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Home My WebLink About8.2 Dougherty Rd Improve82 STAFF REPORT CITY CLERK DUBLIN CITY COUNCIL File # ❑®i®-rzo ��llrFrol1� DATE: December 21, 2010 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJE : Establishment of New Capital Improvement Program (CIP) Project — Dougherty Road Improvements from Sierra Lane to North City Limit Prepared By: Ferd Del Rosario, Senior Civil Engineer EXECUTIVE SUMMARY: There are plans for Dougherty Road to be improved from Sierra Lane to the North City Limit that include six travel lanes, a raised median and Class II bicycle lanes. These improvements are consistent with the Circulation Element of the City General Plan and are included in the Eastern Dublin Traffic Impact Fee Program. The project limits are covered by two existing projects included in the adopted Capital Improvement Program. This item proposes to combine the two existing CIP projects into a new Capital Improvement Program project — Dougherty Road Improvements from Sierra Lane to North City Limit, which will allow the City to perform initial environmental and design work with available funds. FINANCIAL IMPACT: The total project cost is estimated to be $13,545,190 including design, environmental review, right-of-way, construction, and related project management costs. The project will span multiple years and the total estimated project funding required and project timing will be updated upon completion of the Phase 1, Preliminary Design tasks. The budget for Phase 1 is approximately $1.1 million, with proposed tasks for Fiscal Years 2010-11 and 2011-12 shown below: FUNDING SOURCE TASK Fiscal Year Fiscal Year TOTAL 2010-11 2011-12 PHASE 1 Dougherty Valley TIF Project $ 44,370 $ 33,930 $ 78,300 (Fund # 4305) Management Sala /Benefits Mitigation Funds Utility Connection 107,253 107,253 Fund #4309 Fees Dougherty Valley TIF Contract Services 91,144 327,688 418,832 Fund # 4305 Mitigation Funds Contract Services 403,607 135,374 538,981 Fund #4309 Dougherty Valley TIF Miscellaneous 2,000 2,000 Fund # 4305 Project Expenses TOTAL $ 648,374 $ 496,992 $ 1,145,366 M Page 1 of 4 ITEM NO. g 9 RECOMMENDATION: Staff recommends that the City Council: 1) Adopt the Resolution Establishing A New Capital Improvement Program Project - Dougherty Road Improvements From Sierra Lane To North City Limits nd 2) Ap rove th Budget Change. c . (~r~~~.. ~ Submitted By ublic Works Director Reviewed By Administrative Services Director i By Manager DESCRIPTION: The Circulation Element of the City of Dublin's General Plan has identified several roadway improvements in order to accommodate projected traffic volumes. One of the primary improvements is the widening of Dougherty Road. Two segments of Dougherty Road are currently identified in the City's Capital Improvement Program (CIP) and have mitigation funding which could be used for the design of the project. The finro segments are: 1) No Project Number: Dougherty Road Improvements from Houston Place to Amador Valley Boulevard ($206,125 - Mitigation Fund Balance as of July 1, 2010) and 2) Project No. 960019: Dougherty Road Improvements from Amador Valley Boulevard to the North City Limit ($440,109 - Mitigation Fund Balance as of July 1, 2010). These projects are not currently programmed within the 2010-2015 CIP timeframe. The Alameda County Expenditure Plan administered by the Alameda County Transportation Commission (ACTC) includes a City of Dublin project entitled Iron Horse Trail Bicycle, Pedestrian, and Transit Route Project (see Attachment 1-Location Map). The sales tax funding programmed for the project is $6.267 million to: 1) widen Dougherty Road from the North City Limit to Scarlett Drive to accommodate buses and bicycles, and 2) construct Scarlett Drive/Iron Horse Trail from Dougherty Road to Dublin Boulevard. Initially the City reduced the scope to construct only the segment on Scarlett Drive/Iron Horse Trail from Dougherty Road to Dublin Boulevard. The cost of constructing this segment was estimated to be $11.1 million and the project was put on hold indefinitely due to a lack of the total funding to construct the project. To facilitate construction of a more viable project, the City proposed to ACTC to modify the project scope. Rather than build the segrnent on Scarlett Drive/Iron Horse Trail from