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HomeMy WebLinkAboutPC Minutes 08-02-1982 ~ * ~ ~ CITY OF DUBLIN PLANNING COMMISSION Regular Meeting - August 2, 1982 A regular meeting of the City of Dublin Planning Commission scheduled for NIonday, August 2, 1982, was adjourned to Monday, September 7, 1982, in the meeting room, Dublin Library, at 7:30 p.m. ~ Respectfully submitted, ~ Planning Commission Chairman Laurence L. Tong, Director of Planning * ~ * * Regular Meeting - September 7, 1982 , A regular meeting of the City of Dublin Planning Commission was held on Monday, September 7, 1982, in the meetin~ room, Dublin Library. The meeting was called to order at 7:30 p.m. by Cm. William Tenery, Chairman. * * * * ROLL CALL PRESENT: Commissioners Alexander, Vonheeder, GJoy, Nack, and Tenery, and Laurence L. Tong, Director of Planning * * ~ * > PLEDGE OF ALLEGIANCE Cm. Tenery led the Commission, Staff and those present in the pledgE of allegiance to the flag. * * * * MINUTES OF PREVIOUS MEETING The minutes of the regular meeting of July 6, 1982, on motion of Cm. Vonheeder, seconded by Cm. Alexander, and by unanimous vote were approved. * * ~ * ORAL COMMUNICATIONS None * * ~ * ' f ~ 1 ~ • WRITTEN COMMUNICATIONS CANIP PARKS DRAFT E I S The Commission acknowledged agreement with City Council comments on the Draft Environmental Impact Statement, Reactivation and Development Plans for Parks Reserve Forces Training Area, CA. * * * ~ UrdFINISHED BUSINESS ~ Cm. Alexander indicated that, with the Labor Day holiday, there was not sufficient time to.review the agenda packet. He indicated that it would be desirable to receive the packets on Thursday. Mr. Tong stated that the Staff would do its best to comply wi~th due consideration given to staffing capacity and project priorities. ~ Cm. Tenery offered to iend assistance if necessary. * * * * NEW BUSINESS COMMUNITY DEVELOPMENT BLOCK GRANT Staff presented a summary of the Alameda County Community Development Block Grant Program and the invitation to participate. On motion by Cm. Woy, seconded by Cm. Vonheeder, and by unanimous vote, the Commission recommended participation in the Alameda County Community Development Block Grant Program. ~ * * * ORDINANCE NO. 5 and SURVEY OF ~ ~ FLANNING REVIEW RESPONSIBILITIES The Commission combined the discussion of Ordinance No. 5 Establishing Planning Commission and Survey of Planning Review Responsibilities in Other Cities. Staff presented a summary of the ordinance and the planning review responsibilities. The Commission requested copies of • the actual ordinances and continued the matter.to the next regular meeting. . * * * * 1980 CENSUS DATA Staff presented a group of data ta,bles from the 1980 Census of Population and Housing for the Commission's information. The Commission discussed several specific aspects of the data. * * * * r ~ i . i • GENERAL PLAN DISCUSSION Staff and the Commission discussed several aspects of the General Plan including citizen participation, the overall process for preparing the General Plan, and annexation information. The Commission reviewed the State General Plan Guidelines and the options regarding annexation. * * * * OTHER BUSINESS The Commission requested maps of the City. * * ~ * ADJOURNMENT There being no further business, the meeting was adjourned at 9:40p.m. Respectfully Submitted, h--- ~a~~G?~i~ Planning Commission Cha' man Laurence L. Tong, Director of Planning ~ * ~r * Regular Meeting - October 4, 1982 A regular meeting of the City of Dublin Planning Commission was held on Monday, October 4, 1982, in the meeting room, Dublin Library. The meeting was called to order at 7:30 p.m. by Cm. William Tenery, Chairman. * ~r * * ROLL CALL PRESENT: Commissioners Alexander, Vonheeder, Woy, Mack, and Tenery, and Laurance L. Tong, Director of Planning. * * * * PLEDGE OF ALLEGIANCE Cm. Tenery led the Commission, Staff and those present in the pledge of allegiance to the flag. * * ~ * MINUTES OF PREVIOUS MEETING None * * * * _ . • ORAL COMMUNICATIONB ~ None ! * * * * WRITTEN COMMUNICATIONS None . * * ~ * UNFINISHED BUSINESS ORDINANCES OF OTHER CITIES At the September 7, 1982, meeting, the Commission requested excerpts ~ of the Zoning and Subdivision ordinances of other cities. The Commission discussed the excerpts and the survey of planning review responsibilities. , The Commission indicated that Commission review of certain planning I applications would increase citizen involvement and improve availability I for public input. The Commission took the following actions: ~ Variances - On motzon by Cm. Woy, seconded by Cm. Vonheeder, and unanimous vote, recommended that variances be approved I by Staff, subject to appeal to the Commission. , Conditional Use Permits - On motion by Cm. Vonheeder, seconded , by Cm. Alexander, and approved 4-1 (Cm. Woy opposed), r.ecommended that conditional use permits be approved by the , Commission, subject to appeal to Council. II Site Development Reviews - On motion by,Cm. Alexander, seconded by Cm. Mack, and approved 4-1 (Cm. Woy opposed), recommended ~i that Site Development Reviews be approved by the Commission, 'i subject to appeal to the Council. ~ , Parcel Maps - On motion by Cm. Mack, seconded by Cm. Vonheeder, ~ and approvea 3-2 (Cm. Woy and Cm. Alexander opposed), ~~I recommended that parcel maps be approved by the Commission, subject to appeal to Council. ~ Tentative Maps - On motion by Cm. Vonheeder, seconded by I Cm. Alexander, and approved 4-l ECm. Woy opposed), recommended that tentative maps be approved by the Commission, subject to appeal to Council. ~ ~r * * GENERAL PLAN WORK PROGRAM Staff presented a working draft of the Dublin General Plan Work Program. The Commission revised the Work Program to include the possibility of a series of workshops to facilitate citizen participation. On motion by Cm. Vonheeder, seconded by Cm. Mack, and unanimous vote, recommended approval of the Work Program as revised. The Commission set a special meeting for October 18, 1982, for further General Plan discussion. ~r * * * i. . • • NEW BUSINESS The Commission indicat~d concern with vehicular and pedestrian traffic at the Sports Grounds and at Clarke Avenue and Dublin Blvd. On motion by Cm. Vonheeder, seconded by Cm. Mack, and unanimous vote, requested a letter be sent to the Council requesting consideration of the situation. * * OTHER BUSINESS Staff, in response to Commission request, distributed a map of the City with the ~acket. The Commission brought several specific items to Staff's attention for I action: the C~unty marker at Alcosta Blvd. and San Ramon Rd.; a ' street light near Wells Fargo Bank; the painting of PG&E poles; and sandwich boards on Village Parkway. The Commission requested copies of the Council minutes. * ~r * * ADJOURNMENT There being no further business, the meeting was adjourned at 10:00 p.m. Respectfully submitted, ~ . Planning Co ~ssion Cha' man Laurence L. Tong, Director of Planning * * * * Special Meeting - October 18, 1982 A special meeting of the City of Dublin Planning Commission was held on Monday, October 18, 1982, in the meeting room, Dubli~ Library. The meeting was called to order at 7:30 p.m. by Cm. William Tenery, Chairman. ~ * * * ROLL CALL PRESENT: Commissioners Alexander, Vonheeder, Woy, Mack, and Tenery, and Laurence L. Tong, Director of Planning. * * * * PLEDGE OF ALLEGIANCE Cm. Tenery led the Commission, Staff and those present in the pledge of allegiance to the flag. * * * ~r . ~ ~ ~ UNFINISHED BUSINESS G~NERAL PLAN WORK PROGRAM Staff presented the revisions to the General Plan Work Program, which the Commission had directed, and a clarification of the eonsultant selection process. On motion by Cm. Vonheeder, seconded by Cm. Alexander, and unanimous vote, recommended that: 1) the Staff screen the consul- tants; 2) the Staff and Commission interview the finalists; and 3) the Council to make final determination. * * * * ADJOURNMENT There being no further business,.the meeting was adjourned at 9:30 p.m. Respectfully submitted, •i ' ~ 1 ni C i s on rma Laurence L. Tong, Director of Planning * * * ~r Regular Meeting - November l, 1982 A regular meeting of the City of Dublin Planning Commission was held on Monday, November 1, 1982, in the meeting room, Dublin Library. The meeting was called to order at 7:30 p.m. by Cm. William Tenery, Chariman. * * * * ROLL CALL > PRESENT: Commissioners Alexander, Vonheeder, Woy, Mack, and Tenery, and Laurence L. Tong, Director of Planning. * * * * PLEDGE OF ALLEGIANCE Cm. Tenery led the Commission, Staff and those present in the pledge of allegiance to the flag. * * ~ ~r MINUTES OF PREVIOUS MEETING None * * * * ORAL COMMUNICATIONS Mr. Tong introduced Linda Trahey to the Commission. Ms. Trahey has . ~ • been hired as the Planning Secretary and will begin work on November 8, , 1982. The Commission welcomed r1s. Trahey to her new position. I * * * * I I WRITTEN COMMUNICATION I' None ~r * * * UNFINISHED BUSINESS None ~r * * * NEW BUSINESS ELECTION OF OFFICERS Staff reviewed the Commission Rules of Procedure and the offices open for election. The Commission took the folloc~~ing actions: Chairman: On motion by Cm. Alexander, seconded by Cm. Woy, nominated Cm. Tenery as Chairman. No other nominations were made. On motion by Cm. Vonheeder, seconded by Cm. Alexander, and unanimous vote, elected Cm. Tenery as Chairman. Vice-Chairman: On motion by Cm. Mack, seconded by Cm. Woy, nominated Cm. Vonheeder as Vice-Chairman. No other nominations were made. On motion by Cm. Alexander, seconded by Cm. Way, and unanimous vote, elected Cm. Vonheeder as Vice-Chairman. Secretary: On motion by Cm. Alexander, seconded by Cm. Woy, and unanimous vote, appointed the Planning Director as Secretary. * * ~r * REVISIONS TO RUI~S OF PROCEDURE , The Ccx~nission reviewed its Rules of Procedure. On mr~tion by Qn. Vonheeder, seconded by C]n. Mack, and unanimous vote, changed the Con~nission Rules of Procedure to establish regular meetings on the first (lst) and third (3rd) Nbndays of each month. * * * * SANDWICH BC~1RD SIGNS The Ccxzunission discussed what zoning enforceme~zt actions could take place regarding sandwich board signs. On motion by Cm. Vonheeder, seconded by Cm. Mack, and unanimous vote, requested Staff to prepare a blanket letter regarding sandwich board signs. The letter to be distributed