HomeMy WebLinkAbout7.1 CDBG Committee Funding~~.1 O~ DU~~r
,~~ ~~ ~~ STAFF REPORT C I T Y C L E R K
1~~~~~~~~ D U B L I N C I T Y C O U N C I L File #^[~~~-~~
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DATE: February 1, 2011 ~
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJEC • Community and CDBG Grants Committee Recommendations for the Use of
Community Development Block Grant (CDBG) Funds for Fiscal Year 2011-2012
Report Prepared by Gaylene Burkett, Administrative Analyst~
EXECUTIVE SUMMARY:
On January 12 and 13, 2011, the Community and CDBG Grants Committee (Committee), made
up of Councilmembers Hildenbrand and Swalwell, held two public meetings, reviewed
information provided by Staff and received agency presentations on CDBG applications for
funding. After considerable deliberations on the second evening, the Committee concluded that
in light of the unresolved state budget crisis, funding prioritization for food, shelter and medical
services would besfi meet the current needs of the Dub.lin community. This year, in accordance
with the Committee's priorities, certain agencies .would receive~'full funding. In addition, the
Committee recommended funding two CDBG eligible programs with $14,000 in Community
Support Grant Funding, which will be discussed at ~the City Council Budget Study Session on
March 7, 2011. ~ . ~,
FINANCIAL IMPACT:
In Fiscal Year 2010-2011, the CDBG Grants totaled $88,100: Actual funding for Fiscal Year
2011-2012 is expected to be slightly less. Funding allocations from the Department of Housing
and Urban Development (HUD) will not be known until.mid-February or March of 2011. These
funds will be reimbursed by the Alameda County Housing and Community Development
Department. For planning purposes, the City has traditionally used current Fiscal Year
allocations. ~
RECOIV~MENDATION:
Staff recommends that the City Council: 1 j Receive Staff presentation; 2) Approve the
Committee's recommendation to fund the following agencies; 3) Direct Staff to submit
applications to the Alameda County Department of Housing and Community Development
(HCD) for $88,100 in CDBG funding for Fiscal Year 2011-2012.
^ Axis Community Health - Medical Enrollment Assistance $10,000
^ Bay Area Community Services - Valley Creative Living Center $10,000
^ CRIL - Housing Services $ 6,300
^ Open Heart Kitchen - Lunch and Hot Meals Program $10,000
COPY TO: All Grant Applicants
Page 1 of 7 ITEM NO. ~•
~
^ Senior Support Program - Case Management $ 7,800
^ Spectrum Community Services - Meals on Wheels $ 6,165
^ YMCA - Curb Cuts and Sidewalk Ramps $10,135
^ Housing Rehabilitation (administered by the County) $15,673
^ Annual Contribution toward Sojourner House $ 5,427
^ Program Administration $ 6,600
TOTAL: $ 88,100
and
4) Should there be an increase in funds, Staff recommends .equally funding Senior Support
services and CRIL services up to their maximum amounts requested because the other service
organizations have already been allocated the amount requested in their application. Any
remaining increase could go towards the YMCA curb and sidewalk project. Should there be a
decrease; Staff recommends the decrease be evenly distributed between the programs that do
not have mandatory set amounts.
~ . ~ Submi ed B.y
Community Development Director
, ~_
~
.Sub itted by
Budget Manager
Reviewed by
. Assistant City Manager
Page 2 of 7
BACKGROUND:
Community Development Block Grant (CDBG) funds are provided by the U:S. Department of
Housing and Urban Development (HUD). The City of Dublin works with Alameda County's
Urban CDBG Program to allocate funds and with HUD to assure that all CDBG-funded activities
are in compliance with federal regulations.
The City of Dublin has participated in Alameda County's Urban-County CDBG Program since
1982. The City of Dublin, along with the cities of Albany, Emeryville, Newark, and Piedmont,
which do not have a minimum population of 50,000 residents, make up the Urban County
Cities, along with the unincorporated areas of Alameda County. During the current Fiscal Year
(FY 2010-2011), the City of Dublin received $88,100 in CDBG funding.
Every year the County dedicates a percentage of each Urban County City's CDBG funding
allocation to the County of Alameda's Housing Rehabilitation Program. This Program is
available for residents within each of the respective Urban County Cities as well as the
unincorporated County. In addition, the County may limit each Urban County City to only :15% of
the CDBG allocation for service-based organizations and projects. The County's past practice
has been to review all applications received from each. Urban County City to determine if_the
overall request for service-based projects exceeds #he .15% limit. Additionally, the County of
Alameda contr.acts. with .two service providers to provide Fair Housing Services throughout the.
Urban County cities as well as the unincorporated County area. In Dublin, the Fair Housing .
.Service Provider is currently Eden Council for Hope and Opportunity (ECHO) Housing.
The County of Alameda Department of Housing and Community Development (HCD); fiscal
agent for the Urban County CDBG Program, has not yet received the 2011-2012 CDBG #unding
allocation figures from HUD for distribution to the Urban County Cities. For planning purposes,
when the amount is unknown, the City typically uses the same total funding amount that was
allocated the previous year. The County has indicated to expect "slightly less funding" for the
upcoming fiscal year.
This Staff Report will address the Community Development Block Grant applications and
recommendations only. The City Council will consider the Committee's funding
recommendations for Community Support Grants at the Goals and Objectives/Budget Study
Session on March 7, 2011.
ANALYSIS
During this application cycle, the City received 9 applications that qualified for the use of Fiscal
Year 2011-2012 CDBG funds. Two of the applications received were new CDBG requests.
The remaining requests came from eligible CDBG program applicants that the City funded in
Fiscal Year 2010-2011.
Below is a recap of the CDBG eligible projects:
1. Auis Community Health is seeking grant support to assist residents in accessing
medical care through enrollment in pubfic insurance programs (FUNDED 1N FY 2010-11)
2. Bay Area Community Services is seeking grant support for the Valley Creative Living
Center which serves adults with psychiatric disabilities (FUNDED IN FY 2010-11).
Page3of7
3. Community Resources for Independent Living is seeking grant support to provide
Housing Services for persons with disabilities and seniors with limitations (NEW
REQUEST).
4. Open Heart Kitchen is seeking grant support for their Hot Meals and Weekend Box
Lunch Programs (FUNDED IN FY 2010-11).
5. Senior Support is seeking grant support for Case Management services for homebound
seniors (FUNDED IN FY 2010-11).
6. Spectrum Community Services is seeking grant support for the Meals on Wheels
Program (FUNDED IN FY 2010-11).
7. Tri-Valley Haven is seeking grant support for a Homeless Shelter and Services
(FUNDED IN FY 2010-11).
8. . Tri-Valley Haven is seeking grant support for a Domestic Violence Shelter and Services
(FUNDED IN F.Y 2010-11). ' .
9. Tri-Valley YMCA is seeking grant support to make required curb cuts and changes to the :
. driveway at .their Adult Day . Care Center at Nielsen Elementary School. -(NEW ~: ~
~ ;REQUEST).. :: ~
The first new CDBG request is from Community Resources for Independent Living (CRIL).
CRIL p,rovides an. array of services to individuals with various disabilities, including housing :
assistance: , The :City has awarded the organization CDBG and/or Community Support Grant
funding, for: the past several years to support these activities. CDBG guidelines mandate the
monitoring and auditing of grant recipient services. In the past, the City had findings during the
annual monitoring process. CRIL had not maintained compliance with HUD mandated reporting
requirements, such as disability and income verification and case-file management. City Staff
worked with CRIL to address these reporting issues, and during the monitoring in May 2010, no
findings were reported. In Fiscal Year 2010-2011, CRIL was funded through the Community
Support Grant Program.
