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STAFF REPORT C I T Y C L E R K
DUBLIN CITY COUNCIL File #^0$~ 00-00
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DATE: November 16, 2010
TO: Honorable Mayor and City Counciimembers
FROM: Joni Pattillo, City Manager
SUBJE : Acceptance of Traffic Safety Grants and Amendment of the Fiscal Year
2010/2011 Budget to Include Grant Funds .~
Prepared by: Linda Thuman, Lieutenant, Police Service~
EXECUTIVE SUMMARY:
Dublin Police Services has been awarded grant funds under two programs. 1) "Click it or
Ticket" Mini-Grant from the State of California Office of Traffic Safety. The purpose of the grant
is to instill the importance of traffic safety laws and seat belt usage through education and
enforcement efforts in the community. 2) A grant award for continued participation in the Avoid
the 21 DUI Campaign. This is a multi-agency effort to conduct targeted enforcement to reduce
the incidence of driving under the influence.
FINANCIAL IMPACT:
The grant funds awarded are detailed in the Table below. A portion of the activities associated
with the Avoid the 21 DUI Enforcement Campaign will occur next Fiscal Year and the revenue
and expenditures will be included in the 2011/2012 Budget. The eligible expenses are limited to
reimbursement of Police Services overtime costs associated grant program activities; the City
absorbs all Sheriffs Department Indirect charges and other administrative costs.
FISCAL
YEAR Expenditure Period Grant
Revenue GRANT
2010 - 2011 11/15/2010 - 6/36/2011 $ 2,333.12 Click-It or Ticket #CT11119
2010 - 2011 (10/1/2010 - 6/30/2011 $12,117.00 Avoid 21 - DUI Enforcement
TOTAL
FISCAL YEAR 2010/2011 $14,450.12
2011 - 2012 (7/1/2011 - 9/30/2011 $ 4,562.00 Avoid 21 - DUI Enforcement
RECOMMENDATION:
Staff recommends that the City Council: (1) Adopt the Resolution Approving the Agreement with
the Regents of the University of California and Authorizing the Continued Participation in the
Avoid the 21 DUI Campaign Grants Administered by Livermore Police Department and (2)
Approve the budget change. _ -
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Submitted By
Tom McCarthy
Chief of Police
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Reviewed By
Paul Rankin
Administrative Services Director
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Chris Foss y `~'~-~'
Assistant City Manager
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DESCRIPTION:
Dublin Police Services has coordinated securing two grants that will be expended in the current
year and were not previously included in the adopted Fiscal Year 2010/2011 Budget. One grant
is to support and participate in the 2010-2011 "Click-it or Ticket" campaign. The second grant
relates to the annual "Avoid the 21" DUI Enforcement campaign. Both grants only reimburse
direct costs of Police overtime expense up to the maximum allowed by the grant.
The "Click-it or Ticket" campaign is a statewide series of education and enforcement activities
conducted by police personnel. A copy of the Grant Agreement is included as Attachment 1.
The goal of this grant is to increase seat belt usage in California. Increased seat belt usage
improves the safety of everyone traveling on Dublin streets and reduces the likelihood of
serious or fatal injuries when collisions occur. Dublin Police Services will receive $2,333.12 to
offset overtime costs associated with grant activities. Grant activities will include a saturation of
Dublin patrol officers conducting seatbelt enforcement upon surface roads in Dublin and
roadways adjacent to the I-580/I-680 corridor. Two "mobilization periods" will be scheduled to
take place during the time periods specified in the grant agreement: November 16-28, 2010 and
May 24-June 6, 2011.
On January 6, 2009, the City Council approved participation in a multi-agency Memorandum of
Understanding (MOU) which provides funding for "Avoid the 21" DUI Enforcement activities
(See Attachment 2). The MOU was to cover activities between October 1, 2008 through
January 31, 2012. The actual amounts awarded are based upon available funds and the grant
program funding is coordinated by the Livermore Police Department. The operations conducted
pursuant to this grant shall be by mutual agreement between Livermore Police Department and
the City of Dublin Police Services. The Livermore Police Department has allotted an amount of
$12,117 to be reimbursed to the City of Dublin for overtime expenditures incurred during
operations scheduled for FY 2010-2011. These operations would take place at various times
throughout the year. In addition two authorized mobilization periods (Independence Day and
Labor Day) will occur during FY 2011-2012. Funds related to those expenditures will be
included in next year's budget.
Staff have prepared a Resolution for adoption by the City Council (Attachment 3), which
authorizes the participation in the grant programs. A Budget Change (See Attachment 4) is
attached which recognizes this revenue, offsetting operational expenditures for Fiscal Year
2010-2011.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Pursuant to the grant, Dublin Police Services will prepare and distribute press releases for the
"mobilization periods."
