HomeMy WebLinkAbout8.2 CDBG Apps FY2003-4
File # 480-30
CITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: 3anuary 7, 2003
SIJBJECT: Community Development Block Grant (CDBG) Program for Fiscal
Year 2003/2004 - Project Applications
Report Prepared By: Julia Abdala/Housing Specialis<~
ATTACHMENTS: 1. Chart showing 2003/2004 CDBG Allocation for Dublin
2. Table of Applicants for CDBG Funds for 2003/2004
3. CDBG Applications:
.A. City of Dublin - Sidewalk Ramps
B. Dublin Housing Authority - Arroyo Vista Roof Repair
C. Financial Contribution as Agreed in Participating
Jurisdiction Agreement with Livermore, Pleasanton and
County of Alameda for Rehabilitation and Purchase of
Sojourners House, Family Crisis Center
D. Senior Support Program of the Tri-Valley
E. Tri-Valley Haven - Domestic Violence Shelter
F. Spectrum Community Services, Inc. - Meals on Wheels
G. Easter Seals Bay Area-Kaleidoscope After-School
Program
H. ValleyCare Foundation - BREATH-SMART Asthma
Program
I. AID Employment -"The Caf6"
4. Letter for Mayor's signature requesting redirection of
2003/2004 funds dedicated to the County of Alameda's
Housing Rehabilitation Program
RECOMMENDATION: 1. Direct staff to submit applications for $ 90,379 in CDBG
funding for Fiscal Year 2003/2004 as outlined below:
· City of Dublin - Sidewalk Ramps $ 9,844
· Dublin Housing Auth. - Arroyo Vista Roof Repair $ 34,000
· Annual Contribution toward Acquisition/
Rehabilitation of Tri-Valley Haven's Sojourner
House as agreed in the Participating Jurisdiction
Agreement between the Cities of Livermore,
Pleasanton, Dublin and County of Alameda $ 5,427
· Senior Support Program of the Tri-Valley $ 9,508
· Tri-Valley Haven Domestic Violence Shelter $15,000
· Spectrum Community Services -Meals on Wheels $ 5,000
COPIES TO: In-House Distribution
ITEM NO. ~
· Easter Seals Bay Area-Kaleidoscope After-School $ 5,000
· Program'Administration $ 6,600
Total: $ 90,379
2. Authorize the Mayor to sign and send a letter to the County
of Alameda Housing and Community Development
Department requesting the redirection of $15,913 of Dublin's
2003/2004 CDBG funds from the Alameda County Housing
Rehabilitation Program to the uses listed above.
FINANCIAL STATEMENT: (see discussion below)
DESCRIPTION:
The City has participated in the Alameda County Urban County Housing and Community Block Grant
(CDBG) Program since 1982. During this current Fiscal Year (FY 2002/2003), the City received $87,335
in CDBG funding. These funds were allocated as follows:
1. Jurisdiction Improvement Projects (broken down as shown below) $ 36,782
· City of Dublin - Sidewalk Ramps $ 2,782
· Dublin Housing Authority - Arroyo Vista Roof Repair $ 34,000
2. Social Service Programs $28,427
· Participating Jurisdiction Agreement for Tri-Valley
Haven's Sojoumers House, Family Crisis Shelter $ 5,427
· Senior Support Program of the Tri-Valley $ 7,000
· Tri-Valley Haven's Domestic Violence Shelter $12,000
· Spectrum Community Svcs - Meals on Wheels $ 4,000
3. Housing Rehabilitation (Minor Home Repair/Grants) - Mandatory $15,526
4. City General Administration $ 6,600
Dublin's Total 2002/2003 CDBG Funding $ 87,335
JURISDICTION IMPROVEMENT PROJECT STATUS FOR CURRENT FISCAL YEAR:
City of Dublin - Handicap Sidewalk Ramps - $2,782
The City will be constructing two concrete handicap ramps at various curb returns and making
modifications on two more ramps within the residential areas of Dublin. This project is currently out to
bid. The bid opening will occur in mid-January and will be heard before the City Council shortly
thereafter. It is anticipated that all four ramps will be completed by the end of June 2003.
Dublin Housing Authority - Arroyo Vista Improvements - $34,000
The Dublin Housing Authority received CDBG funds for this fiscal year to repair and/or replace leaking
and damaged roofs in approximately seven Arroyo Vista residential buildings. With additional funding
assistance from the City of Pleasanton and their own Capital Improvement Funds, Arroyo Vista
anticipates re-roofing all of the buildings within the next two years. The goals and objectives of this
2 cnc2%
project are to maintain a useful life of the Arroyo Vista property through repairing leaking and damaged
roofs, and to also provide employment opportunities for public housing residents through federal
construction contract requirements.
Tri-Valley Haven - Domestic Violence Shelter - $12,000
Tri-Valley Haven received CDBG funds to augment their provision of services to Dublin residents. The
services that are to be provided with these funds include the provision of legal services to Dublin
residents, non-residential and residential advocacy for Dublin residents, and the provision of educational
services for Dublin residents. So far, legal services have been provided to five Dublin residents; twenty-
four Dublin residents have benefited from advocacy services; and nine presentations have been conducted
in the City with over 300 people in attendance.
Senior Support Program of the Tri-Valley - $7,000
The Valley Community Health Center is currently providing services for seniors in Dublin. The services
offered include senior health screening, case management, Partners in Safety, Drug and Alcohol
assistance, in-house reassurance (friendly visiting), chore worker registry services, in-home counseling
and information and referral. So far, 10 seniors have been provided with case management services. The
goal is to assist 15 seniors by the end of this fiscal year.
FISCAL YEAR 2003/2004 CDBG ALLOCATION:
As yet, the federal government has not adopted a budget for fiscal year 2003/2004, and there is no definite
federal Housing and Urban Development Department (HUD) budget. Consequently, the County of
Alameda is basing the funding available for CDBG for the next fiscal year on the current year allocation
(2002/2003) for the City of Dublin, with an anticipated increase based on the available 2000 U.S. Census
information. HUD and the County of Alameda are assuming the same amount of funding will be
available in CDBG funds for 2003/2004 as in 2002/2003 with only a slight increase; however, the actual
funding available for this fiscal year will be determined when the federal budget is finally adopted and
HUD is informed as to how much funding is available.
Dublin's CDBG allocation for fiscal year 2003/2004 is anticipated to be $ 90,379, an increase of $3,044
or 3%. (see Attachment 1). The Alameda County Housing and Community Development Department
Urban County staff (County HCD) uses a formula for determining the amount of funds that may be used
for certain project categories. The CDBG funds for next Fiscal year may be spent as follows:
Jurisdiction Improvement Projects $ 67,866 (rounded to whole number)
Housing Rehabilitation $15,913
General Administration $ 6,600
TOTAL $ 90,379
The City has flexibility in the distribution of the Jurisdiction Improvement Projects category and in the
General Administration funds. Every year the County of Alameda will dedicate a percentage of each
Urban County city's CDBG funds toward the County of Alameda's Housing Rehabilitation Program. This
program is available for residents within each of the respective Urban County cities as well as the
unincorporated County.
Staff has researched the possibility of utilizing the $15,913 of 2003/2004 Housing Rehabilitation targeted
funds for other uses. On further investigation of the previous years' Housing Rehabilitation funding, the
County of Alameda Housing and Community Development Department (HCD) has received repayment of
two older Housing Rehabilitation loans. Based on the level of activity in the rehabilitation program during
the current fiscal year, there were two completed minor home repair grants for a cost of $2,215, and two
more minor home repair grants in progress that may total approximately $2,500. One Housing
Rehabilitation loan is in progress for a total of $5,000. The total amount expended and committed to date
is $9,715. Even if this activity level was tripled by the end of the current fiscal year this would only
utilize $29,145.
Together with the Dublin funds committed to Rehabilitation for 2002/2003 ($15,526), the County of
Alameda has a total of $84,222 now available in the Housing Rehabilitation Program fund for
rehabilitation projects in Dublin. With available funds of $84,222, the County of Alameda should need no
further funding for the 2003/2004 Housing Rehabilitation Program from the amount allocated to the City
of Dublin as the funding is more than sufficient to accommodate this activity level and provide adequate
funds for this fiscal year. Therefore, Staff has determined there is sufficient funding in the Housing
Rehabilitation Program without the provision of an additional $15,913 in 2003/2004 funds, and
recommends that the Mayor sign and direct a letter (Attachment 4) to the County of Alameda HCD
requesting that these funds be redirected toward other programs in the City of Dublin. Should the County
of Alameda HCD reject the City's request to redirect Housing Rehabilitation funds, Staff will bring a new
Staff Report to the City Council for consideration recommending revised amounts to be allocated to
various projects.
PROPOSALS RECEIVED FOR 2003/2004 CDBG FUNDING:
The City has received eight proposals for use of the CDBG funds. The City is committed to provide
funding in the amount of $5,427 to Livermore per the Jurisdictional Participation Agreement entered into
for assistance to Tri-Valley Haven's Sojourner House Family Crisis Center, which leaves $84,952
available for allocation to other programs. The City Council may then determine the distribution of the
remaining funds.
After the City Council determines how the City's CDBG project funds will be distributed, the appropriate
applications must be submitted to the County of Alameda HCD by February 7, 2003. As the City
participates in the Urban County CDBG Program under an annual agreement, it is necessary to apply
annually for CDBG funds for specific projects. Once the County ofAlmneda HCD receives confirmation
of the final federal budget and CDBG awards for 2003/2004, the application from the City of Dublin will
be reviewed and a program agreement between the City and the Alameda County HCD will be drafted,
which the City Council will need to authorize. The final City-County agreement will then be submitted to
the Federal HCD prior to the final approval and allocation of funds.
City of Dublin ~ Sidewalk Access Ramps for Handicapped Accessibility - Requesting $83,770
Staff Recommends$ 9,844
As part of the City of Dublin Sidewalk Program, the Public Works Department is requesting $ 83,770 in
CDBG funds to install approximately 70 concrete handicap ramps at various curb returns within the
residential areas of Dublin (see Attachment 3A). Each ramp would cost approximately $1,200, which
includes construction and administrative costs. The goals and objectives of this project are to comply
with the Americans with Disabilities Act and meet the needs of handicapped residents in the City of
Dublin. At this time, there remain approximately 150 sidewalk ramps to install.
4 c~
Due to small amount of funds available to Dublin for distribution to various service providers, staff
reCommends a smaller amount be allocated for Sidewalk Access Ramps and the City strive to install
handicap accessibility on a more gradual schedule. If there are any unspent funds at the end of fiscal year
2002-2003, it may be utilized for the Sidewalk Handicap Ramp project in the future. This project qualifies
for CDBG funding under "Removal of Architectural Barriers."
Dublin Housing Authority - Public Facilities and Improvements - Requesting $36,000
Staff Recommends $ 34,000
The Dublin Housing Authority has requested $ 36,000 in CDBG funds to cover the costs of
repairing/replacing leaking and damaged roofs on approximately seven buildings at the Arroyo Vista
housing complex (see Attachment 3B). At the end of the fiscal year the Housing Authority will have
completed the re-roofing of 112 buildings, with 38 remaining to be completed. The Staff
recommendation of $34,000 will allow for an additional seven buildings to be re-roofed. The Alameda
County Housing Authority also has a three-year commitment from the City of Pleasanton for replacing
additional roofs at Arroyo Vista. For fiscal year 2003/2004, Pleasanton has committed to provide $37,500
toward re-roofing at Arroyo Vista. The Dublin Housing Authority anticipates completing the re-roofing
of all buildings by fiscal year 2004/2005.
The Arroyo Vista 150-unit subsidized housing complex provides much needed housing for very low-
income families within the City of Dublin. The goals and objectives of the improvement project would be
to maintain a useful life of the Arroyo Vista property through repairing and/or replacing leaking roofs and
damaged roof members and to provide employment opportunities for public housing residents through
federal construction contract requirements. Trees are trimmed back to make the roof repairs as well.
Staff recommends a slightly lower-than-requested amount of funding for Arroyo Vista due to the small
amount of CDBG funding available to the City and the need to provide funding to other worthwhile
programs. Additionally, there are more qualified community-based organizations requesting to share the
CDBG funding, and the Dublin Housing Authority's Capital Improvement Budget (as well as
Pleasanton's contribution) will allow for completion of this project by June of 2005. This project qualifies
for CDBG funding under "Public Housing Modernization."
City of Livermore - Participating Jurisdiction Agreement for Repayment of
Loan to Purchase and Rehabilitation Tri-Valley Haven's Family Crisis Shelter- City Committed to $5,427
Staff Recommends $5,427
The City of Dublin entered into a Participating Jurisdiction Agreement with Livermore, Pleasanton and
the County of Alameda to pay back money borrowed for the purchase and rehabilitation of Tri-Valley
Haven's Sojoumer House Family Crisis Shelter (see Attachment 3C). The City of Dublin's commitment
is to provide $5,427 annually, for ten years, to assist Livermore in paying back a HUD Section 108 loan
retained to assist the Family Crisis Shelter. Dublin would enter into an agreement with Livermore to
repay them for part of the loan payments, taking out a twenty-year through ten-year loan.
Senior Support Program of the Th-Valley - Requesting $10,508
Staff Recommends $ 9,508
The Valley Community Health Center has requested $10,508 in CDBG funds to provide case
management services to 20 new seniors and their families in Dublin (see Attachment 3D). Case
management services involve making an initial assessment of a senior's living situation and needs. The
assessment consists of an evaluation of the senior's physical, mental and emotional status, and an
assessment of the needs for assistance with daily living activities.
Staff recommends continued funding of this program at a slightly lower level. This is due to the fact that
there are more Service Providers requesting to share in the CDBG funds. This project qualifies for CDBG
funding under "Senior Services."
Tri-Valley Haven - Domestic Violence Shelter - Requesting $ 20,000
Staff Recommends $15,000
Tri-Valley Haven has requested $20,000 to provide domestic violence services to at least three Dublin
households at our domestic violence shelter, to provide homeless services to at least 140 Dublin residents
at Sojourner House, the Family Crisis Center, and to provide crisis line services to at least 100 Dublin
residents (see Attachment 3E). Tri-Valley Haven has two domestic violence shelters with 30 beds where
families may stay for up to three and a half months. The organization also has a Family Crisis Shelter in
Livermore and two offices in Pleasanton to better serve residents in Dublin. Staff recommends slightly
less funding than requested due to insufficient CDBG funding available given all the social service
organizations applications, and the need to share the funds with other worthwhile organizations.
