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HomeMy WebLinkAbout06-21-2010 Approved PCSC Minutes PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Min utes CITY OF DUBLIN June 21, 2010 The June 21, 2010 regular meeting of the Parks & Community Services Commission was called to order at 7:03 p.m. at the Dublin Civic Center, Dublin, California, by Chair Jones. PLEDGE OF ALLEGIANCE Chair Jones led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Jones, Guarienti, Arcuri, Elias, Muetterties, Totaro Commissioners Absent: None ORAL COMMUNICATIONS 3.1 OATH OF OFFICE BY DEPUTY CITY CLERK TO NEWLY APPOINTED STUDENT COMMISSIONER This item was adjourned to the next regular meeting of the Commission. 3.2 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisorv Committee The Committee did not hold a meeting during the month of June 2010. Youth Advisory Committee Cm. Arcuri reported that the Committee members discussed their accomplishments over the year and discussed ways each member could promote the Teen Circuit summer activities program. 3.3 PUBLIC COMMENTS - None APPROVAL OF MINUTES - May 17, 2010 On a motion by Cm. Totaro, seconded by Cm. Guarienti, and by a vote of 5-0-1, with Cm. Elias' abstention, the Commission voted to approve the May 17, 2010 minutes as presented. Cm. Elias abstained due to his absence during the May 17, 2010 Commission meeting. WRITTEN COMMUNICATIONS - None PUBLIC HEARING - None UNFINISHED BUSINESS - None , P&CSC Meeting Minutes - June 21, 2010 Page 2 of 4 NEW BUSINESS 81 SECOND FAMILY CAMP OUT EVENT Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Totaro asked about the number of persons registered for the July Camp Out event. Mr. McCreary stated that about 170 persons were currently registered for the Camp Out and Staff anticipates that all spaces will be sold. Vice Chair Guarienti asked about Staff's plans for offering two Camp Out events for next year. Mr. McCreary stated that the plans are dependant on the number of registrations for this year's events. Vice Chair Guarienti expressed concern about the potential high winds in the area of Emerald Glen Park that could affect the September event. He asked about the start, end, and activity times of the events. Mr. McCreary stated that check-in starts around 3:00 p.m., activities take place between 4:00 p.m. and 9:00 p.m., and check-out takes place the next morning around 10:00 a.m. The Commission expressed their delight and support for the both Camp Out events. 8.2 PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM, 2010-2015 Ms. Diane Lowart, Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. Cm. Totaro asked about the prioritization of the unfunded projects. Ms. Lowart explained that the unfunded projects do not receive prioritization until funding becomes available. Cm. Totaro asked about the last two phases scheduled for Fallon Sports Park. Ms. Lowart stated that the last two phases are scheduled to include two additional baseball fields, two additional softball fields, two additional turf soccer fields, bocce courts, play areas, and completion of the BMX course. She stated that one corner of the park remains undesignated. Cm. Totaro asked if the plans for the Schaefer Ranch Neighborhood Park would include athletic fields and field lights. Ms. Lowart stated that due to the location of the Park, the plans include a ball field, but does not include lighting for the ball field. Cm. Elias asked if the funding shortfall of $87 million is expected be enough to fund the cunent unfunded park projects in the Capital Improvement Plan (CIP). Ms. Lowart stated that it would be enough money to build out the park space, but probably would not be enough to build out the associated park buildings. She further stated that over the next Fiscal Year, a review of the park building standards in the Parks and Recreation Master Plan will be reviewed to ensure that it remains consistent with the current and future needs of the community. Cm. Elias asked about installing a starting gate at the BMX course at Fallon Sports Park so that it could accommodate an option for charging an entry fee for events. Ms. Lowart stated that Staff would consider this idea based on the associated costs of installing a gate. Vice Chair Guarienti asked if the Dublin Heritage Park and Museums project is funded by the General Fund, and Ms. Lowart said yes. . Pf4cCSC Meeting Minutes - June 21, 2010 Page 3 of 4 Vice Chair Guarienti asked about the funding source for the Emerald Glen Recreation and Aquatic