ATTACHMENTS: 1. Click-It or Ticket Grant #CT11119
2. Memorandum of Understanding Approved By City Council
January 6, 2009
3. Resolution Approving the Agreement with the Regents of the
University of California and Authorizing the Continued
Participation in the Avoid the 21 DUI Campaign Grants
Administered by Livermore Police Department
4. Budget Change
Page 2 of 2
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~'~ltiY~~ ~~=~ The Regents of the Universify of California
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Berkeley
School of Public Health
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9. Titie of Program
Next Generafion - Cl[ck lE or Ticket 2010 - 2D11
2, Name of Applicant Agency ' 4, Perfod of Grant
DUBL(N, CIIY O~ Monfh - Day - Year
3. University of California Berkeley, Safe Transportation Research and Educaf3on Center From: ~1/15176
DAVID RAGLANp, PRINC[PAL ItJVE5TIGAT~R, SAFE TRANSPOIZTATION RESEARGH AND TO~ 06/06/11
EDUCATION CENTfR
5. Descriptior~ of Program
Cafifornia will initiate "NexE Generation - Click [t or TickeY for FY 2011 by canducting: 1) a seat belt enforcement campaign fVovember 15
- 28, 2010 in support of ihe California Office of 7rafific Safety (OTS} mobilfzafion period, 2) a seat belt enforcement campaign May 23 -
June 5, 2011 in supporf of the nafional, NHTSA mobilizafion period. Grant funds wil! be used to increase the number of hours incurred by
first fine supervisors, officers, and clericaVadministrative personnel in Dubfin Police Services to conduct/supporf seat belt enforcaments
in Dublin. lncorporafed into this grant are atEached: Schedule A- bescription, Schedule B- Defailed Badget ~siimate, Schedule B-1 -
Budgef Narrative, and Schedule C-Terms and Conditions.
6. Federal Funds Allocated Under This Grant Shalt Nof Exceed: ~v2,333.42
7. Approval Signatures ~ sictninc~fh3s naae Agencv aarees fo the terms and condifions which follow and are attachedl
A. The Regents of the University of California Authorized B. Author'szing Official For Applicant Agency
Signafure
Name: Jyl Baldwin ~ Name: Thomas McGarthy
Title: Associate Direclor, SPO Title: Chief of Police .
Phone: 510 642-81 f0 Phone: (925) 833-6685
Fax: 530 642-8236 Fax: (925)833-6678
Address: UC Berkeley Sponsored Projects Office Address: 100 Civic PEaza
2150 Shattuck Avenue, Suite 313 Dubtin, CA 34568
8erkefey, CA 34720
Email: jbaldwin@berkeley.edu EmaiE: tom.mccarthy@ci.dublin.ca.us ,
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(Signature) (Date) (Signature) (Date)
C, Agency Office Authorized to Receive Payments D. Opfionat: Individuals Authorized to Sign Claims {in
addifion to fhe Authorizing Official for AppIicant Agency)
Ac~ency: Dublin, City oE
IJame: Brown Tifle: Lieutenanf
Phone; {925) 833-6640 ~-•
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Office: Finance Department -
(Signafure) (Date)
Address: '100 Civic Plaza
Dublin, CA 945fi8 Name: ichael La Title: Sergeant
Tax ID #: 94-2825202
Contact Person: Vivian Gong
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Email: vivian.gong@ci.dubfin.ca.us (Sign t re) {Date)
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ATTACHMENT 1
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Schedule A - Description
NexE Generation - Click It or Ticket
Grant No. CT 1119
GOAI.
To increase seat beit use, staEewide, to 96% by 2011.
PROJECT OBJECTIVES ~
1. Conctuct a seat belt enforcement campaign during each of the Next Generation mobilization periods
November 95 -- 28, 2010 and May 23 -- June 5, 2013,
2. Conduct pre- and post~operational seaf belt compliance surveys for each of the Nexf Generation mobilizaFion
periods. Personnel time and any costs required to conduct the surveys will be considered as the agency's
confribuFion to the mini-grant and will not be reimbursed.
3. Have t€~e individual who will ba conducting occupant protection rolf call training complete the pre-operationa!
training.
4. Ensure that officers who participate in the enforcement activities receive occupant protection roll call trainfng (to
ensure famifiarify with the Calrfornia Vehicle Code provisions covering occupant restraint).
