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Home My WebLink About4.05 BART Corridor Acpt WorkD�Ql f� 19— =i�)82 STAFF REPORT DUBLIN CITY COUNCIL O�LIFOR�� DATE: February 15, 2011 TO: Honorable Mayor and City Councilmembers CITY CLERK File # ❑®0000 - S0 FROM: Joni Pattillo, City Manager SUBJEC • Acceptance of Work — Contract No. 08-18 East & West Dublin BART Corridor Enhancements (CIP No. 960012) Prepared By: Ferd Del Rosario, Senior Civil Engineer EXECUTIVE SUMMARY: The East & West Dublin BART Corridor Enhancements Project (Contract 08-18) was performed under a contract awarded to Suarez and Munoz Construction, Inc. The work is now complete and ready for City Council acceptance. The retention funds held by the City will be released after 35 days of the acceptance date if there are no subcontractor claims. FINANCIAL IMPACT: The estimated total project cost for the East & West Dublin BART Corridor Enhancements Project (including staff time, design and construction engineering) is $3,817,684. This includes costs incurred since Fiscal Year 2006-2007 up to the final close-out by June 30, 2011. The contract with Suarez and Munoz Construction, Inc represents $2,806,562 of the total costs. Based on the final estimated project costs, a budget change is required to: 1) Increase in costs eligible for reimbursement from the Federal SAFETEA-LU Grant (Fund 2202); 2) Decrease the amount of the project funded from State Gas Tax Funds (Fund 2201); and increase in the total Fiscal Year 2010/2011 budgeted project costs by $69,908 to address projected construction management and support services. Project Budget FY 2010-2011 Estimated Actual Cost FY 2010-2011 Budget Change Required Fund 2202 SAFETEA-LU $49,223 $338,442 $289,219 Fund 2201 Gas Tax Funds $323,408 $104,097 $219,311) RECOMMENDATION: Staff recommends that the City Council: 1) Approve the attached budget change; 2) Accept the improve ents under Contract No. 08-18, and 3) Approve the release of retention after 35 days if there e no subcontrac or claims. Submitted By Reviewed By evieed Oy Public Works Director Administrative Services Director Assistant ty anager IN Q�q Page 1 of ITEM NO. Lf•E' \G DESCRIPTION: At its meeting of May 19, 2009, the Dublin City Council awarded Contract No. 08-18, East & West Dublin BART Corridor Enhancements, to Suarez and Munoz Construction, Incorporated. The project included a variety of transportation enhancements installed mostly on Dublin Boulevard between Hansen Drive and Tassajara Drive leading to the East and West Dublin BART Stations. These enhancements include median identity markers, wayfinding signs, bridge railing motif, bus shelters and benches, City of Dublin monument signs, tree grates, newsracks, trash receptacfes, and the Eternal Ribbon Gateway feature at the southeast corner of Dublin Boulevard and Dougherty Road. These enhancements were implemented per the policies and recommendations contained in the City's Streetscape Master Plan. The streetscape project also improved the area adjacent to Dublin Historic Park with enhancements that included a raised landscaped median on Dublin Boulevard between Hansen Drive and Donlon Way, sidewalk widening, and installation of decorative pedestrian lights along the Historic Park. In addition, the project constructed sidewalk bulbouts at the intersection of Dublin Boulevard and Donlon Way and special pavement treatment of crosswalks at Hansen Drive, Donlon .Way and at San Ramon Road, all to make the Historic Area more pedestrian friendly and enhance the look and feel of the area. Lastly, the project widened the existing bike path north of Dublin Boulevard from the Iron Horse Trail to Tassajara Creek Trail, widened the