Spectrum Community Services, Inc. - Meals on Wheels - Requesting $ 5,000
Staff Recommends $ 5,000
Spectrum Community Services, Inc. is requesting approximately $5,000 in CDBG funds to fund an
additional route of food delivery to homebound seniors in the City of Dublin through their Meals on
Wheels Program (see Attachment 3F). The funding would provide for an average of at least 12 meals
being delivered daily to the homes of low-income, frail, homebound elderly Dublin residents. Meals are
individually packaged, counted and placed in route-specific delivery equipment, and placed in the driver's
car for immediate delivery. All meals and food items are delivered within two hours of packaging, as
required to satisfy food safety standards. Hot foods are kept hot in special insulated transport containers
and cold foods are transported in coolers using blue ice.
In addition to nutrition, these home visits provide a valuable service in observation of physical and
environmental changes that might indicate need for other support services or assistance. This program is
instrumental in allowing frail elderly to remain as independent as possible in their homes as long as
possible. Staff recommends that the requested amount be provided to this organization.
Easter Seals Bay Area - After School Activities for Youth with Behavioral Problems and Disabilities -
Requesting $10,000
Staff Recommends $ 5,000
Easter Seals Bay Area is requesting $10,000 for increased opportunities for inclusion for their After
School Activities Program (see Attachment 3G). The $10,000 would provide'for the time spent by three
Activity Coordinators on various functions that make it possible for us to continue providing a high-
quality program, including 1) developing the program and consulting with the behaviorist, 2) contracting
other organizations to plan activities, 3) coordinating each young person's individualized service plan, 4)
meeting with parents to review and update their child's individual service plan, 5) developing and
conducting parent education programs, 6) overseeing health and safety issues, 7) coordinating with
providers who transport youth, 8) attending job fairs and other recruiting mechanisms and 9) attending
staff meetings and professional development programs.
Staff is recommending half of the funding requested at this time, with the intent to evaluate the program at
a later date to determine if the program goals are met. Additional funding during the next fiscal year
review may be considered at that time if the program is successful in meeting its goals.
ValleyCare Foundation - BREATH-SMART! Program Requesting $5,000
Staff Recommends $ 0
ValleyCare Foundation is requesting $5,000 in CDBG funding for their Self-Management Asthma Relief
Training program (see Attachment 3H). This program is designed to train adults and children in self-
management skills to help them effectively manage their condition. The CDBG funds would be directed
specifically for low-income asthma sufferers.
While this type of program is invaluable, Staff recommends no funding from CDBG. The City of Dublin
has limited funds to direct toward social service programs and since this program is a medical program,
funding should be requested from the U.S. Department of Health, Regulations and Service Administration
(HRSA). Should funding this fiscal year not be received from that agency, the City may consider
contributing funding during the next fiscal year.
AID Employment - "The Cafe" a Food Service Business Requesting $5,000
Staff Recommends $ 0
AID Employment is an organization with a mission to make it possible for people with disabilities to
become part of the community. They accomplish the above mission by providing employment for people
with disabilities. This organization is requesting $5,000 to purchase a commercial food freezer (see
Attachment 3I).
The Organization is trying to start a new program, "The Cafe", to serve as a job training center for people
with disabilities as well as to generate capital that, in turn, will be reinvested in supporting additional
employment opportunities.
While this program seems to be a worthwhile effort to provide capital at a time when State resources have
been cut, Staff recommends no CDBG funding at this time for the following reasons: 1) it is for the
purchase of permanent equipment which requires following strict HUD guidelines regarding taking bids
and awarding procedures. The requirements make this request cumbersome to administer, given the small
amount of funding that could be awarded; and, 2) it is a new program that AID Employment is trying to
initiate, and the City's CDBG funds are usually directed toward existing and ongoing programs. With
programs that have been in operation for a while, there is greater probability that the funding, even if it is
a small amount, will provide successful results.
CONTRACTS WITH AGENCIES PROPOSING NON-CITY PROJECTS:
If the Council approves funding for the various non-City projects, Dublin would need to enter into a
separate contract with each agency for purposes of project administration and fund tracking purposes.
CONCLUSION:
All of the projects recommended for funding meet the CDBG program's national objectives of benefiting
low and moderate income persons. However, the total amount requested for all projects exceeds Dublin's
total CDBG funding allocation. The City Council may allocate CDBG funds among the listed programs
and agencies as they choose, and they may consider other eligible projects that have not yet been proposed
if they so desire. Staff is recommending that the funds be allocated as suggested above.
7
RECOMMENDATION:
Staff recommends that the City Council:
1. Direct Staff to submit applications for $ 90,379 in CDBG funding for Fiscal Year 2003/2004 as
Outlined below:
· City of Dublin - Sidewalk Ramps $ 9,844
· Dublin Housing Auth. - Arroyo Vista Roof Repair $ 34,000
· Annual Contribution toward Acquisition/
Rehabilitation of Tri-Valley Haven's Sojourner
House as agreed in the Participating Jurisdiction
Agreement between the Cities of Livermore,
Pleasanton, Dublin and County of Alameda $ 5,427
· Senior Support Program of the Tri-Valley $ 9,508
· Tri-Valley Haven Domestic Violence Shelter $15,000
· Spectrum Community Services -Meals on Wheels $ 5,000
· Easter Seals Bay Area-Kaleidoscope After-School $ 5,000
· Program Administration $ 6,600
Total: $ 90,379
2. Authorize the Mayor to sign and send a letter to the County of Alameda Housing and Community
Development Department requesting the redirection of $15,913 of Dublin' s 2003-2004 CDBG
funds from the Alameda County Housing Rehabilitation Program to the uses listed above.
G:\CDBG\CC SR CDBG award 2003-04 1-7-03.DOC
200~/200~r CDBG ALLOCATION USING 2000 CENSUS FIGIIRES
DATE: 29-Oct-02
AFFORDABLE PROJECT . GENERAL ANNUAL
HOUSING REttABILITATION HOUSING FUND FUNDING HOUSING ADMIN TOTAL
OWNER (20%). RENTAL (10%_ )_
$310,520 $155.260 $155,260 $1,552,600 '$125000 $419,400 $2,097.000
ALBANY '1 $73,352 . $21,327 $94,679 $6,600 $101,279
IDU_BLiN- [ ...-. $6%865. $15,913 $83,779 $6,600 r$90,379
$22,91'2 $70,386 $6.600 $76,986
I EM--~-~ViLLE I ' $47,4~ ,40,480 $215601 ,7.800 $223.401
IBP~O~' I ·$1752}49 ,13,251 ,31.800 $6,600 ,38,,~00
I~lqMi?yN _~ ,196.637 ,155,260 ,155,260 ~ $_125,000- ,385,200 ,1,566,57_ ~
$310,52_ 0_ $155,2602 $155,2602~ ' $125.00_ 0._ ~ $2,097,0_
APPLICANTS FOR CDBG FUNDS
Fiscal Year 2003/2004
Applicant Program Amount Amount Amt. staff
Requested received FY recommends
2002/2003 FY 2003/2004
A. City of Dublin Sidewalk Handicap $83,770 $ 2,782 $ 9,844
Public Works Dept. Ramps
B. Dublin Housing Arroyo VistaRe-roof $36,000 $34,000 $34,000
Authority Project
C. Participating Sojourner's House $5,427 $ 5,427 $5,427
Jurisdiction Family Crisis Center (Dublin corn-
Agreement mitted by
w/Livermore agreement)
D. Senior Support Case Management and $10,508 $ 7,000 $ 9,508
Program friendly visits at home
E. Tri-Valley Haven Domestic Violence and $ 20,000 $12,000 $15,000
Shelter Services
F. Spectrum Meals on Wheels $ 5,00~_ $ 4,000 $ 5,000
Community Svcs.
Easter Seals Bay Kaleidoscope After- $10,000 $ 0 $ 5,000
G. Area School Program
H. ValleyCare BREATH-SMART! $ 5,000 $ 0 $ 0
Foundation Asthma program
I. AID Employment The Caf6, gathering $ 5,000 $ 0 $ 0
place
J. CountyofAlameda MinorRehab. $15,913 $15,526 $ 0
K. City of Dublin Administration $ 6,600 $ 6,600 $ 6,600
TOTAL $203,219 , '$87,335 $90,379
ATTACHMENT 2
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2003/2004 PROGRAM YEAR
1. Project to serve/be located in: City of Dublin
2. Organization to be funded: City of Dublin - Public Works Department
3. Address/Location of project: Various locations within the City o£ Dublin
4. Project title: Handicap Ramps £or Sidewalks
5. Activity type (from attached list 10 - Removal of Architectural Barriers
of eligible activities):
6. Description: Install approximately seventy (70) pedestrian curb ramps at various curb returns. This is
part of Dublin's Sidewalk Program and the work will be done at various locations within residential areas.
7. Indicate how this project will benefit low to moderate income households: This project is in
compliance with the Americans with Disabilities Act Public Law 101-336, requiring facilities and programs
which receive public funds to be accessible and usable by people with disabilities and meets the needs of
handicapped residents in the area. .~
8. Schedule - List major benchmarks in the development and implementation of project. Include expected
completion date. (For example, project survey and design, acquisition, construction-start, construction-completion.)
9. Benchmarks: Date:
Contractor Bid Award January 21, 2003
Ramp Construction Completion March 2003
Project Completion (close-out) April 2003
Submitted by: Ferdinand Del Rosario I Title: I Senior Civil Engineer
Address: City of Dublin, 100 Civic Plaza
City, State, Zip Dublin, CA 94568
Telephone #: (925) 833-6630 Fax #: (925) 829-9248
Tax Payer ID: 94-2825202
10. Project Benefit:
A. Identify the area that the project is serving (i.e., site Citywide
address, citywide, census tract(s), and/or service
area):
B. Attach map with clearly identified boundaries of areas m~:~ ~;~;5~ ~,,~%~'~z~ ~?m~:~,:~ ~ ~;~:~ ~ ~ ~5~ ~
to be se~ed an~or benefici~es of project. ~ ~*'~ ~'~:~ ~ ....... ~'~ ~'~;~"~ ~ ~ "~'~ ' ~'~ ~ ~ ~.~m
C. Identi~ ~e of beneficiaries which co~espond to N/A Presumed Benefit
ma~ix code us~g the a~ached ruble:
1. Nmber of beneficiaries:
2. Nmber ofbenefici~ies ~ ~come less ~ 50
percent of the Co~ median, if applicable:
3. Nmber 0fbenefici~ies Mth income be~een 50 and
80 percent of Co~ media~ ff applicable:
4. Total (2+3):
5. Percent (4 divided by 1 and convened to %):
D. So,ce(s) of data:
11. Project meets which of~e folloMng National Objectives as defined in CDBG Regulations:
1. Benefits low and moderate income households: ( )Area (X)L~ted Cliemele ( )Hous~g ( )Jobs
If using A Area~ benefit, ensure that city]census tract is at least 51% low/moderate income based
on the 2000 Census. This is the only criteria for ~ Area~ benefit B surveys of block groups are no
longer eligible.
B. Aids ~ the prevention or elimnafion of sl~ or blight
X C. Meets regulato~ provision for ~ activi~ designed to meet a comm~ development need hav~g a
pa~cul~ ~gency
12'. Budget Projection:
A. Esfimted total cost of project: $83,770
B. Est~ated ~ding from all so~ces: $83,770
Source gl: 2003/2004 CDBG ~ds requested $83,770
Source ~2:
Source ~3:
NOTE: Sum of So,ce gl-3 should equal "12A" above.
Page 2
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J
C. Estimated budget by funding source(use appropriate categories depending on project):
Funding Source#1 Funding Source#2 Funding Source#3
Design/Engineering
Property Acquisition
Construction Contracts $83,770
(Rehab,Land Prep.)
Staff Salaries&Benefits
Office Expenses
Contract Services
Relocation Expenses
Total $83,770
•
13. Agency Description:Attach a description of the agency or project including history,staffing,and current
capacity.
14. Environmental Review Requirements: Source documentation requested below includes,but is not
limited to: 1)personal experience of the individual completing the application[include name,title and
date];2)another individual experienced with the subject[include name,title and date];3)publication or
other documentation[include title and date],etc.)
Category Source Documentation
A. Historic Preservation:Is there any historical
significance to the site or property?
B. Floodplain Management: To be completed by County staff.
C. Wetlands Protection:Are there any wetlands that will
be affected by this project?
D. Coastal Zone: None in Alameda County.
E. Sole Source Aquifers: (April 1990 Memoranda of Understanding
[HUD EPA MOU of 1990]).
F. Endangered Species: Use personal experience or N/A-Urbanized Area—Personal
contact the National Wildlife Association to determine if Experience—Lee Thompson,Director of
there are endangered species present in or around the Public Works 12/5/02
project site. If the area is already urbanized,note this
citing your personal experience. Include the name and
title of the individual making the determination and the
date,or the name of the publication that supports the
finding.
Page 3
Category Source Documentation
G. Wild and Scenic Rivers: None in Alameda County.
H. Air Quality: Use personal experience or obtain N/A - No significant impact - Personal
information from local Planning Department or EPA Experience - Lee Thompson, Director of
regarding the effect of air quality in the area of the Public Works 12/5/02
project. Include the name and title of the individual
making the determination and the date, or the name of the
publication that supports the finding.
I. Farmland Protection: Use personal experience or the N/A - Urban/zed Area - Personal
local Planning Department to determine whether or not Experience - Lee Thompson, Director of
the site will affect local farmlands. If the site is already Public Works 12/5/02
urbanized, note this citing your personal experience.
Include the name and title of the individual making the
determination and the date, or the name of the publication
that supports the finding.
J. Noise Abatement and Control: To be completed by County staff.
K. Explosive and Flammable Operations: Use personal N/A - Urbanized Area - Personal
experience or obtain information from the local fire chief Experience - Lee Thompson, Director of
or EPA to determine if the project is located an Public Works 12/5/02
acceptable separation distance from any above-ground
explosive or flammable fuels or chemical containers.
Include the name and title of the individual making the
determination and the date, or the name of the publication
that supports the finding.
L. Toxic Chemicals/Radioactive Materials: Use personal N/A - No significant impact - Personal
experience or the local fire chief to determine that the Experience - Lee Thompson, Director of
project is not located within 2000 feet of a toxic or Public Works 12/5/02
radioactive site. Include the name and title of the individual
making the determination and the date, or the name of the
publication that supports the finding.
M. Airport Clear Zones and Accident Potential To be completed by County staff.
G:~vlNTCPROJ\S1DEWALK~2003-2004\cdbg application handicap ramps.2003-2004.doc
Page 4
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2003/2004 PROGRAM YEAR
1. Project to serve/be located in: City of Dublin
2. organization to be funded:
Dublin Housing Authority ...
3. Address/Locationofprojeet: 6700 Dougherty Road, Dublin
4. Project title:
Arroyo ¥ista Re-Roofing Project
5. Activity type (from attached l~st
of eligible activities): 14c: Public Housing Modernization
6. Description: Re-Roof seven residences
7. Indicate how this project ~ilt benefit low to moderate income households:
Maintain, useful life of property by re-roofing damaged and
leaking roofs, repairing dry rot.
g. Schedule - List major benchmarks in the development and implementation of project. Include
expec'ted completion date. (For example, project survey and design, acquisition, construction-start,
construcdon~completion.)