5. Repor# statisfics for each mobifization: ''
- Number of seat belt citations by mini-grant-funded officers
- Number of "other" types of enforcement actions (citations and tows) by mini-grant-funded
personnel
Additional reporfing for the mobilization periods:
- Description of the enforcement strategy (i.e., safura#ion patrol and/or enforcement zonej
- Number of overtime hours by personnal cfassification
- Pre- and post-mobilization seaf belt use survey resulfs
- Nurnber of seat beft citations by the department in the same time period as the mini-grant-funded work
- tJumber of "ofher" types of enforcement actions (citations and_tows) by the deparfinent in #he same
time period as the rnini-grant-funded work.
6. Prapare claims in accordance with Schedule 8-1- Budgef Narrafive. The grant cavers only overtime personneE
costs. Other direct costs are not reimbursable. Indirect costs are not reimbursable.
7. Submit a final claim by July 15, 2011.
8. Cerfify by signing the Novernber 2010 and May - June 2019 mobiiization reports fhaf an occupant protection roA
calf training session(s} was conducted.
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MEDIA OBJECTNES
Schedule A - Descripfion (continued)
Next Generation - Ciick If or Ticket
Grant No. CT11919
1. Issue a press release prior fo each of the mobilization periods.
2. Embargo the mobilization period press release unfil the day of the California Office of Traffic Safety (OTS} press
release (to be determined).
3. When using the OTS press release template provided by SafeTREC, forward press releases, medEa advisories,
alerts, and other press materials to SafeTREC concurrentfy with distribution to the media. if any other press
release format or capy is used, submitlal of the press release to the OTS Pubfic Information Officer at
pio~u ofs.ca.gov is required for his review and approval at least ~i4 days in advance of the mobifizafion. The
approved press releases must also be sent to ihe SafaTREC.
4. Use the following sfandard language in all press, media, and printed materials; "Funding for this program was
provided by a grant from the California O~ce of Tra~c Safety, ihrough the National Highway Traffic Safety
Administration."
METHOb OF PROCEDURE
November - December 2010
1) The individual(s) responsible for fhe occupant protection rofl calf training complete the SafeTREC pre-operational
#raining. The prograrr~ coordinator ar designee must complete the tesf.
2) Hold occupanE protection roll call training.
3) Complete a pre-operational seat belt compliance survey in the week before the mobitization period, i.e.,
November 8-14. {Note: Pre- and Post- Operational Surveys are not covered by the grant)
4) issue a press release using the OTS templafe to announce the mobilization.
&} Conduct the mobilization in November 15 -- 28.
6) Complete a post-operational seat belt compliance survey in fhe week after the mobilization, i.e., November 29 -
December 5.
7) Submit the November mobilization report to the Safe'fREC (using their on-line reporting system) no later than
December 34. Send ths signed reporf to ihe SafeTREC,
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May -_June 2011
Schedule A - Description (continued)
Next Generation - Click ft or Ticket
Grant No. CT91119
8) Hold occupant protection roll calf training during the May 23 - June 5, 2011 mobilizatian.
9) Complete a pre-operationai seat betf compliance survey in the week before the mobiiization period, i.e., May 16-22.
10) Issue a press release using the 07S template to announce the mobilizatian. Embargo fhe press release until the
day of the OTS press release (to be defermined}. If the OTS tempfate is nat used, submit the proposed press
r.elease to the OTS Public Information O~cer at least 14 days in advance for his review and approval.
11) Conduct the mobifization in May 23 - June 5.
12} Complete a post-~perationa! seat beif compliance survey in the week following the mobilization, i.e., June 6-'f2.
13) Submit the May - June mobilization report to the SafeTREC no later than June 30 using Eheir on-Iine reporting
system. Send the signed reporf ta the SafeTREC.
July 2091
14) Submif the final claim by Ju1y 15, 2011.
Throughout Gran# Period
15) Send to the SafeTREC fhe press refeases for the mobiliza#ion periods.
16} Send to the SafeTREC any news articles, press conference descriptions, radio ads, etc. describing the grant
funded enforcements including any other enforcement opportunifies that resulted #rom the effort.
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Schedule B- Detailed 8udget Estimate
Next Generation - Click It or TickeE
Grant No. C 9 999
The tofal claim amounts must not exceed the grant tota! of $2,333.12.
Schedule B-1 - Budget Narrative
Dublin, City of wii! be reimbursed up to the limit stafed in Schedule 8- Detailed Budgef Estimate.
Overfime reimbursement wilf reflect actua3 costs {overtime hourly rate and overfime hourly benefit rates} of the
personne! conducting tF~e seatbelf enforcements. Other direcf costs are not reimbursable. Indirect costs are pot
reimbursabie.
~nly employee fringe benefits earned as a percentage of hourly pay and are allowed. Benefif costs for overtime
hourly rates are always lower than benefit costs for regufar hourly rates.
