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HomeMy WebLinkAbout07-19-2010 Approved PCSC Minutes PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Minutes CITY OF DUBLIN July 19, 2010 The July 19, 2010 regular meeting of the Parks & Community Services Commission was called to order at 7:01 p.m. at the Dublin Civic Center, Dublin, (`alifornia, by Chair Jones. PLEDGE OF ALLEGIANCE Chair Jones led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Jones, Guarienti, Reinemann, Totaro Commissioners Absent: Elias, Muetterties ORAL COMMUNICATIONS 3.1 OATH OF OFFICE BY DEPUTY CITY CLERK TO NEWLY APPOINTED STUDENT COMMISSIONER, MATTHEW REINEMEINN Ms. Dora Ramirez, Deputy City Clerk, administered the Oath of Office to Mr. Reinemann. 3.2 SENIOR CENTER ANNUAL REPORT Senior Center Advisory Committee Chairperson, Mr. Martin Baron, presented an overview of the Senior Center Advisory Committee's accomplishments during the 2009-2010 term. Cm. Totaro asked about the capacity of the Senior Center and if the current attendance is reaching maximum capacity levels. Mr. McCreary, Assistant Parks and Community Services Director, explained that the capacity of the Senior Center was planned for the build-out population of the City. He further stated that there is still room at the Senior Center for attendance to grow. Cm. Totaro asked if the age range of Senior Center voiunteers is tracked. Mr. McCreary explained that the age range of the volunteers is not tracked; however, the Senior Center receives a variety of volunteers of various ages throughout the year. Vice Chair Guarienti complimented Mr. Baron on his leadership of the Advisory Committee over the past two years. 3.3 BRIEF INFORMATIONAL ONLY REPOI2TS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisorv Committee - None Youth Advisory Committee - None 3.4 PUBLIC COMMENTS - None P&CSC Meeting Minutes - July 19, 2010 Page 2 of 4 APPROVAL OF MINiJTES - June 21,2010 On a motion by Cm. Totaro, seconded by Vice Chair Guarienti, and by a vote of 3-0-I with Commissioners Elias and Muetterties absent and Cm. Reinemann's abstention, the Commission voted to approve the minutes of June 21, 2010 as presented. Cm. Reinemann abstained from the vote as this was his first meeting as the newly appointed Student Representative to the Commission. WRITTEN COMMUNICATIONS - None PUBLIC HEARING 6.1 AMENDMENTS TO FEE RESOLUTION Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Chair Jones opened the Public Hearing. With no members of the public in attendance, Chair Jones closed the Public Hearing. Cm. Totaro asked if the purpose of activity fees was primarily to assist the Department in meeting the costs of the activities. Mr. McGeary said yes and stated that the majority of the activities remain subsidized by the Department. Cm. Totaro asked if Staff had any opportunity to discuss with the School District the increases they have made City facility use. Mr. McGeary stated that Staff is updating the City's Joint Use Agreement with the School District, which addresses fees charged for City use. Vice Chair Guarienti asked about the increases for the Fun in the Sun program. Mr. McCreary explained that the cost reflects market averages and increases in staffing costs for the program. Vice Chair Guarienti asked why there was no increase for the non-resident registration fee for the Golf Tournament. Mr. McCreary stated that Staff could consider this idea if the Commission desired. After discussion the Commissioners decided not to recommend non-resident fees for the Golf Tournament. Vice Chair Guarienti asked about increasing the drop-in fees for Senior Center activities since San Ramon has made a significant increase. Mr. McCreary stated that Staff will be reviewing Senior Center fees and will bring a report on the findings to the Commission. Cm. Reinemann asked about the session length of the After School Recreation program. Mr. McCreary stated that the sessions are 18 weeks long. Cm. Totaro asked about the absence of the Adult Soccer League fee in the resolution. Mr. McCreary stated that the fee should be included in the Resolution. On a motion by Cm. Totaro, seconded by Cm. Reinemann, and by a vote of 4-0-0 with Commissioners Elias and Muetterties absent, and with an amendment to include the Adult Soccer League fee in the Master Fee Schedule, the Commission voted to approve the Resolution adopting a Master Fee Schedule for the Parks and Community Services Department Programs and Services. iJNFINISHED BUSINESS - None P&CSC Meeting Minutes - July 19, 2010 Page 3 of 4 NEW BUSINESS 81 SENIOR CENTER LUNCH PROGRAM CHANGES Mc Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the StaffReport. Cm. Totaro asked how costs are recovered if someone makes a lunch reservation and then does not attend the lunch. Mr. McCreary explained that funding for the program is provided by Alameda County. Cm. Totaro asked if the lunch participants are using table condiments to add seasoning to their food or if they are eating the food as is. Mr. McCreary stated that use of additional seasonings varies among participants. He further stated that some of the participants appreciate that the meals provide healthy alternatives. Cm. Totaro asked if low lunch reservations numbers would jeopardize the program. Mr. McCreary stated that the program is currently meeting its goal of having an average of 15 to 20 participants per day. Vice Chair Guarienti asked if the scheduled 12 special luncheons were included in the 2010-11 budget, and Mr. McCreary said yes. Vice Chair Guarienti suggested that upcoming lunch menus be included in the Senior Center newsletter. Vice Chair Guarienti asked about the lunch program registration form. Mr. McGeary explained that Staff offers assistance to participants who need help filling out the form. Cm. Reinemann asked about the change in the number of lunch participants since switching to the new program. Mr. McCreary stated that attendance has declined from averaging 30 participants per day to about 20 participants per day. Cm. Reinemann asked about Staff's plans to help increase the number of participants. Mr. McCreary stated that if the numbers decrease, Staff would consider an outreach event to generate additional interest in the program. Chair Jones asked if many residents from the senior housing facilities in the City attend the lunch program. Mr. McCreary stated that more residents from Wicklow Square attend the luncheons than from the Groves due to transportation issues. Cm. Totaro asked about providing transportation from the Groves to the Senior Center for the lunch program. Mr. McCreary stated that the Senior Center implemented a ride match program last year to assist customers in need of rides to the Senior Center. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF , Cm. Totaro reported that he attended the Youth Sports Liaison Committee meeting. He expressed concern about the lack of partitions in the restrooms near the soccer fields at Fallon Sports Park. Mr. McCreary explained that the restrooms are meant to be accessible, single-user restrooms. Draft P&CSC Meeting Mini — July 19, 2010 Page 4 of 4 Vice Chair Guarienti asked when Fallon Sports Park would be open to the public. Mr. McCreary stated that Staff decided to keep the fence up to limit use to City programs and rentals until early August to give the plants more time to establish. Vice Chair Guarienti suggested creating an `adopt a trail' program to help maintain trail landscapes. Vice Chair Guarienti reported that the Dublin Hills Regional Park grand opening is this week, and that Channel 30's "Slice of Life" program on the City's hiking trails was aired. Mr. McCreary provided project and program updates. ADJOURNMENT Being no further business, the meeting adjourned at 8:13 p.m. Respectfully submitt Rhonda Franklin Administrative Technician