seconded by Cm. Halket, and by a vote of 4-0-0 with Cms. Carr, Nuckols, and Tutino absent, the Commission voted to recommend to the City Council Option 2 on a temporary basis to be re-evaluated for the 2011-2012 Fiscal Year. The Commission discussed the new name for the unified Dublin Heritage Center and Dublin Historic Park. On a motion by Cm. Halket, seconded by Cm. Vonheeder-Leopold, and by a vote of 4-0-0 with Cms. Carr, Nuckols, and Tutino absent, the Commission voted to recommend the following to the City Council as the new name for the Dublin Heritage Center and Dublin Historic Park, Dublin Historic Park and Museums Historic Church - Heritage and Cultura[ Center - Cemetery 8.2 WINTER CONCERT SERIES 2009-2010 UPDATE Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. The Commissioners were pleased with the idea to develop two small-cast theater productions in the Kolb Barn. Draft H&CAC Meeting - Apri18, 2010 Chair Minniear asked about the type of theatre productions that would be offered. Mr. Hartnett stated that the productions could be one-person shows or small-cast, small-set productions. Chair Minniear asked about the expected crowd draw for the theatre productions. Mr. Hartnett stated that the productions would be offered during peak seasons in the hopes of attracting larger crowds. Cm. Mack asked about offering a mystery theatre production. Mr. Hartnett stated that the higher expense associated with mystery theatre productions may be out of range. Cm. Vonheeder-Leopold suggested contacting the Livermore Opera for possible performance opportunities. 9.1 OTHER BUSINESS Cm. Vonheeder-Leopold reported that the addresses for Dublin's "New Pioneers" have been located. She reported on a newly published book entitled "Vasco's Livermore 1910." Chair Minniear commended the authors and sponsors of the third grade Local History Curriculum Packet. ADJOURNMENT Being no further business, the meeting was adjourned at 8:13 p.m. Respectfully submitted, Rhonda Franklin Administrative Technician APPROVED: Chairperson I