Budgeted granl acfivities will be conducted by personnei on an overfime basis. The mini-grant covers onfy the costs
of polics department personnel. Mini-grants do not cover contractual services (with the exception of contracf cities}.
Grant-funded operations may be conducfed by personnel such as an officer, sergeant, corporai, depury, communify
services o~cer, dispafcher, cfericalladministrafive, etc. depending on fhe titles used by the agency. Personnel wili be
deployed as needed to accomplish the gran# goals and objectives. Costs for preparing claims are not reimbursabfe.
Clerical/administrativelCSO time incutred during and folfowing enforcements are reimbursabfe for overtime work on
administrafive duties including, but not limited io, #he collection/reporting of seat beft enforcemenf data.
Reimburserr~ents are contingent upon the following (note: exceptions must be approved by SafeTfZEC):
i. The enforcemenf sfatistics are reported using the SafeTRECs on-line reporting system.
ii. The mobilizafion press releases are issued for each mobilization.
iii. The pre- and post-operational seat belt compliance surveys are performed for each of the mobilizations.
iv. The claims do not exceed the award amount.
v. The claim form is correctly filled out, using tha Safe7'R~C Excef-based claim form.
vi. The information in the overtime sfips and the ledger report are consistent and fulfy support the claim.
vii. A ledger report(s} supporting the claim amount is aftached to the ctaim. Only source documents are
accepted to support the claim amount. Explanatory documentation such as spread sheets may be submiited
to provide additional information but eannof be accepted in lieu of a ledger report(s}.
viii. Confracf cifies only: A contract city must also provide the sheriff's departmenYs invoice to the
contract cify for the seatbelt enforcement overtime costs described in the contract ciEy's ctaim. The
invoice (or an attachment to the invoice} musf contain the contract rates that are the basis for fhe
sherift's department's invoiced amount. The contract city must pravide a ledger report showing payment
of the invoice amount. If a sheriffs department or police departmenf is adminisfering fhe mini-grant for a
canfract city, then that administeri~g agency must provide the ledger repa~t only.
ix. The claim is signed by the Authorizing Official (Box B of the granf cover page) or Individuals Authorized to
Sign CEaims (Box D) as designated in the granf cover page.
x. Changes in ihe Authorizing Official of the Applicant Agency or the designation of any other additional
individual(s) to sign cEaims are documented in accordance a~ith SafeTREC documentation requirements.
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Dublin, City of
Schedcale C- Terms and Conditions
NexE Generation - Glick (t or Ticket
Grant No. CT11119
A. iNDEMtVIFICATIaN
Applicanf Agency agrees to indemnify, defend, and save harmless the State of California, its a~cers, agents, and
employees, the Regents of the University of California, its officers, agents and employees frotri any and all claims and
losses accruing or resulting [o any and all contracfors, subconfracfors, suppliers, laborers, and any other person, firm,
or corporation furnishing or supplying work services, materials, or suppfies in connection with fhe performance of #his
grant, and from any and a!) cfaims and fosses accruing or resulting to any person, frm, or carporation who may be
injured or darriaged by Applicant Agency in the performance af this grant.
B. GOVE12NItJG LAW
This Grant shall be gaverned by and construed in accordance wifh the latvs of the State of California.
G NON-ASSIGNABlLITY
The obligations of the applicant agency under this Grant are not assignable to any third party.
D. USE OF UNlVERSiTY iJAME/7RADEMARKS
Appiicant Agency shall not use the name of the University of Cafifornia or any abbreviation #hereof, or any name of
which "University of California " is a part, or any trademarks af fhe University, in any commerciai context, such as may
appear on products, in media (including web sites) and prinf advertisements in cases when such use may imply an
endorsement or sponsorship of the Applicant Agency, its produets or services. All uses of fhe University's name and
trademarks, therefore, must first receive prior written consent of The Regenfs of the University o( California through
the Otfice of Markefing 8~ Business Qutreach. This policy is in compliance with the State of California Education Code
Section 92000.
E. TERMINATION
Each party has fhe right to suspend, terminate or abandon fhe execution of any work by the Appficanf Agency withouf
cause at any time upon giving prior ~vritten notice. In the event fhat this granf is suspended, terminafed or
abandoned, the Regents of the University of Ca(ifornia shall pay the Applicant Agency for services provided
hereunder prior fo the effective dafe of said suspension, terminafion, or abandonment. Said payment shall be
computed in accordance with the Schedule B- Detailed Budget Estimafe, provided that the maximum amount
payable to the Applicant Agency for its services shaq not exceed the Grant Totai on Schedule B for services provided
hereunder prior fo fhe effecfive dafe of suspension, termination, or abandonment.