to store awners or operators by the zoning investigator. * * * * ~ ~ • GENERAL PLAN ELEMENTS AND TSSUES Staff presented the State required General Plan elements and issues for Commission consideration and initial identification. The Commission reviewed the required elements and initially identified the State required issues which the Commission felt were of minor significance. Staff distributed reference copies of General Plans from the cities of Cotati, Paradise, Palo Alto, Moraga, and Half Moon Bay. ~ * * * ~ ADJOURNMENT There being no further business, the meeting was adjourned at 10:00 p.m. Respectfully submitted, ~ Planning Co ission Cha'rma Laurence L. Tong, Director of Planning * * * * ~ ~ • MINUTES OF THE CITY COUNCIL MEETING OF NOVEMBER 8, 1982 Cm. Alexander questioned City Council's action on Planning Commission's jurisdiction. Mr. Tong responded that the City Council has introduced an Ordinance establishing the Planning Commission's jurisdiction regarding zoning and planning matters. The Ordinance becomes effective 30 days after the adoption of the Ordinance. LETTER FROM THE CHAIRMIIN OF THE PLANNING COMMISSION TO THE 5UPERINTENDENT OF SCHOOLS Cm. Tenery explained that he felt it necessary to respond to recent correspondence from the Superintendent of Schools. ACTION AGENDA OF THE ZONING ADMINISTRATOR'S MEETING Mr. Tong introduced the Action Agenda of the Zoning Administrator's Meeting of November 18, 1982. Cm. Tenery confirmed that the hearing regarding Albertson's has been continued at their request and has not yet been reset. * * * * UNFINISHED BUSINESS None • * ~r * * NEW BUSINESS 8.1 Comments on Draft EIR for E.C. Johnson/Interstate 580 Technology ' Park . _ _ ~ . _ I Staff reviewed the letter from Alameda County Planning Department, I the Summary of Draft EIR, and Excerpts fromttie ;Draft EIR, with the i recommendation that the Commission consider sending comments on the Draft EIR requesting clarification on I-580 traffic impacts. The proposed plan is to develop a l97 acre industrial park at the Southeast corner of E1 Charro Rd. and I-580, for such various uses as research and development, offices,~light manufacturinq, support warehousing and distribution facilities, and local and highway serving commercial. Cm. Vonheeder questioned some of the jargon used in the summary, and felt that the report did not cover fully how the developer intended to solve the problems which were noted. She further recommended that comments on mitigation measures be mandatory. Cm. Woy expressed concern that the proximity of this project to the ~ . ~ ~ - proposed building project to be undertaken by the City of Pleasanton, would have an adverse impact on future requirements for the same services (such as water) which may be inadequate. Mr. Tong commented on questions raised regarding mandatory mitigation measures, and stated that the EIR is not a developers statementr but it is the jzzrisdiction that takes responsibility for the feasibility of of mitigation measures in the EIR. Cm. Alexander made a motion,~with Cm. Vonheeder's second, to direct Staff to draft comments discussed regarding clarifying VMT and mitigation to be given to the City Council for review and action. The motion passed by unanimous vote. _ _ - . 8.2 Comments on Notice of Preparation of EIR for~North Pleasanton Improvement District 1982-4 ~ - ~Staff reviewed a Notice of Preparation of Environmental Impact Report for North Pleasanton Improvement District 1982-4, and explained its identification of issues of environmental concern: Land Use and Noise. Cm. Tenery.and Cm. Vonheeder expressed concern that the Dublin City Attorney should be consulted regarding legal recourse with respect to previously approved projects and environmental documents. Cm. Tenery also requested Staff to check with - the City Attorney regarding the cost responsibility for road improvements resulting from the formation of the Pleasanton assessment district which will fund i.mprovements to local (Pleasanton) roadways and freeway systems. Cm. Vohneeder moved, with Cm. Alexander's second, and unanimous vote, that Staff prepare a letter to the City of Pleasanton, to be signed by Cm. Tenery, regarding the Commission's concern over this project. _ _ _ _ 8.3 Coinments on Notice of Preparation of EIR for Gumpert Ranch General Plah Amendment (#31-82-SR)~~ _ _ _ _ ~ Mr. Tong reviewed a Notice of Preparation of EIR pertaining to'an . ~ application received by Contra Costa County for the development of 2,300 acres of land immediately north of Camp Parks. The Notice of Preparation indicated several areas of potential significant impact ~ on the City of Dublin, including water service, sewer service, trans- 4 portation/c%rculation, and growth induction. There was discussion regarding roads affected within the Dublin City Limits as well as public safety. There was a motion by Cm. Woy, seconded by Cm. Alexander, and passed by unanimous vote of the Commission, that Staff prepare a letter over Cm. Tenery's signature to Contra Costa County expressing the Commission's concern over the traffic impact on such roads as Dougherty Rd. A brief recess.was called, after which all