Dougherty Road to Dublin Boulevard, the City proposed to construct Dougherty Road from the North City Limit to Scarlett Drive. Attachment 2 shows the future cross section of Dougherty Road which includes six lanes of vehicular traffic, Class II bicycle lanes, raised median and the existing pedestrian/bike trail on the east side of the roadway. On May 27, 2010, the ACTC granted the City's request to modify the project scope. The total length of the project from the North City Limit to Sierra Lane is approximately 1.9 miles. To initiate work on the Dougherty Road Improvement Project, it is necessary to first establish it as a new CIP project. To identify the full cost of widening Dougherty Road, staff proposes to extend the limit of engineering work from Scarlett Drive south to Sierra Lane. This new CIP project will replace the two projects on Dougherty Road included in the current CIP. Page 2 of 4 The preliminary engineering work will include environmental assessment, right of way engineering, cost estimates, and identification of viable construction phasing options based on timing and availability of funds. This preliminary work referred to as Phase 1 is projected to cost $1,145,366 and is proposed to be undertaken over the next finro Fiscal Years. The Phase 1 work is proposed to be funded by a combination of Mitigation Funds and Dougherty Valley Traffic Impact Fees. The use of local sources will allow the City to demonstrate the expenditure of project specific mitigation funds and will also expedite the ability to get the project underway. It is expected that the ACTC sales tax funding of $6.627 million will be used for construction and will be programmed as an update to a future Five Year Capital Improvement Program, once additional details are known regarding the project costs. Beginning the preliminary design work may also make the project more competitive for future grant funding opportunities. The Total Project cost is currently projected to be approximately $13.5 million and will require additional funding sources to complete the entire segment. The following is a summary of the preliminary project cost as shown in Exhibit A attached to the Resolution establishing the new Capital Improvement Project. (Attachment 3). SUMMARY OF TOTAL PROJECTED PROJECT COSTS Estimated Cost Funding Identified Phase 1- Preliminary Design & Engineering $ 1,145,366 $ 1,145,366 Phase 2 - Construction Project Management 202,500 Contract Engineering Services 405,600 Project Services / Zone 7 Fees 290,145 Right of Way 522,000 Improvements / Construction 10,979,579 $ 6,267,000 (ACTC) TOTAL PROJECT ESTIMATE $13,545,190 $ 7,41'2,366 NOTE: PROJECT COST <LESS> IDENTIFIED FUNDING = INSUFFICIENT FUNDING $13,545,190 -$7,412,366 =$6,132,824 in insufficient funding. Alternative funding sources or a revision in the phasing or project scope will be required to complete the project. The work proposed as part of Phase 1 is necessary to define the options. For the current Fiscal Year a budget of $648,374 is being proposed to initiate work on the project. Funding sources have been identified to complete all Phase 1 work. Included in the Fiscal Year 2010-11 project expenses is the purchase of three 1-'/2" recycled water meters needed for the project. The Dublin San Ramon Services District is considering an increase in their water connection fees in early 2011. By advancing the water meter purchase before the effective date of increase, the City will save approximately $105,000. A Budget Change is included as Attachment 4. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Copies of the staff report were provided to: 1. Art Dao, Executive Director-Alameda County Transportation Commission 2. James Paxson, Chair - Measure B Citizen Watchdog Committee 3. Erik Jensen, Member - Measure B Citizen Watchdog Committee ATTACHMENTS: 1. Location Map -Expenditure Plan Project Limits 2. Dougherty Road - Typical Cross Section Page 3 of 4 3. Resolution Establishing A Project - Dougherty Road North City Limits 4. Budget Change Form New Capital Improvement Program Improvements From Sierra Lane To G:\CIP\Dougherty Rd Improvements - Sierra In to City Limits~Ag St Establishment of New CIP Project (4) (2).doc Page 4 of 4 ACTIA Board Attachment 01G2 ~ Q~ ~ Meeting Date: 05/27/10 Ironhorse Transit Route ACTIA 9 Project Limits ' l.