F. STATE OF CA~IFORNIA TERMS AND CONDlTIONS
Appficant Agency agrees to abide by the Genera! Terms, Conditions, and Certificafions confained 'in OTS Grant
Program Manual, Chapter 6, Exhibif 6-A wwnr~.ots.ca.gov.
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STATE OF CALtFORNIA
BCJSINESS, TRANSPORTATf01~ ANB HOUSING AGENCI'
~F.rICE OF'i~RAFR`TC SAFETY
2208 KAUSEN DRNE, SUlTE 300
ElK GROVE, CA 85758
www.ots.ca.gov
(91&) 5D9-3Q30
(800) 7354929 (TT/FDD-Refetta})
(91S) 509-3~55 (FAX)
October 6, 2010
Mic~iael Lamb, Sergeant
Dublin Police Services
100 Civic P1aza
Dublin, CA 94568
Dear Sergeant Lamb:
ARNOLD SCH«~AKZENEGGER, GOt~PNOR
BALE E. BONIVER, SECRETAI2I'
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CALIFORHIA OFi1CF
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Grant No. CT11119
Congrat~zlations! Through a competitive process, the Office of Traffic Safety (OTS) has tentatively
approved youz• funding ~•equest for the proposal tifled "Click It or Tickef Mini-Grant Program" for the
amount of $2,333.12. The approval is for seat belt enforcement operations in Dublui duning the
mobilization periods, November 15 - 28, 20I0 and May 23 - June 5, 2011.
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The U~aiversity of California Berkeley Safe T~•azisportation Research and Education Center
(SafeTREC), tivho is administering the mini-grant fuzzds for OTS, will e-mail a~nini-gi•ant contract to
~e confact listed on the application. Please have tke Authorizirzg Official and any additional
individuals autharized to sign claims return a szgned contract to SafeTREC no latei• ~l~an
October 18, 2010. SafeTREC vc~ill issue you a copy af the signed mini-grant contract and purchase
order. .
If you must obtain approval frorri ~~our Cit~~ Council or Board of Supervisors, you should begir~ that
process no~~v. Do not incur costs pi7or to the i•eceipt of your copy of ~he purchase oa•der fi•oin
SafeTREC. For your reference, the Catalogue of Federal Domestic Assistance (CFDA) number is
20.600.
Again, eongratulations on fhe snccess of your proposal. If you 3iave any questions, please eontact
Kevin L,ee, SafeTREC Pz~ograxn Coordinator, at (510) 643-1776, or by e-mail at
neat~enciot berkeIe~s~ edu.
Siz~cereIy,
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CHRISTOPHER J. MU~tP~I1'
Directoz-
CA~:I:n
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VIEI~IOR.4NDtiM O~' UNDERSTANDING
BETU'EEN
THE CITY OF LI~'ER.MORE P~LICE DEPARTIIENT AND THE
PAR'FICIPATIlVG ALA"MEDA COUl~'TI' CITY LA~' ET;FORCEA~IE~T
AGENCIES
AVOID THE 21 DUI CA.MPAIGN - ALAII~EDA COUNTY
OTS GRA1~'T #AL099~
FUNDED BX'
T~IE STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY
THIS VIEMORANDUiv1 OF UNDERSTAl~IDING, entered into this lsT day af
October 2008, by and between the CITY OF LIVERMORE POLICE DEPARTMENT,
l~ereinafter called "Livermore" and the participating Alameda County La~~~ Enforcement
Agencies, hereina$er called "Alameda LEAs," related to the Avoid tlie 21 DUI
Campaib ~- Alameda County, hereina~ter called "Avoid the 21 Pro~ am" func3ed b~~ tlie
State Office of Traffic Safet}~, hereinafter called "OTS."
~~~HEREAS, it is necessar~' and desirable that Alameda LEAs be retained for ttze
purpose of performing professional seF-~~ices for tl~e Avoid the 21 Pro~am; the Alameda
LEAs participating include the Police Departments from the cities of Alameda, Albar~~~,
Berkeley, Dublin, Etner}~rille, Fi•emont, Ha}~rard, I~Teu~ark, Oal:land,~ Piedmant,
Pleasanton, San Leandro, linioi~ Cit}~. the Alameda County Sheriff's Department and
Department . of Probation, CSU East Bay Police Departmei~t, UC Berkeley Palice
Department; Peralta Carnmunity Colleoe bistrict Police Departmei~t, East Bay Re~ional
Par~s Palic~ Departrnent, B_<1RT Police, ABC and the California Hich~s~ay Patrol.