9. Benchmark: Date: w i t h i n 2 mo ' s
Select roofing consultant/enginee]
Prepare specifications and bid dOcuments 12/01/04
Award contract 2/01/04
Project start 3/01/04
Project complete - 6/30/04
Subn~ttedby: Ophelia B. Basgal TitlEe~ec. Director
Address: 22941 Atherton S.t. City, State, Zip Code: Hayward, CA ·94541-6633
Telephone #: Fax #:
510- 727-8513 510-727'-8554
(For HCD Use Only)
Reviewed/Approved by: Date:
Program Slaff
Housing Director
Urban County TAC
HCDAC
Board of Supervisors
10. Project Benefit:
A. Identify the ax'ea that the project is serving (i.e., site 6700 Dougherty Rd., Dubl in
address, ciWwide,.census tract(s), and/or service area). Arroyo V i sta Pub 1 i c Hous. S ite
B. Attach map with clearly identified boundaries of .~i4~ ~;,.~ ~--:~¢:~ *~ ~¢ ~-'-,.¢':.:~, x:~'~ ~,~ ,:,., ;~:~ :,:,~,~:~:,~ ,~: ~i~; ,~
D. 1. Total number of persons (P) or households
(HH):. 150 households .
E. 2. Number persons or households with income
less than 50 percent of the County median: 13 3 t' ....
F. 3. Number persons or households with income
between 50 and 80 percent of CounW medbn: 1 7 ~
G, 4. Total (2+3): 1 S0 ~'
H. 5. Percent (4 divided by 1 and converted to
%): 100g ....
I. D. Source(s) ofdata: B-Housing Authority data files
J. 11. Project meets which of the following National Objectives as defined in CDBG Regulations:
A. Benefits low and moderate income households: ( )Area' ( )Limited Clientele (X)Housing ( )Jobs
B. If using "Area" benefit, ensure that city/census tract is at least 51% Iow/moderate income based on
the 2000 Census, (If 2000 Census figures are not yet available, 1999 Census figures may be used. This is the
only criteria for "Area" benefit - surveys of block groups are no longer eligible.
B. Aids in the prevention or elimination of slums or blight
C. Meets regulatory provision for an activity designed to meet a community development need having a
_particular urgency
12. Budget Projection:
A. Estimated total cost of project: $/42,000
B. Estimated funding from all sources: $/42,000
Source gl:
2002/2003, CDBG Funds Reauested $36-000
Source ~2:
Housing Authority Capital Funds $ 6,000
Source #3:
NOTE: Sum of Source #1-3 should equal "12A" above. $/42,000
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source #1 Funding Source #2 Funding Source #3
Design/Engineering $ 3,000
Property Acquisition
Construction Contracts
(Rehab, Land Prep.) $36 ~ 000
Staff Salaries & Benefits $3,000
Office Expenses
Contract Services
Relocation Expenses
Tota[ $36,000 $6,000
LIST OF ELIGIBLE CDBG ACTIVITIES
01 Acquisition of Real Property 08 Relocation
02 Disposition 09 Loss of Rental Income
03 Public Facilities and Improvements 10 Removal of Architectural Barriers
(General) 11 Privately Owned Utilities
03A Senior Centers 12 Construction of Housing
03B Handicapped Centers 13 Direct Homeownership Assistance
03C Homeless Facilities (not operating costs) t4A Single-Unit Residential
03D Youth Centers 14B Multi-Unit Residential
03E Neighborhood Facilities 14C Public Housing Modernization
03F Parks, Recreational Facilities t4D Other Publicly-Owned Residential
03G Parking Facilities Buildings
03H Solid Waste Disposal Improvements 14E Publicly or Private Owned.
031 Flood Drain Improvements Commercial/Industrial
03J Water Improvements 14F Energy Efficiency Improvements
03K Street Improvements 14G Acquisition - for Rehabilitation
03L Sidewalks 14H Rehabilitation- Administration
03M Child Care Centers 141 Lead Based/Lead Hazard Test/Abate
03N Tree Planting 15 Code Enforcement
030 Fire Stations/Equipment 16A Residential Historic Preservation
03P Health Facilities 16B Non-Residential Historic Preservation
03Q Abused and Neglected Children Facilities 17A CI Land Acquisition/Disposition
03R Asbestos Removal 17B CI Infrastructure Development
03S Facilities for AIDS Patients (not operating 17C CI Building Acquisition, Construction,
costs) Rehabilitation
03T Operating Costs of Homeless/AIDS lTD Other Commercial Industrial Improvements
Patients Progn'ams 18A ED Direct Financial Assistance to For-
04 Clearance and Demolition Profits
04A Clean-up of Contaminated Sites 18B ED Technical Assistance
05 Public Services (General) 18C Micro-Enterprise Assistance
05A Senior Services 19C CDBG Non-Profit Organization Capacity
05B Handicapped Services Building
05C Legal Services 19D CDBG Assistance to Institutes of Higher
05D Youth Services Education
05E Transportation Services 19E CDBG Operation and Repair of Foreclosed
05F Substance Abuse Services Property
05G Battered and Abused Spouses 19F Planned Repayment of Section 108 Loan
05H Employment Training Principal
05I Crime Awareness igG Unplanned Repayment of Section 108 Loan
05J Fair Housing Activities Principal
(Subject to 15% Cap) 20 Planning
05K Tenant/Landlord Counseling 21 Program Administration
05L Child Care Services 2lA General Management, Oversight, and
0SM Health Services Coordination
05N Abused and Neglected Children 21B Indirect Costs
050 Mental Health Services 21C Public Information
05P Screening for Lead Based Paint/Lead 21D Fair Housing Activities
Hazards Poisoning (Subject to 20% Admin. Cap)
05Q Subsistence Payments 21E Submissions or Applications for Federal
05R Homeownership Assistance (not direct) Programs
06 Interim Assistance 22 Unprogrammed Funds
07 Urban Renewal Completion
t l ~' i~) % Respond To:
Arroyo Vista Office []
DUBLIN HOUSING AUTHORITY 6700 Dougherty Rd. #151
Dublin, CA 94568
(925) 828-3132
Administrative Office []
22941 Atherton St.
Hayward, CA 94541
(510) 538-8876
November 26, 2002
City of Dublin
Housing and Community Development Department
100 Civic Plaza
Dublin CA 94568
Attn: Ms. Julia Abdala, Housing Specialist
Dear Julia:
Enclosed is the Housing Authority's application form for $36,000 in Community
Development Block Grant funding for the July 1, 2003-June 30, 2004 period.
In addition to the Alameda County Housing & Community Development Project
Application Form 2003/2004 Program Year, the Housing Authority is providing
the following additional information requested in the October 28, 2002 Request
for Proposals:
1. Narrative description of their program including complete name,
justification and need in Dublin, as well as Iocation/s of access to local
residents.
The Arroyo Vista Re-Roofing Project proposes to re-roof seven residents at
this public housing complex located at 6700 Doughterty Road, Dublin. To
date the Authority has re-roofed 76 of the 150 single-family residences
utilizing CDBG funding from the Cities of Dublin and Pleasanton and capital
funding from the public housing program.
Arroyo Vista, constructed in 1983, is the largest housing complex in Dublin
serving the needs of extremely iow income families (incomes less that 30% of
AMI) and Iow income families (incomes less than 50% of AMI), Preference
for admission is given to persons who live or work Dublin or Pleasanton.
It is important that this housing complex be physically preserved to maintain
this needed affordable housing resource. The Authority receives no operating
subsidy for the ongoing program administration and must meet all ongoing
expenses through tenant rents.
The Authority has received an average of $400,000 in HUD capital funding for
the past three fiscal years. These funds have been used to supplement
CDBG funds for roof replacements, renovation of 5% of the units for
accessibility for persons with disabilities, complete replacement of the exterior
lighting system, interior flooring replacements, fencing improvements for
security, etc. The CDBG funds are critical component of the ongoing
preservation of this property.
2. Name of Responsible Party
Ophelia B. Basgal, Executive Director
Ms. Basgal is the Executive Director of the Housing Authorities of Alameda
County and Dublin, California. Program responsibilities include 5,500 Section
8 housing voucher units and 380 public housing units. She has had 28 years
experience in affordable housing development and management, including
the public housing and the Section 8 tenant based and project based
programs. Ms. Basgal recently served on the 22 member bi-partisan
Millennial Housing Commission created by Congress in December 2000 to
analyze and make recommendations to Congress on United States housing
policy. Ms. Basgal was an active participant in the Commission's work
chairing the public housing task force and the special needs housing focus
group and co-chairing the Section 8 program task force.
3. Contact Information
Dublin Housing Authority
22941 Atherton St.
Hayward CA 94541-6633
510-727-8513 (voice)
510-727-8554 (fax)
obasgal@aol.com
4. Quantified goals and objectives to be accomplished in 2003-04 with this
funding.
a. Select roofing consultant/engineer within two months after receiving
funding (estimated to be 10/03)
b. Prepare specifications and bid documents (12/03)
c. Award contract (2/04)
d. Begin re-roofing (3/04)
e. Complete project (6/30/04)
5. Proposed schedule of work and timetable for invoicing funds.
See number 4 above. The Authority anticipates invoicing for funds in
February for payment of the roofing contractor.
6. Explanation of how program is accessible to the disabled,
5% of the units at Arroyo Vista are accessible to the disabled as are the
common areas, e.g. office, laundry room, play areas, etc. In addition, the
Housing Authority has a detailed policy for addressing requests for
reasonable accommodations from persons with disabilities.
7. Preliminary budget showing proposed usage of CDBG funds, etc.
The Housing Authority is proposing to use the entire grant amount, $36,000,
for the contract costs for the re-roofing. Consultant fees and staff salaries
and benefits and other miscellaneous costs, estimated at $6,000, will be
charged to the Housing Authority's capital funds.
8. Complete "Alameda County Housing & Community Development
Project Application Form" 2003/04 Program Year
Attached.
We look forward to a positive response to this request for funding. If you have
any questions, please contact Tom Makin, Deputy Director for Operations, at
510-727-8514 or me.
~'F"--..Very truly yours,
Execut~e Director
cc: Tom Makin
Amendment No. 1 to the
PUBLIC PARTICIPATING JURISDICTION AGREEMENT
between the
CITY OF LIVERMORE, CITY OF PLEASANTON,
and COUNTY OF ALAMEDA
WHEREAS, the City of Livermore ("Livermore"), the City of Pleasanton ("Pleasanton"),
and the County of Alameda ("County") (collectively "the Parties") into a Public Participating
Jurisdiction Agreement, dated ~ ("the Agreement"), in which each agreed to contribute
$194,384 to the acquisition and rehabilitation of a building to be used as a Family Crisis Shelter
("the Project").
WHEREAS, Livermore obtained funds for the contributions through a Section .108 loan
guarantee from the U.S. Department of Housing and Urban Development, and Pleasanton and
the County have made contributions toward this acquisition and rehabilitation, by reimbursing
Livermore for some of the expenses.
WHEREAS, the Agreement provides that, if another jurisdiction agrees to provide some
or all the funding for the Project, the parties will decrease their cOntributions in equal mounts
and the agreement wilt be amended to include the additional contributing jurisdiction.
WHEREAS, the City of Dublin ("Dublin") wishes to contribute annually contribute, from
community development block grant ("CDGB') funds, over a period of not to exceed ten years,
a total of $43,735 to the Project.
WHEREAS, the Parties and Dublin wish to amend the Agreement to
include
Dublin.
C~'-~~"~ jlxlOW, THEREFORE,~the Agreement is amended as follows:
~1. Dublin shall be included in the Agreement as a PARTICIPATING PUBLIC
JURISDICTION.
2. Section 7.5 is added to the Agreement to read as follows:
7.5 The City of Dublin ("Dublin") will contribute $43,735 for the acquisition
and rehabilitation of the Project. Dublin's contributions will be made on
an annual basis from CDBG funds received by Dublin. If Dublin fails to
receive adequate CDBG funds, it shall have no obligation to contribute,
pursuant to this paragraph.
SIGNATURES NEXT 4 PAGES
Page 1 of 5
IN WITNESS THEREOF, the parties have executed this Amendment as of
2002.
CITY OF LIVERMORE
By:
C~ity Manager
ATTEST:
C~ty Clerk
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY
Page 1 of 4 Signature Pages
Page 2 of 5
�.,: �� Y
COUNTY OF ALAMEDA,a political subdivision of the State of California
.
By
President of the Board of Ore "so
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY
/,.6.
eputy County.Co�410 LORENZO E.CHAMBLIVS
Date: 01c..
Page 2 of 4 Signature Pages
I hereby certify under penalty of perjury that the President of the Board of Supervisors was duly authorized to
execute this document on behalf of the County of Alameda by a majority vote of the Board on 10/1/02 ; and
that a copy has been delivered to the President as provided by Government Code Section 25103,
ATTEST:
Date: 10/3/02
CRYSTAL K.HISHIDA, Clerk of the Board of
Supervisors,County of Alameda, State of California
�� OF q�q
Pq///GIFDAN�P
By .
Page 3 of 5
•
CITY OF PLEASANTON
B
City Manager
ATTEST:
`
city CIS
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY
?itattLe
City Attorney
Page 3 of 4 Signature Pages
•
Page 4 of 5
CITY OF DUBLIN
City Clerk
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY
City Attorney
Page 4 of 4 Signature Pages
Page 5 of 5
ALAMEDA COUNTY HOUSING & COM2MUNITY DEVELOPMENT
PROJECT APPLICATION FOPd¥I
2003/2004 PROGRAM YEAR
1. Project to serve/be located in: City of Dublin
2. Organization to be funded:
Senior Support Proqram of The Ici-Valley
3. Address/Location of project:
5353 Sunol Bou!evard
4. Project title:
Case Manaqement
5. Activity type (from attached list
of eligible activities): 35A
6. Description:
Thrm~gh raq~ mnnng~m~nf, servir~q q~nio~ and their
receive complete assessments, assistance in locat'ing and coordinating
essential services, assistance in crisis situations and follow up monitoring
of the care received_
7. Indicate how this project will benefit low to moderate income households:
This project will help to prevent or postpone institutionalization
through the provision ct services whlc~ enable elders to remain
independent.
8. Schedule - List major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, construction-start,
construction-c0mpletion.)
9. Benchmark: Date:
Senior Support Case Manaqement services will provide
Services starting July 2003 through July 2004. Services
wi!! be provided as needed and on going.
Submitted by: Title: ..