Commissioners returned to continue the meeting. - * * ~r ~ x ~ • 8.4 General Plan Discussion: - Identifying Issues - Optional Elements Staff presented the list of State required issues which the Commission previously prioritized. The Commission had asked Staff to relist the issues in order of priority {from 10 to 1) to be brought back to the Commission as a working draft. There were no corrections or deletions to the list. The Commission proceeded to discuss Optional Elements. Mr. Tong listed several optional elements which have been adopted by other California cities in their General Plans. The Commission agreed to add to the City of Dublin General Plan issues to be addressed: Public Services`and Facilities, with a Rating of "6"; Public Building Element, with a Rating of "10"; Traffic, Circulation, Transportation, with a Rating of "6"; Recreation, with a Rating of "8". 8.5 Planning Commission Jurisdiction with Regard to Zoning and Planning Matters _ ; Staff introduced the California Planning Law and Land-Use Regulations: A Legal Summary and Guide for Planning Commissioners, Members of Local Legislative Bodies-and Staff publication, adding that in preparation for increased responsibilities, it was appropriate for the Commission to review the State planning laws upon which the Zoning Ordinance is based. It was noted in particular that the regulation dealt with the "police power° of the planning agencies. The discussion continued regarding Zoning and the Judicial attitude and Consistency. Cm. Tenery asked for a clarification of "General Law City" vs. "Charter City". Mr. Tong responded that cities such as San Francisco were established under a specific charter, while the City of Dublin incor- proated under the general laws of the State. The review continued through the Section on Zoning when it was suggested that because of the lateness of the hour, the Conunission proceed with "Qther Business" and cantinue the Review at the n~xt meeting. ; • ~ r * * * * ; OTHER BUSINESS Cm. Alexander gueried Staff regarding the State having not yet replaced the City Limits sign on San Ramon Rd. Mr. Tong and the City Manager have discussed the matter with CalTrans, and the matter is now under the control of CalTrans. Cm. Vonheeder commented on an article she brought to the meeting regarding condition of roads in relation to the amount of money the average motorist spends on maintenance of his automobile. She also introduced a letter from an unnamed party concerning the ~ ~ ~ absence of adequate emergency telephones or alarms in local elevators. The letter was given to Staff for action with the request to report back to the Commission regarding the action taken. Cm. Tenery noted that according to the Commission Rules and Procedures I~ Agenda items for the subsequent Commission meeting are to be approved by the Commission Chairman seven (7) days in advance. He asked that ' this procedure be implemented immediately. He also added that in order to be consistent with the City Council and other operating procedures there should be a signature block on the Minutes of each meeting for the Commission Chairman's signature. He asked Staff for an update regarding the Draft on the Ordinance from the City Council. Mr. Tong responded that the item was introduced at the City Council meeting, as discussed earlier under Written Communication, and adoption was anticipated at the next City Council meeting. A progress report was also requested regarding the draft of the letter regarding the Sandwich Board Signs which was also to go to the City Council for review. Cm. Tenery cited a recent article in the newspaper regarding merchants reaction to the enforcement of banning sandwich board signs on City streets. He stated that he intended to exercise his right as Chairman of the Planning Commission to appoint a Committee of interested merchants to provide the Commission with "input" with regard to desirability of the sandwich board signs, in order to assist in formulating a solution to the problem. He stated he would like to add this item to the agenda far the next Planning Commission meeting. * * * * ADJOURNMENT There being no further business, the meeting was adjourned at 10:45 p.m. Respectfully Submitted, f , Laurence L. Tong, Planning Co ission Chairma Planning Director * * * * Regular Meeting - December 20, 1982 A regular meeting of the"City of Dublin Planning Commission was held on Monday, December 20, 1982, in the meeting room, Dublin Library. The meeting was called to order at 7:30 p.m. by Cm. William Tenery, Chairman. * * * * ti . ~ ~ ROLL CALL PRESENT: Commissioners Alexander, Vonheeder, tiaoy, Mack, and Tenery, and Laurence L. Tong, Planning Director. * * * * PLEDGE OF ALLEGIANCE Cm. Tenery led the Conunission, Staff and those present in the pledge of allegiance to the flag. * * * * STUDY SESSION Staff presented, for informal discussion, a proposal from Barratt, San Jose, regarding Castle Greens. He introduced representatives from Barratt, San Jose, attending the meeting: Mr. Nate Meeks I~ir. Richard Frisbe Ms. Sharon Douglas Mr . Rod r~ndrade The proposPd project is located on the south west corner of Silvergate Drive and 5an