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Home My WebLink About4.13 Zumwalt Engr SvcsCITY CLERK # 0600-30 AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 20, 2000 SUBJECT: Amendment to Agreement with Zumwalt Engineering Group for Engineering Services Report Prepared by: Lee S. Thompson, Public Works Director ATTACHMENTS: 1) 2) Resolution and Proposed Amendment (adjustment of rates) Letter from James Zumwalt dated February 11, 2000, including comparison of current and proposed rates RECOMMENDATION: /~Adopt resolution. FINANCIAL STATEMENT: Zumwalt Engineering has proposed an adjustment of rates for 2000- 2001 which ranges from 2% to 2.9%. The actual effect of the adjustment, based on 1999-2000 hours by rate classification, is 2.5%. It is recommended that the existing $550,000 not-to-exceed limit remain in effect for the 2000-2001 fiscal year. The cost of Zumwalt's services is primarily paid by private development reimbursement. DESCRIPTION: The City has contracted with Zumwalt Engineering Group since 1997 for general engineering services. The scope of work has primarily been in the area of private development review, and, to a lesser degree, Capital Project design. The current agreement expires June 30, 2001 and provides that an adjustment of rates can be requested effective July 1, 2000. Zumwalt Engineering's proposed rate schedule reflects increases in amounts ranging from 2% to 2.9% depending on personnel classification. The increased rates have been applied to an analysis of hours spent by classification for Fiscal Year 1999-2000 in order to determine the actual effect of the increase. On the basis of 1999-2000 hours, the overall effect of the increase is approximately 2.5%. The bulk of the work performed by Zumwalt Engineering is in the area of private development review; therefore, the cost of their work is paid by developers. The work performed by Zumwalt Engineering to date has been satisfactory, professional, and competitive, and Staff recommends that the City Council adopt the resolution approving the amendment to the agreement. G:\engr-contracfizumwalfiagstamend99-00. doc COPIES TO: James Zumwalt, Zumwalt Engineering Group ITEM NO. __~ RESOLUTION NO. - 00 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AMENDMENT TO AGREEMENT WITH ZUMWALT ENGINEERING GROUP WHEREAS, the City of Dublin, State of California, entered into an agreement with Zumwalt Engineering Group on July 7, 1998 and subsequently extended said agreement to June 30, 2001; and WHEREAS, Consultant has requested an adjustment of rates for Fiscal Year 2000-2001 which is reasonable and commensurate with the Consumer Price Index rate of increase; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the amendment to the agreement with Zumwalt Engineering Group, which is attached hereto as "Exhibit A." PASSED, APPROVED AND ADOPTED this 20th day of June, 2000. AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk Mayor G'lengrL-umwaliresoamendOO-OJ EXHII~IT "A" OF RESOLUTION -00 AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND ZUMWALT ENGINEERING GROUP FOR ENGINEERING SERVICES WFI-EREAS, the City of Dublin (hereinafter referred to as "CITY") and Zumwalt Engineering Group (hereinafter referred to as "CONSULTANT"), entered into an agreement on July 7, 1998, to provide engineering services to CITY: and WKEREAS, the City and the Consultant have ex-tended the term of agreement for an addkionaI two years, terminating June 30, 2001; and WltF. REAS, Consultant has requested an adjustment of rates for Fiscal Year 2000-2001; NOW, TI:rF. REFORE, the parties hereto agree as follows: Adjustment of Rates The rate schedule attached hereto as Exhibit 1 shall be in effect for Fiscal Year 2000-2001. The agreement shall have a not-to-exceed limit of $550,000 for Fiscal Year 2000-2001. CITY OF DUBLIN ATTEST: Mayor City Clerk ZUMWALT ENGINEE~G GROUP James W. Zumwalt, Principal Date: ZUMWALT ENGINEERING GROUP 2000-2001 CHARGE RATE FEE SCHEDULE .The compensation of Zumwalt Engineering Group for work done will be on the basis of an hourly charge rate, plus incurred expenses and will be the sum of all the