The second new request is from the Tri-Valley YMCA seeking funds for curb cuts.and sidewalk
repairs to meet the American with Disabilities Act (ADA) requirements for the adult day care
program located at Nielsen Elementary School in Dublin. At the time this Staff Report was
prepared, the YMCA had not applied to the City of Dublin for their Conditional Use Permit to
operate the adult day care program at this location. The application indicates they are in the
process of obtaining the necessary approvals. YMCA has indicated that they are familiar with
the reporting and oversight necessary on a capital improvement project using federal funds and
understand that they would need to work with the County to assure that all required HUD rules,
reporting and regulations are followed for such a project.
In addition to the above applications, the City of Dublin has 3 commitments for the use of CDBG
funds:
1. Sojourner House - a homeless shelter for women and families. The City entered into a
10-year Jurisdictional Participation Agreement with the City of Livermore for the purchase
Page 4 of 7
and rehabilitation of Tri-Valley Haven's Sojourner House Family Crisis Center. The City
will provide funding for the 10th and final year of the City's 10-year commitment.
2. Housing Rehabilitation - this Program is run by the County of Alameda Department of
Housing and Community Development and offers Dublin residents paint grants,
accessibility grants for grab bars and handicap ramps and major rehabilitation loans to
homes that need. new roofs, kitchen and bathroom upgrades, energy conservation
upgrades and normal maintenance to old~er homes. This program typically has a waiting
list of Dublin residents.
3. Administration - the City receives reimbursement up to $6,600 for administration of the
Community Development Block Grant Program.
Staff has reviewed the proposed activities of the agencies to ensure the activities are in
compliance with CDBG guidelines. As a requirement of funding, the City performs an annual
site monitoring visit to each agency to review files and ensure compliance with HUD guidelines.
Community and CDBG Grants Committee Review:
The Committee, held a public meeting on January 12, 2011. At the meeting, the Committee
received the report from Staff (Attachment 1) and heard presentations outlining projects from all
.. of #he agencies.., The January 12, 201.1 meeting was adjourned to January. :13, 2011:where the
Committee deliberated and made funding recommendations. The Committee stated ;that the
services offe.red by the various agencies covered a wide range of important services for. Dublin
residents. The Committee indicated that they were pleased with the amount of info'rmation
provided by Staff and.the agencies.: The draft minutes of the two meetings are attached to this
Staff Report (Attachment 2). ~ ~
After. considerable deliberation on the second evening, .the Committee concluded that, in light of
the unresolved state budget crisis, funding prioritization for food, shelter and medical services
would ,best meet the, current needs of the Dublin community. The Committee recommended
funding _ two CDBG eligible programs with Community Support Grant. funds. The
recommendations included Tri-Valley Haven's Domestic Violence Shelter ($8,000) and the Tri-
Valley Haven's Homeless Shelter ($6,000) for a total of $14;000. The Committee's
recommendation for these agencies will be brought before the City Council at the March 7,
2011 meeting when the Community Support Grants will be discussed.
On the following page, the table ~includes all of the agencies that qualified for Fiscal Year 2011-
2012 CDBG grant funding, the amount requested and the Committee recommendations. The
chart reflects all of the CDBG funding requests and the Committee's recommendation for
funding two programs through Community Support Grants, although tonight's discussion will be
focused on CDBG funding. .
Page 5 of 7
Fiscal Year 2011-2012 CDBG Recommendations
CDBG Community
Support Grant
Funding CDBG Committee Committee
Orqanization RequeSt Recommendation Recommendation
Axis Community Health - Assist. to
medical care ~ $10,000 $10,000
Bay Area Community Services - Day
Program $10,000 $10,000
CRIL - Housing Services $16,000 $6,300
Open Heart Kitchen - Hot Meal and Lunch
Programs $10,000 $10,000
Senior Support - Case Management $15,000 $7,800
Spectrum - Meals on Wheels $6,165 $6,165
Tri-Valley Haven - Domestic Violence
Services $8,000 $8,000
Tri-Valley Haven - Homeless Services $8,000 $6,000
YMCA - Curb Cuts and Sidewalk Ramps $28,000 $10,135 `
Sojourner House * $5,427 $5,427
Housing Rehabilitation * $15,673 , $15,673
Administration $6,600 $ 6,600
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Next Steps:
Following the City Council's action on how the City's CDBG project funds will ~be distributed; the
approved applications will be submitted to the Urban County CDBG Program. Wfien Alameda
County reviews and approves Dublin's project applications, a Program Agreement between the
City and the County will be drafted, which the City Council will be requested to authorize. The
final City-County Program Agreement will be submitted to HUD before July 1, 2011.
As mentioned earlier, the County of Alameda Housing and Community Development (HCD) has
not yet received the Fiscal Year 2011-2012 CDBG funding allocation figures from HUD for
distribution to the Urban County Cities; therefore, the recommendation equals this year's
funding allocation amount of $88,100.
Noticinq Requirements and Outreach Efforts
The following is a brief averview of actions taken for the Fiscal Year 2011-2012 funding cycle:
• In May 2010, the City Council high priority objective to develop a procedure to combine the
Community Development Block Grant (CDBG) and the Community Support Grant processes
into one was complete.
• In early November 2010, a Request for Proposal was advertised for Grants, with an open
application period set between November 8 and December 10, 2010.
• Announcements on the City website about the open application period with links to the
Universal Application on the home page and also on the Housing and City Manager's Office
web pages.
Page 6 of 7
• On November 10 and 18, 2010, City Staff held Grant Application Workshops with
community organizations to review the new Universal Grant Application, instructions and
rating criteria.
• In December 2010, the City Council appointed two City Councilmembers to the Grants
Standing Committee:
• On December 7 and 8, 2010, the City participated in the Tri-Valley Grant Workshops with
the cities of Livermore and Pleasanton. .
• On December 16, 2010, an orientation was held for the new Committee members.
• Letters were sent on December 17, 2010, to Fiscal Year 2011-2012 CDBG and Community
Support Grant applicants providing information about the mandatory presentation date/time
and presentation guidelines.
• On January 12 and 13, 2011, the Grants Standing Committee met.
ATTACHMENTS:
1: January 12, 2011 Community and CDBG Grants Committee
Staff Report without Attachments or Exhibits (Attachments and
Exhibits can be reviewed in the Community Development
Department)
2. Draft minutes from the January 12 and 13, 2011 Community.
and CDBG Grants Committee meeting
K:\CDBG~2011-2012\SR February 1 2011 (3).doc
Page 7 of 7
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STAFF REPORT
COMMUNITY SUPPORT AND
COMMUNITY DEVELOPMENT BLOCK GRANT
CITY COUNCIL STANDING SUBCOMMITTEE
DATE: January 12, 2011
TO: Councilmember Hildenbrand and Councilmember Swalwell
FROM: Joni Pattillo, City Manager
~
SUBJE T: ommunity Development Block Grant (CDBG) a ommunity Support Grant
~ Funding Requests for Fiscal Year 2011-2012
Prepared By: Ga lene Burkett, Administrative A yst and Amy Cunningham,
Budget Manager ~/
EXECUTIVE SUMMARY:
Staff has reviewed the Fiscal Year 2011-2012 applications received during the Request for
Proposal period, November 8 through December 10, 2010. All applications have been ranked
according to rating criteria approved by the City Council.
The Standing Committee will hear Staff and organization presentations and make funding
recommendations for consideration by the full City Council.