Ramon Road. The proposal calls for a zoning reclassification from C-N to Planned Development District with a density range similar to the R-S-D-20, Suburban Residence District with a Combining D-23 District. P~r. Tong advised the Commission that this informal discussion ~vas not for the purpose of taking any action, making any decisiQn, or giving any formal directian to the applicant regarding the proposed project. Mr. Richard Frisbe, Planning Consultant for the project~ presented a slide presentation explaining the features of the condominium units, the architecture, parking, etc. Questions from th~ Commission members covered such topics as: the reception of the "non-bedroom unit" in a similar project in Fremont; the responsibility for road repair resulting from the existence of a fault within the area of the project; results of traffic impact stuc~ies and noise studies; price range of units (prospective); provisions for easy ingress and egress of emergency vehicles and accessability of some of the two story units from fire vehicles; security and provisions for undergrounding utilities; widening of San Ramon Road; protection of the creek which borders the project. Main points of interest and concern were: Access to project/left turn lane on Silvergate Preservation of the Creek Intent of full disclosure regarding earthquake zone to prospective purchasers Sewer and plumbing permits Buyer protection bonding Widening San Ramon Road Signalizing the intersection with developer subsidizing ~ • Widening the streets within the project * * * * MINUTES OF PREVIOUS MEETING On motion from Cm. Alexander and second from Cm. Vonheeder, the reading of the minutes from the meeting of December 6, 1982, was dispensed with, and with one correction regarding the date of the meeting, the motion was made by Cm. Vonheeder and seconded by Cm. Alexander to approve the minutes as printed, and passed by`unani- mous approval. * * * * WRITTEN COMMUNICATIONS Mr. Tong introduced three lett~rs from the Planning Commission which were generated as a result of the discussions occurring at the December 6, 1982,meeting. The letters were addressed as follows: Anthony A. Dehaesus, Director of Planning Contra Costa County Planning Department Re: Comments on Notice of Preparation of EIR for Gumpert Ranch General Plan Amendment Robert J. Harris Director of Planning and Community Development City of Pleasanton Re: Comments on Notice of Preparation of EIR for North Pleasanton Improvement District 1982-4 Adolph Martinelli, Senior Planner Alameda County Planning Department Re: Comments on Draft EIR for R.C. Johnson/Interstate 580 Technology Park * ~ * * UNFINISHED BUSINESS None * * * * NEW BUSINES5 9.1 Sign Regulations and Comi~ittee to Study Signs Cm. Tenery expressed a desire to formulate a committee to study signs in Dublin and the regulations pertaining to them. There was discussion regarding methods of nominatinq members of the committee, as well as the desired number of inembers, and the purpose/goals of the committee. There were several citizens and businesspersons in attendance at the Commission meeting, and each of them were asked if they wished to ' • ~ ~ comment on the organization of the committee and/or become a member of the committee. Volunteers wishing to serve the City of Dublin in studying the existing Ordinance pertaining to signs and making recommendations to the Planning Commission and Staff are: Beth Grant-DeRoos, 8467 Deervale Roger Coupe, c/o Creegan & D'Angelo, 11822 Dublin Blvd. Bruce King, c/o aActive Sign Service, 6398 Dougherty Rd. Albert Lucas, c/o Peg's Quality Look, 6920 Village Parkway Donald Vesey, 3731 Kolb Place The decision was made to include a member of the Planning Commission in an advisory capacity, and Cm. Alexander volunteered to attend the , meetings in this capacity. It was also felt that Mr. Tong might attend the first meeting to aid in the organization and direction as well as to possibly give technical advice. The motion was made by Cm. Mack, seconded by Cm. Woy and passed by unanimous vote that the committee consist of five members of the private sector and business community plus one non-voting member from the Planning Commission, with the make-up of the committee in a 3 businessperson, to 2 private citizen ratio. Cm. Vonheeder made a motion, with Cm. Alexander's second and unanimous agreement of the Commission, to accept the five volunteers as members of the committee with the purpose of the committee to be. To rewrite the [sign] regulations to be understandable, and to recommend to the Planning Commission sign regulations which will balance the esthetics of the community at large with the needs of the business community. Guidelines proposed by Cm. Tenery are: 1) By the next Planning Commission meeting, each committee member should gain an alternate for his corresponding business or private citizen position; 2) The committee should establish regular meeting times and frequency of ineetings; 3) The committee should appoint a chairperson responsible for input to the Planning Commission; 4) Establish a target date for completion of revised sign regulations. Mr. Tong suggested that regarding the target date for completion, this ' might better be anticipated after the complexity of the issues involved are examined. With motion from Cm. Alexander, second by Cm. Vonheeder, and unanimous vote of the Commission, the above guidelines were adopted for the sign committee. Cm. Vonheeder suggested that Staff provide copies of Ordinances from other cities for guidelines, along with zoning maps, Dublin's sign regulations, and a roster of the committee members. ~ . The first meeting of the new sign committee will be held on January 4, 1983, at 7:30 p.m., at the office of Creegan & D'Angelo, Dublin. After a brief recess, a11 Commissioners returned to continue the meeting. 