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HomeMy WebLinkAboutPC Minutes 06-18-1984 ~ i Regular Meeting - June 18, 1984 A regular meeting of the City of Dublin Planning Commission was held on June 18, 1984, in the Meeting Room, Dublin Library. The meeting was called to order at 7:30 p.m. by Cm. Alexander, Chairman. ROLL CALL PRESENT: Commissioners Alexander, Mack, Petty, and Raley, Thomas P. DeLuca, Associate Planner, and Laurence L. Tong, Planning Director. Commission Barnes was not present. * * * * PLEDGE OF ALLEGIANCE Cm. Alexander led the Commission, Staff, and those present in the pledge of allegiance to the flag. * * * * MINUTES OF PREVIOUS MEETING The minutes of the regular meeting of June 4, 1984 were not ready for approval. Staff indicated that they will be available for review at the next meeting. * * * * ORAL COMMUNICATION Commissioner Alexander brought up the issue of PA 83-060, William McCartney Variance Resolution. He suggested that staff omit the wording "necessary" on item No. 3. Commissioner Mack, Petty and Raley concurred. Commissioner Mack questioned Laurence Tong, Pianning Director, regarding the McCartney issue. Mr. Tong stated that the Planning Department had mailed the Certified Appealable Action letter to Mr. McCartney and that to date, have had no response. Mr. Tong stated that the appeal period has now lapsed and that the action of the Commission is now final. Staff has taken a look at other options available to the McCartneys based on the information that they submitted. However, since the McCartneys have not contacted the Planning Department, they have not been notified of other options available to them. Larry Tong introduced the newest member of the City staff, Marlene Masterman. Ms. Masterman will be the interim Planning Secretary while a final determination is being made. ! i WRITTEN COMMUNICATION None. * * * * PUBLIC HEARING PA 84-026 Howard Johnson's Motor Lodge Conditional Use and Site Development Review Mr.Tong, Planning Director, addressed the Commission regarding the application of a Conditional Use Permit and Site Development Review for a 77 unit addition, plus related parking to the Howard Johnson Motor Lodge at 6680 Regional Street, Dublin. He ga~e a brief history of the site. The application is to allow a 77 unit addition to the existing 162 Howard Johnson Motor Lodge. The addition will be a three story building which would be on the northernly part of the site. The addition will require new parking spaces to be provided. In terms of the Site Development Review and Conditional Use Permit, the staff ~as analyzed the provision of the new building and parking area from a visability standpoint as well as other standpoints. The new building will not be very visible in that it will be between the existing structure and the existing Dublin Bowl. Hawever, the new parking lot will be extremely visible from Interstate 580. From that standpoint, it is practically the front door of the city with a very large exposure to people traveling on I-580 and staff believes that it very important to establish a very positive visual image to those travelers. The project also has several fire department concerns related to it. The only way that the fire department can reach the west side of the building is to either drive'completely around the existing structure to reach the west side or to approach the west side from the adjacent bowling alley and gain access to the site from that location. The fire department and applicant have worked closely in providing such an access and one is now proposed on the west side of the structure. The fixe department is also requiring two fire hydrants to be placed on the site. In addition, the fire department is also requesting sprinklers to be added to the new addition and that the existing building be retrofitted with sprinklers. It has been determined that sprinklers are not required by the Building Code, however, the Fire Code can be read in such a way that it would require sprinklers where fire access is restricted as it is in this instance. Staff concurs with having the sprinklers installed in the new addition, however, they do not agreed with retrofitting the existing stucture. • ! From an environmental concern, the area of the addition is indicated in the Draft General PLan noise element to be above 60dba in the existing conditions and above 70dba in the future. Such noise levels must be reduced to 45dba in the interior of the structure. The applicant has indicated that they will provide acoustical insulation and appropriate window and door treatment to reach that 45 dba interior noise level. From a land use standpoint, the proposed use is complimentary to the existing development and should not create any future land use conflicts. The proposal is appropriate from a land use standpoint. The parking lot is a necessity in order to allow for the