FINANCIAL IMPACT:
In Fiscal Year 2010-2011, the CDBG Grants totaled $88,100. Actual funding for Fiscal Year
2011-2012 may be different as funding allocations from the Department of Housing and Urban
Development (HUD) will not be known uritil mid-February or March 2011. These funds will be
reimbursed from the Alameda County Housing and Community Development Department.
In Fiscal Year 2011-2012, the Community Support Grant funding cap is $120,000, with $25,000
maximum per application (project). Commuriity Support Grants are supported entirely by the
City's General Fund.
RECOMMENDATION:
Staff recommends that the Standing Committee: 1) Receive Staff presentation; 2) Receive
CDBG applicant presentations; 3) Receive Community Support Grant applicant presentations;
4) Discuss funding options; and 5) Support Staff's recommendation for CDGB and Community
Support Grants; or provide alternate direction for funding.
. /1~Gti`
Submi ed By Sub ' itted by Reviewed by
Community Development Direcfor Budget Manager Assistant ~ Manager
1 -Il-1l ~, f
COPY TO: All Grant Applicants ATTACHMENT 1
Page 1 of 10
BACKGROUfr~D:
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The following is a brief overview of actions taken for the Fiscal Year 2011-2012 funding cycle:
• In early .November 2010, a Request for Proposal was advertised for Grants, with an open
application period set between November 8 and December 10, 2010.
• On November 10 and 18, 2010, City Staff held Grant Application Workshops with
community organizations to review the new Universal Grant Application, instructions and
rating criteria.
• In December 2010, the City Council appointed Councilmembers Hildenbrand and Swalwell
to serve on the Grants Standing Committee.
• On December 7 and 8, 2010, the City Staff participated in Tri-Valley Grant Workshops with
the cities of Livermore and Pleasanton.
CDBG Background:
Community Development Block Grant (CDBG) funds are provided by the U.S. Department of
Housing and Urban Development (HUD). The City of Dublin works with Alameda County's
Urban CDBG Program to allocate funds and with HUD to assure that all CDBG-funded activities
are in compliance with federal regulations:
The City of Dublin has participated in Alameda Countjr's Urban-County CDBG Program since
1982. The City of Dublin, along with the cities of Albany, Emeryville, Newark, and Piedmont,
which do not have a minimum population of 50,000 residents, make-up the Urban County
Cities, along with the unincorporated areas of Alameda County. ~ During the current Fiscal Year
(FY 2010-2011), the City of Dublin received $88,100 in CDBG funding.
Every year the County dedicates a percentage of each Urban County City's CDBG funding
allocation to the County of Alameda's Housing Rehabilitation Program. This Program is
available for residents within each of the respective Urban County Cities as well as the
unincorporated County. In addition, the County may limit each Urban County City to only 15% of
the CDBG allocation for service-based organizations and projects. The County's past practice
has been to review all applications received from each Urban County City to determine if the
overall,request for service-based projects exceeds the 15% limit.
The County of Alameda Department of Housing and Community Development (HCD), fiscal
agent for the Urban County CDBG Program, has not yet received the 2011-2012 CDBG funding
allocation figures from HUD for distribution to the Urban County Cities. For planning purposes,
when the amount is~ unknown, the City typically uses the same total funding amount that was
allocated the previous year. . Past experience has shown that the HUD budget for CDBG funds
will be different than the amourit allocated in Fiscal Year 2010-2011. Should there be an
increase or a decrease in CDBG allocations; Staff recommends that the percentage of the
increase or decrease be distributed evenly across all the programs that do not have mandatory
se~;:contributions, up to the maximum funding request by each agency.
CDBG funds are ultimately Federal funds, therefore, strict reporting and monitoring for
compliance is required. To comply with the County's CDBG timelines, the City Council Grants
Standing Committee's CDBG funding recommendations must be considered at the City Council
meeting on February 1, 2011.
Page 2 of 10
Community Support Grant Background:
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This will mark the fifth fiscal year of a City Council approved Community Support funding
process. There are several key elemerits that make up this process: 1) a standardized grant
application packet; 2) a requirement that grant applicants make presentations outlining services
provided to the community and discuss how the additional City funding would further benefit
Dublin residents and businesses; and 3) the establishment of a maximum request per project of
$25,000 and a funding cap of $120,000 for the Fiscal Year 2011-2012 Budget process.
Last year, the City Council's high priority goal of combining the CDBG and Community Support
Grant processes into one in anticipation of the City becoming a CDBG Entitlement City in the
future was completed. Merging of the two processes resulted in changes to the Community
Support Grant process; most significantly, the application timeline for the Community Support
Grant process was accelerated to match the timelines required for the CDBG process.
Similar to last year, the City Council Grants Standing Committee will hear organization
presentations prior to making recommendations to the full City Council. The City Council will
consider the Standing Committee's funding recommendations for Community Support Grants at
the Strategic Planning/Budget Study Session on March 7, 2011.
City Council recommended Community Support Grant funding requests will be included for final
consideration in the Fiscal Year 2011-2012 Preliminary Budget, with final grant awards to be
confirmed as.part of the City Council Budget Hearing held in June 2011.
Outreach Efforts
As in past years, there were many points of contact with organizations as part of the CDBG and
Community Support Grant application processes. These outreach and education efforts
included:
• In early November 2010, a Request for Proposal was advertised 3 times in local newspapers
for Grants, with an open application period set between November 8 and December 10,
2010.
• Announcements on the City website about the open application period with links to the
Universal Application on the home page and also on the Housing and City Manager's Office
web pages. _
• On November 10 and 18, 2010, City Staff held Grant Application Workshops with
community organizations to review the new Universal Grant Application, instructions and
rating criteria.
• In December 2010, the City Council appointed two City Councilmembers to the Grants
Standing Committee.
• On December 7 and 8, 2010, the City participated in the Tri-Valley Grant Workshops with
the cities of Livermore and Pleasanton. ~
e On December 16, 2010, an orientation was held for the new Committee members.
• Letters were sent on December 17, 2010, to Fiscal Year 2011-2012 CDBG and Community
Support Grant applicants providing information about the mandatory presentation date/time
~:and presentation guidelines. Each organization will be provided three (3) minutes to
highlight the success or impact of past funding; the need for this funding request; and the
number of Dublin residents served by the program/project. The City Council Standing
Committee has allocated an additional two (2) minutes for questions and answers.
Page 3 of 10
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This was the~~first year the City Council approved Rating Criteria was used for all the grant
applications. As the CDBG and Community Support Grants do have some variation in
application requirements, these differences were taken into consideration during the application
review process. Further information about how these differences were applied is discussed
later in the report. The rating criteria are only one of several factors used in recommending
funding.
ANALYSIS
During this year's application cycle, the City of Dublin received 27 applications from 23
organizations or groups. Of the 27 applications received during this year's application cycle, 9
met the CDBG criteria and 18 met Community Support Grant criteria. Five organizations
submitted more than one application: Axis Community Health (2), Dublin Partners in Education
(2), Dublin High School (2), Tri-Valley Haven (2) and Tri-Valley YMCA (3). Upon Staff review,
all applications were deemed complete or near complete. The breakdown of applications
eligible for CDBG funds and Community Support Grant funds is outlined below.
CDBG
Of the 27 applications received during this year's application cycle, 9 applications qualified for
the use of Fiscal Year 2011-2012 CDBG funds. Two of the applications received, Community
Resources for Independent Living (CRIL) for Housing and Independent Living Services and Tri-
Valley YMCA for curb cuts and sidewalk repair, are new requests this year, although CRIL has
been funded through CDBG funds for these service in the past. The remaining requests are
from applicants that the City funded in Fiscal Year 2010-2011.