Marlene Petersen Executive Director
Address: 5353 Sunol Blvd City, State, Zip Code: Pl easanton, Cal if 94566
Telephone #: 925-931-5378 Fax #: 931-'5391
(For HCD Use Only)
Reviewed/Approved by: Date:
Progra~n Staff
Housing Director
Urban County TAC
H CDA C
Board of Supervisors
•
LP
• 0
10. Project Benefit: •
•
A. Identify the area that the project is serving (i.e., site en1 ors omen roug oU Iu 1 n
address, citywide, census tract(s), and/or service area). _
�a�^Gi,i.NCB i' S i�C...tii� �:a:�'R fr-.n+u tl,�;u::-� f,.
�i 1..1.+ .^t^dSj^p1S`^t�V.ii} �! ��trd;V'�z• c�dr 57 v..i�. t 5 ;�
41r'!^ftd 1194 .ik' ,f hr r'3'.1 x2+t,,aY,t'` .. 'M`.��1 n.�
B. Attach map with clearly identified boundaries of s,l.s ;sr�l? ',;��,.rt.��5.,, !: �.zi. t '' ;,tt. �.fs +' �a
P Y �,r ?try Vin, i• W }q y,. :ti;:;�, ,: , p^, a
areas to be served and/or beneficiaries of project. �uLi i xE� ;�IUis �z=s? 4'''ti ,fr i� kt° +�▪ ,•:0 w
•
C. C. Identi ro ect beneficiaries within service V Prfismed benefit ' ,r'q +` --` � '°
Identify P � �(t�� �di�-�' rq �.�.^�.rk¢9b���,�tp�� ,�t�a� `.,sr� • �'r^a'y
areas�r-:..� ��-� t' t_.. s� : . s.�r� :.. N; i�
/
D. 1. Total number of persons (P) or households of r f�1,- 1i,6�"s
(HH): : Ii`"(
E. 2. •Number persons or households with income •�� "
less than 50 percent of the County median: r-i.4"
F. 3. Number persons or households with income
. between 50 and 80 percent of County median:
G. 4. Total (2+3): �
H. • 5. Percent(4 divided by 1 and converted to
%): 100•% •
I. D. Source(s) of data: B. •
J. 11. Project meets which of the following National Objectives as defined in CDBG Regulations:
•
A. Benefits low and moderate income households: ()Area ()Limited Clientele ()Housing ()Jobs
B. If using "Area" benefit, ensure that city/census tract is at least 51% low/moderate income based on
the 2000 Census. (If 2000 Census figures are not yet available, 1999 Census figures may be used. This is the
only criteria for "Area" benefit— surveys of block groups are no long_er eligible.
B. . Aids in the prevention or elimination of slums or blight
•
C. Meets regulatory provision for an activity designed to meet a community development need having a
• particular urgency
12. Budget Projection:
•
A. Estimated total cost of project: • $10,508 •
B. Estimated funding from all sources: • $1 fl,5(1R •
Source #1: • •
City of Dublin CDBG Funds
Source#2: •
Source#3: • •
•
NOTE: Sum of Source#1-3 should equal "12A" above. •
There is no other funding for Case management services in the Tri-Valley.
•
•
•
•
•
•
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source#1 Funding Source#2 Funding Source#3
Design/Engineering •
•
Property Acquisition
Construction Contracts
(Rehab. Land Prep.) .
Staff Salaries &Benefits $10,508
Office Expenses
Contract Services
, Relocation Expenses
Total $1 n,508 4 •
•
City of Dublin
Request for Proposal
1. Senior Support Program addresses the needs of the aging population in
our community. Chronic illnesses and the "wearing out" process can
prevent seniors from maintaining an independent life. The common practice
of rapid discharge from hospitals compounds the problem, as seniors are
routinely discharged long before fully convalescing. They are in enormous
need of assistance. For these seniors, as well as many others who have
disabilities, simple tasks such as bathing, dressing, cooking, shopping and
handling financial affairs are extremely difficult, if not impossible. If left
alone, the senior's inability to perform these daily tasks necessitates
institutionalization. The financial burden of institutionalization can quickly
deplete an entire lifetime of savings. When a senior no longer has the
resources to pay for care, society must bear the burden, as tax dollars
subsidize institutionalization.
Senior Support Program of the Tri Valley previously Valley Community
Health Center Senior Support Program has been providing services for
Dublin seniors since 1981. Services offered through this program include
senior health screening, case management, elder abuse prevention, in-home
reassurance (friendly visiting), chOre worker registry services, in-home
counseling, Partners in Safety, information and referral, and our newest
programs the Caregiver Program and the Alcohol and Medication Program.
The Senior Support Program is seeking funding to provide greatly needed
case management services in the Dublin area. Through the case management
service, seniors are visited in their homes and an initial assessment is made
of the living situation and needs. This assessment consists of an evaluation
of the senior's physical, mental and emotional status, as well as their need
for assistance with daily living activities. After the initial visit, a care plan is
formulated with the senior and their family. This plan includes locating,
arranging and overseeing services such as transportation, meals, safety
devices, and in-home comPanions and workers. Referrals are made and
services are coordinated with physicians, home health nurses, social
workers, attorney and other professionals. Assistance is provided in
applying for Medi-Cal, food stamps and SSI and in handling Medicare and
health insurance billing. The situation is monitored on an ongoing basis at
•
%u)>
intervals appropriate to the individual needs of the senior, and care plans are
modified as necessary.
Another vital component of this program is the provision of supportt and
educational services for the elder and their family. This support can be
crucial when decisions of whether the elder should remain at home or not
arise. Our case managers help to make the transitions easier on the families.
The Senior Support program works actively with all local providers of care
for seniors. The program staff provides consultation services for the Dublin
Senior Center, and also coordinates services with Spectrum, Adult protective
services, Valley Volunteer Center, Legal Aid, Hope Hospice, meals on
wheels as well as many other groups, churches, and organizations.
2. Marlene Petersen, Director Senior Support Program
Marlene Petersen is the Executive Director of the Senior Support
Program of the Tri-Valley. She was an employee of VCHC Senior
Support Programs since 1986 and became director in 1992. Her
responsibility is to oversee the daily operations of the Senior Programs.
Ms. Petersen has nearly two decades of experience in nonprofit services
and has been a key player in implementing the in-Home Counseling
Services and the Partners in. Safety program a collaborative program
with the local Fire and Police departments. Ms. Petersen also serves on a
variety of boards including the Alameda County Public Health Advisory
Board, Public Authority Advisory Board, the Pleasanton Senior Center
Management Board, Senior Coalition of Alameda County Advisory
Board, and the Alameda County Budget Committee, representing East
County.
3. Marlene Petersen
5353 Sunol Boulevard
Pleasanton, California 94566
(925) 931-5378
Fax (925) 931-5391
Email, mjcpetersen2002 @yahoo.com
4. The goal and objectives of this program is to prevent or postpone
institutionalization of Dublin Seniors through the provision of services
which enable elders to remain independent, improve their quality of life,
and preserve their dignity. From July 2003-2004, with this funding,
Fifteen new Dublin Seniors and their families will receive case
management services.
5. This work will be started on July 2003 and completed in June of 2004.
Invoices for services shall be submitted once a month during the term the
term of this agreement.
6. Most of our services are provided in the senior's home. We are located at
the Pleasanton Senior Center, which is completely accessible to the
disabled.
7. Budget for CDBG Funds
Funds for this project go to direct services to the seniors.
Director lhr wk x 52 wks ~$21.00 $1092
Case Manager 8hr wk x 52 wks ~ $17.00 7072
Fiscal .50hr wk x 52 wks ~ $20.00 520
Total $8,684
Benefits ~ 21% 1,824
Total Salary/Benefits $10,508
W4. , "
V/
ALAMEDA COUNTY HOUSING&COMMUNITY DEVELOPMENT -
PROJECT APPLICATION FORM
2002/2003 PROGRAM YEAR
1. Project to serve/be located in: City of Dublin
2. Organization to be funded: Tri-Valley Haven
3. Address/Location of project: 3663 Pacific Avenue,Livermore, CA 94550
4. Project title: Domestic Violence and Homeless Services
5. Activity type(from attached list
of eligible activities):
6. Description:
Domestic violence and homeless client services
7. Indicate how this project will benefit low to moderate income households:
Project will provide services to victims of domestic violence and homelessness that are not easily accessible
outside of the.Tri-Valley area.
8. Schedule-List major benchmarks in the development and implementation of project. Include expected
completion date. (For example, project survey and design, acquisition, construction-start, construction-
completion.)
9. Benchmark: Date:
Domestic violence services Began 1977
HOPE Van(medical services for the homeless) Began in Livermore 9/01
Haven Food Pantry Began in Livermore 2/02
Sojourner House(homeless shelter) Began in Livermore 11/02
Submitted by: Raeanne Frank Title: Legal Services Coordinator
Address: 3663 Pacific Avenue City,State,Zip Code: Livermore, CA 94550
Telephone#: (925)449-5845 Fax#: (925)449-2684
(For HCD Use Only)
Reviewed/Approved by: Date:
Program Staff
Housing Director
Urban County TAC
HCDAC
Board of Supervisors
ATTACHMENT 3,e
\-6•
10.Project Benefit:
A. Identify the area that the project is serving(i.e.,site Dublin,Pleasanton,Livermore,unincorporated
address, citywide,census tract(s),and/or service area). areas, including Sunol
B. Attach map with clearly identified boundaries of i4111"111:i;i1V841
areas to be served arid/or beneficiaries of project, " :fah
C. C. Identify project beneficiaries within service .:1:7171;,441-1,VA,4411:;tigtEr7,1114 41444- IK
troi Ertkh: r. kr 1z *.A1..lap,N,11:.24
area. I 11106
D. 1. Total number of persons(P)or households (P) 143
(BID:
E. 2. Number persons or households with income (P) 143
less than 50 percent of the County median:
F. 3. Number persons or households with income
between 50 and 80 percent of County median:
G. 4. Total(2+3): (P) 143
5. Percent(4 divided by 1 and converted to%): 100%
I. D. Source(s)of data: B. income reported by clients at intake
J. 11. Project meets which of the following National Objectives as defined in CDBG Regulations:
A. Benefits low and moderate income households: ()Area ()Limited Clientele ()Housing (}Jobs
R. If using"Area"benefit,ensure that city/census tract is at least 51%low/moderate income based
on the 2000 Census. (1.12000 Census figures are not yet available,1999 Census figures may be used. This is
the only criteria for"Area"benefit-surveys of block groups are no longer eligible.
B. Aids in the prevention or elimination of slums or blight
C. Meets regulatory provision for an activity designed to meet a community development need having a
particular urgency
12. Budget Projection:
A. Estimated total cost of project: 227,200
B. Estimated finding from all sources: 227,200
Source#1: CDBG Dublin 20,000
DVCA 35,000
Linkages 31,100
Ruby Hill 50,000
Source#2: OCJP 5,400
DHS 9,700
CDBG Livermore 6,000
Alameda County 50,000
Source#3: City of Pleasanton 10,000
San Francisco Foundation 6,000
Donations 8,000
NOTE: Sum of Source#1-3 should equal "12A" above.
C. Estimated budget by funding source(use appropriate categories depending on project):
Funding Source#1 Funding Source#2 Funding Source#3
Design/Engineering
Property Acquisition
Construction Contracts
(Rehab,Land Prep.)
Staff Salaries&Benefits 129,100 51,000 10,000
Office Expenses 7,000 20,100 14,000
Contract Services
•Relocation Expenses
Total 136,100 71,100 24,000
13. Environmental Review Requirements: Source documentation requested below includes, but is no~
limited to: 1)personal experience of the individual completing the application [include name, title and date]; 2)
another individual experienced with the subject [include name, title and date]; 3) publication or other
documentation [include title and date], etc.)
Category Source Documentation
A. Historic Preservation: Is there any historical
significance to the site .or property?
B. Floodplain Management: To be completed by County staff.
C. Wetlands Protection: Are there any wetlands that will
be affected by thi.q project?
D. Coastal Zone: None in Alameda County.
E. Sole Source Aquifers: (April 1990 Memoranda of Understanding
HUD EPA MOU of 1990]).
F, Endangered Species: Use personal experience or
contact the National Wildlife Association to determine if there are
endangered species present in or around the project site. If the
area is already urbanized, note this citing your personal
experience. Include the name and title of the individual making
the determination and the date, or the name of the publication that
supports the finding.
G. Wild and Scenic Rivers: None in Alameda County.
It. Air Quality: Use personal experience or obtain
information from local Planning Department or EPA regarding the
effect of air quality in the area of the project. Include the name
and title of the individual making the determination and the date,
or the name of the publication that supports the finding. .
L Farmland Protection: Use personal experience or the
local Planning Department to determine whether or not the site
will affect local farmlands. If the site is already urbanized, note
this citing your personal experience. Include the name and title of
the individual making the determination and the date, or the name
of the publication that supports the finding.
J. Noise Abatement and Control: To be completed by County staff.
K. Explosive and Flammable Operations: Use personal
experience or obtain information from the local fire chief or EPA
to determine if the project is located an acceptable separation
distance from any above-ground explosive or flammable fuels or
chemical containers. Include the name and title of the individual
making the determination and the date, or the name of the
mblication that supports the finding..
L. Toxic Chemicals/Radioactive Materials: Use personal
experience or the local fire chief to determine that the project is
not located within 2000 feet ora toxic or radioactive site. Include
the name and title of the individual making the determination and
the date, or the name of the publication that supports the finding.
M. Airport Clear Zones and Accident Potential Zones: To be completed by County staff
`
13. Environmental Review Requirements: Source documentation requested below includes,but is not
limited to: 1)personal experience of the individual completing the application[include name,title and date];2)
another individual experienced with the subject[include name,title and date];3)publication or other
documentation.[include title and date], etc.)
Category Source Documentation
A. Historic Preservation:Is there any historical
significance to the site or property?
B. Floodplain Management: To be completed by County staff.
C. Wetlands Protection:Are there any wetlands that will
be affected by this project?
D. Coastal Zone: None in Alameda County.
E. Sole Source Aquifers: (April 1990 Memoranda of Understanding
[HUD EPA MOU of 1990]).
F. Endangered Species: Use personal experience or
contact the National Wildlife Association to determine if there are
endangered species present in or around the project site. If the
area is already urbanized,note this citing your personal
experience. Include the name and title of the individual making
the determination and the date,or the name of the publication that
supports the finding.
G. Wild and Scenic Rivers: None in Alameda County.
H. Air Quality: Use personal experience or obtain
information from local Planning Department or EPA regarding the
effect of air quality in the area of the project. Include the name
and title of the individual making the determination and the date,
or the name of the publication that supports the finding.
L Farmland Protection: Use personal experience or the
local Planning Department to determine whether or not the site
will affect local farmlands. If the site is already urbanized,note
this citing your personal experience. Includathe name and title of
the individual making the determination and the date,or the name
of the publication that supports the finding.
d. Noise Abatement and Control: To be completed by County staff
K. Explosive and Flammable Operations: Use personal
experience or obtain information from the local fire chief or EPA -
to determine if the project is located an acceptable separation
distance from any above-ground explosive or flammable fuels or
chemical containers. Include the name and title of the individual
making the determination and the date, or the name of the
publication that supports the finding.