room additions, however, staff feels that the potential for visual impact is great enough to require substantial landscaping of the additional parking area to soften the parking lot appearance from I-580 and to create a more attractive streetscape and city image to those passing along I-580. Regarding the fire safety concerns, staff feels that by sprinkling the addition, the fire safety concerns will be adequately addressed and the noise impact will be addressed as indicated by the applicant. At this point in time, it is the staff's recommendation that the Planning Commission adopt the Resolution approving the Negative Declaration; adopt the Resolution approving the Conditional Use Permit with the Findings and Condition contained therein and adopt the Resolution approving the Site Development Review. Commisioner Alexander opened the hearing to the public, applicant and others. Johnson Clark, a partner of the Motor Lodge Associates, introduced Louise Clark and John Sullivan, both associated with the Motor Lodge Associates. Mr. Clark expressed the need for the additional 77 units, as they had over 7,400 turnaways last year. Part of their proposal is to consolidate their refuse area with Dublin Bowl's existing refuse site, but enclose the area with concrete and put a cover on the refuse so that it could not be viewed by the guests of the hotel. The Planning Department wants an entirely new refuse area built. Another issue that was addressed was their need for striping the ' old parking lot. The new standards are 9 feet versus the existing 10 feet standards. Mr. Clark also had a problem with providing additional landscaping in the new parking lot. ~ • Commissioner Alexander addressed the refuse problem. Mr. Tong , made reference to Condition No. 19 of the Site Development , Review, which speaks of a new masonary enclosure being built that ' is designed to accomodate the refuse of the restaurant and/or motel. Its design and location shall be approved by the Planning ~ Department. The concern that the staff has is on transporting trash from one site to another site. The standard practice is that each site has a trash receptical or trash enclosure on its own premises. Co~nmissioner Mack moved that the public hearing be closed. Commissioner Petty seconded the motion, and it was passed by unanimous vote. Commissioner Mack moved that the Commission adopt the Resolution 84-026, Negative Declaration. Cammissioner Petty seconded the motion, and it was passed by unaminous vote. Commissioner Mack moved that the Commission adopt the Resolution 84-026, Conditional Use Permit. Commissioner Petty seconded the motion, and it was passed by unaminous vote. Commissioner Raley moved that the Commission adopt the Resalution 84-026, Site Developrnent Review as arnended. Cammissioner Mack seconded the motion and it was passed by unaminous vote. Changes in the Conditions are as follows: Item No. 13: Delete the word alders and insert txees acceptable to approval of staff; Item No. 16: Delete the word gate and insert and painting and; Item No. 19: Change the entire sentence to read as follows: A new masonary trash enclosure shall be built on the eastern portion of the site that is designed to accommodate the refuse needs of the restaurant and/or motel. Its design and location shall be approved by the Planning Department. The joint use of the trash enclosure on the adjacent bowling alley site is not approved. UNFINISHED BUSINESS: Commissioner Mack questioned Mr. Tong regarding a Sign Ordinance. Mr. Tong said that the Sign Ordinance was reviewed by the Planning Commission last year, and the Planning Commission suggested several modifications. Unfortunately, before the staff could get back with the Sign Ordinance they had to concentrate on the General Plan. Once the General Plan is completed, the staff will get underway with the Sign Ordinance. ~ ~ I NEW BUSINESS Mr. Tong discussed the Site Development Review reference material which was provided to the Commissioners within their packets for the meeting. Also enclosed for their reference was the Design Review Policy for the City of Santa Rosa. Mr. Tong asked that the Commissioners review the information provided and possibly the City of Dublin could consider some of the policies that are indicated in the Design Review Policy of Santa Rosa. Further discussion may take place at the next Planning Commission Meeting regarding this reference material. * ~ * * OTHER BUSINESS Mr. Tong reminded the Commissioners of the Second Study Session Field Trip for Wednesday, June 20, 1984. Mr. Tong announced that the Dublin Bowl Sign application has been appealed and is scheduled for the City Council Meeting, June 25, 1984. * * * * ADJOURNMENT There being no further business, the meeting was adjourned at 9:15 p.m. Respectfully submitted, ~ c: Pl~n ing Commission Chairman t ~ Laurence L. Tong, Planning Director