Staff reviewed the CDBG applications and rated them accordirrg to the following City Council
approved criteria:
• Organization and Management - Evaluates the agency's ability to run and manage its
operations, ~
• Needs and Benefits - Assesses if the request meets the targeted population, goals
and/or policies established by HUD guidelines;
• Funding and Budget - Evaluates the agency's ability to Ieverage funds, reviews fees and
current audits. -
Staff has reviewed past program performance and new proposed activities of the service
providers to ensure the activities are in compliance with CDBG guidelines. As a requirement of
funding, the City performs an annual site monitoring visit to each agency to review files and
ensure compliance with HUD guidelines. If the agency received CDBG funding in Fiscal Year
2009-2010, the results of the site monitoring visits are included on the Exhibit cover page for
that agency in Attachment 1. •
Page 4 of 10
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Below is a chart listing the applications received, funding requests, and Staff's
recommendations for CDBG funding for Fiscal Year 2011-2012:
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Axis Community Health - Medical Visits $5,000 $10,000 $ 6,300
Bay Area Community Services -Valley
Creative Livin Center $7,500 $10,000 $ 6,300
Open Heart Kitchen - Meals Program $10,000 $10,000 $ 6,300
Senior Support - Case Management $15,000 $15,000 $ 6,300 ~
Spectrum - Meals on. Wheels $6,469 $ 6,165 $ 6,165
Tri-Valley Haven - Homeless Services $7,500 $ 8,000 $ 6,300
Tri-Valley Haven - Domestic Violence
Services $7,500 $ 8,000 $ 6,300
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CRIL - Housing & Independent Living
Srvs. - $16,000 $ 6,300
Tri-Valley YMCA - Curb Cuts &
Sidewalk Re air - $28,000 $10,135
Total CDBG Requests - $111,165 $60,400
In an effort to reduce the volume of paper used for duplication of this report, application
attachments (such as tax documents, organization bylaws and administrative policies, etc.) are
not included, but are available for review at the City offices if desired. All applicants have
submitted the necessary supporting documentation in their applications.
The first new CDBG request is from Community Resources for Independent Living (CRIL).
CRIL provides an array of services to individuals with various disabilities, including housing
assistance. The City has awarded the organization CDBG and/or Community Support Grant
funding for the past several years to support these activities. CDBG guidelines mandate the
monitoring and auditing of grant recipient services. In the past, the City had findings during the
annual monitoring process. CRIL had not maintained compliance with HUD mandated reporting
requirements, such as disability and income verification and case-file management. City Staff
worked with CRIL to address these reporting issues, and during the monitoring in May 2010, no
findings were reported. In Fiscal Year 2010-2011, CRIL was funded through the Community
Support Grant Program. ~
The second new request is from the Tri-Valley YMCA seeking funds for curb cuts and sidewalk
repairs to meet the American with Disabilities Act (ADA) requirements for the adult day care
program located at Nielsen Elementary School in Dublin. At the time this staff report was
prepared, the YMCA had not applied to the City of Dublin for their Conditional Use Permit to
operate the adult day care program at this location. The application indicates they are in the
process of obtaining the necessary approvals. YMCA has indicated that they are familiar with
the reporting and oversight necessary on a capital improvement project using federal funds and
understand that they would need to work with the County to assure that all required HUD rules,
reporting and regulations are followed for such a project.
In addition to the above requests, the City has other CDBG commitments:
. A 10-year commitment to provide funding of $5,427 to the City of Livermore per the
Jurisdictional Participation Agreement entered into for the rehabilitation of Tri-Valley
Page 5 of 10
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Haven`s Sojourner House Family Crisis Center. This will be the tenth and final year of
the City's 10-year commitment to pay this amount to the City of Livermore;
. The County of Alameda administers the City of Dublin's rehabilitation program. In Fiscal
Year 2010-2011, $17,104 was allocated to that program, approximately $15,673 is
' anticipated for Fiscal Year 2011-2012; ''
. Administration fees in the amount of $6,600 to administer the CDBG program. .:
Of the 27 Community Support Grant and CDBG applications received, Staff recommends
funding 9 of these programs through the CDBG process. Because the request for funds
exceeds the anticipated allocation amount, Staff spread the anticipated balance evenly among
the various service agencies with the exception of Spectrum as their requested allocation is
less; the remaining $10,135 is allocated to YMCA's. capital project request to assist in meeting
the HUD ratio as discussed in the CDBG Background section above.
The: programs as recommended meet the CDBG program's national objectives of benefiting
income qualified persons, homeless persons or persons with disabilities; and all qualify as
eligible uses of CDBG funds. If approved, the City would ~enter into mandatory contracts with
the funded organizations.
The submitted CDBG application packets (Attachment 1) are provided in the order listed in the
Attachment section at the end of this report. If an agency has been funded in the previous
fiscal year, it will be noted on the coversheet how much money was funded to that agency. If
they are new applicants, the previously funded amount will be listed as zero.
Not included in the above calculations is a$5,068 carry-over from Fiscal year 2009-2010 for
Kidango Playground Equipment. The $5,058 was budgeted in CDBG for Fiscal Year 2009-
2010; however, not expended by June 30, 2010; therefore, it was carried over to Fiscal Year
2010-2011. ~
Community Support Grants
Of the 27 applications received during this year's application cycle, 18 applications met
Community Support Grant funding criteria. Attachment 2 of the Staff Report includes a
summary sheet for FY 2011-2012 funding requests; ratings which are one indicator of the
organization's compliance with the application requirements; and Staff funding
recommendations. Similar to the format for CDBG applications, the summary sheet is followed
by a cover sheet (Exhibit) for each application which summarizes the organization's request and
provides summary information about the organization's .submitted grant application. Cover
sheets and applications are provided in alphabetical order as appearing ~on the Attachment
summary sheet.
Page 6 of 10
~o~~c
Below are '~charts listing the applications received, funding requests and Staff's
recommendations for Community Support Grant funding.for Fiscal Year 2011-2012:
~ ~ O~gan~zations~El~g~ble ~~ozr ~~ ~' ~ Approved~~ ~ ~ ~ "F~uncling ~~~ ~ ~~ ~~ ~
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#hrou h Genera~~~Fun~d
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Child Care Links - Communit Service $18,500 $25,000 $18,500
Dublin Partners in Education - Bowl-a-
Rama $ 5,000 $ 5,000 $ 5,000
Dublin Partners in Education -
O erational Grant $15,000 $20,000 $15,000
Eden I& R, Inc - 2=1-1 Alameda
Count $10,000 $10,000 $10,000
Hope Hospice, {nc - Grief Support ,
Center $15,000 $15,000 $15,000
Las Positas Community College
Distr~ct-Tri-Valle One Sto $15,000 $15,000 $15,000
Pacific Chamber Symphony - Music is
Fun Pro ram $12,000 $12,000 $12,000 ~
Sub-Total FY ~10-1'I Reci ients $90,500 $102,000 $90,500
Page 7 of 10
~o ~Y~1
Similar to the CDBG applications, Community Support Grant application attachments (such as
tax returns, certificate of insurance, etc.) are not included, but are available for review at City
offices if desired. Most applicants submitted the necessary supporting documentation in their
application attachments. ' ~ -
This was the first year the City Council approved Rating Criteria sheet was used for Community
Support Grants. Organizations attempting to start a new program (never implemented in Dublin
or another Bay Area community) did not receive a point for providing a project/program with a
"successful proven track record". Additionally, as submission of an organization's annual audit
is not a requirement for the Community Support Grant program, each applicant, whether they
provided an audit or not, all received one point for this item. ~
The following two projects were submitted for consideration as part of the FY 2011-2012
funding process and received a granf award in years prior to FY 2010-2011. The details of
these projects are further discussed in the attached exhibits: ~
• Dublin High School - Dry Grad Night;
• Dublin High School and PFSO - Every 15 Minute Program.