L. Toxic Chemicals/Radioactive Materials: Use personal
experience or the local fire chief to determine that the project is
not located within 2000 feet of a toxic or radioactive site. Include
the name and title of the individual making the determination and
the date, or the name of the publication that supports the finding.
M. Airport Clear Zones and Accident Potential Zones: To be completed by County staff.
%.1)
LIST OF ELIGIBLE CDBG ACTIVITIES
01 Acquisition of Real Property 10 Removal of Architectural Barriers
02 Disposition 11 Privately Owned Utilities
03 Public Facilities and Improvements 12 Construction of Housing
(General) 13 Direct Homeownership Assistance
03A Senior Centers 14A Single-Unit Residential
03B Handicapped Centers 14B Multi-Unit Residential
03C Homeless Facilities(not operating costs) 14C Public Housing Modernization
03D Youth Centers 14D Other Publicly-Owned Residential
03E Neighborhood Facilities Buildings
03F Parks,Recreational Facilities 14E Publicly or Private Owned
03G Parking Facilities Commercial/Industrial
03H Solid Waste Disposal Improvements 14F Energy Efficiency Improvements
03I Flood Drain Improvements 14G Acquisition-for Rehabilitation
03J Water Improvements 1411 Rehabilitation-Administration
03K Street Improvements 14I Lead Based/Lead Hazard Test/Abate
03L Sidewalks 15 Code Enforcement
03M Child Care Centers 16A Residential Historic Preservation
03N Tree Planting 16B Non-Residential Historic Preservation
030 Fire Stations/Equipment 17A CI Land Acquisition/Disposition
03P Health Facilities 17B CI Infrastructure Development
03Q Abused and Neglected Children Facilities 17C CI Building Acquisition, Construction,
03R Asbestos Removal Rehabilitation
03 S Facilities for AIDS Patients(not operating 17D Other Commercial Industrial Improvements
costs) 18A ED Direct Financial:Assistance to For-
03T Operating Costs of Homeless/AIDS Patients Profits
Programs 18B ED Technical Assistance
04 Clearance and Demolition 18C Micro-Enterprise Assistance
04A Clean-up of Contaminated Sites 19C CDBG Non-Profit Organization Capacity
05 Public Services(General) Building
05A Senior Services 19D CDBG Assistance to Institutes of Higher
05B Handicapped Services Education
05C Legal Services 19E CDBG Operation and Repair of Foreclosed
05D Youth Services Property
05E Transportation Services 19F Planned Repayment of Section 108 Loan
05F Substance Abuse Services Principal
05G Battered and Abused Spouses 19G Unplanned Repayment of Section 108 Loan
05H Employment Training Principal
05I Crime Awareness 20 Planning
051 Fair Housing Activities 21 Program Administration
(Subject to 15%Cap) 21A General Management,Oversight,and
05K Tenant/Landlord Counseling Coordination
05L Child Care Services 21B Indirect Costs
05M Health Services 21C Public Information
05N Abused and Neglected Children 21D Fair Housing Activities
050 Mental Health Services (Subject to 20%Admin. Cap)
05P Screening for Lead Based Paint/Lead 21E Submissions or Applications for Federal
Hazards Poisoning Programs
05Q Subsistence Payments 22 Unprogrammed Funds
05R Homeownership Assistance(not direct)
06 Interim Assistance
07 Urban Renewal Completion
08 Relocation
09 Loss of Rental Income
CDBG Dublin Request for Proposal
FY 2003-2004
1. Narrative description of program including complete name,justification of services and need in
Dublin, as well as location/s of access to local residents
Tri-Valley Haven provides services for women and their children who are victims of domestic violence, sexual
assault,and other crisis situations. The Haven is the only organization in the Tri-Valley area specifically
chartered to serve battered women and their children and is the only Rape Crisis Center in the Valley. In
addition,the Haven provides services for the homeless through the HOPE Project,the Haven Food Pantry and
Sojourner House.
Tri-Valley Haven has two domestic violence shelters with 30 beds where families may stay for up to three and a
half months. Our emergency shelter program consists of two phases. Phase I extends up to 45 days and Phase
II extends up to day 105 for clients who need additional time to stabilize emotionally and/or economically.
Volunteers and paid staff answer our 24-hour Crisis Hotline. At all times, a paid staff member can personally
meet people in crisis. Our Rape Crisis Center provides services to victims of sexual assault and their families.
Services include crisis response and advocacy. Our Rape Crisis Center also works very closely with the Valley
SART. Other services provided by the Haven include individual and group counseling,parenting classes,
housing assistance through the Linkages Program, CalWORKs assistance that includes employment preparation
and job search assistance, and assistance with restraining orders through our restraining order clinic.
In addition to our shelter facilities and Community Building in Livermore, we have a satellite office in
Pleasanton to better serve residents in Dublin and Pleasanton. Clients in all of our programs usually contact us
first through our 24-hour crisis line, including our 800 number however, Tri-Valley Haven receives referrals
from many different sources. Our clients can find our services through the National Domestic Violence
Hotline, local yellow Pages, law enforcement agencies,the courts, churches, and local hospitals and mental
health agencies. Fliers are sent throughout the community as new services are added. The Tri-Valley Haven
staff is often in the community providing outreach and our Prevention Coordinator goes into the various schools
in the community to talk about our services.
Tri-Valley Haven began providing services to the homeless by becoming the Valley coordinator for the HOPE
Project in the fall of 2001. Services are provided through the HOPE Van which is a mobile unit that provides
free medical services, counseling, social services, and alcohol and drug abuse counseling to homeless women
and men in the Tri-Valley area. Our HOPE Project coordinator provides case management for clients who
access these services. In February 2002,the Haven Pantry began providing services to residents in the Tri-
Valley area where individuals obtain food and other personal sundries on a monthly basis.,
Sojourner House began providing services on November 4, 2002. The shelter is at full capacity of 16 residents
who are receiving weekly case management,parenting instruction, counseling, and life skills services.
The need for services in the Tri-Valley area is important for the following reasons. To begin, as the Tri-Valley
area expands and shows ever-increasing affluence,the town and rural areas have increasingly growing pockets
of poverty. Lack of affordable housing and the decline in the job market continues to be an ever-growing
problem as well. In addition,nearly all services for domestic violence and homelessness are located outside of
the Valley and are mainly in Oakland. It takes a minimum of one and a half hours and two transfers to reach the
county seat of Oakland by public transportation. Tri-Valley Haven serves a rural and suburban area that is
geographically isolated from other parts of Alameda County. Because of our geographic isolation, services
must be available in the Tri-Valley area.
A1T ;CHMGME ' 3.E
To further illustrate the need for services in the Valley, during fiscal year 2001/02, counseling services were
provided to 105 Dublin residents. Thirty-two Dublin residents (unduplicated) received services from the Haven
Pantry. Fifteen Dublin residents (unduplicated) participated in the Winter Relief program last winter. In
addition, 500 Dublin residents participated in community education, rape prevention and self-defense
presentations during the last fiscal year.
2. Name of responsible party (Executive Director, Program Administrator, etc.) and one paragraph
resume
Executive Director: Ann King
In 1987 Ann King earned a Master of Social Work degree with a focus on administration, concentrating on
children, youth, and families. She has over 24 years experience in working with domestic violence and poverty
programs, including 12 years in homeless services. Her work history includes frOnt line service beginning with
~volunteer work, hotline, case management, counseling and education, management of emergency services and
shelter/housing programs, and development and administration of numerous programs for men, women and
children. Though her primary focus of care has been battered and sexually assaulted women, Ms. King has
worked with homeless, ex-offender, mentally ill, crime victim, unemployed, chemically-dependent, disturbed
youth, and court-ordered populations. As a particular strength she has overseen 13 successful shelter/housing
programs over the course of her career. Ms. King has been the executive director with Tri-Valley Haven for six
years.
3. Contact information, including address, telephone, fax and email if any
Contact Person: Raeanne Frank P: (925) 449-5845, ext. 111
Tri-Valley Haven F: (925) 449-2684
3663 Pacific Avenue Email: raeanne~trivalleyhaven, org
Livermore, CA 94550
4. Quantified goals and objectives to be accomplished in 2003-2004 with this funding
Our shelter programs are based onan empowerment model. Counseling, case management and advocacy
services at the domestic violence shelter are designed to help the battered woman and her children build self-
esteem, learn about the cycle of violence, and obtain needed resources so they can transition into a safe
community and lead violence-free lives. Individual weekly counseling and five weekly support groups are
provided for each shelter res/dent. During FY 2001/02, the Haven's staff provided 7,079 units of counseling
and advocacy to residents in the domestic violence shelter.
Our homeless shelter program will also be based on an empowerment model. Case management staff will
address similar issues of self-esteem and the transition into independent living. Participants in this program will
receive weekly case management, advocacy, anger management, counseling, and life skills. Parenting
instruction will also be provided. Reclaiming a role as a parent is a serious and critical challenge, not only for
homeless men and women, but especially for battered women. Parenting instruction and assistance will be
provided for adults in our shelters as a key component of services. Ultimately, the classes most benefit the
children who comprise approximately 65% of the shelter population at any given time.
Each child that enters our shelter programs undergoes her/his own assessment then a program is designed for
that child that meets her or his individual needs. The support of staff members and volunteers help the child
2
adjust to shelter living and begin to deal with the violence and issues around homelessness they have seen
and/or experienced.
After leaving our residential programs, the family may continue to receive support through counseling groups
and advocacy services at our community building. We help these families with their transition to commtmity
living by assisting with household establishment needs such as furniture and household items which are met
through in-kind donations given by community members, retail organizations or service organizations. The
Haven participates in the McKinney funded HCD grant which was awarded to Allied Housing. Through this
grant a client advocate works at our shelters to assist eligible women with long-term job, housing, and family
needs. This advocate is available to assist clients for up to two years after she "graduates" from our shelter
programs.
We are request funding in the amount of $20,000. These funds will provide client services for our domestic
violence shelters and homeless programs, as well as some operating costs. Direct service is the heart of our
programs. This funding will allow our staff to be able to provide much needed advocacy, case management,
resources and information, support, and quality time with the shelter res/dents for our programs. Our goal is to
provide a smooth transition into safe, violent-free and long-term independent living.
Our goals for FY 2003/04 are as follows:
To provide domestic violence services to at least three Dublin residents at our domestic violence shelter.
To provide homeless services to at least 140 Dublin residents.
To provide crisis line services to at least 100 Dublin residents.
5. Proposed schedule of work and timetable for invoicing for funds
Work would commence July 1, 2003, and will be invoiced on a quarterly basis, no later than the t 5th of the
month following the end of the quarter. Invoices will include all supporting documentation.
6. Explanation how program is accessible to the disabled
All of our facilities are handicapped accessible and include at least one hand/capped bathroom. Our step-house
can be entered via a ramp. Sojourner House can be entered via a ramp and has one handicapped bathroom.
7. Preliminary budget showing proposed usage of CDBG funds, including amounts to be used for
administration, office expenses and service provision. Please provide line items detailing proposed usage
of funds.
See attached budget.
8. Completed "Alameda County Housing & Community Development Project Application Form"
2063/2004 Program Year.
See attached form.
3
CDBG Dublin
FY 2003-2004 Budget and Line Item Detail
A. Salaries Services - salaries/Employee Benefits
Case Manager/Client Advocate
20 hours ~ $15.00 per hour 15,600
Benefits ~ 19% 3.000
Total salaries & benefits 18,000
B. Operating Expenses
Utilities 600
Telephone. 500
Office Supplies 300
Total Operating Expenses 1,400
Total Request 20,000
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2003-2004 PROGRAM YEAR
1. Project to serve/be located in: City of Dublin
2. Organization to be funded: Spectrum Community Services Inc.
3. Address/Location of Project In clients homes throughout Dub[in
4 Project title: Meals On Wheels for Dublin Residents
5 Activity type (from attached list of eligible O5A - Senior Services
activities):
6. Description: Spectrum requests CDBG funding to sustain its Meals On Wheels delivery route
in Dublin. This support will enable Spectrum to provide an average of--- hot, nutritious meals daily
to the homes of Iow-income, frail homebound elderly residents of Dublin.
7. Indicate how this project will benefit low to moderate income households:
All of the homebound elders who receive Meals On Wheels are eligible for the program by being
low income and homebound. Most of our clients are living on incomes orS1,000 or less per month.
8. Schedule - List major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, construction-start,
construction-completion.)
9. Benchmarlc Date:
By end of grant period, ---- meals provided to homebound elders June 30, 2004
Submitted by: Richard Valle Title: I Executive Dkector
Address: 1435 Grove Way City, State,Zip Code:[ Hayward~ CA 94546
Telephone #: (510) 881-0300 Fax #: (510) 537-3340
(For HCD Use Only)
Reviewed/Approved by: Date:
Program Staff
Housing Director
Urban County T,4C
HCDAC
Board of Supervisors
RECEIVED
10. Project Benefit:
A. Identify the area that the project is serving (i.e., site Citywide
address, citywide, census tract(s), and/or service area).
B. Attach map with clearly identified boundaries of ~:~~', ~ ~?
areas to be served and/or beneficiaries of project. ~ ~3_.~ ,~,~,~,~,~:~ ~¢~ ~¢~.~¢~
C. Idmti~ proj~t bmefici~ies with~ s~ice area. :~ ~fi~~~m~
1. Total numb~ ofp~sons (P) or households 17
(~):
2. Number of persons or households ~th 17
~come less than 50 p~c~t of~e Coun~ m~ian:
3. Numb~ of persons or households with
~come be~n 50 and 80 percent of Co~W m~i~:
4. Total (2+3): 17
5. P~cent (4 divid~ by 1 and conve~ m 100%
%):
D. Sources) of ~m: Sp~m utilization data 2001-2002
11. PrQ~t m~s w~ch of the following National Obj~tives as defm~ ~ CDBG Re~lations:
A. Benefits low ~d mod~ate ~come households: ( )~ea (X)L~t~ Cli~tele ( )Hous~g ( )Jobs
If using "~" b~efit, ~sure ~at ciW/~sus ~act is at least 51% low/mod~ate ~come bas~
on ~e 2000 Census. (If2000 Census fi~ ~e not yet available, 1999 Census fi~es may be us~.
Tbs is ~e only criteria for "~ea" b~efit - su~eys of block ~oups are no longer eli~ble.)
B. Aids in ~e prev~tion or elevation of slms or bli~t
C. M~s re~lato~ provision for an activi~ desi~ to m~t a co~m~ development ne~
hav~g a p~icular urgency
12. Budget Projection:
A. Est~at~ total cost of WQ~t: $8,305.21
B. E~at~ hn~g ~om a~ sources: 8 3o5.zt
Source g 1: Dubl~ CDBG $5,001.00
Source g 2: Spec~um G~al Fund $3,303.36
Source g 3:
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source #1 Funding Source #2 Funding Source #3
Design/Engineering
Property Acquisition
Construction Contracts
(Rehab, Land Prep.)