sidewalks along Dublin Boulevard east of, I-680 freeway, and retrofitted all street intersection pedestrian ramps (within the project limits) in compliance with ADA standards. The estimated total project cost is $3,817,684, of which Contract No. 08-18 represents $2,806,562. A budge change of $289,219 in SAFETEA-LU grant funds is required. Caltrans has amended the reimbursement rate for this project allowing the City to increase the portions of the project funded from this source. This will allow for a reduction in the Gas Tax funds budgeted for FY 2010-11 by $219,311, as shown on the attached budget change form. The project is estimated to exceed the Fiscal Year 2010/2011 project budget by $69,908. These additional costs are primarily funded from the transportation grant. The primary factors that have impacted the project costs are added construction support services required to finish the contract work, prepare as-built drawings and submittal of final report to Caltrans. These costs will be allocated between the Federal grant and Gas Tax funds. The: additional costs were accounted for as part of the proposed Budget Ghange (See Attachment 1). Staff has inspected the work under this Contract and recommends that the City Council accept the improvements. NOTICING REQUIREMENTS/PUBLfC OUTREACH: Public Noticing is not required. Copies of the Staff Report were provided to: 1. Suarez and Munoz Construction, Inc. ATTACHMENTS: 1. Budget Ghange G:\CIP\BART CORRIDOR ENHANCEMENTS\CONSTRUCTION1Staff Report Acceptance-Corridor Project.doc Page 2 of 2 - Cl~i'Y OF Dl1~LIN ' ~ I FY 2010 - 2011 BUDGET CHANGE FORIVI ~ - CHANGE FORM # New Appropriations (City Council Approval Required): Budgef Transfers: ~ ~ From Unappropriated Reserves From Budgeted Contirigent Reserve (1001.1901-81101) Within Same Department Activity X From New Revenues'' Between Departments (City Council Approval Reqd) *Due to delav in Alamo Canal Proiect no chanae reauired Other ~~6 ~ , , ~,~D,ECRE/aSE,~BUDGET /aGCOUNT;; _ ~ , : ~ ~,_~ z AMOU,NT„~ ;~ ,~~ INCREASE BU!DGETACCOUNT, ,,;;, , „AIUIOUNT.,~~`', - Name: EXPENDITURE: SAFETEA- LU FUNDS - Staff Salary & Benefits $ 69,908 (Dublin Blvd - BART Corridor ` P roject) , Project # 960012.9100.9101.2202 GL Account #: 3600.9601.51101 Name: EXPENSE - GAS TAX FUNDS Name: EXPENDITURE: SAFETEA- - Improvements not Bfdgs $219,311 LU FUNDS - Improvements not $ 219,311 (Dublin Blvd - BART Corridor Bldgs Project) (Dublin Blvd - BART Corridor Project) , Project # 960012.9400.9401.2201 Project # 960012.9400.9401.2202 GL Account #: 3600.9601.73103 GL Account #: 3600.9601.73103 Transfer Out: Reduction Transfer Out: Additional Gas Tax # 2201.1901.89101 SAFE-LU # 2202. ~ 901.89101 $219,311 $289,219 Transfer In: Transfer In: Streets CIP: #3600.9601.49999 $219,311 Streets CIP: #3600.9601.49999 $2g9,219 ASD/Fin Mgr Date a; 10 J~ e~ ~ ~ Signature REASON FOR BUDGET CHAfVGE ENTRY: This budget change wil! address the final estimated project costs in accordance with updated reimbursement rates for Federal Transportation Grant fund (Safe, Accountable, Flexible, Efficient, Transportation, Equity Act : A Legacy For Users - referred to as SAFETEA-LU). More of the project can be funded from this source which reduces the amount budgeted in Gas Tax Funds. The current adopted reyenue budget for SAFETEA-LU will not be exceeded due to a delay in the start of work on the Alamo Canal Trail Project and therefore no chan e is made to the revenue account. City Managec: Signature Date As approved at the City Council Meeting on: Date 2/15/2011 Mayor: - Date Signature Posted By: Date ~ Signature G:IBudget Changesl3_2010 11121_2_15_11_Corridor CIP ~.doc - ' ' ~ /` ~ ~ ~ ~~r ~, OI 7 J ATTACHMENT 1