~9_eR~ ~ ~ 2000 Expenditure Plan ~ • - • - Current Project Limits F:; ~,'. •••••••••• Proposed Project Limits 12-21--~~ - ~, ~ ATTACHMENT - , _ .. _ , . ACTIA Board Attachment 01G3 Meeting Date: 05/27/10 Dou~herty Road _ Typical Cross Section ' (Six Lanes, Class II Bike Lanes, and Raised Median) " 9t" ~`@~" ~(`~~ 61~"~.""~111 `fllr'-''t~' ~ ~=-~- r. ~~~~°°"'~ „ Z33~#.~ J ' c 95' °' E a, N ~ A W ' Sldewalk Bike • Raised Median Bike BikeTrail ~~ Lane _~~ ~'-8'~ 5'-- . 11.5'-r i-12'--+~-~2'-~ ~-14' ~-~2'~+-12'-~" s--11.5'-~ ~-5' •r-5'-- +~-g, ~ ~ ~ , a ~ ~ ~ _ ~ ~ - ~ T ~ Z --~ N RESOLUTION NO. - 2010 ~ ~~~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* ESTABLISHING A NEW CAPITAL IMPROVEMENT PROGRAM PROJECT - DOUGHERTY ROAD IMPROVEMENTS FROM SIERRA LANE TO NORTH CITY LIMIT WHEREAS, the Circulation Element of the City General Plan has identified Dougherty Road as a roadway requiring improvements to accommodate projected vehicular traffic; and WHEREAS, improvements on Dougherty Road in the Capital Improvement Program have been segmented into finro projects:, 1) Dougherty Road Improvements - Amador Valley Boulevard to Houston Place (No Project Number) and 2) Dougherty Road Improvements - Amador Valley Boulevard North to City Limits (Project Number 960019), are identified in the City's Capital Improvement Program (CIP) but are not programmed within the 2010-2015 CIP time frame due to insufficient funding; and WHEREAS, the City is proposing to revise the adopted 2010 - 2015 Capital Improvement Program (CIP) by deleting the two Dougherty Road projects and including a single project entitled Dougherty Road Improvements from Sierra Lane to North City Limit; and WHEREAS, the first phase of work to be undertaken will be to initiate preliminary engineering and perform environmental work which can be funded from local revenue sources; and WHEREAS, the Alameda County Transportation Commission (ACTC) has approved the use of Measure B funding previously programmed for the Scarlett Drive/Iron Horse Trail Extension Project in the amount of $6.27 million, on the future construction of the proposed project; and WHEREAS, the Scarlett Drive Project was also unfunded in the current CIP timeframe; and WHEREAS, it is necessary to revise the Scarlett Drive/Iron Horse Trail Extension Project included in the CIP to recognize that the transportation sales tax funding of $6.267 million will no longer be available for this project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin adopts this resolution to establish a new Capital Improvement Program Project - Dougherty Road Improvements from Sierra Lane to North City Limit, as described in the attached Project Description (Exhibit A). BE IT FURTHER RESOLVED that this new project shall replace the Dougherty Road Improvements - Amador Valley Boulevard to Houston Place and the Dougherty Road Improvements - Amador Valley Boulevard North to City Limits presently included in the adopted 2010-2015 Capital Improvement Program. BE IT FURTHER RESOLVED that the Scarlett Drive Extension/Iron Horse Trail Extension Project will be revised to delete the reference to the future availability of $6.267 __ _ -1- ~ ATTACHMENT 3 million in Measure B transportation sales tax funding, as approved by the ACTC on May 27, 2010. ~ d~ ~ PASSED, APPROVED AND ADOPTED this 21St day of December, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk G:\CIP\Dougherty Rd Improvements - Sierra In to City Limits\Reso establishing a new CIP (3) (2).doc -2- ~ ~'~.~- /.~ 2010-2015 CAPITAL IMPROVEMENT PROGRAM PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY 960025 Dougherty Road Improvements STREETS Sierra Lane to North City Limit DESCRIPTION - LOCATION This project will perform preliminary engineering to determine the precise alignment of Dougherty Road from Sierra Lane to North City Limit that will include six travel lanes, raised median, Class II bicycle lanes and a separate pedestrian/bike path along the east side of Dougherty Road. The work will also include detailed cost estimates, basemapping and environmental assessment. e _ Y '\r-.~.~ os• c~i+~ 0 ,~. .