9.2 Planning Commission Jurisdiction with Regard to Zoning and Planning Matters Mr. Tong continued the presentation on the Legal Summary and Guide with respect to the Ordinance Establishing the Planning Commission Jurisdiction with regard to Zoning and Planning Matters v3hich w~s adopted by the City Council at its Decem~er 13, 19~2 meeting. Cm. Vonheeder questioned legal recourse the City of Dublin might have with respect to items adopted before the City's incorporation. _ Mr. Tong responded that he has in fact checked with the City Attorney regarding this matter and has not yet received an answer. 9.3 General Plan Discussion: - Identifying Issues Staff presented the revised edition of the State required issues, prioritized with the addition of the Optional Issues added. A brief discussion ensued regarding regrouping the elements into a small number of basic groups of issues in order to sirnplify the list. It was suggested that Staff bring to the next meeting various alternative formats with some indication of how the various issues f: it into tYie catagories . Cm. Tenery queried 5taff regarding progress of obtaining a Planning Consultant to assist in the development of the City's General Plan. Mr. Tong stated that the Request for Proposal was exnected to be sent to various prospective consultants within the next week. The Commission was assured that progress was indeed "up to date° with regard to f~rznulation of the Gener~l Plan. Cm. Vonheeder commented on the timeliness of involving the public in the issue of creating Dublin's General Plan. Cm. Tenery stated that T.V. time is in the process of being arranged to notify the public of the City's progress in this matter, which eaould encourage public involvement and to advertize public meetings. * * * * ADJOURNMENT There being no further business, the meeting was adjourned at 11:15 p.m. Respectfully submitted, ~ ~ ~ ~ - ` Laurence L. Tong, P anning C ission C air n Planning Director , . ~ ~ CITY OF DUBLIN PLANNING COMMISSION Regular P~Ieeting - Novembez 15, 1982 A segular meeting of the City of Dublin Planning Commission was held on Monday, November 15, 1982, in the meeting room, Dublin Library. The meeting was called to order at 7c30 p.m. by Cm.William Tenery, Chairman. * * * ROLL CALL PRESENT: Commissioners Alexander, Vonheeder, Woy, Mack, and Tenery, and Laurence L. Tong, Planning Directar. ~ * ~ ~ PLEDGE OF ALLEGIANCE Mr. Tenery led the Commission, Staff and those present zn the pledge of allegiance to the flag. * * ~r * MINUTES OF PF.EVIOUS MEETING ~ There being no minutes of previous meetings at this time, the matter was discussed as to when the Comm?ssion might have the opportunity to hear and approve previous minutes. Mr. Tong indicated that by next Commission meeting, the backlog of minutes should be recorded and brought current for Cammissian's approval. ~ * * * ORAL COMMUNICATIONS " None ~ * * * * WRITTEN COMMUNICATIONS MEP~IORANDUM FROM CITY ATTORNEY Mr. Tong read a Memorandum from the City Attorney dated November 5, 1982, regarding Procedure for the Conduct of Public Hearings, as they pertain to planning applications and specific action items. ACTION AGENDA FROM ZONING ADMINISTRATOR Mr. Tong presented the Action Agenda from the Zoning Administrator`s ' meeting on November 4, 1982. Cm. Tenery questioned the number of items which were continued from the last meeting with regard to the number of items which were on the agenda for action at this time. Mr. Tong e:cplainec~ that the wind generator application was continued in order to allow time for the Planning Director to provide the Commission II - ~ . with further information on wind generators, in general, in order to aid the Commission in giving guidance to Staff on how to act on wind generators. The other applications were continued in order to give the applicants more time to bring in additional information. MINUTES FROM THE CITY COUNCIL MEETING Mr. Tong presented the Minutes from the City Council Meeting of October 25, 1982, which had been requested by the Commission. * * * ~ UNFINISHED BUSINESS Cm. Tenery inquired regarding the status of the information letter which was to go out to the businesses presently using sandwich board type of advertizing. Mr. Tong responded that Staff has drafted a letter which will go to City Council for their review and indication of the direction they would like Staff to take. Cm. Tenery questioned the procedure of sending the letter to the City Council for guidance, and Mr. Tong