Staff Salaries & Benefits $2,918.67
Office Expenses
Contract Services $3,303.36
Relocation Expenses
Mileage $2,083.20
Total $5,001.85 $3,303.36
Spectrum Cormmmity Services ~-~ ¥9 -~ Page 1 of 4
Meals On Wh~ls for Dublin Residents ~& ~ ~
Meals On Wheels for Dublin Residents
Spectrum Community Services, Inc.
NARRATIVE
Description of Program
Spectrum Community Services requests Community Development Block Grant funding to sustain
its Meals On Wheels delivery route in Dublin in fiscal year 2003-04. This support will enable
Spectrum to continue to deliver an average of at least 12 hot, nutritious meals daily to the homes
of low-income, frail, homebound elderly residents of Dublin.
Since 1978, Spectrum has provided congregate and home-delivered meals to elders throughout
central, southern and eastern Alameda County. Spectrum's nutrition program is known by its
acronym SNAP (Senior Nutrition and Activities Program). The primary funding sources for
nutrition services for elders in Alameda County is the Alameda County Department of Aging,
which administers federal Older Americans Act funds for senior nutrition programs. In the Valley
area, Spectrum maintains eight Meals On Wheels routes and serves congregate meals at four
dining sites in Dublin, Pleasanton and Livermore. In Dublin, Spectrum serves an average of at
least 12 delivered meals daily (approximately 3,000 meals annually) via the Dublin Meals On
Wheels route.
Residents are eligible for the home-delivered meal service if they are 60 years of age or older and
are homebound. Spectrum's Home Delivery Coordinator visits new clients in their homes.
During the visit, the Coordinator establishes eligibility (including income status and age), conducts
a needs assessment (including dietary restrictions), and explains SNAP's procedures and the
optional donation policy for Older Americans Act funded nutrition programs. Clients are
reassessed quarterly.
To accommodate clients' special needs, SNAP offers theraputic diets, including Diabetic, Low
Sodium, Renal, Low Fat, Low Cholesterol, Mechanical Soft, Soft and vegetarian. To enhance the
menu, fresh soup is served weekly, and clients may request tortillas or rice.
Meals are prepared and packed for SNAP's delivery drivers by the Valley Memorial Hospital.
Special attention is paid to ensure that meals are served hot, pleasant in appearance, well-balanced
and flavorful. Meals are packaged individually, counted and placed in route-specific delivery
equipment and placed in the drivers' cares for immediate delivery. All meals and food items are
delivered within two hours of packaging, as required to satisfy Federal food safety standards. Hot
foods are kept hot in special insulated transport containers using heated tiles; cold foods are
transported in coolers using blue ice. Temperatures are regularly monitored for compliance with
Federal standards.
Daily, Spectrum's Home Delivery Coordinator is responsible for coordinating meals with the
Drivers and making arrangements and adjustments for any dietary needs. The Coordinator also
Spectrum Community Services 10 Page 2 of 4 ..
Meals On Wheels for Dublin Residents
responds to any feedback from drivers regarding clients' safety and personal status, and may make
follow up calls to the senior or referrals to social services.
The Home Delivery Driver plays an important role, beyond simply delivering a meal. Too often,
the Driver is the only person a senior sees all day, and thus is an important component of that
senior's safety net. Drivers are trained to observe physical and environmental changes that might
indicate need for other support services or assistance. Drivers report those changes immediately
to the Home Delivery Coordinator.
Description of Need
In Alameda County,the senior population is expected to increase by more than 75 %from 1990
to 2010. In that same time, the portion of the elderly population who are 85 or older will increase
from nearly 6%to more than 18%. In Dublin,the population over the age of 60 grew from 653
in 1980 to 1,259 in 1990 -- a 93% increase. This enormous population growth in the upper age
brackets has created an increased demand for supportive and assistive services.
As people live longer, the portion of their lives spent in retirement increases. However, a longer
life expectancy does not imply a sustained level of health or mobility. Among adults older than
75, the aging process tends to decrease an individual's ability to live independently. Activities of
daily living become more difficult to perform. Yet nearly all older adults prefer to remain living in
their own homes, and hope to avoid institutionalization.
Among an individual's many activities of daily living that are affected by decreased mobility and
increased frailty is food preparation. This critical activity is tied directly to that individual's health
and well-being. Proper nutrition and regular meals are important to maintaining weight, metabolic
function, energy and balance. Regular food intake can be necessary for certain medications to act
effectively. .
A growing number of elders who are otherwise able to care for themselves need Meals On Wheels
service as they recover from an illness or surgery. As we age,the amount of time we need to
recuperate increases. This becomes problematic for an elder without family or other informal
support. Healthful, nutritious meals and human contact promote a speedy recuperation and return
to normal activity levels.
The need for nutrition is coupled with other needs: for social interaction, a sense that one is
contributing, and a need to be loved. All elders experience some loss as they age, whether the
loss of.a spouse, siblings, or friends. These losses can result in feelings of loneliness and helpless-
ness. The delivery of a meal to a frail, homebound elder fulfills a primary need for nutrition, and
provides the opportunity for human contact, even if it is just for a few minutes each day.
In Dublin,the population served on the Meals On Wheels route ranges from 62 to 98 years of
age. These elders have physical limitations that include being wheelchair-bound,blind,
post-stroke, congestive heart failure, Alzheimers Disease, and emphysema. All of the
homebound elders and disabled adults who receive Spectrum's home-delivered meals are
low-income,living at or below 125% of federal poverty guidelines.
•
Page
4
Spectrum Community Serv/ces
Meals On Wheels for Dublin Residents ~m\~ ~
Locations Served
The Meals On Wheels program serves elders in their homes at various locations throughout the
City of Dublin.
Responsible Party
Joan Durie is Spectrum's SNAP Program Director and Nutritionist. She is a Registered Dietitian
and member of the American Dietetics Association. Atter earning her B.S. in Dietetics and
Institutional Management from Oregon State University, she worked in acute hospitals and Long
Term Care facilities before joining Spectrum in 1982. Mrs. Dude consistently exercises great care
to maintain the high quality meal service for which SNAP has become known.
Contact Information
Mrs. Durie can be reached at Spectrum Community Services:
1435 Grove Way
Hayward, CA 94546
ph. (510) 881-0300, ext. 222
fax (510)537-3340
Goals and Objectives
The goal of Spectrum's home-delvered meal program is to maintain or improve the well-being of
frail, homebound elders by providing them with healthful and nutritious meals. Spectrum has
established the following objectives specific to the funds requested in this proposal:
1. Deliver a minimum of 2,976 meals to frail homebound elderly residing in the City of Dublin (an
average of at least 12 per day for 248 serving days) during the grant period from July 1, 2003
through June 30, 2004.
2. During the same grant period, serve a minimum of 17 to 18 unduplicated seniors with
home-delivered meals.
Schedule of Work
If funding is granted, SNAP will continue the Meals On Wheels distribution program already in
place. Meals are delivered Monday through Friday, except for holidays. However, SNAP does
offer entrees for holidays and weekends. These meals are delivered during the week, just prior to
the day they will be needed. During the 2003-04 program year there will be a total of 248
delivery days.
Timetable for Invoicing
Invoicing will be on a quarterly basis.
Accessibility for Disabled
The requested funds will be used to bring meals to frail, homebound isolated seniors and, when
possible, disabled adults. Because services are delivered to clients' homes, there are no
accessibility issues. The requested funds will be used to increase seniors' access to needed
nutrition.
Spectrum Community Services ,x~TJ ~6,~ Page 4 of 4
Meals On Wrheels for Dublin Residents
Preliminary Budget
The City of Dublin has generously provided $4,000 in CDBG funds for FY 2002-2003 to support
Spectrum's program of home-delivered meals in Dublin. As costs continue to increase, Spectrum
finds it necessary to approach the City of Dublin for a second year to support this established,
critical service to Dublin residents. Spectrum requests $5,002 in CDBG funding for FY 2003-04
to cover a portion of the costs of the Dublin Meals On Wheels route. Funds will be used for 25%
of the Home Delivered Coordinator's salary, and for route mileage. Spectrum will continue to
cover the cost of the meals themselves (at $1.11 per meal).
Spectrum will continue to cover the 12% administrative costs, and all operational and delivery
costs for the Dublin route.
This Other Total
Request Sources Project
PAID STAFF:
Home-Delivery Coordinator (261 days, 25%) 2,150.64 2,150.64
Benefits:
FICA 133.34 133.34
MEDFICA 31.18 31.18
SUI 82.25 82.25
WCOMP 172.05 172.05
Medical 349.19 349.19
Total Benefits 768.01 768.01
Total Salary & Benefits 2,918.67 2,918.67
OTHER EXPENSES:
Catered Meals(S1.11/meal x 12 meals/day x 248 days) 3,303.36 3,303.36
Mileage(28 miles/day x $0.30/mile x 248 days) 2,083.20 2,083.20
Total Other Expenses 2,083.20 3,303.36 5,386.56
TOTAL: 5,001.85 3,303.36 8,305.21
�Q‘
ALAMEDA COUNTY HOUSING&COMMUNITY DEVELOPMENT
PROJECT APPLICATION FORM
2003/2004 PROGRAM YEAR
1. Project to serve/be located in: City of Dublin
2. Organization to be funded: Easter Seals Bay Area
3. Address/Location of project: 7425 Larkdale Avenue
4. Project title: Easter Seals Kaleidoscope After-School Program
5. Activity type(from attached list 05B—Handicapped Services
of eligible activities):
6. Description:Provide more than 37,000 hours of service annually to 50 young people with
developmental disabilities,helping them develop the tools they need to live as independently as possible
as adults, and avoid institutionalization and isolation.
7. Indicate how this project will benefit low to moderate income households:
Nearly 60%of the young people served come from low or moderate income households. 100%of the
individuals served have a disability.
8. Schedule -List major benchmarks in the development and implementation of project. Include expected
completion date. (For example, project survey and design, acquisition, construction-start. construction-
completion.)
9. Benchmark: Date:
Program started in 1981 and is ongoing.
Submitted by: Craig Issod Title: Vice President,External Affairs
Address: 180 Grand Avenue,#300 City,State,Zip Code: Oakland, CA 94612
Telephone#: 510-835-2131, ext. 108 Fax#: 510-835-1847
(For HCD Use Only)
Reviewed/Approved by: Date:
Program Staff •
Housing Director
Urban County TAC
HCDAC
Board of Supervisors
ATTACHMENT 3
•
10. Project Benefit:
A. Identify the area that the project is serving (i.e., site 7425 Larkdale Avenue
address, ci .tywide, census tract(s), and/or service area).
areas to be served and/or beneficiaries of project.
area.
D~ 1. Total number of persons (P) or households 50
(HI-I):
E. 2. Number persons or households with income 7
less than 50 percent of the Count)' median:
F. 3. Number persons or households with income 22
between 50 and 80 percent of Coun .ty median:
G. 4. Total (2+3): 29
H. 5. Percent (4 divided by 1 and converted to %): 58%
I. D. Source(s) of data: B. Client survey
J, 11. Project meets which of the follov~dng National Objectives as defined in CDBG Regulations:
A. Benefits low and moderate income households: ( )Area ( X)Limited Clientele ( )Housing ( )Jobs
B, If using "Area" benefit, ensure that citc:/census tract is at least 51% low/moderate income based on the
2000 Census. (If 2000 Census figures are not yet available, 1999 Census figures may be used. This is the only
criteria for "Area" benefit - surveys of block groups are no longer eligible.
B. Aids in the prevention or elimination of slums or blight
C. Meets regulatory provision for an activity designed to meet a community development need having a
particular urgency
12. Budget Projection:
A. Estimated total cost of project: $22,620
B. Estimated funding from all sources: $22,620
Source #1: Dublin CDBG $10,000
Source #2: Other grant funding $12,620
Source #3:
NOTE: Sum of Source #1-3 should equal "12A" above.
C. Estimated budget by funding source (use appropriate categories depending on prqiect):
Funding Source #1 Funding Source #2 Funding Source #3
Design/Engineering
Property Acquisition
Construction Contracts
(Rehab. Land Prep.)
Staff Salaries & Benefits $10,000 $12,620
Office Expenses
Contract Services
Relocation Expenses
Total $10,000 $12.620
Creating solutions, changing lives. Easter Seals Bay Area
180 Grand Avenue, Suite 300
Oakland, CA 94612
510.835.2131 phone
510.444.2470 fax
November 19, 2002
Ms. Julia Abdala
Housing Specialist
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Ms. Abdala:
Thank you for allowing us the opportunity to submit the enclosed proposal for
Community Development Block Grant funding from the City of Dublin.
Our proposal describes the Easter Seals Kaleidoscope After-School Program, based
in Dublin for more than 20 years. It is the only program of its kind in the Tri-Valley,
and provides more than 37,000 hours of service each year to young people with
developmental disabilities.
City of Dublin CDBG funds will be applied directly to help fund essential staffing
costs that make it possible for us to continue providing a high-quality program -
and help young people develop the tools needed to live as independently as
possible as adults. Should you have any questions, please feel free to contact me at
510-835-2131, extension 126, or Craig Issod, our Vice President of External Affairs,
at extension 108. Thank you for considering an investment in Easter Seals
Kaleidoscope's efforts to change the lives of young people with developmental
disabilities.
Michael Pelfini, Ed. D.
President and CEO
Proposal to City of Dublin ·
For Community Development Block Grant Funding ~'~ November 2002
1. Program Description
For more than 20 years, the Easter Seals Kaleidoscope After-School Program, located at
7425 Larkdale Avenue, has served young people with developmental disabilities.
We currently serve 50 children and youth, ages 5 through 22, teaching them vital
independent living skills. We also provide their parents with the education and support
they need to keep their families together, rather than resorting to institutionalization.
At Easter Seals Kaleidoscope, young people with special needs feel safe and accepted,
while mentors motivate and inspire them to create a rewarding and productive future.
Each year, our program provides more than 37,000 hours of service to our participants.
Demand far exceeds our capacity. We have been at full enrollment for some time, and
plans are underway to expand our current site and accommodate at least 25 more youth
within the next 12 to 18 months. The young people we serve are diagnosed with
disabilities such as autism, cerebral palsy, Down syndrome, epilepsy, and mental
retardation.
Easter Seals Kaleidoscope is the only program of its kind in the entire Tri-Valley. It was
named "Organization of the Year" by the City of Dublin in 2000.
Our program focuses on integrating the children into the community, so they avoid
isolation and are comfortable and confident in typical environments. We incorporate a
variety of community-based activities to teach social skills, coping skills, vocational skills,
and self-esteem. For example, our youth practice daily living skills, such as grocery
shopping,, handling money, ordering from a menu, and filling out a job application.