~~T~-IEREAS; Livennore is one of tl~e participatin~r Alamec~a LEAs in the Avoid
the ? I Pro ~am;
NOW, THEREFORE, IT IS HEP.BY AGREED BZ' THE P:ARTIES HERETO
AS FOLLO~~TS:
Sen~ice~ to he Perionned ~v Livem~ore and all Alanleda LEAS
Durin~ the term of this a~n~eement all ~Iamecla L~As pa~-ticipatiii~~ in the
Avoid tl~e ? I Pi~o~~ram shail provicle DtJI enfol•cemetlt staff on an o~~ertime
basis, as staffin~ le~~els allo~~~, dvi-iz~n tlie approved enforcen~e3~t
ueploymei~ts. .~ll ~11111i°da LEAS COII1lIlii to pai~i~.i~ate i~1 thv a~u~ual
calnpai~~ as staffin`= Ievels allo«~ 117f~ t~ el]COlli£i~~e OfIJCers to emphasize
DUI eiiforeet~leiir dt~rit~~~ all ~lias~: of tile ~;ant. AI1 .4iaineda L.c.-~,s ~x~il;
ensur~ thai ~0°•~0 oi tl~e ofr~cei~s deplo~~ed 4t evea-~- t'~voitl ti~e ?1 oper~tion
ATTACHMENT 2
Memorandum of Understanding Authorized By City of Dublin Resolution 06-09
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wi11 be SFST certified. Livennore and Alameda LEAs a«~~ee to adhei-e to
tlie OTS Q-arlt pro~~ammatic, fiiiancial and statistical reporti~ig and
understand that adl~ering io the reguirements is necessar}r to be reimbu~-sed
for DUI enforcement acti~~ities canducted during the tii3~e periods of
October 01; 2008 fhrou~l~ lanuary ~l; ?O1?.
2. Pav~nent.
A. Maximum Amount, In fi~ll consideration of the sen~ices
pro~~ided during e~forcemetat periods, tl~e amount that
Livermare shall t~e obligated to pay for services rendered
uncler tIiis ivlemoranduzn of linderstanding shall not exceed
the dol~ar amounts set fortll in the Avoid tl~e 21 ~rant for
the term of this Memorandum of Understanding. ~unds are
to be used salel}~ for rcimbursement of persolu~el overtime
~ i~~curred ~~hile~ staf~ng DUI Enforcement acii>>ities ii~
support of the Avoid tl~e 2l Program during the spccified
enforcement periods of October U1, ?~0~ tt~rough lanuary
31, 2012.
B. Rate of Pavtnei~t. AII Alameda LEAs ~~~il( receive
reimbursement for pei•sonnel overtime tlu-ou~lz the Avoid
the 2I Program for a fotat sum not to etceed the clollar
amounts set forth in the Avoid t?~e 2] ~~-ant ~C93.279.f3U for
tl~e tenr~ of this Memorandum of Unc~erstandin~. The
amount aI] participating Alaineda LEAs «~ill receive wiIl he
based ari actua] personnel hatars worked on DUI
enforcement for the Avoid tl~e 3I Pro=ram and as invoiced
in accorda~~ce i~~ith Pa~anraph C. 7nvoice Requirements as
statecl belo~i'. Funding is solel}~ fo~~ reimbursem~iit c>f
pez~sonnel overti~ne incun•ed durin~ DU3 enforcemenr
acti~~ities condt~ctecl durinr the ~void the ?1 ei~forcement
}~eriod. Only "paid" overEime shall be ~li~~ible for
z~eirnburseinent. O~re~time accr~tecl as "cozr,~~ ti~ne" caru~ot
be reimbuz'sed under kllis <_~c~ant.
~. l~tvoice Re~t~irei~ler~t:. Invoicec s3xall be s~ibnlitted cf~~ tl~e
~~-ovided form a~~d incit~ae ciates ar~d l~otzrs ~~ oE~l:ed.
personnel narnes, avcrti7ne sal~fr}r 3~ate. z~t~mb~r of hou:~s
~~~orked, a~~fi tot~~~ dallars ~~ec~t~ested fo1• ~~~ertii~ie
rei~T~burs~n~ent.
~. 111I1E' L,lijltl XnI' Jl1~iI11ItTIl1!` I11VC~IC°S .~i.li _tiiiiIll~(ii: ~.~_~.;,
silall submit an in<<oice ior ~~r~~iees to Li~~ermore. Invoices
are c~l2e tc, I,ii~eir~~~r~ n;: i~ te; ti~a~l rile ?Ut1~ da~~ of the
1TlOllt~1 f0~~(l~V1llv~ tt]° eF2C; Or tIt~' ql:~TiCi. It1V01;:°S ]'~C::;A`°;i
l~~~13
after this date could result in forfeih~re af t}~at quarter's
funding. Livermore wiil not be obli~ated to pay any
~1.laineda LEA for the sen~ices covered b}~ any invoice if
the Alameda LEA presents the invoice to Livermore mare
thar~ forty-fi~~e {4~} dati~s aftei• the close of the ~mant period.