responded that it was,in this case, proper that the Council be given the opportunity to give guidance on matters which pertain to enforcement of this zoning ordinance, therebv clarifying their position on the matter of the sandwich board signs. * * * * NEW BUSINESS 8.1 Wind Generator Siting Guidelines Mr. Tong presented information regarding a Conditional Use Permit Application for an 88-foot high wind generator (wind mill) which the Planning Department was tasked with providing the Commission with , guidance in relation to wind generators in general. Considerations presented include safety, esthetics and environmental concerns. An exhibit of photos of the proposed site on the Valley Christian Center property was presented along with an information brochure from a leading manufacturer of wind generators. Conditions of approval which Staff recommended were presented in the.event that the City is supportive of wind generators. They include: - Review of structural engineering and rotor safety data - Limits on access to the tower - Compliance with PG&E electrical and insurance requirements - Overspeed controls be installed to limit blade rotation - Grounding of electrical distribution wires - Setbacks from property lines of neighboring property be establishe~ - Limits on tower color, lighting and signing. . • ~ Mr. Orlan Silva, representing Valley Christian Center, addressed the Commission, stating that the tower is to be placed on the doum-slope of the hill on the westerly side and not on the summit, which would affect visibility of the to~aer from neighboring areas. City Councilmember Dave Burton, present in the audience, commented on the propriety of the discussion regarding Valley Christian Academy specifically, when only guidelines pertaining to wind generators in general was the original topic of discussion. Mr. Tong responded that Valley Christian Center was simply being used as an example at this time. Cm. Tenery questioned a discrepancy in the stated height of the proposed tower on the Valley Christian Center property. On previously supplied data, the tower was stated to be 77 feet high, and the information provided at this meeting perported the tower to be 88 feet in height. Mr. Tong answered that the tower itself is expected to be 77 feet high, however, the propellers will increase the overall height to 88 feet, and that is the measurement which must be considered ultimately. Cm. Vonheeder recalled a previous occasion when wind generators were discussed some months ago, and it was indicated then that there were some "basic laws against it". She requested that the confusion regarding their legality within the City of Dublin be clarified. Mr. Tong reiterated that wind generators are generally NOT allowed in the City except by Conditional Use Permit in Agricultural areas. How- ever, the Valley Christian Center is, in fact, on Agriculturally zoned land. Mr. Neil Holbrook, a wind generator installer and contractor, and President of the California Wind Energy Association, was present and prepared to make a presentation on wind generators, their applications, safety factors, building codes, problems, testing organizations, and servicing schedules. He also explained the application of over- speed controls. Mr. Holbrook suggested that the City conc°rn itself with the Public Utility Commission's requirements rather than with those of PG&E. Cm. Tenery suggested that the Commission draft a resolution to go through the items of concern which Staff had recommended, for approval or disapproval. Cm. Vonheeder made a motion that a review be made of the safety guide- lines and data in compliance with applicable building, safety, and electric codes. The motion was seconded by Cm. Alexander and passed by unanimous vote. Cm. Vonheeder moved that Staff establish setback and limits on access to insure adequate safety in regarc~ to wind generators. The motion was seconded by Cm. Alexander and passed by unanimous decision. Cm. Ale~ander made a motion that compliance be to Public Utility Commission regulations and insurance requirements rather than with PG&E rules, and that electric distribution wires be underground. ote. ed b unanimous v d 't was ass otion an i Cm. Woy seconded the m P Y ~ i • Cm. Alexander mad~ a motion that "overspeed" controls be installed to limit blade rotation. Cm. Mack seconded the motion and the vote was unanimous in favor of the mation. Cm. Vonheeder moved that no signs be allowed on towers except for safety warning signs. The motion was seconded by Cm. Mack and passed by unanimous vote. Cm. Alexander made a motion that colors which future towers may be painted be subject to review by Staff. Cm. Vonheeder seconded the motion and the vote was unanimous in favor of the motion. Cm. Alexander further moved that there be no lighting on towers except as required by regulations already in existence. 