They also enjoy recreational activities, and some compete in sports tournaments, like soccer
and bowling. Perhaps most important, our youth spend time doing the same things that
other youth do after school and over summer vacation, gaining the confidence they need
to live as independently as possible.
The Easter Seals Kaleidoscope program has a tremendously positive impact on youth like
15-year-old Joey, whose mother says:
I cannot even begin to explain how wonderful this program has been for our
entire family. When Kaleidoscope called us about a possible opening for Joey
three years ago, I never imagined the miraculous changes in him that were
about to take place. Prior to attending Kaleidoscope, Joey was very high strung.
He was unable to function in crowds. He was easily over-stimulated.
Kaleidoscope taught Joey to accept himself. He learned how to function in a
group, and how to be part of the community. His self-esteem shot through the
roof. He was praised and rewarded for staying calm. His social skills have
improved beyond our wildest expectations. We don't even think twice about
going places.
Without contributed revenue, including grant funding, it would be impossible to continue
providing this vital program that changes the lives of young people like Joey. The Regional
Center of the East Bay allocates funding from the California Department of Developmental
Services, and reimburses us for each hour of direct service. However, we rely on
Easter Seals Bay Area Page 1
Proposal to City of Dublin ,X~TM
For Community Development Block Grant Funding L}~e~VL/ November 2002
contributed revenue to fund activity fees, facility needs, transportation costs, staff retention
strategies, and staff time not spent directly serving youth. A grant from the City of Dublin
will help cover these costs.
2. Responsible Parties
Michael Pelfini, Ed. D., is the President and Chief Executive Officer of Easter Seals Bay Area,
and has held leadership roles with Easter Seals since 1992. He also spent ten years as a
special education instructor in public and private school settings. He received a doctorate
in the area of Organization and Leadership from the University of San Francisco, a Master
of Science degree in Special Education from Dominican College in San Rafael, and an
undergraduate degree in Philosophy.
Ron Halog has successfully managed the Easter Seals Kaleidoscope After-School Program
since 1997. He has over 20 years of experience working with people who have
developmental disabilities. He holds a Bachelor of Arts degree in Recreation and Leisure
Studies, and he has 14 years of experience directing recreational programs.
3, Contact Information
For questions or additional information regarding this proposal, please contact:
Craig Issod
Vice President, External Affairs
Easter Seals Bay Area
180 Grand Avenue, Suite 300
Oakland, California 94612
Phone:510-835-2131, extension 108
Fax: 510-835-1847
Email: cissod@esba.org
4. Goals and Objectives
With funding received from the City of Dublin, Easter Seals Kaleidoscope will be able to
help 50 young people achieve the following goals:
· Develop the tools needed to live as independently as possible as adults.
· Gain confidence to interact in typical environments.
· Assume decision-making responsibilities.
· Reduce adverse behavior that keeps them isolated from the community.
· Reduce reliance on public assistance programs and avoid institutionalization.
During the City's 2003-2004 fiscal year, we will achieve the following quantifiable
objectives:
· Provide 37,000 hours of service to young people with developmental disabilities.
· Serve 50 young people, ages 5 to 22.
· Develop individualized service plans for 100% of the young people served.
· Evaluate and update 100% of the individualized plans at six-month intervals.
Easter Seals Bay Area Page 2
/
Proposal to City of Dublin
For Community Development Block Grant Funding '~'~ ~'V~ November 2002
· Help young people achieve 80% of plan objectives, including improved behavior, social
skills, mobility, and self-esteem.
· Provide quarterly parent meetings and ongoing coaching for parents regarding how to
meet their child's special needs and access available community resources.
5. Schedule of Work
The Easter Seals Kaleidoscope After-School Program takes place year-round, and includes
full-day programming on school holidays and over summer vacation. We plan to invoice
the City of Dublin on a quarterly basis.
6. Accessibility to Persons with Disabilities
As our program focuses on individuals with disabilities, all our facilities are fully accessible.
We also provide vans capable of transporting individuals with disabilities, and we offer
adaptive equipment and toys. Additionally, when we select our destinations for
community-based activities, we are careful to choose locations that are accessible.
7. Budget
Easter Seals Kaleidoscope receives 61% of its funding from the Regional Center of the
East Bay. However, these funds do not come close to covering our full operating costs,
which include activities for the children, program materials, facility costs, and staff costs.
City of Dublin CDBG funds will be applied directly to essential staffing costs that
are not reimbursable by the Regional Center. More specifically, they will cover the time
spent by our three Activity Coordinators on various functions that make it possible for us to
continue providing a high-quality program, including:
· Developing our program and consulting with our behaviorist.
· Contacting other organizations to plan activities.
· Coordinating each young person's individualized service plan with teachers who work
with our youth during the school day.
· Meeting with parents to review and update their child's individualized service plan.
· Developing and conducting parent education programs.
· Overseeing health and safety issues, including maintenance for our vans.
· Coordinating with providers who transport youth to and from our program.
· Attending job fairs and other recruiting mechanisms.
· Attending staff meetings and professional development programs.
Coordinators spend three hours each day on these tasks, before the young people arrive
after school. They pre-plan the summer program during the school year, so they can
devote themselves to full-day programming with our youth over the summer.
Description City of Total
Dublin
Activity Coordinators - 3 hours/day in preparation time x
5 days/week = 15 hours/week x 3 Coordinators -- 45 hours/week x
34.66 weeks = 1560 hours/year x $.14.50/hour $10,000 $22,620
Easter Seals Bay Area Page 3
2003/2004 PROGRAM YEAR
1. Project to serve/be located in: City of Dublin
2. Organization to be funded: ValleyCare Health System
3. Address~ocationofprojeet: 1111 E. Stanley Blvd., Livermore 94550
4. Project title: Breathe-Smart! Asthma Education
5.. Activity type (from attached Hst Health Services (05M)
of eligible activities):
6. Description: Outpatient education for asthma patients and family members.
Asthma management 'training, one on one, including signs/symptoms, medical
management, action plans, etc.
7. Indicate how this project will benefit low to moderate income households: Disease management
skills Complement medical treat.menr Education helps reduce hospitalization.
improving school attendance and ability to work.
8. Schedule - List major benchmarks in the development and implementation of project. Include
expected completion date. (For example, project survey and design, acquisition, constru6tion-start,
construction-completion.)
9. Benchmark: Date:
Program Development il--J-uly-Sept ' ~003
Marketing Pro.gram t'o physicians, patients, community Aug.-Oct. 2003
Proj ect::Implementation Sept 2003-Jun. 200~
Submitted by: Ken Mercer Title:v.p, galleyCare Foundation
Address: 5674 Stone'ridge Dr. City, State, Zip Code: Pteasanton, CA 94588
Telephone #: (925). 598-1870 Fax#: 598-1875'
(For HCD Use Only)
Reviewed/Approved by: Date:
Program Staff
Housing Director
Urban County TAC
HCDAC
Board of Supervisors
10. Project Benefit:
A. Identify .the area that the project is serving (i.e., site Dublin children/adults afflicted
address, citwwide, census tract(s), and/or service area). With Asthma
B. Attach map with clearly identified boundaries of i~i~;~¢~!~!:~:~!~i~¢~:~:i~;~!~:i~¢~¢:~i~*~.~i:¢~:~i~i~¢
areas to be served ~d/or benefici~ies of pro~ect. ~ ~;~:~¢~g~;5~i~;,~,~{~¢~i~ ~;~*~:i~¢~&~i;<~r:~
C. C. Idenfi¢ project benefici~ies wi~ se~ice [~e~g'~t¢~'~¢~?)~:~?~5~?~;}:
D. 1. Tot~ number of persons (P) or households 8,336 households ~n co~unSty
(HH):
E. 2. Nmber persons or ho~eholds wi~ ~come nor kno~
less ~ 50 percent of ~e Co~ medinn:
F. 3. Nmber persons or households wi~ ~come not known
between 50 ~d 80 percent of Co~tv medi~:
G. 4. Tot~(2+3): ~nknown (program avaSlabte to
H. 5. Percent (4 ~vided by 1 ~d converted to 100Z
%):
I. D. So,ce(s) of data: B. Census 2000
J. 11. Project meets which of ~e follow~g Nation~ Objectives as defined in CDBG Regulmions:C
A. Benefits low ~d moderate ~come ho~ehol~: ( )Area [~L~ted Clientele ( )Hous~g ( )Jobs
B. If us~g "Area" benefit, e~ure ~t ci~/ce~us ~act is at least 51% tow/moderate ~come based on
· e 2~0'Census. (If 2000 Ce~ figures ~e not yet ava~able, 1999 Ce~us fig~es my be ~ed. ~s is ~e
offiy criteria for "Area" benefit - s~evs of block ~oups ~e no longer eligible.
B. Aids ~ ~e prevention or et~atiun of slms or bS~t
C. Meem re~lmo~ provision for ~ acfivi~ desired to meet a co~ development need hav~g a
p~ficular ~gency
12. Budget ~oj ecfion:
A. Es~ated total cost of prQect: $ [ 2,500
B. Est~ated ~d~g from ~1 sources:
So, ce gl: DublSn GDBG Grant $ 5;000
So,ce ~: Va~leyCare Health System $ 7,500
Source ~3:
NO~: Sm of So,ce ~1-3 should eqml "12A" above.
C. Estimated budget by funding source (use appropriate categories depending on project):
Funding Source 37t Funding Source//2 Funding Source #3
Design/Engineering
Property Acquisition
Construction Contracts
(Rehab, Land Prep.)
Staff Salaries & Benefits $3,750 $2,500
Office Expenses $ I, 250 $5,000
Contract Services
Relocation Expenses
Total $5,000 $ 7,500
VALLEYCARE HEALTH SYSTEM
BREATHE-SMART! PROGRAM
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
To
THE CITY OF DUBLIN
1. Narrative
BREATHE- SMART! (Self-Management Asthma Relief Training) is an outpatient
asthma education program designed to train adults and children in self-management skills
to help them effectively manage their condition. Research indicates that education and
training enables asthmatic patients to better control and manage their asthma, increase
medication compliance, increase the quality of their lives, and decrease the need for
health services - hospitalization, emergency room visits, medical intervention at home or
doctor's office.
The program will consist of education/training sessions for asthma patients, their
families, and the general public. Sessions will be conducted by a Respiratory Care
practitioner, and will follow the Guidelines of the National Institute of Health Treatment
of Asthma. Education and training will deal with the following topics: · basic facts about asthma
· roles and effects of medications
· management skills - inhaler therapy, peak flows, signs and symptoms of attack,
rescue action plan.
· environmental controlmeasures
· timing and procedures for rescue actions/medications.
Staff will work with the participants' physicians to address and deal with medical
concerns and to promote patient compliance with procedures for treating and managing
their condition. Physicians will receive a report about their patients following completion
of the Breathe-Smart! education session.
2. Responsible Parties
Nancy Danielsen, RRT, RCP, will be responsible for the administration, coordination~
and implementation of the BREATHE-SMART! program. Ms. Danielsen holds an
Associate of Science degree in Respiratory Therapy from Ohlone College. She joined the
Respiratory Therapy staff at ValleyCare Health System in 1983, and has coordinated
outpatient Pulmonary Rehabilitation and Asthma Education services since 1991. Her
responsibilities include program development and implementation, patient billing, patient
care and assessment, developing and maintaining policy and procedures, and the
coordination of patient care services necessary to achieve optimal patient health.
~ECEIVE;D
DUBLIN PLANNING
sb
ValleyCare Health System Page 2
3. Contact Information
Inquiries about ValleyCare Health System or the BREATHE-SMART! program
should be directed to:
Ken Mercer, Vice President
ValleyCare Foundation
5674 Stoneridge Drive, Suite 116
Pleasanton, CA 94588
Tel: 925-598-1870;Fax: 925-598-1875; e-mail: kmercer @valleycare.com
4. Goals/Objectives -
BREATHE—SMART! was created to inform and educate asthma patients, their
families, and the general public about this debilitating disease. The program will include
one-on-one education sessions for participants, each session lasting up to two hours;
follow-up calls to participants within two weeks of the initial visit; on-going telephone
counseling, as may be requested; and coordination/cooperation with patients' physicians.
The program was designed to achieve the following goals:
• Increase awareness in the community,particularly with low-income families,that
asthma is a serious chronic disease;
• Help patient,'families, and the general public recognize the symptoms of asthma,
methods of treating the disease, and the importance of treatment for patients;
• Improve the control of asthma through education and treatment, encouraging a
partnership of patients, physicians, and other health professionals;
• Reduce the frequency of school/work absence by asthmatic patients;
• Decrease asthma-related hospitalizations, emergency room visits,physician office
visits.
5. Schedule of Work/Timetable
July-September 2003
- Research effective approaches to marketing the BREATHE-SMART!Project,
with special focus on low-income Dublin residents.
- The current BREATHE-SMART! program will be reviewed and analyzed, with
appropriate modifications made to accommodate the population to be served.
August-October 2003
- Local healthcare agencies and physicians will be contacted to inform them about
the program.
- Education materials and supplies will be developed/acquired, and will include
age-specific literature and materials for selected ethnic groups, as appropriate.
- Health..fairs.and other venues will be considered as possible approaches to
encourage participation by Dublin residents, especially low-income persons.
ValleyCare Health System Page 3
September 2003 -June 2004
- Implement the BREATHE -SMART! program.
- Continue efforts to inform residents, healthcare agencies and physicians about the
project.
- Maintain on-going coordination/cooperation with the City of Dublin to reach low-
income residents afflicted with asthma, and encourage their participation in the
program.
6. Accessibility for Disabled
As with other of its programs, ValleyCare will make every effort to insure that
Breathe-Smart will be readily accessible to disabled persons. The program site(s) will
include accessibility for the handicapped to parking, bathrooms, ramps, etc. In addition,
patients will be advised about the availability of travel assistance resources.
ALAMEDA COUNTY HOUSING & COMMUNITY DEVELOPMENT :-
PROJECT APPLICATION FORM
2003/2004 PROGRAM YEAR :
1. Project to serve/be located in: City of Dublin ·
2. Organization to be funded: A. I .D. Employment .'
3. Address/Location of project:' 2177 "E", NOrth Livermore Avenue, Livermore
4. Project title: Th~eCafe '
5.. Activity type (from attached list 05B Handicapped Services .
" of eligible activities): i7C 'Other Commercial Ind6stria! Improvements
6. 'DeScription: We are requesting .$5,000 from' the City of Dublin CDBG funds
to purchase Commercial restaurant eqni. pment (RbdSE Eh~ cost of a'
-commercial freezer) -- please,~.see' attached for, details
7. . Indicate how this'project will benefit low to moderate income households:
see attached
8. Schedule - List major benchmarks in the d~velopment and implementation of project. Include
expected .completion date. (For example, project survey and design, acquisition, construction-start,
construction-completion.)