Fol- in~~oices received ~~ithin the establisl~ed time limiks,
payment shall be made ta Alameda LEA's by the last da}J
of the quarter follo~ving the qnarter for which services were
rendered.
3. Statisticat Renortin~
AlI Alameda LEAs shall collect and repor~t to Livermore atl efforts in
support of tl~e Avoid the 2I Pro~ram. This is to include, but not
Iimited to DUI/DL checkpoints repartinb: iiun~ber of vehicles passina
througli checkpoint, number of vehicles sci•eer~ed, nurnber of field
sobriety tests conducied, number of DUI arrests, number of criminal
arrests, number of citations issued and numbei• of z~ehiclas inlpounded;
saturation pati•ols z-epoc-ting: number of vehicle stops, number af ~elc~
sobriety tests conducted, number of DU~ arrests and number of
vehicles iFnpounded; ~varrants served reporting: number of attempts
and total ntimber ser~~ed.
Alarneda LEAs sha]I s~bmit daily statisticaI reports to Livermore for
all identifieci Avoid the 2I enforcemei~t deploynients, regardless of
whether or not funding ior tlle c~eployment is recei~~ed undei• tlzis ~~ant.
4. Availabilitv of Funds.
Payment af all sen~ices pr~~ridecl pursuant to this Mer~~orandum of
linderstanain~ is contin~Teitt upon OTS iundin~ tlze Avoid the?1 Grant
t~lith Livermore. In the e~~ent that OTS does nat fund Livermare's
`~~an,, Li~~ei•n~ore shalI not be liable ior an}= payment r~~~hatsoever.
Liv: m~ore ma<< tenninate tiiis 11~eir-orandum ~f lindersta;~dii~<_~ in
acco3•daizee ~~~itn the provisions of Sectioi~ S b~lo~T~ for unavailaniliry i~f
OTS f~~z~ds.
~. Alteration of_A~1~n~ora~xlu~n oft:nde.~stanclinn.
Tilis ~~eil~o~andum of Gnde~~standin~ is coaiplete and contait~s all of
ti~e tertl~s aFld cotz~iitions a«reed tipon b~~ tne pariies. ~~ro aiieratiotl ol-
vai-iation sllall be i~aiid unless macle in ti~~ritil~~ atad si~~ne.t b~~ ti~e
~~Irtle$ Il~t'EtQ <:ilt~ ilO OCni illlCjeI'SLa?ICF~i2~~ ~~ 2~'1'8°:?2e3ii Sil~~i ~:~ ~I11~112~,
pil t71° p3I'tI:'S ~lEl"~:t0.
ll ~~ 13
6. Recorc~s.
A. Documentation. Alameda LEAs «~itl maintain all supparti~~y
docutnentation necessary to substatatiate submitted invoices as
1-ec~uired in the curret3t bTS GranE Pro~ am Manual.
B. Access. Ala~neda LEAs a~-ee to pi•ovide to Livermore, to any
Federal or State department having monitorinb ar re~~ie~i~in;
authority, to authorized representatives ancUar their appropriate
auciit agencies upon reasonable notice, aceess to and the ri~ht
to examine and audit all records and documents necessar}~ to
deterfnine coinpliaiice with relevant ~ederal, State and local
statntes, rules and regulations and this Memarandum of
Understandiiig; and to e~~atuate the quality, appropriatcness anc~
timelii~ess of sei-~~ices ~~erfortned, for- a period of at least three
(3} years fi•om the terminatioii date of this R9emora~Idum of
Under•standing, or until audit findings are resolved, u~hichever
is ~~-eater.
C. Reter3tion. Livenno~~e and Alameda LEAs shall maintain and
presen~e in its possession ail reeords relating to tl~is
Me~noranc~um of Understanding for a period of at least three
(;} yeat~s from the tennination date of this R~lemorandum of
Uncierstanding, or uz~til audit findin<~s are t~esohled. ~vhicliever
is b •eater•.
7. Con~pliance ~vitl~ A~nlicable La~~rs
A11 sen~ices to be }?erformed by Livermore and all .~lameda LEAs
pursuant to this Memorandum of Understandin~ shall be nerfornied in
aeevrclance «Jith aii applieabJe Feclerai, State, Count~- ai~d i~~F~iiicipal
la~x~s, orainances and reryulaiioi~s.