items set forth below: A. PERSONNEL SERVICES PRINCIPAL SUPERVISING ENGINEER SENIOR ENGINEER ASSOCIATE ENGINEER ASSISTANT ENGINEER FIELD REPRESENTATIVE TECHNICIAN/CAD OPERATOR CLERICAL / OFFICE SUPPORT TWO-MAN SURVEY CREW $126 HR 121 HR 111 HR 99 HR 84 HR 79 HR 74 HR 47 HR 168 HR Rates for individuals may vary depending on the service performed. EFFECTIVE THROUGH JUNE 30, 2001 AND SUBJECT TO REVISION ANNUALLY Bo TRANSPORTATION EXPENSES 1. Thirty-five cents (0.35) per mile for use of vehicles. A minimum of six dollars ($6.00) per hour will be charged for use of vehicles used for field inspection and supervision. Co OUTSIDE SERVICES 1. Invoice cost of services and expenses charged to Zumwalt Engineering Group by outside consultants, professional, or technical firms engaged in connection with the order, plus 15% handling charge. MISCELLANEOUS EXPENSES l. The invoice cost of materials, supplies, reproduction work, and other services procured by Zumwalt Engineering Group from outside sources, plus a handling charge of 15%. Ail out-of-pocket expenses not included in Items A, B and C will be included in this category.. ZUMWALT ENGINEERING GROUP MUNICIPAL STAFF AUGMENTATION 2000-2001 CHARGE RATE FEE SCHEDULE The compensation of Zumwalt Engineering Group for work done will be on the basis of an hourly charge rate, plus.incurred expenses and will be the sum of all the items set forth below: A. MUNICIPAL STAFF AUGMENTATION SERVICES PRINCIPAL SENIOR ENGINEER PROJECT ENGINEER/SURVEYOR ASSOCIATE ENGINEER SENIOR DESIGNER STAFF ENGINEER FIELD REPRESENTATIVE CAD DESIGNER TECHNICIAN/CAD OPERATOR CLERICAL / OFFICE SUPPORT 97 HR 92 HR 87 HR 81 HR 81 HR 70 HR 70 HR 70 HR 52 HR 42 HR EFFECTIVE THROUGH JUNE 30, 2001 AND SUBJECT TO REVISION ANNUALLY TRANSPORTATION EXPENSES 1. Thirty-five cents (0.35) per mile for use of vehicles. A minimum of six dollars ($6.00) per hour will be charged for use of vehicles used for field inspection and supervision. OUTSIDE SERVICES 1. Invoice cost of services and expenses charged to Zumwalt Engineering Group by outside consultants, professional, or technical firms engaged in connection with the order, plus 15% handling charge. D. MISCELLANEOUS EXPENSES The invoice cost of materials, supplies, reproduction work, and other services procured by Zumwatt Engineering Group from outside sources, plus a handling charge of 15%. All out-of-pocket expenses not included in Items A, B and C will be included in this category. ZUMWALT ENGINEERING GROUP Civil Engineering/Project Management February 11, 2000 Mr. Lee S, Thompson Public Works Director CITY OF DUBLIN P.O. Box 2340 Dublin, CA 94568 2680 Bishop Drive, Suite 150 San Ramon, California 94583 Tel. (925) 830-5016 Fax (925) 830-5023 F--o Subject: Proposed contract rates for FY 2000/2001 Dear Mr. Thompson: This letter is in response to your January 20, 2000 letter requesting our proposed contract rates for Fiscal Year 2000/2001, as well as any proposed contract, personnel or service level changes. Attached herewith is our proposed 2000-2001 Charge Rate Fee Schedule. This fee schedule applies to design projects that are performed on a not-to-exceed basis. Also attached is our proposed 2000-2001 Municipal Staff Augmentation Charge Rate Fee Schedule. This schedule provides for special reduced rates that apply to assignments in which we serve as an extension of City staff (staff augmentation)' at City offices or at our offices in San Ramon. For your information, all of our work to date during the current fiscal year has been performed at the municipal staff augmentation rates. Please note that both of these fee schedules include a rate increase ranging from 2.0 to 2.9 percent to offset the increase in the cost of providing services including the retainage and training of qualified personnel. Furthermore, we propose to provide the CiD~ with the same personnel and services level as we are currently prox,iding. However, to accommodate staff's recent refinements to the City plan checking process, Mark Lander will be the point of contact in lieu of A.D. Dopson. A.D. will continue to perform plan chec'king services at our office in San