The following seven new projects were submitted for consideration as part of the FY 2011-2012
funding process. The details of these projects are further discussed in the attached exhibits:
v Axis Community Health - Pre-Development Project;
• Deaf Counseling Advocacy & Referral Agency (DCARA) - Tri-Valley Deaf Services
Program;
• East Bay Innovations (EBI);
• First Tee of the Tri-Valley, The - Life Skills Experience;
• Livermore Valley Opera - OperaLive!;
• Tri-Valley YMCA - Families in Transition Program;
~ Tri-Valley YMCA - College & Career Planning.
All new grant applications comply with the funding guidelines established by the City Council
and all have submitted fundamentafly complete applications. Historicaliy the City Council has
decided to award grant recipients from prior years at essentially the same level when the
program or project has had a successful impact on the community. All the Fiscal Year 2010-
2011 recipients have proven successful thus far; therefore Staff is recommending tha# these
groups be awarded funding at a similar level to Fiscal Year 2010-2011. The two applications
from years prior to Fiscal Year 2010-2011 were also successful programs; therefore these are
also recommended for funding at prior award levels.
Page 8 of 10
~ o -~°~~
Staff suggesf~ that all new General Fund grant applicants receive an equal portion of the
balance of the funding available after awards to previous year grant recipients have been
allocated. Throughout the grant process, organizations are strongly advised that the success or
implementation of their program or project should not be solely dependent on receipt of grant
funding from Dublin. Organizations are always encouraged to leverage any grant award with
other revenue sources.
Should the Grants Standing Committee recommend funding Eden Council for Hope &
Opportunity - Rental Assistance Program and/or the Tri-Valley Housing Opportunity Center
(TVHOC) for the Community Stabilization Program, Staff recommends that these programs be
funded through the City's Inclusionary Zoning In-Lieu Fee Fund (Affordable Housing Fund).
Housing services are allowable expenses. per the City's Zoning Ordinance, Section 8.68.080A.
These programs have been supported through this funding source in prior years. Staff
recommendations for Fiscal Year 2011-2012 are reflective of the previous year's grant award.
In total $151,190 in funding requests are recommended for inclusion in the Community Support
Grant program for FY 2011-2012. General Fund support to organizations is recommended at
$120,010; this recommendation is ten dollars over the program funding. cap to allow for
rounding in the funding distribution. The Affordable Housing Fund support is recommended at
$31,180.
The submitted Community Support Grant application packets (Attachment 2) are provided in
alphabetical order as shown the Attachment listing below. If an agency was funded in the prior
fiscal year, the funding level will be noted on the exhibit coversheet. The previously funded
amount column will list "n/a" for all new grant programs.
Page 9. of 10
_ ~ ~ ln o-~z~
ACTION REC,~UESTED
Staff recommends the Standing Committee take the following actions:
• Receive Staff presentation;
• Receive CDBG applicant presentations;
o Receive Community Support Grant applicant presentations;
a Discuss funding options; and
e Support Staff's recommendation for CDGB and Community Support Grants; or provide
alternate direction for funding.
ATTACHMENTS: 1. CDBG Application Summary Sheet with application cover sheets
and grant applications:
A. Axis Community Health - Medical Visits
B. Bay Area Community Services -
~~ C. CRIL - Housing & Independent Living Services
D. Open Heart Kitchen - Hot Meal and Week-end Lunch
Programs
E. Senior Support - Case Management
F. Spectrum - Meals on Wheels
G. Tri-Valley Haven - Domestic Violence Services
H. Tri-Valley Haven - Homeless Services
I. Tri-Valley YMCA - Cu~b Cuts & Sidewalk Repair
J. Other CDBG Commitments
2. Community Support Grant Summary with application cover sheets
and grant applications: ~
A. Axis Community Health - Pre-Development Project ;
B. Child Care Links
C. Deaf Counseling Advocacy & Referral Agency
. D. Dublin High School - Dry Grad Night ~
E. Dublin High School - PFSO - Every 15 Minutes Program
F. Dublin Partners !n Education - BowI-A-Rama
G. Dublin Partners in Education - Operational Grant
H. East Bay Innovations - Connect University
I. Eden Information & Referral - 2-1-1 Service
J. Eden Council.for Hope and Opportunity (ECHO) - Rental
Assistance Program
K. First Tee of the Tri-Valley - Life Skills Experience
- L. Hope Hospice - Grief Support Center
M. Las Positas - Tri-Valley One Stop
N. Livermore Valley Opera - OperaLive!
O. Pacific Chamber Symphony
P. Tri-Valley Housing Opportunity Center - Community
Stabilization Program ~
Q. Tri-Valley YMCA - Families in Transition Program
~ R. Tri-Vafley YMCA - College & Career Planning
Page 10 of 10
~ i~
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COMMUN/TY SUPPORT AND COMMUN/TY
DEVELOPME/VT BLOCK GRANTS
COMM/TTEE M/NUTES
,JANUARY 12, 2011
CALL TO ORDER
A meeting of the Community Support and Community Development Block Grants Committee
("Committee") was held on January 12, 2011 in the Dublin City Council Chambers, 100 Civic
Plaza, Dublin. Councilmember Kasie Hildenbrand called the meeting to order at 6:01 p.m.
ATTENDEES
Kasie Hildenbrand, Councilmember; Eric Swalwell, Councilmember ; Joni Pattillo, City Manager;
Jeri Ram, Community Development Director; Amy Cunningham, Budget Manager ; John Lucero,
Housing Specialist; Gaylene Burkett, Administrative Arialyst; and, Taryn Bozzo, Recording
Secretary.
PUBLIC MEETING
Cm. Hildenbrand stated that the meeting would end at 8:00 p.m. and~if the meeting did not
conclude by that~time, it would continue to Thursday, January 13, 2011 at 6:00 p.m. =
Cm. Hildenbrand stated that she is an employee of the Dublin Unified School Distr.ict in the
Education Services Department and the Health Services Department. She stated that two of the
applications for grants this year are from Dublin Unified School District and that any grant
funding that might be approved with respect to those applications would be used by the District's
Student Services Department. She further stated that she does not need to recuse herself from
participating on those applications. She asked that the statement be included in the meeting
minutes.
Cm. Hildenbrand opened the floor for public comment. Hearing no comments, Cm. Hildenbrand
closed the public comment. '
Gaylene Burkett, Administrative Analyst, presented a.brief summary of the background and
analysis for both grant processes, as well as a brief summary of the Committee's involvement, as
outlined in the Staff Report.
Ms. Burkett presented the Community Development Block Grants (CDBG), Attachment 1 and its
Exhibits, as outlined in the Staff Report.
Amy Cunningham, Budget Manager, presented the Community Support Grants, Attachment 2
and its Exhibits, as outlined in the Staff Report.