~_~,. PRFTA •''r ~ - - ~ l W 0v`N n~ ~i v ' - ~ 3~ ~ ~ _ ~ o ~ ~ W a~e~N g DUBLJN BLV[L~ ~ e~~ ~ Crvic Cente COMMENTS The present configuration of Dougherty Road is four lanes (two lanes each direction) and a separate pedestrian/bike path along the east side of Dougherty Road from the Iron Horse Trail to the North City Limit. The City of San Ramon has recently widened Dougherty Road to six lanes to the City Limit and extended Dublin's pedestrian/bike path from its northerly end to Old Ranch Road in San Ramon. This project will widen Dougherty Road to a six-lane divided roadway plus Class II bicycle lanes with landscaped median within the limits of the project. The Alameda County Transportation Improvement Authority has approved $6.267 Million (2009 dollars) of Measure B funds to widen Dougherty Road including construction of Class II bike lanes from Scarlett Drive/Iron Horse Trail to the North City Limit. The preliminary engineering work will include more detailed design and cost estimates and will identify the next phase of work based on available funds. Mitigation contributions (Fund 4309) collected for this project will be used to pay for preliminary engineering work. A total of $646,234 (as of June 30, 2010) in mitigation contributions is available for use and the remaining funds needed for design and construction are anticipated to come from the Dougherty Valley and Eastern Dublin Traffic Impact Fees. FINANCING/YEARS SCHEDULE ESTIMATED COSTS Fund Prior Years 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 Totals Design / Inspection $ 775,551 Other Contract Services 868,662 4305 137,514 361,618 499,132 Land / Right of Way 522,000 4309 510,860 135,374 646,234 Improvements 10,979,579 Machinery / Equipment Alameda County Transportation Improvement Authority Approved Funding 6,267,000 Miscellaneous 399,398 Insufficient Funding within CIP Time Frame 6,132,824 TOTAL ` $ 13,545,190 $ 648,374 $ 496,992 $13,545,190 PROJECT STAFF 0.35 0.30 MANAGEMENT(FTE) CONTRACT 12/7/2010 11:35 AM ~EXH I B IT ~ To the Resolution CITY OF DUBLIN BUDGET CHANGE FORM . New Appropriations (City Council Approval Required) X From Unappropriated Reserves From New Revenues Budget Transfers: ~~~ ~ CHANGE FORM # From Budgeted Contingent Reserve (1001.1901-81101) Within Same Department Activity Between`Departments'(City Council Approval Reqd) (~thar • {~}a ~ t ~+~ S ~° ~~°(~ 0 I 1 ~1'u+'"~+e '~ } 6 'S U i,d. 35 !"~ ~ff.~6~~~9 L'S +:' f~ ~ ~~ ~S~ F' ?~ i ~g{; S~, 2'¢gled k 7~~} Ft~{~,~''°^~ ~ ;l~~ ~~I~Y d8 ' ~ d~ ~is a:~~$~iy, ~1~(~g d'.@ p.wt~{..~.~ ~ k"~~ ~ E1 p4 y~~„y ' L 7j i d L°' .s :l~~~~.1` ~3 ~~~F 1i~ j~~ ~ t 1~~" :i~'4 t~` ik r~ " ~ ~ ~~ ~ ~ ~~6 }y~.`. ~.'} /~f;~'~~y~y{ 9d i .~ O u I„ s ~~ ~~ 3 ~~ ~a ., . . , •+ d . ~ 9ti . ` f ; ~ ~ ,~ . , ~ s a t ..:.~ ^..,, . 4 .. t > ~ .!!! ` . .. .:E i Name: EXPENDITURE: General Fund - Name: EXPENDITURE: Traffic Impact Fee Engineering Operating Dept - Staff $44,370 Dougherty Valley TIF -Dougherty Rd $ 44,370 Salaries (Will be expended in Project) Project - Staff Salary/Benefits Acct #: 1001.8301.51101 Proj. Account # 960025.9100.9101.4305 , Name: EXPENDITURE: Traffic Impact Fee ' ~ Mitigation Fund -Dougherty Rd Project - $107,253 Utiiity Connection Filing Fees Pro'. Account # 960025.9500.9502.4309 Name: EXPENDITURE: Traffic Impact Fee Dougherty Valley TIF -Dougherty Rd $ 91,144 Project - Contract Services - Design Pro'. Account # 960025.9200.9202.4305 Name: EXPENDITURE: Traffic impact Fee ~ Mitigation Fund -Dougherty Rd Project - $403,607 Contract Services - Design ' Pro'. Account.# 960025.9200.9202.4309 Name: EXPENDITURE: Traffic Impact Fee Dougherty Valley TIF -Dougherty Rd Project - Miscellaneous - Printing $ 2,000 Proj. Account # 960025.9500.9503.4305 Transfer Out: Doughe~ty TIF # 4305.1901.89101 $137,514 Mitigation TIF # 4309.1901.89101 $510,860 Transfer In: Streets CIP: #3600.9601.49999 $648,374 ASD/Fin Mgr Signature Date / ~- f O REASON FOR BUDGET CHANGE ENTRY: This budget change will reflect appropriations in Fiscal Year 2010/11 for a new Capital Improvement Project - Dougherty Road from Sierra Lane to North City Limit, as presented at the City Council meeting December 21, 2010. The project will be funded from Mitigation Traffic Impact Fees and Dougherty Valley Traffic Impact Fees. Staff time currently budgeted in the General Fund will be expended on the project. City Manager: Signature Date As approved at the City Council Meeting on: Date 12/21/2010 Mayor: Signature Posted By: Signature Date Date G:18udgefChangesl3_20f0 fi113_12_71_10_DoughertyRdCIP_.doc ~~~~~~~~~~ ~