9. Benchmark: Date:
Business Plan accomplished
Property Lease December 2002
Open~_:for business July 2003
Submitted by: Gordoh Title:
Burkhart-Schultz - _ .... ~ Executive Director
Address: A.I.D." Employment City, State, Zip Code: Livermore, CA 94551
P.O. Box 5003(L-452)
Telephone #: 423-2907 Fax #: 447-8242
(For HCD Use Only)
Reviewed/Approved by: Date:
Program Staff
Housing Director
Urban County TA C
HCDAC
Board of SUPervisors
PLANNING
6VP
6. & 7. Description and benefits to low and moderate income households:
AID Em.lo ent's mission is to make it .ossible for •eo.le with disabilities to
become .art of our communi . To become res ected friends nei i bors and
coworkers.
We do this by providing employment for people with disabilities. These are
desi ated •o'Illations assumed b HUD to be •eo.le with low to moderate-
income households. Our employment opportunities are long-term, meaningful
employment in our community. "The Café"is our mission. It will be, as the
name implies, a food service business.
The model we are utilizing to design this program is referred to as Social
Entrepreneurship. The overriding objective of such enterprises is to generate
capital that, in turn,will be reinvested in supporting additional employment
opportunities for people with disabilities. Let me clarify this point. The
fundamental objective is to provide a stable income source that will free a social
service agency from the limitations of government funding. It will also provide
jobs for people with disabilities,but the structure of this particular very
competitive food service business lends itself best to providing a stable income
source that, in turn, will beused to support additional job-creating opportunities.
So, this is an investment in agency self-sufficiency that better enables us to pursue
our mission of creating jobs for people with disabilities.
The impetus for self-sufficiency is crystal clear to all who have lived under the
program-disrupting uncertainties created Government funding. Government
funding.is the lifeline and the bane of every social service agency. On the one
hand it pays the bills. On the other it places many significant restrictions on what
can be done with your program. In addition it can be very undependable. Here
one year, gone the next. Creating new jobs and services one year, forcing you to
discontinue programs and lay off qualified staff the next. In order to expand our
present services and create more jobs for people with disabilities, we have chosen
to create our own funding source. Rather than just asking for operating money,
we will be earning it ourselves. Since our survival will depend on how good we
are at business, rather than how good we are at grant writing, we will be highly
motivated to keep working very hard. We are asking you for money to create the
business, not money to pay for staff. This Social Entrepreneurship model is
exactly what man funding sources today are encouraging agencies to pursue.
Rather than feedin. •eo.le—or a•encies --b handin• out"fishes" each ear it is
making it possible for agencies to "fish" for ourselves.
10. Project Benefit: --
A. Identify the area that the project is serving (i.e., site The entire East Bay including
address, citvwide, census tract(s), and/or service area). Th~Tri-~/alley
B. Attach map with clearly identified boundaries of
areas to be served and/or beneficiaries of Project.
...........
C. C. Identify project beneficiaries within service
D. 1. To~ nmb~r of~rsons (p) or households People w5th .developmentaI dtsab~
E. 2..Nmber persons or ho~eholds wi~ Mcome are a "presumed popuiatton",
-less ~ 50 percent of~e Comt9 medi=:
F. 3. Nmber persons or ho~eholds wi~ ~come tn this area.
be~een 50 =d 80 percent of Co,tv medi=:
G. 4. 'To~ (2+3): 26 peopZe wLth d5~ab515t5es
redetVe servtces run~ea ~y zne,,me from
H. 5. Percent (4 ~vided by 1 =d convened to
%): thSg enterpr5se = 100g
I. D. So, ce(s) of dam: B.
J. 11. Project meem which of ~e fo~owMg Nafionfl Objectives = defined in CDBG RePletion:
A. · Benefits low~ ~d moderate Mcome ho~eholds: ( )~ea ( )L~ted Clientele ( )HousMg ~Jobs
B. .. If usMg ~Area' benefit, e~e ~at ci~/cemu/~c~ ~ at le~ 51% low/moderate'Mcome b=ed on
~e 2~0'Ce~us. gf 2~ C~mus fi~es ~e not yet av~able, 1999 Ce~us fig~es ~y be ~e& .~s is ~e
o~v criteria for "Area" benefit - sumevs of block ~oups ~e no lon~er elizible.
B. ~& M ~e prevention or elimination of sI~ or bti~t
C. MeeB re~Iato~ provision for = acfiviw desired to meet a co~ development nee~havM~ a
.... pmticul~ur~encv gand5capped Serv5ces'- empio~ntefor DevelopmentAiiy !sabred'
~. Budget ~oj e6tion:
A. . 'Es~ated.mtfl cost of project: $205,000
B. Es~ated ~ding fro~ M~ources: $ 205} 000
Source gl: "
. TRIyyALLEY CO~NITY FU~ '~rece~ved) $5,
So~ce~: ctt'y Grant, PZeasanton (receLved) $6,409
NOTE: Sm of So, ce gI-3 should equ~ "i2A" above.
Source #4 City of Dublin CDBG (requested) $5,000
Source #5 City of Livermore, CDBG (granted) $25,000
Source #6 ~ 108 Loan, through City of Livermore* $113,591
*The 108 Loan will be.paid back by a combination of income
generated by the business as well as additional
grants
C. Estimated budget by funding source (use appropriate categories depending on project): ~
Design/Engineering
Propfirty Acquisition $ 6,409
Construction Contracts *
0tehab, Land Prep.) $47,000 $5,000 $25,000 $113,591
Staff Salaries & Benefits · '
Office Expenses I
Co;atrac~ Services
for business plan $5,000 $3,000
Relocation Expenses ,
Total
$5,000 $6,409 $50,000 $5,000 $25, .000 $113,591
* We will be signing a Construction contract with a restaurant design firm
in OaklJnd' tb do the entire design, permits arid build out of the building.
Executive Director--
Gordon Burkhart-Schultz
Undergraduate Degree from Earlham College, Richmond Indiana, Psychology Major, 1967 - 1971
Counselor for emotionally disturbed adolescence at Wemle Childrens Home, Richmond Indiana,,
August 1971 through August 1974.
Traveled around the world for a year, and then various jobs. , ,
1979 to Present - Executive Director for AID Employment.
Contracting with Lawrence Livermore and Sandia National Laboratories for employment
of people with developmemal disabilities. Annual budget of $1.4 million.
1994 to Present - Executive Director for Arroyo Commons.
Twelve units of HUD funded housing for people with developmental disabilities. A.I.D.
Employment sponsored the construction of this $2.3 million project and then established it as a
separate 501c3. As Executive Director of Arroyo Commons, acted as developer for all stages of
the project from inception and fund raising to final occupancy in 1988.
Board member of Tri Valley Haven for Women, since 1988. Currently Board President.
Disabled throu~{ //
~.~/~/~'~ (510) 423-2907
(510) 447-8242 FAX
P.O. Box 5003 (L-452)
Livermore, Ca 94551-5003
1. Narrative
Agency name - A.I.D. Employment
Project name- The Caf6
AID Emplo~vraent's mission is to make it possible for people with disabilities to
become part of our community. To become respected friends, neighbors and
coworkers.
We accomplish the above mission by providing employment for people with
disabilities. These are designated populations assumed by HUD to be people with
low to moderate,income households. Our employment opportunities are long-
term, meaningful employment in our community. "The Caf6" is our mission. It
will be, as the name implies, a food service business.
Justification of services and need in Dublin:
Between 2% and 3% of the general Population has a developmental disability
such as mental retardation or significant learning disabilities and is fully capable
of working. Although we provide employment for people with a variety of
disabilities, developmental disabilities are the type of disabilities that our
programs specialize in. The City of Dublin has a population of 33,250. So, that
means we have somewhere between 650 and 1000 people whO can benefit from
the specialiZed job training and support that AID Employment provides. All
residents of Dublin have access to these services. "The Caf6" is located at 2177
"E", North Livermore Avenue, Livermore. The remaining services and jobs are
placements at Sandia and Lawrence Livermore National Laboratories.
Description:
The model we are utilizing to design this program is referred to as Social
Entrepreneurship. The overriding objective of such enterprises is to generate
capital that, in mm, will be reinvested in supporting additional employment
opportunities for people with disabilities. Let me clarify this point. The
fundamental objective is to provide a stable income source that will free a social
service agency from the limitations of government funding. It will also provide
jobs for people with disabilities, but the structure of this particular very
competitive food service business lends itself best to providing a stable income
source that, in mm, will be used to support additional job-creating opportunities.
Established by the Association for Retarded Citizens of Alameda County
So, this is an investment in agency self-sufficiency that better enables us to pursue
our mission of creating jobs for people with disabilities.
The impetus for self-sufficiency is crystal clear to all who have lived under the
program-disrupting uncertainties created Government funding. Government
funding is the lifeline and the bane of every social service agency. On the one
hand it pays the bills. On the other it places many significant restrictions on what
can be done with your program. In addition it can be very undependable. Here
one year, gone the next. Creating new jobs and services one year, forcing you to
discontinue programs and lay off qualified staffthe next. In order to expand our
present services and create more jobs for people with disabilities, we have chosen
to creme our own funding source. Rather than just asking for operating money,
we will be earning it ourselves. Since our survival will depend on how good we
are at business, rather than how good we are at grant writing, we will be highly
motivated to keep working very hard. We are asking you for money to create the
business, not money to pay for staff. This Social Entrepreneurship model is
exactly what many funding sources today are encouraging agencies to pursue.
Rather than feeding people - or agencies -- by handing out "fishes" each year it is
making it possible for agencies to "fish" for ourselves.
2. Name of responsible party and Resume:
Executive Director - Gordon Burkhart-Schultz
RESUME
Executive Director--
Gordon Burkhart-Schultz
B.A.in Psychology from Earlham College, Richmond Indiana, 1967 - 1971
Wemle Childrens Home, Richmond Indiana, Counselor for emotionally disturbed
adolescence, August 1971 through August 1974.
Traveled around the world for a year, and then various jobs.
AID Employment program in conjunction with the Lawrence Livermore National
Laboratory.
Board member of Tri Valley for Women, since 1988. The last two years as chair of the
board.
3. Contact Information:
AiD. Employment
P.O. Box 5003 (1,-452)
Livermore, CA 94551
Phone - 423-3907
Fax - 447-8242
aidgordon~llnl.gov (the llnl is for Lawrence Livermore National
Laboratory)
4. Qualified goals and objectives to be accomplished in 200:} - 2004 with this funding:
We are requesting $5,000 to purchase commercial restaurant equipment. Because we are
in the process of finalizing the equipment list, we are not specifying exactly which
equipment is to be purchased with this funding. We can let you know that $5,000 is
approximately the price of a commercial food freezer. These are significantly more
expensive than home freezers and are the only type of freezer that will pass code for a
food service establishment.
5. Proposed schedule:
December 2002 - Restaurant layout drawings
January 2003 - Lease agreement finalized
July 2003 - Occupancy and open for business (6 months is the earliest we are told
this can happen. Building permits, Design Review and Planning requirements control all aspects
of build-out and dictate the time schedule.)
June 2002 - Expenditure and invoicing of funds. Equipment will be purchased just
prior to opening.
6. Explanation how program is accessible to the disabled:
AID Employment serves only people with disabilities. Therefore, everything we do must
be accessible. In addition, this specific enterprise, "The Caf6", as a restaurant open to the
public, is required by law and building codes to be fully handicapped accessible.
7. Preliminary budget:
See attached
A. . 'Estimated.total cost of project: $205,000
B. Estimated funding fro~a all.~ources: $205; 000
Source #1: "
TRI-VALLEY COMMUNITY FUND '-(received) $5,000
Source ~2: ! City Grant, Pleasanton (received) $6,409
Source #3: A.I.D. Employment reserves $50,000
NOTE: Sum of Source #1-3 should equal "12A" above.
Source #4 Eity of Dublin CDBG (requested) $5,000
Source #5 City of Livermore, CDBG (granted) $25,000
Source #6 ~ 108 Loan, through City of Livermore* $113,591
*The 108 Loan will be paid back by a combination of income
generated by the business as well as additional
~rants
C. ' Estimated budget by funding source (use appropriate categories depending on project):
.. Ftmding Sourceu~din Source #4
Fux~c~ing
Source#
Design/Engineering .
Property Acquisition $ 6,409
Construction Contracts *
(Rehab, Land Prep.) $47,000 $5,000 $25,000 $113,591
Staff Salaries & Benefits
Office Expenses
Co~trac~ Services $5,000 $3,000
rot Duse. ness plan
Relocation Expenses . .
Total $5,000 26,409 $50,000 $5,000 $25,000 $113,591
* We will be signing a CQnstruction contract with a restaurant design firm
in OaklJnd' to do the entire design, permits arid build out of the b¢itding.
CITY OF DUBLIN
100 Civic Plaza, Dublin, California 94568 Website: http://www.ci.dublin.ca.us
January 8, 2003
Linda Gardner, Housing Director
County of Alameda
Housing and Community
Development Department
224 W. Winton Avenue, Room 108
Hayward, California 94544
SUBJECT: REDIRECTION OF $15,913 IN HOUSING REHABILITATION FUNDS FOR
2003-2004 FISCAL YEAR
Dear Ms. Gardner:
On behalf of the City of Dublin I would like to request that $15,913, or the amount of funds
ordinarily deposited into the Alameda County Housing Rehabilitation Program be redirected
toward use by the City of Dublin for other purposes.
It is our understanding that Alameda County Housing Rehabilitation has received repayment of
rehabilitation loans for previous projects in Dublin. It is our belief that the total amount set aside
to provide continued Housing Rehabilitation within the City of Dublin is currently $84,222.20.
Given the small amount of CDBG funding received by our City annually, it is our belief that
$84,222 would be sufficient to provide rehabilitation services within our community for the
remainder of 2002-2003 fiscal year, as well as 2003-2004 fiscal year.
The amount requested to be redirected, $15,913 would be very useful and appreciated by the
social service agencies that the City sincerely feels provide valuable and needed services. We
understand that at this time the amounts indicated as directed for the City of Dublin may change
when the federal government adopts a budget for 2003-2004.
If you have any questions or there is any way I may be of assistance please call me at
(925) 633-6650 or you may contact Julia Abdala, Housing Specialist at (925) 833-6614,
julia, abd.ala~ci.dublin.ca.us.
The City sincerely appreciates all considerations to our request.
Sincerely,
Janet Lockhart, Mayor
City of Dublin
Area Code (925) · City Manager 833-6650 - City Council 833-6650. Personnel 833-6605 · Economic Development 833-6650
Finance 833-6640 - Public Works/Engineering 833-6630 · Parks & Community Services 833-6645 - Police 833-6670
Planning/Housing/Code Enforcement 833-6610 - Building Inspection 833-6620 · Fire Prevention Bureau 833-6606