HomeMy WebLinkAbout8.1 Election of Officers
OF
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AGENDA STATEMENT
HERITAGE AND CULTURAL ARTS COMMISSION
MEETING DATE: January 14, 2010
SUBJECT: Election of Officers
Prepared by John Harmett, Heritage & Cultural Arts Manager
ATTACHMENTS: None
RECOMMENDATION: Conduct Elections
FINANCIAL STATEMENT: None
DESCRIPTION: The Bylaws and Rules of Procedure for the Heritage and Cultural
Arts Commission (Section V. Officers) state the following:
Election and Term of Office. The Chairperson and Vice Chairperson are elected by the majority
of the Commission for a 1-year term and hold office until their successors are elected, or
until their terms as members of the Commission expire. The officers are elected at the
first meeting of the Commission in January of each year. Elections, whether regular or to
fill vacancies shall be held only if a simple majority of the Commission members are
present. The Commission shall, unless no Commissioners meet the criteria, elect
Commissioners to the positions that have not previously served in the position and that
have not declined the appointment, with the intent that no one should serve in the position
for two consecutive years.
Duties of Officers. The Chairman performs the following duties:
1. Presides at all meetings of the Commission.
2. Appoints committee and chairpersons of committees as necessary.
3. Signs conespondence on behalf of the Commission.
4. Represents the Commission before the City Council.
5. Performs other duties necessary or customary to the office.
In the event of the absence of the Chairperson or his/her inability to act, the Vice-Chairperson presides in
place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and
the Vice-Chairperson, the remaining members shall elect one of their members to act as temporary
Chairperson.
RECOMMENDATION: It is the recommendation of Staff that the Heritage and Cultural Arts
Commission conduct elections for a Chairperson and Vice-Chairperson at this meeting. The term of
office for the Chairperson and Vice-Chairperson will run through December of 2010.
COPIES TO:
ITEM NO: 8.1
G:U-IERITAGE COMMISS[ONWGENDA STMTS\2010\I-14-10 Elections Item 8.l.doc