Complex. Ms. Lowart stated that the first phase was funded by Public Facility Fees; however, the second phase would need to come from a source other than Public Facility Fees. Vice Chair Guarienti stated that he agrees with staff on moving forward with the neighborhood parks. Cm. Arcuri asked about the locations of the Schaefer Ranch Neighborhood Park and the Positano Neighborhood Park. Mr. McCreary, Assistant Director of Parks and Community Services, pointed out the locations on the map. Cm. Muetterties asked if the City has received feedback from residents who are disappointed by the lack of progress for some parks projects. Ms. Lowart stated that Staff has received feedback from a small number of residents who are disappointed with the lack of progress for the Emerald Glen Recreation and Aquatics Complex. Cm. Muetterties asked if there are any plans for landscaping along San Ramon Road near the Shannon Community Center. Ms. Lowart stated that at this time, there are no plans for landscaping in the area; however, the CIP provides for some work to be done on the bike path along San Ramon Road. Chair Jones stated that he agrees with Cm. Elias' suggestion for a starting gate at the BMX course. He suggested working with a private contractor on installing the gate. Vice Chair Guarienti asked about the cost projections for the Emerald Glen Recreation and Aquatic Complex. Ms. Lowart explained that the projections are conservative and are based on anticipated development over the next few years. Cm. Totaro asked if the Commission could consider suggesting the creation of a bond measure to help support future park projects, and Ms. Lowart said yes. On a motion by Cm. Elias, seconded by Vice Chair Guarienti, and by a vote of 6-0-0, the Commission unanimously voted to confirm the project priorities as proposed by Staff. 8.3 FALLON SPORTS PARK DEDICATION Mr. Paul McCreary, Assistant Directar of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Totaro suggested that because school starts around August 28, 2010, the best date for the ceremony may be September 11, 2010, and this date would also allow for more advertising time for the event. He stated that the ceremony could include a youth soccer game and appearance from Andre Ward, a Dublin resident. Cm. Elias suggested that Staff place temporary signage at the empty areas of the park that indicate the future use of the areas. He suggested that Staff try to draw appearances from professional sport teams in the area. Vice Chair Guarienti asked when the fence would be taken down. Ms. Lowart stated that the fence would be taken down a couple of days before July 12, 2010. Vice Chair Guarienti asked about the access points of the park and Mr. McCreary pointed them out on the map. P&CSC Meeting Minutes — Ji 21, 2010 Page 4 of 4 Vice Chair Guarienti agreed that September 11, 2010 is the better date for the event. He suggested that, if the ceremony is held on September 11, 2010, Staff should incorporate commemoration of the tragedies of 9/11. Cm. Arcuri asked about additional soccer fields at the park. Mr. McCreary stated that two additional soccer fields are planned. Cm. Arcuri stated that she agrees that September 11, 2010 is the better date. Cm. Totaro asked about signage for the park. Mr. McCreary stated that permanent monument signs would be placed around the park. Cm. Totaro asked about parking for the ceremony attendees. Mr. McCreary stated that Staff would prepare a parking plan for the event. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Elias informed Staff that the fence on the west side of Ted Fairfield Park is not high enough to prevent basketballs from going into other areas of the park. He suggested that Staff increase the height of the fence. Vice Chair Guarienti reported that he attended the Senior Center outreach program held at Bray Commons Park, was interviewed by Channel 30's Slice of Life: Tri Valley program, and would attend a public meeting regarding the extension of the Iron Horse Trail through Pleasanton. Cm. Arcuri reported that she participated in the City's presentation for the "All American City" competition. Ms. Lowart reported on the City's participation in the All American City competition, provided project updates, and informed the Commission of upcoming events. Mr. McCreary informed the Commission of upcoming events. ADJOURNMENT Being no further business, the meeting adjourned at 8:21 p.m. Res ecttfully submitted, Rhonda Franklin Administrative Technician APPRO D: Chairperson