Ms. Cunningham stated that should the Committee recommend funding for Eden Council for
Hope and Opportunity (ECHO) & the Tri Valley Housing Opportunity Center (TVHOC), these
programs could be funded through the Inclusionary Zoning Ordinance ("Housing In-Lieu") Fund
instead of the General Fund. She stated that this option provides opportunity for more
Page 1 of 7 ~ . , • -
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ATTACHMENT ~ _ ~
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~ ,~
organizations to be awarded project funding and Housing Services are allowable expenses in
accordance with the City of Dublin Zoning Ordinance. ~2 p,~24
Ms. Cunningham stated that the group presentation order is available on the reverse side of the
Agenda and applicants are asked to present in alphabetical order, with CDBG applicants
presenting first. She stated that Community Support Grant applicants .will follow in alphabetical
order with the exception of Dublin Partners in Education, who will present last. She reiterated
that a continuation may occur if presentations do not conclude by 8 p.m. ~
Cm. Hildenbrand thanked the organizations for attending and submitting applications, and
briefly summarized the process of presentations.
Cm. Swalwell introduced himself and asked that applicants address other funding sources if they
are an organization that uses Dublin funds as one of their primary sources.
Sue Compton, representing Axis Community Health ("Axis"), briefly presented ~is' services and
requested Fiscal Year (F'~ 2011-2012 CDBG funding for an Enrollment Specialist to assist clients
in getting access to medical care. ~
The Committee had no questions but stated that Axis' services are a great benefit to the
community. ~
Lisa Gross, representing Bay Area Community Services ("BACS"), briefly presented $ACS'
services and requested FY 2011-2012 CDBG funding for continued support of their Rehabilitation
Program in the Tri-Valley. ~ -
Cm. Swalwell stated that he appreciates BACS' work and efforts within the community
Cm. Hildenbrand and Ms. Gross clarified that in FY 2009-2010, 11 Dublin residents were served
and in FY 2010-2011, 12 Dublin residents were served.
Sheri Burns, representing Community R'esources for Independent Living (`.`CRIL"), briefly
presented CRIL's services and requested FY 2011-2012 CDBG funding for support of their
Housing & Independent Living Services.
Cm. Hildenbrand. asked if CRIL has experienced a rise in the number of residents seeking CRIL's
services. Ms. Burns replied yes, CRIL has experienced an increase in the number of residents.
She stated that in response to this increase, CRIL has increased their coverage in the Tri-Valley
and have added additional Staff to assist in having a stronger presence in the area.
Linda McKeever, representing Open Heart Kitchen, briefly presented Open Heart Kitchen's
services and requested FY 2011-2012 CDBG funding for continued support of their Hot Meal and
Weekend Boxed-Lunch Programs.
Cm. Swalwell asked how many meals would be lost should Open Heart Kitchen not receive the
requested CDBG funding. Ms. McKeever replied that Open Heart Kitchen is persistent in
seeking funding to support their program and aims to provide services regardless of the situation;
therefore, she believes no meals would be lost. She stated that the community and school district
have been essential in continuing Open Heart Kitchen's services and the program is almost all-
volunteer run.
Page 2 of 7
I 3 a-~ ~~
Cm. Hildenbrand stated that Open Heart Kitchen's services have been great for the schools and
the community as a whole.
Marlene Petersen, representing Senior Support of the Tri-Valley ("Senior Support"), briefly
presented Senior Support's services and requested FY 2011-2012 CDBG funding for continued
support of their Case Management Program.
Cm. Hildenbrand stated that she appreciates the program collaborating with other agencies to get
seniors the support they need.
Tara Marino, representing Spectrum . Community Services ("Spectrum"), briefly presented
Spectrum's services and requested FY 2011-2012 CDBG funding for continued support of their
Meals on Wheels Program. ~
The Committee had no questions.
Vicki Thompson, representing Tri-Valley Haven, briefly presented Tri-Valley Haven's services
and requested FY 2011-2012 CDBG funding for continued support of tlieir pomestic Violence
Services.
Cm. Swalwell stated that he has heard nothing but great things about the Tri-Valley Haven's
Domestic Violence services. He asked the last time Tri-Valley Haven assisted a Dublin resident.
Ms. Thompson replied that she recalls receiving a Dublin resident last spring. She stated that
Tri-Valley Haven usually receives a couple Dublin families within the year; however, many
individuals and/or families need to be relocated outside of their community for ensured safety.
Cm. Hildenbrand stated that she feels that the Teen Program Tri-Valley Haven is creating is ~ery
important as it is crucial to educate teenagers about domestic violence.
Ms. Thompson briefly presented Tri Valley Haven's Homeless Services Program and requested
2011-2012 CDBG funding for continued support of the Program.
The Committee had no questions.
Kelly O'Lague Dulka; representing Tri-Valley YMCA ("YMCA"), briefly presented Tri-Valley
YMCA's services and requested FY 2011-2012 CDBG funding for support of their Curb Cuts and
Sidewalk Repair, as the American with Disabilities Act requires, to open their Dublin Center.
Cm. Hildenbrand stated that the YMCA has a lot of support from the entire Tri-Valley and
appreciates their services. .
Cm. Swalwell asked if, knowing that CDBG requires certain income criteria, a recommendation
could be made to fund CDBG projects with General Fund Community Support Grant funds.
Joni Pattillo, City Manager, replied yes, should Community Support Grant funding requests not
be fully appropriated, the difference between what was requested and what was funded could be
augmented to fund other Grant applicants.
Page 3 of 7
~ ~~.+~ ~~" 2t,
Sue Compton, representing Axis, briefly presented ~is' services and requested FY 2011-2012
Community Support Grant funding for support of their pre-development costs for a new facility.
Cm. Hildenbrand asked if Axis is planning to have one large site or a headquarters with satellite
offices. Ms. Compton replied that it will depend on the location they can acquire.
Jim Brune, representing Deaf Counseling Advocacy and Referral Agency (DCARA), briefly
presented DCARA's services and requested FY 2011-2012 Community Support Grant funding for
support of their Tri-Valley Deaf Services Program.
Cm. Hildenbrand asked if DCARA is seeking funding from other cities. Mr. Brune replied that
DCAR,A is seeking funding from the cities of Pleasanton and Livermore. He stated that one of
their longstanding funders is the California State Department of Social Services.
Cm. Swalwell stated that he appreciates the services DCARA offers to the deaf community. He
asked how DCARA works with domestic violence or sexual assault victims who are deaf.
Mr. Brune replied that DGARA works closely with Deaf Hope and often refers clients to them for
their services. He stated that Deaf Hope and DCARA are currently looking for ways to further
their partnership and provide educational opportunities, and cultural sensitivity and awareness
for the deaf community. ~
~ . .. .
Nicole Roman, representing .Child Care Links, briefly presented Child . Care Links' services and :. ~.
requested FY 2011-2012 Community Support Grant fundirig for continued support of their ~-
Community Service Program. _ '
Cm. Swalwell stated that he appreciates Child Care Links' ability to secure other funding and not
using the City's grant funds as their primary source of funding.
Theresa Young, representing Dublin High School (DHS), briefly presented DHS's Dry Grad Night
program and requested FY 2011-2012 Community Support Grant funding for support of their
program.
Cm. Swalwell stated that he appreciates this program as he is a 1999 DHS Alumni and
understands the importance of a dry and sober Grad Night for graduating seniors. He asked
what other sources of funding DHS attains for Dry Grad, Night.
Ms. Young replied that the students and parents fundraise all four years of high school to obtain
funds for their Grad night.
Sally Oto, representing DHS Parent Faculty Student Organization ("DHS PFSO"), briefly
presented DHS PFSO's Every 15 Minutes program and requested FY 2011-2012 Community
Support Grant funding for support of their program.
The Committee had no questions.
Tom Heinz, representing East Bay Innovations, briefly presented East Bay Innovations' services
and requested FY 2011-2012 Community Support Grant funding for support of their Conriect
University.