S. 'I'erm of the A~~reeineizt.
Subject to compliat~ce ~~~itP~ t}~e terms and conditi~~ns o; thi~
~Iemora3lcium ~f linderstandin«, the teEn~ o; tilis ?~~iemoi-andurr, oi~
Uizdez-standin~ sllall bE fi~om of Ocioue~ O1. ?f1Q5 throtinn Jai~u~;y ;I,
201?. T}~is ~~1eEnoratldnn~ of linderstandil~~ ~~a~~ ~e tenninated 1~~~
Li~~ez:~zc~~~e or an~r ,~,lamecla LEAs at an~~ time upoi3 thi;:~~ (,0) ciat~;
«~ritteii notice to the ~ther vartt~.
~d ~~ l~
RESOLUTION NO. XX - 10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*~*********
APPROVING AGREEMENT WITH THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
AND AUTHORIZING CONTINUED PARTICIPATION IN THE "AVOID THE 21" DUI
CAMPAIGN GRANTS ADMINISTERED BY LIVERMORE POLICE DEPARTMENT
WHEREAS, injuries and fatalities resulting from traffic collisions are frequently caused by
preventable factors such as driver impairment; and
WHEREAS, the City of Dublin has been awarded $2,333.12 in grant funds to participate in a
"Seat Belt Enforcement Campaign" administered by the State Office of Traffic Safety; and
WHEREAS, On January 6, 2009 the City Council approved a Memorandum of Understanding
between the City of Livermore Police Department and Participating Agencies to conduct a multi-
year DUI enforcement projects, entitled "Avoid the 21 DUI Campaign Grant - AL0995; and
WHEREAS, the City was advised after the adoption of the Fiscal Year 2010/2011 Budget of the
award of $16,679 to be made under the "Avoid the 21 DUI Campaign Grant; and
WHEREAS, the grand award for the "Avoid the 21" DUI Campaign will span two fiscal years as
described in the Staff Report presented November 16, 2010; and
WHEREAS, the enforcement grants are dedicated to reducing the number of fatal and injury
traffic collisions by funding supplemental saturation patrols and DUI checkpoints, as well as
providing for additional Public Safety Awareness activities; and
WHEREAS, the City Council of the City of Dublin has agreed that DUI enforcement and
awareness are important elements in improving overall public safety.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin expresses
strong support for the goals of the "Seat Belt Enforcement" and the "Avoid the 21 "DUI
campaigns and authorizes execution of all associated agreements with the Regents of the
University of California and Livermore Police Department, as well as the necessary budget
change documents.
BE IT FURTHER RESOLVED that the Chief of Police is authorized to sign and execute the
agreements.
PASSED, APPROVED AND ADOPTED this 16th day of November, 2010, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
ATTACHMFtuT ~
CITY OF DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required)
From Unappropriated Reserves
X From New Revenues
Name: EXPENDITURE: General Fund -
Police Svcs (Tra~c) Contract Services -
Personnei
Account #:1001.2103.64021
Name: EXPENDITURE: General Fund -
Police Svcs (Traffic) Contract Services -
Personnel
Account #:1001.2103.64021
ASD/Fin Mgr
Budget Transfers:
CHANGE FORM #
/~~~ ~~
From Budgeted Contingent Reserve
(1001.1901-81101)
Within Same Department Activity
Between Departments (City Council Approval Reqd)
Other
Name: REVENUE: Enforcement Grant
Fund -intergovernmental - Federal Grant $ 2,333
"C~ick-It TickeY'
Account #: 2111.0000.47101
Name: EXPENDITURE: Enforcement
$2,333 Grant Fund - Police Svcs (Traffic) Contract $ 2,333
Services - Personnel
Account #:2111.2103.64021
Name: REVENUE: Enforcement Grant
Fund -Intergovernmental - Other State
Grants
"Avoid 21" DUI Enforcement $ 12,117
Account #: 2111.0000.47261
Name: EXPENDITURE: Enforcement
Grant Fund - Police Svcs (Traffic) Contract $ 12,117
$12,117 Services - Personnel
Account #:2111.2103.64021
Signature
Date 1 t c~ ~~
REASON FOR BUDGET CHANGE ENTRY: This budget change will recognize as revenue the
Fiscal Year 2010/11 Police Enforcement Grants, as presented to the City Council on 11/16/2010.
In addition to recognition of the revenue for the grant awards, the Budget Adjustment
appropriates a matching expenditure for the portion of the contract Police Personnet cost that is
reimbursable through the grant. The expenditure is offset by an identical amount originally
appropriated as a General Fund expenditure.
City Manager: ~
~J Date / ~ c3 ~ ~
Signature
As approved at the City Council Meeting on: ~ate 11/16/2010
Mayor:
Date
Signature
Posted By: Date
Signature
G:IBudgetChangesl3 20f0 1111>_11_>6 10 PoliceGrantsClick-It DUI .doc
ATTACHMENT 4