Ramon as requested by your staff under the supervision of' Mr. Lander, P.E. Thank you for the opportunity to provide you this information for the planning of the-forthcoming year. I look forward to discussing this information with you at your meeting on Februao~ 17, 2000. Very truly yours, ZUMWALT ENGINEERING GROUP A California Corporation James W. Zuirfwalt, P.E. Principal Attachments ZUMWALT ENGINEERING GROUP Fiscal Year 2000-2001 Update STANDARD RATES 1999-2000 2000-2001 CLASSIFICATION HOURS 1999-2000 TOTAL PROPOSED TOTAL TOTAL COST TO DATE RATE COST RATE COST % CHANGE Principal 0 $ 123.00 $ $ 126.00 $ 0% Supervisin~l Eneineer 0 $ 118.00 $ $ 121.00 $ - 0% SeniorEneineer 0 $ 108.00 $ $ 111.00 $ - 0% Associate Engineer 0 $ 97.00 $ $ 99.00 $ - 0% Assistant En~lineer 0 $ 82.00 $ $ 84.00 $ - 0% Field Representative 0 $ 77.00 $ - $ 79.00 $ - 0% Technician/CAD Operator 0 $ 72.00 $ - $ 74.00 $ 0% !Cencal/Office Support 0 $ 46.00 $ - $ 47.00 $ 0% Two-Man Survey Crew 0 $ 164.00 $ - $ 168.00 $ 0% CUMULATIVE EFFECT 0 $ - $ 0% MUNICIPAL STAFF AUGMENTATION RATES 1999-2000 2000-2001 CLASSIFICATION HOURS 1999-2000 TOTAL PROPOSED TOTAL TOTAL COST' TO DATE RATE COST RATE COST % CHANGE Principal 0 $ 95.00 $ $ 97.00 $ 0.0% Senior Engineer 377 $ 90.00 $ 33,930.00 $ 92.00 $ 34,684.00 2.2% Proiect Engineer/Surveyor 0 $ 85.00 $ - $ 87.00 $ 0.0% ~Associate Engineer 227 $ 79.00 $ 17,933.00 $ 81.00 $ 18,387.00 2.5% ~Senior Designer 1068 $ 79.00 $ 84,372.00 $ 81.00 $ 86,508.00 2.5% Staff Engineer 11.5 $ 68.00 $ 782.00 $ 70.00 $ 805.00 2.9% Field Representative 0 $ 68.00 $ - $ 70.00 $ 0.0% CAD Designer 105 $ 68.00 $ 7,140.00 $ 70.00 $ 7,350.00 2.9% Technician/CAD Operator 28 $ 51.00 $ 1,428.00 $ 52.00 $ 1,456.00 2.0% Clerical 309.5 $ 41.00 $ 12,689.50 $ 42.00 $ 12,999.00 2.4% CUMULATIVE EFFECT 2126 $ 158,274.50 $ 162,189.00 2.5% Admin/ZEG General/Budgets/Hours - Rate Increase Worksheet Dublin version .. 2215/00 ZUMWALT ENGINEERING GROUP MUNICIPAL STAFF AUGMENTATION 2000-2001 CHARGE RATE FEE SCHEDULE The compensation of Zumwalt Engineering Group for work done will be on the basis of an hourly charge rate, plus incurred expenses and will be the sum of all the items set forth below: A. MUNICIPAL STAFF AUGMENTATION SERVICES PRINCIPAL SENIOR ENGINEER PROJECT ENGINEER/SURVEYOR ASSOCIATE ENGINEER SENIOR DESIGNER STAFF ENGINEER FIELD REPRESENTATIVE CAD DESIGNER TECHNICIAN/CAD OPERATOR CLERICAL / OFFICE SUPPORT 97 HR 92 HR 87 HR 81 HR 81 HR 70 HR 70 HR 70 HR 52 HR 42 HR EFFECTIVE THROUGH JUNE 30, 2001 AND SUBJECT TO REVISION ANNUALLY TRANSPORTATION EXPENSES 1. Thirty-five cents (0.35) per mite for use of vehicles. A minimum of six dollars ($6.00) per hour will be charged for use of vehicles used for field inspection and supervision. OUTSIDE SERVICES 1. Invoice cost of services and expenses charged to Zumwalt Engineering Group by outside consultants, professional, or technical firms engaged in connection with the order, plus 15% handling charge. MISCELLANEOUS EXPENSES l. The invoice cost of materials, supplies, reproduction work, and other services procured by 7.umwalt Engineering Group from outside sources, plus a handling charge of 15%. All out-of-pocket expenses not included in Items A, B and C will be included in this category. SUPPLEMENT TO ZUMWALT ENGINEERING GROUP MUNICI~PAL STAFF AUGMENTATION 2000-2001 CHARGE RATE FEE SCHEDULE Classification of Employees anticipated to provide services to the City of Dublin during the 2000-2001 Fiscal Year: Employee 1999-00 Classification 2000-2001 Classification J. Zumwalt Principal Principal M. Lander Senior Engineer Senior Engineer J. Enke Senior Engineer Senior Engineer C. VanKatwyk Project Engineer Project Engineer G. Antkowiak Associate Engineer Associate Engineer M. Coulson Associate Engineer Associate Engineer M. Uzegbu Associate Engineer Associate Eng~eer A.D. Dopson Senior Designer Senior Designer M. Kaseman N/A StaffEngineer L. Hernandez CAD Designer CAD Designer Employees other than those listed above are available to the City upon request. Clerical staff support is available to assist the technical staff'with the preparation of development review documents.