Page 4 of 7
~ ~ 1~~~~oz~
Cm. Hildenbrand stated that she was not aware that services assisting the mentally disabled to .
successfully start and/or manage relationships were available in the community and she
appreciates the services offered. ~
Barbara Bernstein, representing Eden Information & Referral ("Eden I& R"), briefly presented
Eden I& R's services and requested FY 2011-2012 Community Support Grant funding for
continued support of their 2-1-1 Alameda County program.
Cm. Swalwell asked how many clients assisted were from Dublin. Ms. Bernstein replied 500
callers were from Dublin. '
The Committee had no questions.
Marjorie Rocha, representing Eden Council for Hope and Opportunity ("ECHO Housing'), briefly
presented ECHO Housing's services and requested FY 2011-2012 Community Support Grant
funding in continued support of their Rental Assistance Program.
Cm. Swalwell asked for clarification regarding ECHO Housing securing only $7,500 of funding
this year. Ms. Rocha replied that ECHO Housing received $74,000 from the Department of
Housing and Urban Development (HUD) which was not shown on the application. Slie further
stated that a percentage of the funds received ,from HUD will go toward the Rental Assistance
Program. ~ . , ~
Dan McKegney, representing The.First Tee of the Tri-Valley ("The First Tee"), briefly presented
The First Tee's services and requested FY 2011-2012 Community Support Grant funding for
support of their First Tee Life Skills Experience Program:
Cm. Hildenbrand asked if The First Tee is requesting funding from other cities. . Mr. McKegney
replied yes, The First Tee is seeking funding from the City. of Pleasanton:
Donna McMillion, representing Hope Hospice, briefly presented Hope Hospice's services and
requested FY ~2011-2012 Community Support Grant funding for continued support of their Grief
Support Center.
Cm. Hildenbrand stated that the Grief Support Center is a great benefit to the community and
that it is important to have Grief Support for children and teenagers.
The Committee had no questions.
Gloria Arellano, representing Las Positas College (LPC), briefly presented LPC's services and
requested FY 2011-2012 Community Support Grant funding for continued support of their Tri-
Valley One Stop Ceriter.
The Committee had no questions.
Sarah Nealy, representing Livermore Valley Opera, briefly presented Livermore Valley Opera's
services and requested FY 2011-2012 Community Support Grant funding for support of their
OperaLIVE! Access to the Arts Program.
Page 5 of 7
i ~ ~~: z~
Cm. Hildenbrand asked if the organization would consider bringing their services to an interested
school if funding was not available but the school offered to pay from their own funding. Ms.
Nealy replied that the idea is to start the program in Dublin. She stated that the curriculum is
currently being developed and the organization woizld work very closely with the school districts
to make their services available to schools that were interested.
Lawrence Kohl, representing Pacific Chamber Symphony, briefly presented Pacific Chamber
Symphony's services and requested FY 2011-2012 Community Support Grant funding for support
of their "Music is Fun!" Elementary School Assembly Program.
The Committee had no questions.
Milly Seibel, representing the Tri-Valley Housing Opportunity Center (TVHOG), briefly
presented the TVHOC's services and requested FY 2011-2012 Community Support Grant funding
for continued support of their Community Stabilization Program.
Cm. Hildenbrand stated that the TVHOC's services are invaluable to the Tri-Valley and
appreciates that the services offereci continue to keep up with the need of residents.
Kelly O' Lague Dulka, representing the Tri-Valley YMCA ("YMCA"), briefly presented the
YMCA's services and requested FY 2011-2012 Community Support Grant funding for support of
their Eamilies in Transition Program.
Cm. Hildenbrand stated that she was not aware that the YMCA offered services for families in
transition and stated that it is important because there is a definite need, especially for children.
Kristine Farro, representing the YMCA, briefly presented the YMCA's College & Career Planning
services and requested FY 2011-2012 Community Support Grant funding for support of that
service. ~ .
Cm. Hildenbrand asked what schools the College & Career Planning service has toured with
students. Ms. Farro replied that they have taken trips to southern California and visited schools
like UCLA and Santa Barbara. She stated that they are planning to tour Oregon and
Washington in the near future.
Cm. Hildenbrand asked if both private and public schools are toured. Ms. Farro replied yes.
Cm. Hildenbrand asked if students are advised of out-of-state residency. Ms. Farro replied that
an independent College Counselor attends the tour and gives mini-workshops while traveling,
educating students about attending college outside of their home state.
Janet Lockhart, representing Dublin Partners in Education (DPIE), briefly presented DPIE's
services and requested FY 2011-2012 Community Support Grant funding for continued support of
the BowI-O-Rama and OperationaI services.
The Committee had no questions.
Cm. Swalwell stated that the meeting would be continued to Thursday, January 13, 2011 at 6:00
p.m. in the City of Dublin City Council Chambers.
Page 6 of 7
i'~ o~ 21
Cm. Hildenbrand stated that the applicants have fulfilled their obligations and are not required ~
to attend the continuation meeting on January 13, 2011.
Ms. Pattillo clarified that the Committee makes funding recommendations which will then go to
City Council for deliberation. She stated that there is no guarantee for funding.
ADJOURNMENT
The meeting was adjourned at 8:14 p.m.
K.• 1 Conabining CDBG & Comniunity Grants I City Council Comniittees I#1 - Standing Conamittee I2011-20121 Minutes I CDBG-CSC Comnzittee
Mine~tes 1.12.11.doc
Page 7 of 7
I~~'~ 2~f
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COMMUN/TY SUPPORT AND COMMUN/TY
DEVELOPMENT BLOCK GR.4NTS
COMM/TTEE M/NUTES
JANUARY 13, 2011
CALL TO ORDER
A continuation of the adjourned January 12, 2011 meeting of the Community Support and
Community Development Block Grants Committee ("Committee") was held on January 13, 2011
in the Dubliri City Council Chambers, 100 Civic Plaza, Dublin. Councilmember Kasie
Hildenbrand called the meeting to order at 6:09 p.m.
ATTENDEES
Kasie Hildenbrand, Councilmember; Eric Swalwell, Councilmember; Joni Pattillo, City Manager;
Jeri Ram, Community Development Director; Amy Cunningham, Budget Manager; John Lucero,
Housing Specialist; Gaylene Burkett, Administrative Analyst; and, Taryn Bozzo, Recording
Secretary.
PUBLIC MEETING .
Cm. Hildenbrand stated that she is an employee of the Dublin Unified School District in the
Education Services Department and the Health Services Department. She stated that two of the
applications for grants tliis year are from Dublin Unified School District and that any grant
funding that might be approved with respect to those applications would be used by the District's
Student Services Department. She further stated that she does not need to recuse herself from
participating on those applications. She asked that the statement be included in the meeting
minutes. ~
Gaylene $urkett, Administrative Analyst, presented a brief summary of the process regarding
deliberation -and discussion of Staff Recommendations.
Joni Pattillo, City Manager, stated that based on the previous night's discussion, Staff was
proactive in developing revised recommendations which may vary from what was recommended
the previous night. The Committee stated that they would like to see Staff's revised
recommendations.
Ms. Burkett stated that maximum amounts funded have not changed in Staff's revised
recommendations. She stated that based on the previous night's discussion, Staff heard that the
Subcomrnittee may want to fund more Community Development Block Grant (CDBG) applicants
fully.
The Committee agreed that in these economic times it is important to consider the basics of food,
shelter and medical services. They further agreed that taking the Governor's recently released
budget into consideration is important as it seems more pressure will be put on local governments
to address needs such as food, shelters, medical services and education.
Page 1 of 4 ATTACHMENT 2
The Committee agreed on the recommended $10,000 Fiscal Year (F'~ 2011-2012 CDBG~f~riding ~
for ~is Community Health's Enrollment Specialist to assist clients in getting access to medical
care.