5econded by Cm.. Vonheeder, the motion was passed unanimously. Cm. Vonheeder wished Mr. Tong to clarify and restate whether or not the questions of the legality of placing a tower in residential areas should be addressed at this time by the Planning Commission. Mr. Tong restated that at this time towers are only allowed in Agricultural areas with Conditional Use Permits, and the Subject need not be addressed at this time. A brief discussion took place regarding Mr. Holbrook's suggestion that a tower not be painted, but rather galvanized for a more esthetically pleasing appearance. Cm. Vonheeder questioned whether towers should be catagorically exempt or should file an Environmental Impact Report. Mr. Tong stated that applicants do not have to file an EIR, rather a decision must be made whether or not a Negative Declaration should be prepared, should there be any possibility that the tower may have any possible significant impact. A brief recess was called at this time, at which point Cm. Woy was excused. 8.2 General Plan Discussion Mr. Tong introduced three sets of materials which included: 1) Housing Element Review Outline (which is currently being revised); 2) Guidelines For the Preparation and Content of rToise Elements (introduced as being very technical in nature); and 3) The State Planning Law Regarding O}~tional Elements. It was decided that a general review would be of benefit to the Commission. A discussion continued regarding state required issues which was begun at the previous Planning Commission meeting. It was suggested that at this time the items of critical significance be considered and prioritized. Cm. Tenery suggested a recap of the least critical issues so that all members of the Commission be in agreement before proceeding to address the most critical elements required in th~ General Plan. This was accomplished and the most critical issues were addressed and given numerical priority on a scale from 1 to 10 (with 10 being most critical). Cm. Tenery requested that the list of State required issues which the Commission has considered and prioritized, be relisted by Staff in order of priority and be brought back to the Commission as a working . J ^ ~ ~ ~ ~ draft for the next meeting. It was decided that the Optional Elements discussion be postponed until the next meeting. Cm. Tenery introduced a letter received from the Superintendent of Schools regarding the creation of a School District. He requested Staff to r_espond with a letter over his signature stating that the Planning Commission has not yet addressed the subject of schools but that we appreciate their interest and offer of assistance. * * * * ADJOUFcNMENT There being no further business, the meeting was adjourned at 10:30 p.m. Respectfully Submitted, ~ P nning C-nissi airman Laurence L. Tong, Director of Planning * * * * Regular Meeting - December 6, 1982 A regular meeting of the City of Dublin Planning Commission was held on Monday, December 6, 1982, in.the meeting room, Dublin Library. The meeting was called to order at 7:35 p.m. by Cm. William Tenery, Chairman. ~r * * * ROLL CALL PRESENT: Commissioners Alexander, Vonheeder, Woy, Mack, and Tenery, and Laurence L. Tong, Director of Planning * * * * PLEDGE OF ALLEGIANCE Cm. Tenery led the Commission, Staff and those present in the pledge of allegiance to the flag. * * * * ~ ~ • . ~ ~ MINUTES OF PREVIOUS MEETINGS The minutes of previous regular meetings, dated August 2, 1982,through November 15, 1982, on motion of Cm. Mack, seconded by Cm. Alexander, and by unanimous vote were approved. * * * * ORAL COMMUNICATIONS None * ~ * * ~ WRITTEN COMMUNICATIONS e ; NOTICE OF SPECIAL MEETING OF CITY COUNCIL ° Mr. Tong introduced a notice of a Special Meeting of the City Council on December 7, 1982, to interview engineering firms for providing engineering service on a contract basis to the City of Dublin. Cm. Tenery questioned whether the City was pursuing hiring a City Engineer. Mr. Tong responded that the City intended that an individual from the selected engineering firm would act as City Engineer. The engineering firm would provide services on a contract basis because the City Council determined that that was the way they would like to proceed at this time rather than hiring an engineer as a staff inember. NOTICE OF PUBLIC HEARING FROM THE PLANNING COMMISSION OF THE CITY OF PLEASANTON Mr. Tong introduced a Notice of a Public Hearing of the Pleasanton Planning Commission on December 8, 1982, to discuss the formation of the North Pleasanton Improvement District, which is in fact an assessment district. Mr. Tong explained that the assessment district would fund the ramp at Dougherty Rd. at I-580, which is in Dublin. He went on to briefly explain the extent of improvements planned using funds from the proposed assessment district. ~ Cm. Tenery questioned whether a member of the Dublin Planning Commission 3 should attend the upcoming meeting, and whether or not the City of Dublin ' might have legal recourse in response to the impact the proposed project ' will have on it. The Commission expressed concern over the tremendous influx of traffic generated by the project which will affect the City of Dublin, especially at certain intersections. It was decided that Cm. Woy would attend the Public Hearing, with Cm. Tenery as alternate, in order to gather facts. Attendance at the hearing will not be in an official capacity, as a member of the Dublin Planning Commission.