,
The Committee agreed on the recommended $10,000 FY 2011-2012 CDBG funding for Bay Area
Community Services' Valley Creative Living Center.
The Committee agreed on the recommended $6,300 FY 2011-2012 CDBG funding for Community
Resource for Independent Living's Housing & Independent Living Services.
The Committee agreed on the recorrimended $10,000 FY 2011-2012 CDBG funding for Open
Heart Kitchen's Weekend Box Lunch and Hot Meals Programs.
The Committee agreed on the recommended $7,800 FY 2011-2012 CDBG funding for Senior
Support's Case Management.
The Committee agreed on the recommended $6,165 FY 2011-2012 CDBG funding for Spectrum
Community Service's Meals on Wheels Program.
The Committee agreed on the recommended $10,135 FY 2011-2012 CDBG funding for Tri-Valley
YMCA's Curb Cuts & Sidewalk Repair. ~
Ms. Burkett stated that with those recommendations, CDBG funding is at its maximum funding .
amount. She stated . that . Staff is . recommending funding the Tri-Valley Haven's Domestic _
Violence and Homeless Services through the Community Support Grant. She further stated that
as discussed the previous night, the possibility of using the Community Support Grant.to fund
some CDBG applicants could be considered.
Ms. Burkett clarified that funding an organization's programs from two different Grant Funds
could create challenges in regards to reporting requirements, as CDBG applicants are required to
collect income data from clients served.
Ms. Burkett stated that Staff chose to fund Tri-Valley Haven's Services through the Community
Support Grant because the Domestic Violence Shelter includes the Crisis Hotline which does not
collect income data for reporting. She clarified that income data is only collected once a person
enters the Shelter and they are not always a Dublin resident.
Ms. Burkett stated that, in addition, the Tri-Valley Haven's Homeless Services serve a population
where income data is not collected from each individual or family. '
The Committee agreed to recommend funding $8,000 from FY 2011-2012 Community Support
Grant funds for Tri-Valley Haven's Domestic Violence Services, and $6,000 from FY 2011-2012
Community Support Grant funds for the Homeless Services.
Amy Cunningham, Budget Manager, clarified that funding the Tri-Valley Haven's Services at the
recommended amounts allocates $14,000 from the Community Support Grant funding amount
which is funded from the General Fund.
Moving on, the Committee agreed on the recommended $6,180 FY 2011-2012 Housing In-Lieu
funding for Eden Council for Hope & Opportunity's Rental Assistance Program. ~
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The Committee agreed on the recommended $25,000 FY 2011-2012 Housing In-Lieu funding for
the Tri Valley Housing Opportunity Center's Community Stabilization Program.
The Committee agreed on the recommended $18,500 FY 2011-2012 Community Support Grant
funding for Child Care Links' Community Services.
The Committee agreed on the recommended $4,000 FY 2011-2012 Community Support Grant
funding for Dublin High School's Dry Grad Night.
The Committee agreed on the recommended $5,000 FY 2011-2012 Community Support Grant
funding for Dublin High School Parent Faculty Student Organization's Every 15 Minutes
Program. ~
The Committee agreed on the recommended $5,000 FY 2011-2012 Community Support Grant
funding for Dublin Partners in Education's Bowl-O-Rama, and the recommended $20,000 for the
Operational Grant.
The Committee agreed on the recommended .$10,000 FY 2011-2012 Community Support Grant
funding for Eden Information & Referral's 2-1-1 Service.
The Committee agreed on the recommended $15,000 FY 2011-2012 Community Support Grant.
funding for Las Positas. College's Tri-Valley One Stop. ~
The Committee agreed on the recommended $15,000 FY 2011-2012 Community Support Grant
funding for Hope Hospice's Grief Support Center. ~
The Committee agreed to not recommend funding East Bay Innovations, Livermore Valley Opera,
The First Tee of the Tri-Valley, arid the Tri-Valley YMCA's College 8z Career Planning.
Cm. Hildenbrand stated that although having the arts in schools is very important and the
Pacific Chamber Symphony offers a great program, she feels the recommended $6,000 could be
used to fund the Tri-Valley YMCA's Families in Transition services. She stated that she feels the
community's need for Families in Transition services is great and could be very valuable. She
further stated that the school district works very hard to provide arts and music in scliools.
Cm. Hildenbrand suggested that the recommended $6,000 for Pacific Chamber Symphony be
split, allocating $3,000 for Axis' Pre-Development Project and $3,000 for YMCA's Families in
Transition Services. She further suggested that the recommended $2,000 for Deaf Counseling
Advocacy & Referral Agency (DCARA) be split, allocating $1,000 for Axis' Pre-Development
Project and $1,000 for YMCA's Families in Transition Services.
Cm. Hildenbrand asked how many residents DCAR,A anticipates serving. Ms. Burkett replied
that their application states that they anticipate assisting 225 Dublin residents.
Cm. Hildenbrand stated that she doesn't feel $2,000 would be enough funding for DCARA to
establish themselves in Dublin. She stated that clients would still have to drive to San Leandro,
San Jose or Fremont to receive services. She further stated that if the program aimed to be
viable in the community, they would need to be funded more money to make a presence.
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Cm. Swalwell asked if Staff feels that DCARA is sufficiently serving residents of Dublin or is
what is stated in their application just projections: Ms. Cunningham replied that the application
states, theoretically, 1,423 Dublin residents would be eligible to receive their services.
Ms. Pattillo clarified that the Committee can recommend funding the programs they feel our
current population demands right now. She stated that the idea is that organizations can come
back and apply next year and possibly articulate a little further. She further stated that it seems
the Committee feels there is a greater need for a program like YMCA's Families in Transition and
that need may change based on what happens with our economy.
Ms. Pattillo clarified that there is a reporting requirement for Grant funding and that is
something that all applicants have to consider when applying for funding.
Cm. Swalwell stated that he is very interested in DCARA's services but would like anecdotal
evidence of them helping residents of Dublin.
The Committee agreed on $4,000 FI' 2011-2012 Community Support Grant funding for Axis' Pre-
Development Project.
The Committee agreed on $9,500 FY 2011-2012 Community Support Grant funding for Tri-Valley
YMCA's Families in Transition Program.
The Committee agreed to not recommend funding the Pacific Chamber Symphony and Deaf
Counseling Advocacy & Referral Agency.
The Committee agreed that they feel the current needs of the community are being addressed and
they understand the organizations' needs. They- reiterated that in these economic times it is
important to consider the basics of food, shelter and medical services, and taking the Governor's
recently released budget into consideration is important as it seems more pressure will be put on
local governments to address needs such as food, shelters, medical services and education.
Ms. Burkett stated that Staff will take the Committee's CDBG recommendations to City Council
for consideration on February 1, 2011, and Community Support Grant recommendations will be
taken to . City Council Budget Study Session on March 7, 2011. She stated that the final
consideration for funding will occur at the final Budget Hearing in June, 2011.
Cm. Hildenbrand opened the floor for public comment:
Sue Compton, representing Axis, thanked the Committee for their recommendations. She stated
that it is very valuable because Axis wants to have community partners as they seek out more
funding sources. -
Hearing no further comments, Cm. Hildenbrand closed public comment.
ADJOURNMENT
The meeting was adjourned at 6:44 p.m.
K.• I Conabiraing CDBC & Comniunity Grants 1 City Council Comnaittees 1#1 - Standing Coniniittee 12011-20121 Minc~tes I CDBG-CSC Comnaittee
Minutes 1.13.11.doc
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